The URL can be used to link to this page

Home My WebLink About2011/08/02 Item 05CITY COUNCIL AGENDA STATEMENT ,;,~~ CITY OF CHULAVISTA 8/02/11, Item .~ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "NORTHEAST CORNER OF FOURTH AVENUE AND BRISBANE STREET IMPROVEMENT PROJECT CIP NO. STM370" PROJECT TO CMT ENGINEERING, INC. IhI THE AMOUNT OF $81,695 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJ CT SUBMITTED BY: DIRECTOR OF PUBLIC WORKS 4:ASSISTANT DIRECT R OF ENG E ING REVIEWED BIIY: CITY MANAGE ASSISTANT CIT MANAGER S%- 4/STHS VOTE: YES ^ NO SUMMARY On July 6, 2011, the Director of Public Works received five (5) sealed bids for the "Northeast Comer of North Fourth Avenue and Brisbane Street Improvements CIP No. STM370". The proposed work consists of the installation of curb, gutter and sidewalk improvements, driveway, pedestrian ramps, enhanced traffic signal facilities, signage, striping, and other miscellaneous work to complete the project at the intersection of North Fourth Avenue and Brisbane Street. The proposed action would award the contract to CMT Engineering, Inc. and authorize the expenditure of available funds for completion of construction. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301(Existing Facilities) of the State CEQA Guidelines because the project will improve and reconstruct existing street facilities. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 5-1 8/02/11, Item Page 2 of 3 DISCUSSION One of the purposes of this project is to provide a safer and accessible vehicular travel path through the northeast corner of North Fourth Avenue and Brisbane Street. Project design staff prepared engineering plans and specifications and advertised the project on June 16, 2011. On July 6, 2011, the Director of Public Works received five (5) sealed bids. The following bids were received: CONTRACTOR BID AMOUNT 1. CMT Engineering, Inc. -San Diego, CA $81,695 2. Palm Engineering Construction Company, Inc. -San Diego, CA $82,080 3. PAL General Engineering, Inc. -San Diego, CA $83,714 4. HTA Engineering & Construction -Poway, CA $86,740 5. Ramona Paving & Construction -Ramona, CA $94,500 The low bid submitted by CMT Engineering, Inc. is below the Engineer's estimate of $85,000 by $3,305 (4% below the Engineer's estimate); Design staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references. The Contractor's License No. 949176A is current and active. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that maybe approved by the Director of Public Works under Policy No. 574-01 is $8,170. Approval of tonight's resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $20,425, an increase of $12,255 over Policy No. 574-O1. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs arise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attached is a copy of the contractor's Disclosure Statement as Attachment 1. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties, which are the subject of this action. 5-2 8/02/11, Item S Page 3 of 3 CURRENT YEAR FISCAL IMPACT A breakdown of the project costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION A. Contract Amount B. Contingencies (25%) $ 81,695 $ 20,425 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $ 102,120 Sufficient funds are available in the STM370 project account to complete construction. ON-GOING FISCAL IMPACT: Upon completion of the project, the improvements will require only routine City maintenance totaling $500 annually. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Boushra Salem, P.E., Senior Civil Engineer, Public Works Department I:\Engineer\AGENDA\CAS201 I\OS-02-11\STM370 Award Contract bfsREV.doc 5-3 - A'~'"CACHNIENT ~ City of Chula Vista Disclosure Statement Pursuant to Council Policy 101-O1, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a fmancial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. r'~~ z. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/partnership) entity. ~~~ - If any person* identified pursuant to (I) above is anon-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. ^'lA 4, Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. N\„ Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No ~ ~ ~A ?p Q:\Engineering\All Projects\STM\STM370\SPECIFICAIION5Won-Prevailing Wage STM37006-16-11.doc - --- 5-4 If Yes, briefly describe the nature of the financial interest the official*• may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No ~ Yes _ If yes, which Council member? r~ 1 Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes - No If Yes, which official** and what was the nature of item provided? Date: ~'( ~It ~ ' .:: ighature of Contracto plicant - \y Ca -~~r1~1 ~~~(1C ~ \ Print or type name of ConQactor/Applicant Person is defined as: any individual, film, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a boazd, commission, or committee of the City, employee, or staff members. 21 Q:\Ensineering\A1l Projects\ST1,-1\STM370\SPECffICATIONS~Jon-Prevailing wade STM370 06.16-I l.doc ""- 5-5 RESOLUTION NO. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING THE CONTRACT FOR THE "NORTHEAST CORNER OF FOURTH AVENUE AND BRISBANE STREET IMPROVEMENT PROJECT CIP NO. STM370" PROJECT TO CMT ENGINEERING, INC. IN THE AMOUNT OF $81,695 AND AUTHORIZING THE EXPENDITURE OF ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, on July 6, 2011, the Director of Public Works received sealed bids for the "Northeast Corner of Fourth Avenue and Brisbane Street Improvements CIP No. STM370"; and WHEREAS, the work to be done consists of installation of curb, gutter and sidewalk improvements, driveways, pedestrian ramps, enhanced traffic signal facilities, signage, striping, and other miscellaneous work to complete the project at the intersection of Fourth Avenue and Brisbane Street; and WHEREAS, the Director of Public Works received five (5) bids as follow: CONTRACTOR BID AMOUNT 1. CMT Engineering, Inc. -San Diego, CA $81,695 2. Palm Engineering Construction Company, Inc. -San Diego, CA $82,080 3. PAL General Engineering, Inc. -San Diego, CA $83,714 4. HTA Engineering & Construction -Poway, CA $86,740 5. Ramona Paving & Construction -Ramona, CA $94,500 WHEREAS, the low bid submitted by CMT Engineering, Inc. is below the Engineer's Estimate of $85,000 by $3,305 or approximately 4%; and WHEREAS, design staff has verified the references provided by the contractor and has determined that the contractor has performed satisfactorily for those references; and WHEREAS, staff has reviewed the low bid and recommends awarding the contract to CMT Engineering, Inc. of San Diego, California; and WHEREAS, in order to approve change orders as necessary, staff is requesting City Council waive Council Policy No. 574-01. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does award the contract for the "Northeast Corner of Fourth Avenue and Brisbane Street Improvements CIP No. STM370" project to CMT Engineering, Inc. in the amount of $81,695. 5-6 Resolution Page 2 BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the Director of Public Works to approve change orders, as necessary, up to the contingency amount of $20,425 and expen 11 'ale funds in the project. ~ Presented by to Richard A. Hopkins Director of Public Works Attorney (C:Wttomeys Office\Resos\STM370 ward Contract Resorevatty.doc)