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HomeMy WebLinkAboutReso 1988-13686 (f) RESOLUTION NO. 13686 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SAN DIEGO RESIDENT RELATIONS FOUNDATION AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and SAN DIEGO RESIDENT RELATIONS FOUNDATION, in regard to the expenditure of City funds appropriated, dated the 19th day of July , 1988, a copy of which is attached ~o and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on '~,half of the City of Chula Vista. Presente~ by Approved as to form by p / r T.om aul G. sroc e s ' } Community Development Director City Attorney WPC 3642H/3643H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF HUL,. ~/ISTA, CALIFORNIA, this 19th day of. july, . , 88 ) , by the following vole, to--wit: YES: Councilmembers Malcolm, Moore, McCandliss, Nader <AYES: Councilmembers None ,BSTAIN: Counci lmembers None 8SENT: Counci lmembers Cox of the City of Chulo Vista TTEST~ TAlL OF CALIFORNIA ) OUNTY OF SAN D/EGO ) ss. TY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of RESOLUTION NO. 13686 ,and that the same has not been amended or repealed ~,TED City Clerk CllY OF CHULA VISTA AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF SAN DIEGO RESIDENT RELATIONS FOUNDATION IN REGARD TO THE EXPENOITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this/~6day of July 1988, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and SAN DIEGO RESIDENT RELATIONS FOUNDATION, hereinafter referred to as "Grantee". WITNESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principle goal of which is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, WHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performed by the Grantee; and, WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. ~partment of Housing and Urban Development (HUD); and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of the parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one (1) year, from July 1, 1988, through June 30, 1989, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2, The administration of the Grantee agrees to expend City-appropriated funds to meet bona fide obligations incurred for staff costs, utilities, transportation, supplies and postage costs associated with provision of services to low income Chula Vista residents, for the period July 1, 1988, through June 30, 1989, for an amount not to exceed $6,000 as demonstrated in the budget attached as Exhibit A and incorporated herein. Payment of City CDBG funds shall not exceed by more than 10% the budgeted amount in any category of the budget attached as Exhibit A without formal amendment of this agreement. 3. Payment of those City-appropriated funds shall be made to the ~ ~ntee in quarterly installments in roughly equal amounts following receipt .I~City of expense reimbursement claim forms from Grantee. 4. The Grantee shall maintain all financial records for three years fol'lowing the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee agrees to expand tenant/landlord dispute resolution and housing information and referral services in Chula Vista in order to further benefit low income Chula Vista residents. Specifically, Grantee agrees to provide the following services during the time period of this contract: a. Meet with representatives of the Chula Vista Police Department, to discuss the development of videotapes and/or other materials to train Police personnel on tenant/ landlord relations issues, and specifically drug abuse issues as they relate to the tenants/landlords. b. Make available to the Sweetwater Union High School District and Southwestern College and present, if requested, lectures, literature and/or other educational materials on rental housing issues. c. Work in cooperation with the Chula Vista Fair Housing Officer on housing discrimination issues by referring inquiries on fair housing issues to said officer, when appropriate, coordinating presentations, discussions and negotiations on rental housing issues with Fair Housing Officer. 6. The Grantee shall provide the City with a quarterly report to include the following statistics relative to its clients: a. Number of Chula Vista resident clients served b. Gender of clients c. Number of low income clients d. Ethnicity of clients (White, Black, Hispanic, Native American, Pan-Asian) e. Types of services provided to clients and number of clients receiving each type of service f. Previous quarter's expenditures of Block Grant funds g. Progress accomplished in work areas specified in above item 5. The statistics need not be collected for all clients, but must, at a ~imum, be compiled for one normal operational day for each quarter of the l~iod covered by this contract. 7. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 8. The City, at its discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client surveyed: income, residency, gender and ethnicity. 9. The Director of Community Development, or his/her designated representative, shall represent the City in all. matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. lO. The President of San Diego Resident Relations Foundation or his/her designated representative, shall represent the Grantee in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. 11. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. 12, The Grantee agrees to abide by the requirements of OMB Circular -102, and specifically Attachment "0", Items 7 and 14. 13. The Grantee also agrees to abide by the requirements of OMB Circular A-122 entitled "Cost Principles for Non-Profit Organizations." 14. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 15. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 16. The Grantee shall account for the use of Block Grant funds separately from other funds, so as to demonstrate that the funds are used for their designated purposes. 17. Any program income derived from Block Grant funds must be reported to the City and either returned to the City or used for the purposes specified under this contract. -3- IN WITNESS WHEREOF, the parties hereto have caused this agreement to ~executed the day and year first herein above set forth. CITY OF CHULA VISTA SAN DIEGO RESIDENT RELATIONS FOUNDATION it rk ' ~/ ' APPROVED AS TO FORM BY: Ci~ Attorney ~ WPC 3652H -4- SAN DIEGO RESIDENT RELATIONS 1988-1989 Budget Program CV 6% * CV Total Share Billed 1988-89 1988-89 1988-89 EXPENSES Accounting $700 $ 42 NC** Administration 23,500 1,410 NC Bank Charges 100 6 NC ~ata Processing 7,000 420 NC ~mployee Wages/Benefits 95,776 5,747 5,747 Equipment Maintenance 764 46 NC Fund Raising 500 30 NC Office Supplies 2,025 122 NC Overhead 800 48 253 Postage 4,800 288 NC Printing 4,200 252 NC Rent 23,800 1,428 NC Telephones 3,400 204 NC Travel/Meals 2,700 162 NC Utilities 2,000 120 NC TOTAL $172,065 $10,325 $6,000 * Based on total anticipated Chula Vista residents to be served in 1988-1989 program. ** NO CHARGE