HomeMy WebLinkAboutReso 1988-13682 (b)
RESOLUTION NO. 13682
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND SOUTH BAY MEALS-ON-WHEELS AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby resolve as
fol 1 ows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a
municipal corporation, and SOUTH BAY MEALS-ON-WHEELS, in regard to the
expenditure of City funds appropriated, dated the 19th day
of suly , 1988, a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein be, and the
same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be,
and he is hereby authorized and directed to execute said agreement for and on
behalf of the City of Chula Vista.
asented by Approved as to form by
P'~ul G~ D~s~ochers Thomas a. Harron '~ ~,
Community Development Di rector City Attorney -
WPC 3642H/3643H
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
HUL. /ISTA, CALIFORNIA, this 19th day of. July
88
i --, by the following vote, tolit:
YES: Councilmembers Malcolm, Moore, McCandliss, Nader
AYES: Counci 1 members None
BSTAIN: Counci lmembers None
3SENT: Counci 1 members Cox
MAYOR PRO TEMPORE Of the City of Chula Vista
rTEST~~:~ mf
'ATL ./ CALIFORNIA )
)UNTY OF SAN DIEGO ) ss.
ry OF CHULA VISTA )
l, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California,
HEREBY CERTIFY thor the obove and foregoing is o full, true ond correct copy of
RESOLUTION N0. 13682
,ond that the some hos not been omentied or repealed
FED
City Clerk
CI1Y OF
CHULA VISTA
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY MEALS-ON-WHEELS IN REGARD TO THE EXPENDITURE
OF CITY FUNDS APPROPRIATED
THIS AGREEMENT, made and entered into this 19th day of July 1988, by
and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter
referred to as "CITY," and SOUTH BAY MEALS-ON-WHEELS, a nonprofit charitable
organization, hereinafter referred to as "SBMOW," a division of Senior Adult
Services, Inc.
WITNESSETH:
WHEREAS, the City Council of the City of Chula Vista has determined
that the function of SBMOW serves a valid public purpose and primarily
benefits low and moderate income persons, and
WHEREAS, funding for SBMOW is contingent upon receipt of a Letter of
Credit authorizing a drawdown of Block Grant funds from the U. S. Department
of Housing and Urban Development (HUD); and
WHEREAS, the City Council of the City of Chula Vista desires to
encourage the beneficial aims of the SBMOW organization through appropriation
of B1 ock Grant funds, and
WHEREAS, the City Council has established a policy for consideration
c requests for funding by private organizations and individuals, and
WHEREAS, such policy stipulates that no expenditure may be made out
of any appropriation awarded said charitable organizations unless an agreement
has been reached between the parties setting out the terms and obligations for
the expenditure of such funds.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties
hereto as follows:
1. That the term of this agreement shall be for a period of one (1)
year, from July 1, 1988, through June 30, 1989, unless further modified to
include other permitted expenditures of funds that are appropriated by the
City Council.
2. The nonprofit organization known as South Bay Meals on Wheels
agrees to provide a community service through voluntary workers to prepare
adequate meals for those persons who are unable, either because of chronic or
temporary illness, disability, or age, to prepare such meals for themselves.
3. The meals will consist of a hot noon meal and a cold support
Monday through Friday delivered to the residence of the recipient. At least
1,000 clients will be served, including at least 800 Chula Vista residents,
during the course of this contract period.
4. That the administration of SBMOW agrees to expend City
~ropriated funds to meet bona fide obligations incurred in performing these
2vices, not to exceed $4,000 for fiscal year 1988-89 as detailed in the
attached budget (Exhibit "A").
5. The Grantee shall maintain all financial records for three years
following the year in which it was active.
6. SBMOW agrees to submit quarterly reports, following which it
will be paid one quarter of the annual contract amount. The report shall
contain the number of individual clients, their gender, ethnicity and
residency, numbers of clients less than 62 years old and the income status of
those clients, outreach methods used, and number and type of any complaints
received. The report shall also detail the expenditures for the previous
quarter for which City Block Grant funds reimbursement is requested.
7, Performance of this agreement may not, by subagreement, be
assigned to any other entity without prior written consent of the City.
8. The City, at its discretion, may require the charitable
organization, SBMOW, to provide or allow the City to undertake a complete
financial and program audit of its records. Those records shall contain, at a
minimum, the following information for each client served: age category
(senior or non-senior), residency, gender and ethnicity. Income status
information on non-senior clients shall also be kept. The records shall also
contain receipts of other proof of all expenditures made or reimbursed with
'ty CDBG funds.
9. The Director of Community Development, or his/her designated
representative, shall represent the City in all matters pertaining to the
services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City.
lO. The Director of SBMOW, or his/her designated representative,
shall represent SBMOW in all matters pertaining to the services rendered
pursuant to the agreement and shall administer this agreement on behalf of
SBMOW.
11. SBMOW shall comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 and as
supplemented in Department of Labor regulations 41 CFR Part 60.
12. SBMOW agrees to abide by the requirements of OMB Circular A-102,
and specifically Attachment "0", Items 7 and 14.
13. The Grantee also agrees to comply with OMB Circular A-122,
entitled "Cost Principles for Non-Profit Organizations."
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14. The contract may be terminated or suspended by the City after 60
"Is notice to SBMOW due to default by SBMOW or SBMOW's inability to perform,
lardless of whether such inability is due to circumstances within or beyond
SBMOW's control. Settlement of any disputes shall be based on the laws of the
State of California.
15. Any program income derived from Block Grant funds must be used
for approved expenditures of SBMOW.
16. The parties reserve the right to pursue any remedy provided
under California law for remedy in instances where contractors violate or
breach contract terms.
17. The Grantee shall account for the use of Block Grant funds
separately from other funds, so as to demonstrate that the funds are used for
their designated purposes.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed the day and year first hereinabove set forth.
THE CITY OF CHULA VISTA SOUTH BAY MEALS ON WHEELS,
Services, Inc.
l~a~¥oR PRo
Mayor of ~he City of Chula Vista
Approved as to form by
City Attorne~L~_~
wPc 3647H
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