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HomeMy WebLinkAboutReso 1988-13685 RESOLUTION NO. 13685 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SOUTH COUNTY COUNCIL ON AGING AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and SOUTH COUNTY COUNCIL ON AGING, in regard to the expenditure of City funds appropriated, dated the 19th day of July , 1988, a copy of which is attached~to and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on ~"~half of the City of Chula Vista. Present~_.~y Approved as to form by ~ 1 D ' oma~ J. Harron C~ , Community Development Director City Attorney WPC 3642H/3643H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF HUL. ~/ISTA, CALIFORNIA, this 19th d~y of Jul,y 88 ) __, by the following vote, to-wit: YES: Councilmembers Malcolm, Moore, McCandliss, Nader AYES: Councilmembers None BSTAIN: Councilmembers None BSENT: Counci 1 members Cox of the City of Chulo Vista rTEST~ 'ATL .~F CALIFORNIA ) )UNTY OF SAN DIE~ ) ss. FY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California, ) HEREBY CERTIFY that the above and foregoing is a full, true ond correct copy of RESOLUT/0N N0. :[3685 ,ond that the same has not been ornendedor repealed TED City Clerk CIIY OF CHULA VISTA - 660 l AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF SOUTH COUNTY COUNCIL ON AGING IN REGARD TO THE ~ ~ EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEMENT, made and entered into this I~fb~ day of July 1988, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and SOUTH COUNTY COUNCIL ON AGING, INCORPORATED, a non-profit organization which operates a Shared Housing Program, hereinafter referred to as "Grantee." ~ WITNESSETH WHEREAS, the City is currently involved in a Community Development Block Grant program, a principle goal of which. is to benefit low and moderate income persons; and WHEREAS, the Grantee is equipped and willing to provide certain services to the City which will primarily benefit low and moderate income persons and has the necessary expertise in this field for completing the same; and, WHEREAS, the City is desirous of having those certain services, hereinafter enumerated, performedby the Grantee; and, WHEREAS, funding for the Grantee is contingent upon receipt of a Letter of Credit authorizing a drawdown of Block Grant funds from the U. S. "~partment of Housing and Urban Development (HUD); and WHEREAS, no expenditure may be made out of any appropriation awarded such a Grantee unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds. NOW, THEREFORE, in consideration of the mutual obligations of ~e parties as herein expressed, the parties hereto agree as follows: 1. The term of this agreement shall be for a period of one (1) year, from July 1, 1988, through June 30, 1989, unless further modified to include other permitted expenditures of funds that are appropriated by the City Council. 2. The administration of the Grantee agrees to expend City-appropriated funds to meet bonafide obligations incurred for staff costs, bookkeeping services, insurance, mileage/training reimbursements, supplies, telephone, advertising, postage and printing, for the period July 1, 1988, through June 30, 1989, for an amount not to exceed EIGHTEEN THOUSAND DOLLARS ($18,000). 3. Payment of those City-appropriated funds shall be made to the Grantee in monthly installments following the receipt from Grantee of expenditures report form indicating amount of legitimate program expenses incurred which are to be reimbursed by City CDBG funds as detailed in the attached budget (Exhibit "A"). Cumulative City CDBG payments for any category ~ the budaet shall not exceed the budgeted amount by more than 10% without .~-L Jrmal amendment of this agreement. 4. The Grantee shall maintain all financial records for three years following the year in which it was active. 5. In exchange for those City-appropriated funds, the Grantee ~rees to perform services as follows: A. Operate for the term of this agreement a SHARED HOUSING PROGRAM, whereby homeowners with additional living space in their homes are matched with apparently compatible individuals seeking such housing. B. Disseminate information on the program, through media advertisement and other suitable means, to citizens of Chula Vista. C. Provide response within staff capability to all citizens of Chula Vista who seek information and/or seek services regarding shared housing. D. Establish a system for neutral meetings between homeowners and prospective home-sharers enabling both parties to meet one another without any risk taking or loss of privacy, E. Devise contractual agreements between homeowners and home-seekers to relieve City and Grantee from any liability. F. Serve a minimum of 290 Chula Vista resident clients. G. Provide City -with a quarterly report to include the following statistics relative to persons of Chula Vista served by the Grantee: (1) Number of clients (2) Number of low or moderate income persons ~ (3) Type of service provided to clients (4) Duration of placement ~'~ (5) Residency of household (6) Gender of clients (7) Ethnicity of clients H. Provide City with a quarterly report of previous quarter's expenditures. 6. Performance of this agreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. 7. The City, at its discretion, may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information for each client served: income, residency, gender and ethnicity. The records shall also contain receipts or other proof of all expenditures made or reimbursed with City CDBG funds. 8. The Director of Community Development, or his/her designated ~resentative, shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the City. 9. The President of South County Council on Aging, or his/her ~signated representative, shall represent the Grantee in all matters /~taining to the services rendered pursuant to the agreement and shall a~minister this agreement on behalf of the Grantee. lO. The Grantee shall comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as supplemented in Department of Labor regulations 41 CFR Part 60. ll. The contract may be terminated or suspended by the City after 60 days notice to the Grantee due to default by the Grantee or the Grantee's inability to perform, regardless of whether such inability is due to circumstances within or beyond the grantee's control. Settlement of any disputes shall be based on the laws of the State of California. 12. The Grantee agrees to abide by the requirements of OMB Circular A-102, and specifically Attachment "0", Items 7 and 14. 13. The Grantee agrees to abide by the requirements OMB Circular A-122, "Cost Principles for Non-Profit Organizations." 14. The parties reserve the right to pursue any remedy provided under California law for remedy in instances where contractors violate or breach contract terms. 15. Any program income derived from Block Grant funds must be used %r the Shared Housing Program. ~ 16. The Grantee shall account for the use of Block Grant funds separately from other funds so as to demonstrate that the funds are used for their designated purposes. ~'~ IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first herein above set forth. CITY OF CHULA VISTA SOUTH COUNTY COUNCIL ON AGING Mayor of the City of Chula Vista Marine Whittington Director, Shared Housing · ' APPROVEO AS TO FORM BY: City Attorney WPC 3648H -3- BIT A EXHI: SOUTH COUNTY COUNCIL ON AGING SHARED HOUSING PROPOSED PROGRAM BUDGET F/Y - 7/1/88-6/30/89 City-Chula Vista Co.-San Diego EXPENSE ACCOUNT IBlock Gr. Funds).. (Block Gr. Funds) TOTAL Salaries 12,836. 6,674. 19,510. Fringe (Taxes) 1,400. 728. 2,128. Bookkeeping Service '360. 240. 600. Insurance 440. 235. 675. Mileage/Training 400. 253. 653. Office Supplies 400. 300. 700. Telephone 570. 400. 970. Other 1,594. 1,170. 2,764 (Adv. Post/Prtg) TOTALS ~ ~ $2a,O00.