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HomeMy WebLinkAboutReso 1988-13688 (h) RESOLUTION NO. 13688 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND WOODLAWN PARK COMMUNITY CENTER AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as fol 1 ows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and WOODLAWN PARK COMMUNITY CENTER, in regard to the expenditure of City funds appropriated, dated the 19th day of July , 1988, a copy of which is attached~to and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved, BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, ~-- and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by P'au~'~l:' De~roc'he'~S TH6'mas J. Harron 0>~ ' Community Development Di rector City Attorney WPC 3642H/3643H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this 19th day of july 88 19 __, by the following vote, to-wit: AYES: Councilmembers Malcolm, Moore, McCandliss, Nader NAYES: Counci 1 members None ABSTAIN: Councilmembers None ABSENT: Councilmembers Cox . of the City of Chulo Vista ATTEST~ STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chu/o Vista, California, DO HEREBY CERTIFY thor the above and foregoing is 0 full, true and correct copy of RESOLUTION N0. 13688 ,ond that the some has not been amended or repealed DATED City Clerk CITY OF CHULA VISTA AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF WOODLAWN PARK COMMUNITY CENTER IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED TRIS AGREEMENT, made and entered into this Iq- day of C 0 1988, by and between the CITY OF CHULA VISTA, a municipal q~p r~tion, hereinafter referred to as "City" and WOODLAWN PARK COMMUNITY CENTER, a non-profit organization, hereinafter referred to as "Grantee". WITNESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principal goal of which is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, WHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performed by the Grantee; and, WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD}; and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one (1) year, from July l, 1988, through June 30, 1989, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The administration of the Grantee agrees to expend City-appropriated funds to meet bona fide obligations incurred for liability insurance, utilities, supplies, travel expenses and program expenses for the operation of various youth, senior citizen and other social and recreational activities, for the period July l, 1988, through June 30, 1989, for an amount not to exceed $15,000, as demonstrated in the budget attached hereto as Exhibit A and incorporated herein. Cumulative City CDBG payments for any category of the budget shall not exceed the budgeted amount by more than 10% without formal amendment to this agreement. 3. Payment of those City-appropriated funds shall be made to the Grantee in monthly installments following receipt by City of expense reimbursement claim forms from Grantee. 4. The Grantee shall maintain all financial records for three years following the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee agrees to provide youth, drop-in recreation and social programs, senior citizen recreation and social programs, other programs of educational or community interest and a weekly community nutrition program. Grantee also agrees to serve a minimum of 800 Chula Vista resident clients. 6. The Grantee shall provide the City with a quarterly report to include the following statistics relative to clients. (1) Number of clients served (2) Number of low income clients (3) Residency of clients (4) Gender of clients (5) Number of repeat clients (6) Ethnicity of clients (7) Previous quarter's expenditures of Block Grant funds 7. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 8. The City, at its discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client served: income, residency, gender and ethnicity. The records shall also contain receipts or other proof of all expenditures made or reimbursed with City CDBG funds. 9. The Director of Community Development, or his/her designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. 10. The Chair of Woodlawn Park Community Center Board of Directors or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. 11. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. -2- 12. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. 13. The Grantee agrees to abide by the requirements of OMB Circular A-122 "Cost Principles for Non-Profit Organizations." 14. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 15. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 16. The Grantee shall account for the use of Block Grant funds separately from other funds, so as to demonstrat~ that the funds are used for their designated purposes. 17. Any program income derived from Block Grant funds must be reported to the City and can be used by Grantee for only activities approved under this contract. IN WITNESS WHEREOF, the parties hereto ha~e caused this agreement to be executed the day and year first herein above set forth. CITY OF CHULA VISTA WOODLAWN PARK COMMUNITY CENTER Mayor of the City of Chula Vista City ~ttorney WPC 3649H -3- EXHIBIT A WOODLAWN PARK COMMUNITY CENTER 115 SPRUCE RD CHULA VISTA, CA 92011 TELEPHONE (619) 585-3424 JULY 6, 1988 BUDGET ADJUSTMENT F/Y 88-89 BREAKDOWN OF EXPENSES 2,400 TRAVEL 5~500 INSURANCE 1~500 SUPPLIES 2t700 UTILITIES 2t9~0 OTHER EXPENSES REPAIR & MAINTENANCE~ GASOLINE AND OIL FOR PROJECT VEHICLES~ POSTAGE~ PRINTING~ HALL FOR THANKSGIVING FUNCTION' LICENSE AND PERMITS TOTAL FUNDS ALLOCATED $15,000.00