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HomeMy WebLinkAboutReso 1976-8176~~ '. ~ ~ ~ ~ ~ ~ . . Form No. 342 Rev 3%74 RESOLUTION NO, 8176 RESOLUTION OF THE CITY' COUNCIL OF THE CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND EDP MANAGEMENT, INC. FOR COMPUTER FACILITIES MANAGEMENT AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and EDP Management, Inc., a corporation for computer facilities management dated the 25th. day of May 19 76 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approvedQ BE IT FURTHER RESOLVED that Vista be, and he is hereby authorized agreement for and on behalf of the Ci Presented by George Lindberg, City Atto y the Mayor of the City of Chula and directed to execute said ty of Chula Vista Approved as to form by George Lindberg, City Atto y ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 25th day of May , 19 76 , by the following vote, to-wit: AYES : Councilmen Hobel, Hamilton, Hyde NAYES : Counc Amen None ABBE AT'TE STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) ss, CITY OF CHULA VISTA) I, __ City Clem of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, true and correct copy of Resolution No. and that the same has not been amended or repealed. DATED City Clerk COMPUTER FACILITIES P7ANAGEMENT CONTRACT THIS AGREEMENT entered into this lst day of June, 1976, by and between EDP Management, Inc., a California corporation, hereinafter referred to as "EDP" and THE CITY OF CHULA VISTA, a charter city organized pursuant to the constitution and laws of the State of California, hereinafter referred to as "CITY"; W I T N E S S E T H WHEREAS, the City of Chula Vista desires to contract for the management and operation of its data processing facility, as well as the development of new systems and programs to meet City requirements, and WHEREAS, EDP is in the business of supplying such data processing services and systems development, and WHEREAS, the City of Chula Vista requires an independent contractor to supervise City personnel in the operation of said data processing equipment and further, to assist in the fulfilling of contractual obligations previously entered into by the City of Chula Vista, and WHEREAS, the City of Chula Vista desires to more fully utilize its existing data processing equipment to the end that more efficient service is provided to the public and to various City departments. NOW, THEREFORE, the City of Chula Vista and EDP Manage- ment, Inc. agree as follows: 1. TERM The term of this agreement shall be for a period of one (1) year and shall be automatically extended for a one year period thereafter, unless terminated by either party in the manner set forth below. 2. DATA PROCESSING SERVICES, EQUIPMENT, SYSTEMS DEVELOPMENT A. On the effective date of this agreement and thereafter, throughout its term, including any periods of extension thereto, EDP will assume the operational control, supervision of maintenance and supervision for all personnel utilizing the data processing and peripheral equipment described in Exhibit "A", attached hereto, and will provide qualified personnel for such functions, (except for those personnel herein designated below, to be provided by City), necessary to provide City the data processing services described in Exhibit "B". B. The specific services, system development and prices, terms and conditions for such services and system development, to be supplied by EDP, are set forth in Exhibit "B" and the remainder of this contract. Exhibit "B" is attached hereto and incorporated herein by reference, as if set forth fully. C. The equipment set forth in Exhibit "A" shall be located within the facilities of the City of Chula Vista. The City agrees to permit EDP's authorized personnel and third parties, as may be mutually agreed upon, access to the equipment set forth in Exhibit "A" for the purpose of operating, maintaining, repairing, and test- ing of said equipment. D. All EDP personnel having access to said equipment or data processing facilities shall be agreed to, in writing, by the City Manager of Chula Vista, or his designated agent, and further shall be bound by the terms of this provision regarding access and supervision of EDP personnel. E. The City further agrees to provide, without charge to EDP, all electrical power, air-conditioning and other requirements necessary to allow the equipment in the City's facility to conform with the manufacturer's operating specifications. The City further -2- provides that it will bear all costs of maintenance and/or repair of said equipment in the normal usage of the facility, absent such repair or maintenance being required due to negligence of EDP's personnel. 3. PERSONNEL A. City hereby agrees to employ at City's expense the following personnel to work with EDP, under EDP's supervision, in the fulfillment of their contractual obligations: 1. One Programmer/Operator (as defined by Chula Vista Class Specification 10-20-75). 2. Two Keytape Operators (as defined by Chula Vista Class Specification 7-1-70). 3. Any additional personnel mutually deemed necessary for the fulfillment of EDP's contractual obligations. B. EDP hereby agrees to assist the City in screening applicants for the various positions set forth above, at no addit- ional cost. It is understood by the parties, however, that any position filled within the work force of the City of Chula Vista, will be filled in accordance with the applicable Civil Service Rules and Procedures and that all decisions regarding employment shall be the sole responsibility of the City. C. EDP hereby agrees to provide no more, nor less, than one full time employee who shall be designated as the Facilities Supervisor, and who shall have the overall responsibility of the operations of City's data processing facility, and performance of the tasks set forth in Exhibit "B". D. EDP further agrees that said Facilities Supervisor shall be a person mutually agreeable to both EDP and City. For -3- the initial implementation of this contract, said Facilities Supervisor shall be john Pavlicek. Tn the event of the replace- ment of any Facilities Supervisor during the performance of this agreement, or any extensions, it is understood that the City has the right to reject any substitution of personnel offered by EDP, provided, however, that such rejection of a substituted Facilities Supervisor shall be upon reasonable grounds. E. 2n addition to the personnel enumerated above, EDP shall from time to time, upon the request of the Contract Administrator, provide such supplemental personnel as may be necessary to comply with current operational requirements. Such personnel, however, shall not be provided should there be a position in the classified service for such work functions, unless personnel are provided on a temporary basis necessary only to fill current commitments. EDP, in compensation for providing such personnel, shall be compensated at an hourly rate set forth below, for each type of service provided: Data Tnput (Keytape Operator) at $8.50 per hour. Programmer/Operator at $11.00 per hour. Programmer at $13.00 per hour. Systems Analyst at $18.00 per hour. EDP shall bill, on a separate statement, for individuals provided according to this provision. City hereby agrees to make payment in the same fashion that payment would be made for EDP's basic service. 4. PAYMENT FOR SERVICES A. The City hereby agrees to pay EDP for the basic services set forth in Exhibit "B", $2,300 per month during the term of this agreement. From time to time, said $2,300 per month owing to EDP from the City may be reduced by the amount EDP owes to the City for EDP's usage of the City's computer facilities, as set forth -4- below. EDP, during each month, agrees it will submit a credit invoice reflecting all computer time consumed by EDP. Said total monthly hours of computer time, consumed by EDP, shall be multi- plied times the hourly rate of thirty ($30) dollars per hour. It is understood and agreed however that the first 40 hours of computer time consumed per month, or any accumulated computer time consumed, shall be free of charge. in addition, City shall pay EDP such additional sums as are due by virtue of EDP's providing temporary staff to City's computer facilities. EDP shall bill City for the usage of such personnel, indicating the classification of such personnel in accordance with provision No. 3E above, and the hours that said personnel have provided services to the City. B. The payment to EDP shall be made within thirty days from receipt of the invoices covering the previous month's service, and the City retains the right to deduct any amount shown to be owing to the City from EDP, pursuant to a credit invoice submitted by EDP for the use of City's computer facility. In the event, during any thirty day period, the sum owing to City from EDP exceeds that owed from City to EDP, pay- ment by EDP to the City shall be made within thirty days from receipt of the invoice covering the previous month's operations. 5. EDP COMPUTER TIME USAGE A. City hereby will allow EDP the usage of City's computer facilities as specified below. EDP will be allowed 40 hours per month of computer time without charge. Said "computer time" is defined in "B" below. A11 credit invoices issued to City shall be in accordance with the definition of computer time, as set forth below. EDP shall have the usage of City's computer facilities during any period where the usage of the computer facilities does not conflict with the processing of City information, or -5- information the City is providing, due to prior contractual commitments. In any event, City's processing requirements shall have priority over all projects operated by EDP for private customers. In the event that 40 hours are not utilized during any thirty day period, EDP may accumulate a maximum of 120 hours computer time, to be consumed as scheduling permits. EDP shall have no right to utilize or accumulate any computer time in excess of 120 hours. EDP shall not be entitled to compensation for such computer time as may be accumulated if such accumulated computer time is not utilized during the term of this agreement. EDP shall insure and warrant that all employees of EDP shall exercise due care~:in utilizing City's computer facilities. EDP shall further take such steps as are necessary to determine that such personnel, as may utilize City's computer facilities, are competent to operate the equipment in accordance with the manufacturer's specifications. B. "Computer Time" for the purposes of this agreement shall mean that time figure listed on Burrough's software program LGAD03, identified with the name "Program Execution Report, as calculated in the following manner: (1) The total computer time in hours shall be equal to the hourly total per month listed to the right of any account charge number, from Nos. 100,000 through 199,999 inclusive. (2) The cumulative total of computer usage in hours, less free computer usage provided to EDP, as determined by the method set forth in (1) above shall be multiplied times the sum of $30. per hour, giving a total dollar figure owing to EDP. -6- (3) For purposes of the execution of this agree- ment, EDP hereby warrants and agrees that it shall not utilize any charge number account except No. 100,000 through No. 199,999 for work performed by EDP, other than in conjunction with on-going systems and programs list®d in Exhibit "B". (4) EDP further warrants that no modifications, whatsoever, shall be made to said LGAD03 Burrough's software program labeled "Program Execution Report", without the express written consent of the City. C. EDP's usage of City's computer facilities is further restricted to the use by F,DP of-said facilities for the develop- ment, testing and experimental operation of programs and systems developed by EDP for private clients. EDP agrees that City's computer facilities shall not be used to run operational systems or programs for EDP's private clients, and may be used only for developmental and testing purposes. D. EDP shall provide City with a credit invoice to show the computer hours utilized pursuant to this agreement. Said credit invoice shall provide the City with a credit of $30 per hour of usage of computer time by EDP personnel. Computer time shall mean the definition of "computer time" set forth above. EDP shall, additionally, at their own expense, maintain the following records to show computer utilization: 1. A copy of the monthly printout of the Program Execution Report described above. 2. A weekly record of the EDP personnel (absent those specified in this agreement) who have utilized the City's computer facilities. 3. The approximate hours, with reference to the time of day those said personnel utilized the City's computer facilities. -7- 4. Said records in No. 1 through No. 3 above shall be open to inspection by personnel from the Finance Department of the City of Chula Vista, or their designees, on no more than one week's notice. 6. RIGHTS TO COMPUTER PROGRAMS (SOFTWARE) A. City shall retaim~title to its proprietary programs in operation at the time of this agreement and developed during its term. Additionally, such other programs as have been con- tracted for by the City and EDP shall remain the property of the City. With respect to such programs and systems set forth above, EDP shall have no right, title or interest therein, or thereto, including the right to market or convey said programs, except as expressly set forth by separate written royalty agreements between the parties. B. With respect to programs or systems developed by EDP for its clients, other than the City of Chula Vista, all speci- fications, applications, routines, subroutines, techniques, ideas or formulas developed by EDP, regardless of whether they were developed before, during or after the term of this agreement, and irrespective of whether such applications, routines, subroutines, etc., were developed while utilizing City's computer facilities, shall be and remain the property of EDP. 7. PROPRIETARY INFORMATION AND SECURITY A. All written information submitted by City to EDP in connection with services performed by F.DP under this agreement which is identified as proprietary information, shall be safe- guarded by EDP to at least the same extent as EDP safeguards like information relating to its own business. If such proprietary data must be publicly disclosed, EDP shall bear no responsibility for its disclosure, inadvertent or otherwise, provided, that EDP notifies Contract Administrator for the City of all requests for -8- the disclosure of information, not less than 24 hours prior to the release thereof. In the event of an emergency, necessitat- ing the immediate release of information, EDP shall provide such notice to the Contract Administrator, or his designee, as soon as practical. EDP further agrees to abide by all federal and state laws regarding the confidentiality of public records. B. EDP will, from time to time, meet with representatives of the City to assist in the formulation and review of plans and schedules for the rotation of critical files to another offsite location, in order to insure recovery capabilities in the event of fire or other loss, provided, however, EDP assumes no liabi- lity for losses resulting from City's decisions relating to the implementation of various rotation plans. If said records shall be in EDP's custody, EDP shall exercise due care in the handling, storage and transference of said files. C. Unless specifically approved in writing by the City, all data processing effort covered by this agreement shall be performed on equipment and facilities located in the City of Chula Vista, provided, however, that in the event of an emergency where prior written consent cannot be obtained, data processing work pursuant to this contract may be performed offsite. D. EDP shall establish and maintain reasonable safeguards against the destruction or loss of City's data programs in the possession of EDP or EDP's personnel. 8. STANDARDS AND GUARANTIES EDP shall utilize its best efforts to guaranty the following at no additional cost to City: A. The continuous operation of the data processing depart- ment by EDP and City personnel, including the operation of all those systems currently in operation and those systems set forth in Exhibit "B" -9- B. To furnish such services, information and reports as are required by this agreement on a timetable and in a format as mutually agreeable. C. To furnish such operators, programming personnel, systems analysts (except when such personnel shall be furnished by the City) and the necessary electronic data processing programs as set forth in the basic service agreement in Exhibit "B". D. To operate all systems developed during the term of this agreement, upon their completion and acceptance by the City. E. To provide sufficient maintenance of effort to insure an operational status for all current operational programs and those contemplated in Exhibit "B". F. To maintain and, with the concurrence of the City, enhance the current level of internal control and documentation standards for operation and maintenance, including, but not limited to, user manuals, systems manuals, operating manuals, and programming manuals. Said documentation shall, upon termination of this agreement, be- come the property of the City. G. To establish general standards for all new systems that are to be developed and submit them to the City for approval. H. To insure that all systems currently operational and all new systems developed during the term of this agreement have adequate documentation to allow revision by EDP personnel or operation by a new Facilities Supervisor. 9. FORCE MAJEURE If EDP is prevented from performing any task hereunder in whole or in part as a result of an Act of God, or civil dis- turbance, labor dispute, or other cause beyond its reasonable control, such performance shall not be a ground for termination or default. EDP shall use its best efforts to provide directly, -10- or indirectly, alternate and, to the extent practical, comparable performance. Compensation shall be equitably adjusted up or down, as the case may be. Other than any such equitable adjustment, EDP shall not be liable to the City for any non-performance on the account of any of the above. In the event a court of competent jurisdiction should render a final order or final judgment enjoin- ing or restraining performance of this agreement by either or both parties hereto, or in the event such a court should declare this agreement void or illegal, then each party is relieved and dissolved of all of the obligations hereunder, subject, however, to the pro- vision of Paragraph 4, a payment of a reasonable sum to EDP for the work performed and equipment provided, prior to such adjudi- cation. 10. RISK OF LOSS City shall be responsible for the protection of all work, including data, following its delivery to City's users. Prior to such time, EDP shall be responsible for the protection of all data, including, but not limited to, programs which have been developed, systems and documentation of all operational programs in existence, to the extent that they are under the control of EDP personn~a, either within or without the City's data processing facility. 11. CONTRACT ADMINISTRATOR City herein shall appoint a contract administrator, whose function it is to see that all provisions of this agree- ment are met. Any required discussions or negotiations, as set forth in this agreement, shall be initially conducted with the contract administrator. Said contract administrator shall be Gordon Grant, Director of Finance, or his designated representative. EDP shall designate additionally individuals who speak on behalf of EDP for the purpose of conveying information, required reports, and such other contracts with the City as may be required from time to time. -11- provide computer time to EDP, during such time as the equipment is non-functional, City shall not be alleviated from its obligation to provide EDP with its accumulated usage rights under this agree- ment, to the extent that EDP may accumulate computer usage rights. 14. AVAILABLE EQUIPMENT EDP shall have available to it, for its performance to the City and for its own functions, the equipment listed in Exhibit "A". 15. ACCESS EDP hereby agrees that no EDP personnel, other than those approved by the contract administrator or his designated rep- resentative, shall be given access to City's data processing facilities. EDP further agrees that a log shall be kept of all persons entering and utilizing said facilities. EDP's designated facilities supervisor shall be exempted from this requirement. City pledges in return to take all necessary steps to clear such personnel through City's police department, in order that access may be given. City reserves the right to require all persons having routine access to City's computer facilities be bonded by a California firm providing a fidelity bond in a form agreeable to City. 16. PATENT AND COPYRIGHT INDEMNITY EDP agrees to indemnify and hold the City, its agents, and employees, harmless from any loss, damage or liability for infringement of any United States patent right or copyright with respect to the use of any item delivered hereunder; providing, EDP is promptly notified in writing of any suit or claim against the City. Provided further, that the City permit EDP to defend, compromise or settle the same and gives EDP all available informa- tion, assistance and authority to enable EDP to do so. EDP's indemnity as to use shall not apply to any infringement arising -13- out of use by the City, in combination with other items, where such infringement would not have occurred in the normal use for which the item or items were designed. 17. INDEPENDENT CONTRACTOR Neither the City nor any of its agents shall have control over the conduct of EDP Management, Inc., as contractor, except as herein set forth, and EDP expressly warrants not to, at any time, or in any manner, represent that it or any of its agents, servants or employees, are in any manner agents, servants or employees of the City, it being distinctly understood that said EDP Management is, and shall be at all times in the performance of this agreement, a wholly independent contractor and EDP's obligations to City are solely such as are prescribed by this contract. 18. DISCRIMINATION EDP agrees that no person shall be excluded from employ- ment by EDP Management in the performance of this agreement on the grounds of race, creed, color, sex, age, or national origin. In this connection, EDP agrees to comply with all State and Federal laws relating to equal employment opportunity rights. 19. WORKMEN'S COMPENSATION AND OCCUPATIONAL HEALTH AND SAFETY EDP agrees to obtain and/or maintain a policy of work- men's compensation insurance to cover its employees in compliance with the applicable provisions of the California Labor Code. In this connection, EDP agrees that although its employees used in connection with this contract will be on City property, said employees are not City employees for the purpose of workmen',s compensation. EDP further agrees that in performance of this contract it will comply with all provisions of the State and Federal Occupational Health and Safety Act. EDP shall further endeavor, pursuant to the Occupational Health and Safety Act, to make recommendations to the City should changes in facilities be necessitated by compliance with said Act or acts. -14- 20. COMPLIANCE WITH CIVIL SERVICE RULES EDP Management, in their supervision of City employees, hereby pledges to grant and utilize all procedures set forth by City in its Civil Service Rules in EDP's dealings with City em- ployees. EDP Management shall have no right to suspend or other- wise deprive a City employee of substantial employment rights without the concurrence of the contract administrator or his designee. 21. LIABILITY A. EDP and City each agree to indemnify and hold harmless the other from any loss, damage, cost or expense which the other may sustain or incur by reason of, or arising from, any accident or injury to personnel or employees of the other, as well as any loss, damage, cost or expense which the other may incur by reason of injuries or damage to third parties or property caused by the acts of the other, occurring in the course of this agreement. The parties hereto agree to maintain adequate insurance coverage against the risk each assum@s herein. B. EDP expressly warrants that, in the event of an error or omission due to activities of EDP's personnel, programs, systems or equipment, without limiting th® right of City to damages, EDP will correct such error or omission at no additional cost to the City; provided prompt notice to correct such error or omission is given to EDP. In this connection, EDP agrees to take out and maintain an errors and omissions policy of insur- ance with a face value of coverage of not less than $300,000. per occurrence and furnish a copy of said policy to the City of Chula Vista. C. Employee Fidelity Bond. City hereby reserves the right to require any and all personnel of EDP Management having access to City's computer facilities to be bonded with a fidelity bond, -15- in the form and manner acceptable to City. The face amount of said bond shall be $50,000, and such bond shall be issued by a California bonding company. Said bond further shall be des- igned to give protection to City against dishonesty and loss occurring during the term of the bond. Should the City require an employee fidelity bond on any employee, City shall give EDP no less than 30 days notice of City's exercise of its option to require the bond. 22. PUBLIC LIABILITY INSURANCE In addition to the provisions of No. 21 above, EDP and City both pledge to maintain sufficient public liability insurance to cover any loss occasioned by the activities of their respective employees, while engaged in the performance of the requirements of this agreement. Such public liability insurance shall include, but not be limited to, automobile coverage covering the trans- portation of City and EDP employees to areas outside the City's data processing facilities when necessary to fulfill the require- ments of this agreement. Said coverage'^.shall include, in addition to public liability coverage, property damage coverage. 23. TERMINATION A. Either party shall have the right to terminate this agreement subject to the provisions herein. City may terminate their agreement with EDP for the services provided upon 90 days written notice served to EDP at the location provided in Para- graph 28 below. Upon notification of termination, EDP shall waive any right to utilize City's computer facilities beyond 40 hours, per month, and without prejudice to EDP's accumulated usage rights. B. EDP hereby has a right to terminate this agreement upon 90 days written notice to Mr. Gordon Grant at the location provided in Paragraph 28 below. In the event EDP notifies City of its intention to terminate, City hereby reserves the right to wind down services provided below. -16- C. Upon notification of EDP's intent to terminate, City may utilize no more-than 80 hours per month of EDP's services to do any or all of the following things: 1, Assist City in locating and screening a new Facilities Supervisor and/or permanent City staff for the position 2, Review of the documentation provided for above to assist City to assume control of City's computer facilities with City personnel, 3, Such other activities as City may direct. This provision is intended to allow City the option of the above performances or the performance pledged by EDP in Exhibit B-2, 24, EXISTING CONTRACTS A. It is hereby stipulated by ment is independent and separate frog between EDP and City and is designed parties from all obligations not yet agreement between EDP Management and dated March 25, 1975, the parties that this agree- nall other written agreements to supersede and release both accrued pursuant to that the City of Chula Vista, B, The City stipulates that it has no interest or rights in and to programs developed by EDP utilizing City's computer or other facilities for clients of EDP other than City, Proprietary items belonging to EDP prior to this agreement and developed for clients other than City shall remain th@ property of EDP, unless hereafter sold or leased to the City, in which event, City's rights are determined by the terms of such sale or lease. -17- 25. HiRING PROHIBITION City and EDP hereby agree not to employ or otherwise utilize the services of the other party's employees during the term of this agreement or for a period of two (2) years thereafter, except as may otherwise be agreed to between the parties. 26. SEVERABILITY Each paragraph and provision of this agreement is severable from the contract and if one provision or part hereof is declared invalid, the remaining provisions shall, neverthe- less, remain in full force and effect. 27. ENTIRE AGREEMENT A. This agreement is subject to set forth in its provisions, including any other exhibits or appendices which The full terms of Exhibits "A" and "B" porated herein by reference, with the been set forth fully. the Exh may and same terms and conditions ibits "A" and "B", and be appended hereto. appendices are incor- effect as if they had B. It is expressly agreed that this agreement embodies the entire agreement of the parties in relation to the subject matter hereof, and that no other agreement or understanding, verbal or otherwise, relative to the subject matter hereof, exists between the parties at the time of execution. Where the agree- ment provides that certain specific terms are to bs negotiated and agreed on by and between the parties, said terms at such point as are mutually agreeable shall be added to this agreement and constitute a portion thereof. C. This agreement shall be construed in accordance with the laws of the State of California. -18- 28. NOTTCE All notices required by EDP Management, Inc. shall be mailed to Mr. Charles Cox,. 5465 Lake Murray Blvd., La Mesa, California 92041. All notices required by City of Chula Vista, pursuant to the performance of the terms of this agreement herein, shall be mailed to Mr. Gordon K. Grant, Director of Finance, 276 Fourth Avenue, Chula Vista, CA 92010. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA EDP MANAGEMENT, INC. arles Cox, Presiden City Attorney ~19~ ATTEST ', C Ap ved as to form by EXHIBIT "A" EQUIPMENT The City will provide and maintain the following equipment for the use of EDP in fulfilling its contractual obligations to the City of Chula Vista, as well as EDP's use for systems and program development work: Model or ID No. Description B2510 Central Processor B2004 40K Bytes Core Memory B2740-1 Operator Console B9340 Console Printer & Keyboard 82340 Console Printer Control B9111 Card Read (800 cpm) B9342-1 Line Printer (1100 lpm) B2242 Line Printer Control B9941 Additional 12 Print Positions B9381-23 Mag. Tape Cluster .4 Station .800 BPI .36KB .9 Tract B9372-1 Disk File Storage .lOM Bytes .20ms. Access B2373 Disk File Control 4301, Ser.11588 029, Ser.J8625 Singer Keytape IBM Keypunch 500, Ser.443 2323, Ser.0232 150, Ser.6661 Ser.15603 16021, Ser.1532 A10565 Burster (New) Decollater Shredder Burster (Old) Signer (New) Calculator A10566 Calculator -20- EXHIBIT "B" BASIC SERVICE REQUIREMENTS 1. Operational Program Requirements EDP hereby pledges to provide the following services to the City of Chula Vista each month. EDP shall supervise the running and operation of the computer programs listed below and, further, will provide such supervision as is necessary to insure the data base is properly maintained. EDP will additionally coordinate with all users of data outputs, be they parties City has contracted with or the various departments of the City of Chula Vista., to determine that their needs have been fulfilled by the operations of the programs herein listed on Pages i through v. In addition to operating said programs listed on Pages i through v, EDP pledges to operate, maintain and supervise the operation of the payroll of the Cities of Imperial Beach and E1 Cajon. At such time as the automated accounting system being developed by EDP pursuant to a prior contract is completed, EDP pledges to operate said system for the City of Chula vista and no more than three additional municipal entities, not to exceed 75,000 inhabitants per city. 2. Systems Development and Programming Requirements A. In addition to providing for the supervision of the operational programs and running of said programs, EDP shall pro- vide the City with no less than 80 hours per month of computer systems analysis, programming and general development of City's data processing capabilities. Should said 80 hours per month of the above activities not be consumed by City in any one month, City may accumulate up to 160 hours of such services. Any accu- mulations in excess of 160 hours shall be lost to the City. Said -21- services shall be provided on such projects as may be directed to be undertaken from time to time by the City's contract admini- strator, following the administrator's consultation with the Data Processing Committee. Tn this regard, records shall be kept by the contract administrator, or his designe®, indicating such work as is to be performed. Any person or persons fulfilling such tasks and expending any or all of the 80 hours per month of the services provided by EDP, shall maintain records indicating the specific project that said person or persons worked on and the hours expended on that project. EDP hereby pledges that the facilities supervisor, or such other persons as may be offered by EDP to provide the services contemplated in the City's right to 80 hours of com- puter programming, systems analysis and general development of City's data processing capabilities, shall be competent and experienced to supply said services as are needed by the City. City reserves the right to require further record keeping as may be necessary to detail the expenditures of said program- ming or systems development efforts by EDP staff. B. In the event City requests mgre than 80 hours per month (excluding any expenditure of accumulated sums of hours owed to City), be devoted to the servic®s provided in 2A, above, said services may be authorized by the City Manager. EDP shall thereupon provide such additional hours of systems development and/or programming as requested, in accordance with the billing rates set forth in No. 3E of the basic contract. -22- Computer Programs (By System) Business Licenses Maintains Business License master file, produces renewal notices, new licenses, and various listings. Program numbers are: CBL10, CBL20, CBL30, CBL40, CBL50, CBL60, CBL70, CBL80, CBL90, CBL99. Dog Licenses Maintains Dog License master file, produces renewal notices, and several listings. Program numbers are: CDL05, CDL10, CDL15, CDL20. Fixed Assets Maintains inventory master and produces listings. These programs are used for El Cajon also. Program numbers are: CFA10, CFA20, CFA30. Library Produces listing of overdue books. Program numbers are: CLI01, CLI02. Payroll/Personnel Maintains employee master file and generates all Payroll accounting and Personnel reports. Program numbers are: CPA01, CPA02, CPA10, CPA20, CPA25, CPA30, CPA40, CPA45, CPA47, CPA50, CPA60, CPA75, CPA80, CPA85, CPA90, CPA95, CPAB1, CPAB2, CPA63, CLB99, CPA99, CPAC1, CPAC2, CPAW2, CPAR1, CPASI. Planning/Land Use Maintains master file and produces reports from updated file. Program numbers are: CPL70, CPL81, CPL83, CPL85, CPL87, CPL89, CPL91. Police Information Maintains activity master file, produces crime listings, and statistical reports. Program<numbers are: PI001, PI002, PI003, PI004, PI005, PI006, PI007, PI008, PI009. -s~ 2 Police Reserves P1airrtains and lists Reserve rosters. Program numbers are: CRR10, CRR20. Project Accounting Updates project master file and prepares various reports. This system is used by Public Works, Redevelopment, and the City of E1 Cajon. Program numbers are: CPJ10, CPJ20, CPJ30, CPJ40, CPJ50, CPJ60. Street Deficiency Maintains inventory of street deficiencies. Inventory Programs involved are: CPW10 and CPW20. Tax Assessment Prepares magnetic tape and listing for use by county. Program used is: CEN10. Automated Accounting Maintains accounting master files, writes warrants, produces control and management information reports. Programs used are: CA010, CA020, CA030, CA040, CA050, CA060, CA070, CA080, CA090, CA100, CA110, CA120, CA130, CA140, CA150, CA160, CA170, CA180, and CA190. -ii- CHULA VISTA SANITARY SERVICE Qilling System Maintains customer master file, generates monthly billing, and prepares accounts receivable reports. Programs used are: ARL00, AR310, AR320, AR330, AR340, AR345, AR350, AR360, and AR370. -iii- EL CAJON SYSTEMS Business Licenses Updates Business License master file, prepares renewal notices, new licenses and supporting listings. Programs used are: EBL10, EBL'G0, EBL30, EBL50, EBL60, EBL70, EBL80, EBL85, EBL90, EBL94, EBL95, EBL96, EBL98, EBL99. Payroll and Personnel Maintains employee master file, generates personnel reports, and payroll accounting reports. Programs used are: EPA10, EPA02, EPA75, EPA85, EPA20, EPA50, EPA80, EPAW2, EPA30, EPA60, EPA90, EPAB1, EPA40, EPA41, EPA95, EPA62, and EPASI. -iv- IMPERIAL BEACH SYSTEMS Payroll and Personnel Maintains employee master file, produces personnel and payroll accounting reports. Programs used are: IPA10, IPA20, IPA30, IPA40, IPA50, IPA60, IPA90, IPA95, and IPAW2. -v-