HomeMy WebLinkAboutAgenda Statement 1976/06/22 Item 17CITY OF CHULA VISTA ITEM NO. l~
' ~ ~ COUNCIL AGENDA STATEMENT ~ ~ 6-22-76
FOR MEETING OF:
ITEM TITLE: Resolution #8222 Appropriating Community Development Grant,
Local Option Funds, for Staffing the Chula Vista Senior Service
Center
SUBMITTED BY~ Director of Parks and Recreation
ITEM EXPLANATION
BACKGROUND
The Senior Service Center was opened in June, 1975, as a result of Council
action authorizing this pilot program. The facility and necessary supplies
were provided through an appropriation of Community Development Block Grant
funds, and staffing for this service was supplied through a combination of
the CETA and RETC (Office of Senior Citizen Affairs) Programs.
Funding for a facility and supplies are again programmed to be provided
through Block Grant funds; however, RETC funding to maintain staffing at
the present level will not be available after June 30, 1976.
DISCUSSION
A staff study of the needs for and the function of this center is included
in the attached report which is offered for Council consideration. A study
regarding the present work load and the level of service offered at this
center was conducted at the direction of the Assistant City Manager, when
it became known that RETC funding would no longer be available. The attached
report indicates a need for continued service and includes recommendations
and findings as to how this service can be provided.
RECOMMENDATION
Based on the attached study, staff recommends Council authorization of fund-
ing from the Community Development Block Grant, Local Option Funds, in the
amount of $7,862, to provide for the continuance of the present level of
service at this facility during the 1976-77 fiscal year.
r\/1 111"11T["~ ATTA/\1 Ir I"\
G/lnlDl I J H I I Hl/nGU
Agreement Resolution X Ordinance Plat Other X
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION:
Authorize expenditure of funds in the amount of $7,862 from the Community
Development Block Grant, Local Option Funds
BOARD/ COMMISSION RECOMMENDATION
COUNCIL ACTION
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Form A-113 (Rev 5-75)
Form No. F-229
12/?3
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. tJnappl~o~+riated Balance
I HEREBY CEP.TIEY tt;at the money *~equired for t'::e
appropriation of funds for the purpose set forth i:i the attached.
resolution is available in the Treasury, or is anticipated to
came into the Treasury, and is otherwise unappropriated.
rund
Amount $
Purpose
Eidder
Director of Finance
The City of Chula Vista
-6300-BG-33
Date BY ^`
Certification of Unencumbered 3alance
I 'riF.REBY CERTIFY that the indebtedness and rbligatian
to be incurred by the contract or agreement authorized by the
attached resolution can ne incurred s,~itraout the violation of any
of the provisions of the Charter of tl"ae City of Chula Vista, o-
tt"ae Constitution or tye lows of the State Gf Ca'_rfcrnia, tl-aa~.
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the oblig~3tions of the
contract are actually in the Treasury, or are anticipateC to ca~,~
into the Treasury to the .credit of the a.pprapriation from .~hich
the same are to be drawn, and that saki rzonies ne~~~ actually in
the Treasury, together wit'r. the monies anticipated to cone i:lto
the Treasury, to the credit of said appropriation ate othetw~.s`
unencumbered.
Amaunt Not to Exceed $ 7,862.00
Uirectcr of Finaroe _~.._..
Tl'aP_ City of Chula Vi •ca.
Date June 18, 1976 By
F~,~nd Community Development Dept./Activity Block Grant 76-77
Purpose Staffing the Chula Vista Senior Service Center_____~__„
Bidder
~" ~ ~ ~. 1
DATE: June 16, 1976
T0: Emerson Hall, Director of Parks and Recreation
FROM: Charles Knefler, Administrative Analyst ~,~
SUBJECT: Staffing of Senior Service Center
BACKGROUND
During June of 1975 the Senior Service Center began operation
under the supervision of the Community Development Department.
During i~iarch of 1976, the supervision of this program was trans-
ferred to the Parks and Recreation Department.
Funding for services and other supplies are provided via an
allocation from the City's Community Development Block Grant.
Staffing costs for the center are presently derived from three
(3) funding sources.
(l) CETA Title 1~I (Center Coordinator - Full-time)
(2) CETA Title I - RETC (Clerical Assistance - 2 half-
time positions)
(3) Federal Senior Aide Program OSCA (Job Development
and service referral - 3 half-time positions)
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Effective June 30, 1976 funding for Senior Ceni:er Stag Wi
cease, except for the Center Coordinator and one half-time
Social Service Aide. The reason that funds will no longer be
available for those positions described above is that the fund-
ing has been temporary in nature and June 30, 1976 is the cut-
off date for the Senior Center as per grant agreement. The
City CETA Title VI position will remain until this program ter-
minates and the retention of one (1) Social Service Aide is
possible due to this individual`s unique status under this grant
administered by OSCA.
DISCUSSION
Because of this significant antic~oa3ed20tman hourstornl(5rman
7,280 man hours or 3.5 man years ,
years or minus 570) a proposal for staffing, dated June 7, 1976
was forwarded to the Assistant City h1anager presenting four (4)
alternative staffing methods for this Center. In response to
this memo the Assistant City Manager requested that a comprehen-
sive but expeditious study be conducted relative to the staffing
needs of the Center in light of the City's position an this matter.
Therefore on June 14, 1970 a study was conducted in terms of pre-
sent work load and services offered at the Center.
FINDINGS
A11 areas of the Senior Center services and operations were
studied. These areas include:
(1) Information and Referral Service - This function
involves the referring of seniors to an appropriate agency
which can assist them tivith their situation ie,Consumer
Affairs, Social Security, Medical Assistance etc., or
providing information relative to various Senior Citizen
Programs. The referral aspect of this function includes
follow-up to assure that the problem or situation vas handled
to the satisfaction of the client. (See attached flow chart
Exhibit #lA}.
(2} Job Cevelopment - This function involves placement
of Senior Citizens in part-time and full-time positions
throughout the community. The Job Development Social
Service Aide serves two (2) functions,
a.} Receives imput from Seniors regarding job requests
and consequently attempts to place them in positions
for which they are qualified
b.) Coordinates with local business and private citizens
who require services which tF~e Seniors can provide.
(See attached flow chart - Exhibit IIA)
(3} Clerical Assistance - This function involves the
support services required to make the center operational.
Typical tasks include, typing, riling, a~~swering the tel-
ephone, voter registration and answering simple complaints
and comments regarding the Center's operation.
(4) Legal Aid - This funciton is responsible for gathering
inform a-t o relative to legal problems, other than litigation
involving financial restitution sought by the Client. The
Para-legal position gathers information relative to the
problem presented by the Senior Citizen and presents this
information to San Diego County Senior Center's legal counsel.
This particular function does not involve any direct costs
but clerical assistance is provided (See attached III A)
(5} Senior Service Center Coordination - This function
provides for the on going operation of the Center and is
staffed by a full-time CETA employee. All of the above
responsibilities and functions are channeled through this
position on a day to day basis.
It was determined by this study that .84 of a position is
needed for the Referral and Information program (See attached
Exhibit I}, .62 for the Job Development program (See attached
Exhibit II), .32 for the Clerical Assistance Program (See
attached Exhibit III), 1.0 position for Center Coordination
(See attached Exhibit TV), and .09 for Vacation and Holiday
Time (See attached Exhibit V). As noted on the staffing summary
sheet -(Exhibit VI) total unfunded needs are 1.37 positions
based on this study.
RECOMMFi,DATIOt~S
It is recommended that 1.5 positions be employed July 1, 1976
to provide on-going operations at the Chula Vista Senior Service
3
Center. The cost for this staffing would be as follows;
half-time positions at 20 hours per week for 52 ti•~eeks us; $2.40
per hour = $7,4£',_8_It is noted that this amount does not provide
for any pay ir~creases. If a 5°~ increase was provided the cost
would be 57,488 x 1.05 = 57,862. It is recommended that the f7gure
including the 5% pay increase be allocated.
As noted in the Staffing Summary (Exhibit A) it was determined
by the study that 1.37 positions are needed to provide basic
on-going service while the recommendation is for 1.5 positions,
the reason being that (a) it is difficult to schedule odd number
positions and (b) the .13 of a position would provide a buffer
for future increases instwouldmber$341CincludingTthecaformentiorned
additional .13 staffing
5°l increase.
There are two basic funding sources available (1) the City's
General Fund and (2) Block Grant Local Option of which there
is $21,000 available. It is recommended than aC~sonather^General
of funds be utilized so as not to have any p
Fund.
If a decision is made to supplement the current City CETA allo-
cation for the Senior Service Center, present personnel f~jnded
by other sources could be reemployed via contract with the City.
In this manner time co~rheadgcostslreducede procedures could be
eliminated and City o
CK: bm
cc: George D. Lindberg, City Attorney
Paul Desrochers, Community Development Director
Larry Wittenberg, Assistant to the City Manager
Jim Mohr, Senior Service Center Coordinator
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Exhibit II A
JOB DEVELOPMENT INTAKE-FLOW CIiART
Client ~
Evaluation
Set Appointments with
Other Agencies or Set Up
Interview with Employer
Application
Forms
i Interview and
~ Screening
Follow-Up
Client
Exhibit III A
CLIENT PAR11-LEGAL-FLOW CHART
Client
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Opinion on Problem
Para-Legal or Attorney
Presents Legal Opinion
to Client
Para-Legal Initial
Interview and Screening
with Client
Para-Legal Presents
~----- - Facts to Attorney
For Assessment
With Attorney Opinion
and Client Wishes the -
~ Case is Either Proceeded
I on or Dropped or is Re-
ferred to a Local Attorney
Follow-Up with Dis~l.osition
of Case in Court or
Settlement etc.
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