HomeMy WebLinkAboutAgenda Statement 1976/06/22 Item 12CITY OF CHULA VISTA
~., COUNCIL AGENDA STATEMENT
ITEM N0. 12
FOR MEETING OF:
ITEM TITLE: Resolution -Accepting Bids and awarding Contract for Audio
#8218 Visual equipment
SUBMITTED BY~ Purchasing Agent
ITEM EXPLANATION
6/22/76
Council Resolution No. 8116 provided for a special appropriation of funds for the purchase
of audio visual equipment for the new library.
Bids were received and opened at 10:00 a.m. on June 15, 1976 in the office of the Purchas-
ing Agent for the audio visual equipment. Bid documents were mailed to fifteen (15)
vendors with seven (7) responding. Bid tabulation is attached.
No bids were received on Item 1. This item will be purchased on the open market at an
estimated price of $500.00. Items 4,5,6 & 7 require installation by vendor and 20 hours
free instruction time for staff, therefore, it is best that one vendor furnish those items
to insure that the complete system operates properly and instruction be given by one
vendor. Low bid is acceptable on the balance of the items.
FINANCIAL STATEMENT: Funds are provided for in account 15-4420-5568. Total funds
required $12,780.00.
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CllrllDl 1 J HI IHI.rICU
Agreement Resolution X Ordinance Plat Other X
Environmental Document; Attached Submitted on
STAFF RECOMMENDATION: Accept bids and award contract for items 2 and 3 to Inland
Networks, Inc. in the amount of $5,268.20; items 4,5,6,& 7
to Western Audio Visual in the amount of $6,72~d.40; items
8, 9, & 10 to Instructional Materials & Equipment Distributors
in the amount of $374.82; item 11 to Pacific Intercom in the
amount of $416.58.
BOARD/ COMMISSION RECOMMENDATION
A P P R O V E D
by i:he
City Coulzc~l
COUNCIL ACTION of
Chula V ~ C•~~
Dai; ed......... GP- 0~.2_ ~G
.............................................
Form A-113 (Rev. 5-75)
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. iJnapp~°opriated Balance
I HEREBY CERTIFY tl.at the money required nor the
appropriation of funds for the purpose set forth i:i the attached
resolution is available in th Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ rund
Purpose
Bidder
Director of Finance
The City of Chu]_a Vista
Date
By
Certification of Unencumbered 3alance
I HEREBY CERTIFY that the indebtedness and cbli7ation
to be incurred by the contract or agreement authorized by the:
attached resolution can be incurred erit'r.out the violation of any
cf the provisions of the Charter of tl'ie City cf CI-.ula Vista, o
t?-.e Constitution or the laws of the State cf Ca'_ifornia, tl-,a
sufficient monies have been appropriated for the purpose of sa=.u
contract, that sufficient monies to meet the oblig~3tior~s of th.e
contract are actually in the Treasury, ar arQ anticipated to cow,
into the Treasury to the credit of the 4Uprapriatian from which
the same are to be drawn, and that said rzonies nova actuaiiy in
the Treasury, togetizer with the meanies anticipated to cone into
the Treasury, to the credit of said appropriation a-re atheLw~.s~-
unencumbered.
Amount Not to Exceed S 19 ,JRn _ ~0 .. _. ,
15-4420-556a - ----~-
Uirectcr of Fira.rce
The. City of Chula. Vis~La.
Date 6j18/76 By ~ ~_
Ft:.nd 15 ~ Dept./Activity Library/4420 ,~__ .
Purpose Accepitng Bids and awarding Contract for Audio Visual equipment
Bidder
~artifi.rate ?da. 108