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HomeMy WebLinkAbout2011/08/02 Item 04CITY COUNCIL AGENDA STATEMENT ~~ CITY OF CHULA VISTA 8/02/11, Item 'T ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING RUBBERIZED ASPHALT CONCRETE (RAC) GRANT FUNDS IN THE AMOUNT OF $500,000, AMENDING THE FY 2011-12 STATE GRANTS' FUND BY APPROPRIATING SAID GRANT FUNDS TO TWO EXISTING PAVEMENT-RELATED CAPITAL IMPROVEMENT PROJECTS, "PAVEMENT REHAB (OVERLAY)" CIP STL371 AND "PAVEMENT REHAB (CHIP SEAL)" CIP STL373, IN THE AMOUNT OF $250,000 FOR EACH PROJECT, AND AMENDING THE FY 2011-12 CIP UDGET SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~,tASSISTANT DIRECTOR OF ENG ING REVIEWED BY: CITY MANAGER ASSISTANT CITY ANAGER ~j 4/STHS VOTE: YES ® NO ^ SUMMARY On February 1, 2011 by Resolution 2011-014, Council approved the application for Rubberized Asphalt Concrete Grant Funds. CalRecycle's Rubberized Asphalt Concrete (RAC) grant program is designed to encourage activities that promote reducing the number of waste tires going to landfills for disposal. The program provides assistance to local governments to fund rubberized asphalt concrete (RAC) projects including hot mix asphalt concrete and chip seal. There were two types of grants: (1) Targeted Rubberized Asphalt Concrete Incentive (Targeted) and (2) Rubberized Asphalt Concrete Chip Seal (Chip Seal) of which there is available funding. The City received notification of award for both grants via letter dated May 31, 2011 for a total of $500,000. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301(Existing Facilities) of the State CEQA Guidelines because the proposal consists of appropriating State funds for street maintenance projects. Thus, no further environmental review is necessary. 4-1 8/02/11, Item Page 2 of 3 RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSIONS Not applicable. DISCUSSION The California Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Board (CIWMB), provides the Rubberized Asphalt Concrete (RAC) Grant Program to promote markets for recycled-content surfacing products derived from waste tires generated in California and decrease the adverse environmental impacts created by unlawful disposal and stockpiling of waste tires. For fiscal year 2010-2011, a total of $3,509,334 was available for the Targeted RAC Grant and $2,000,000 was available for the Chip Seal Grant. The City applied for and was awarded funding for both grants in the amount of $250,000 for each grant. Staff is recommending accepting these funds for expenditure in the Capital Improvement Program. Eligible costs include expenditures incurred during the grant term that are directly related to the project(s) rubberized paving material and its installation. All projects are subject to the following requirements: One hundred percent (100%) California-generated waste tires must be used in the rubber portion of the project(s). ^ Reimbursement will not exceed the amount stated on the Grant Agreement Cover Sheet (CalRecycle 110). Construction of the RAC portion of any project must commence on or after the date indicated in the Notice to Proceed and be completed by April 1, 2013. The binder material must contain a minimum of 300 pounds (equivalent to 15 percent by weight) of the tire-derived crumb rubber per ton of rubberized binder. For Targeted RAC Incentive Grant, project(s) must use a minimum of 3,500 tons of RAC. For RAC Chip Seal Grant, project(s) must use a minimum area of 35,000 square yards of RAC chip seal material. A copy of the completed application is attached for reference. There are two existing pavement-related projects in the City's Capital Improvement Program that will utilize these materials, STL371 and STL373. In an effort to expend the grant funds according to the grant guidelines and in a timely manner, staff is recommending appropriating the grant funds to these two projects for expenditure. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties, which are the subject of this action. 4-2 8/02/11, Item Page 3 of 3 CURRENT YEAR FISCAL IMPACT The RAC Grant funds will pay direct costs related to the rubberized paving material and its installation on a reimbursement basis not to exceed $250,000 for each project. ONGOING FISCAL IMPACT Once project is complete, routine maintenance will be required. ATTACHMENTS 1. Resolution 2011-014 2. Rubberized Asphalt Concrete Grant Program Completed Application Prepared 6y.' Merce LeClair, Sr. Management Analyst, Public Works Dept. J: IEngineerlAGENDAI CAS2011108-02-1 L IRAC Grant gcceptance Combined Agenda.doc 4-3 ATTA~HtJIENT RESOLUTION NO. 2011-014 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE APPLICATION FOR RUBBERIZED ASPHALT CONCRETE GRANT FUNDS AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE ALL DOCUMENTS NECESSARY TO SECURE SUCH FUNDS WHEREAS, Public Resources Code sections 40000 et seq. authorize the California Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Boazd, to administer various Grant Programs (grants) in furtherance of the State of California's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require among other things, an applicant's governing body to declaze by resolution certain authorizations related to the administration of CalRecycle grants. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the submittal of application to CalRecycle for any and all grants for which the City of Chula Vista is eligible during the current grant cycle. BE IT FURTHER RESOLVED that the Director of Public Works/City Engineer, or his/her designee is hereby authorized and empowered to execute in the name of the City of Chula Vista all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project for the term of the current grant cycle, ending on June 30, 2013. Presented by Approved as to form by L '' `~-~-~ Rich d . Hopp' s Gien .• oogins \ Director of Pubhc Works ity Atto ey /l '~_ 4-4 Resolution No. 20l 1-014 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 1st day of February 2011 by the following vote: AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cox NAYS: Councilmembers: None ABSENT: Councilmembers: None Cheryl Cox, Mayor ATTEST: A~AMt.~a 1'C /YO~,~~ Donna R. Noms, CIv~C, City Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO CITY OF CHULA VISTA I, Donna R. Norris, City Clerk of Chula Vista, Califomia, do hereby certify that the foregoing Resolution No. 2011-014 was duly passed, approved, and adopted by the City Council at a regulaz meeting of the Chula Vista City Council held on the 1st day of February 2011. Executed this 1st day of February 2011. ~~~ ~ `~~ Donna R. Norris, CMC, City Clerk 4-5 ATTAC#iMENT ~~~ ~$~IC~~9E ~ December 2010 Department of Resources Recycling and Recovery (CalRecycle) Rl9~~ERIZELI ASPHALT CONCRETE GRANT PROGRAM Targeted Rubberized Asphalt Concrete Incentive Grant Rubberized Asphalt Concrete Chip Seal Grant APPLYCATIC?N Fiscal Year (FY) 2010/11 ~~.~ Mailed Applications must be postmarked no later than February 16, 2011. Hand delivered Applications must be received and date stamped by CalRecycle Staff no later than 3:00 p.m. on February 16, ?011. Late Applications will be disqualified. Applications e-mailed or faxed will not be accented. Please follow instn~ctions in the Application Gzidelines and Instructions when completing this Application. The Application Guidelines and Lrstnrciians are critical to properly completing and submitting this Application. Applications become the property of the CalRecycle and are subject to disclosure under the Public Records Act. Do not submit confdential information. Applications sent by US. Pasial Service or a commercial delivery service shozrld be sent in a manner that allows for tracking by the sender- and that provides an addressed and dated receipt. Failzrre to do so is at the risk of the applicant and if delivery is delayed or the application is lost by the .Post Office or delivery service, the burden is an the applicant to demonstrate timely mailing or delivery of the application. 1 4-6 Rubberized Asphalt Concrete Grant Program FY 2010111 Complete and submit all sections. See the Application Guidelines and Instructions for definitions. _ ,. .. ". . =: !:.. See iipplicatiari'Gi)idelines & Irutractioris for Category & E 'gi i ity requv:emems f .: -~ - - f ®Category 1 -Targeted ~ ^ Category 2 -Targeted I ^ Category 3 -Targeted 1 City of Chula Vista 1 + ,Categories 4-5 ~ $?50,000 MAILING ADDRESS: 276 Fourth Avenue ~ CITY: COUNTY: ZIP CODE: Chula Vista San Diego 91910 PRIMARY CONTACT NAME: ~ SIGNATURE AUTHORITY NAME: ~ AUTHORIZED DESIGNEE NAME: (AS AUTHOR2ED IN RESOLUTION, SEE APP. (IF APPLICABLE, SEE APP. GUfOELINES & GUICELINES & INSTRUCTIONS FOR MORE INFO.) ) INSTRUCTIONS FOR MORE INFO.) i Merceditas LeClair _ - ~ Richard A. Hopkins ~ _ TITLE: --- ~_ -_ t l I TffLE: ~ Director of Public Works j TITLE: i _ ys S~enio. r~Man~agement Ana R B PHONE NUMBER: FAX NUMBER: PHON1 E NUMBER: ~ FAX NUMBER: 1 614 409 1965 1619 691-5171 : E ~ PHONE NUMBER: FAX NUM 1619-409-5873 ~ 619-691-5172 ) 1 I EMA{LADDRESS: I EMAILADDRESS: (EMAIL ADDRESS. ec @ci Chula-vista ca us ~ 1tAHopkins@ci.chula-vista.ca.us i INDICATE WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONEI: I j ©CITY ^ COUNTY ^ CITY & COUNTY QUALIFYING CALIFORNIA INDIAN TRIBE I ~ oc~cl nrnrc nlcralnT NI InnaFRS~ Irn FINDVauRDISTRICT. I FEDERAL TAX IDENTIFICATION NUMBER. '- 4-7 >'ENVIRONMENTAL;JUSTICE CERTIFICATION ~? _ _ CalRecycle Grantees mast in the perfarutance of the GrmuAgreement conduct their programs, poficies, and activities that substantially affect hmaan health or the environment in a u:mu:er that ensures tke fair treatment of people of all races, cttltures, and income levels, including ntirzarity populations and low-income populations of the State. (Govt. Code §(i5040.12(e)) Musfcheck6ox . ® ! Applicant will comply with the principles of Environmental 3ustice as described above. :; CALIFORNIA CRUMB RUBBER CERTIFICATION - Must check box 'L - - i'; ' t; _. ;- '.._ © Applicant certifies that all crumb rubber used m the aforementioned project(s) will be derived ~_ from one hundred ercent (100°l°) Cahforma waste tires. 'RESOLUTION REQUIREMENT . _ _ _ Submit either a current approved Resolution, valid up to 5 years, or Letter of Commitment, valid up for 1 year, with your application or the following acknowledgement __ ~p~licable, submit a current Letter of DesiPrtation (LOD) for signature designee) Cheek one6oz ;tutu`eseoa,~ap+p~+~rt~mpf~u+deliner&lnsirucnortcforRerafapart,Le#erafConwu,menl+mdLeaerofDes+gna++art(LODJ ® ~ A current approved Resolution and, if applicable, LOD designating additional signature ~, authority are enclosed in the application. ^ We ac]mowledge that our approved Resolution must be received by the CalRecycle no later ! than bLarch 18, 2011, or that the application will not be considered for award. ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICESPOLICY `_ Er nvironmentally preferable purchasing protects hzmran health: and environmental well being by: iedacing i7re proairement of,;oods and seivices that result in larger valurries ofwaste andpollutahts.. T/ze Le~rslature declares _ ~ ' ' that the responsibility of environmentally preferable pzzrc%tasiria shall be that of any agency thatdoes proninng on 6ehaljofthe state (Chan, Stahaes of 2001, Chapter.i75), and thu extends to grantees usingstafefimds j "Environmentally preferable pzn•chasing (EPP)"as defrned in PCC section 12400 means "the pracza'emen; or " acgi~isition of goads and seivices that have a lesser'br reduced effect on human health and the enviraninent when..:" compared with competing goods or services thatserve the same pufpose.. This comparison shall to/re mto,;_ eofisideration, ta,the'extentfeasible, raw materials acguisi8on;"production, mamfactztring, packageng, disirrbuhon;, rezi5e, operation, mainte:zance, disposal; energy efficiency, product performance, durabzliiy; safety the needs ofthe. purchaser, and cost. " In other words, EPP cansfders, anion,; other things, the environment, performance and cosE ' 1AckaowledeementthatyourorgaaizationhasanEnviionment311-.PreFerablePurchasin &~Praclices-Pohc MU$tCheekOne Note: SeedppfiutiiortGrudefinei&fi8tracti°nsforanmpfe'nndN°fffcanon ® ,Yes, our entire organization` has an Environmentally Preferable Purchases and Practices Policy. ~ _ ;Date adopted: 10-21-2008 __ _______ __ No, our organization does not have an Environmentally Preferable Purchases and Practices ~ Policy. We acknowledge Lhat our organization must adopt one by lYLarch 18, 2011 and notify i !CalRecycle of such adoption by the secondary deadline of NFarch 18, 2011, or our application ~ will be disqualified. "Entire organization" refers to the entire city, county or non-profit applicant, not an individual office or subunit of the larger entity. ~ _ _ _ 3 4-8 Rubberized Asphalt Concrete & Chip Seal Projects PLeBSE {1St I3L0)CCL I17fOiID3h0II. (Nate: Attach additiors°I sheet(s) if necessary.) LOCATION (E.G., CRY/TOWN, INTERSECTION): CIiULA VISTA, CA (CITYWIDE) LIMITS {E.G., POST MILE OR POINT A TO POINT B): Ccr. •reR! F 1 • RURRFRIZFn ASPHALT CONCRETE PROJECT TONS OF RAC OR RUBBEREZED BINDER USED: 10,334 TONS RAC I SQUARE YARDAGE OF CHIP SEAL: N/A { AMOUNT OF CRUMB RUBBER (PER TON) OF RAC OR BINDER S~% OF BINDER, OR 300 LBS /TON BINDER PROPOSED CONSTRUCTION START DATE: SPRING 2012 TYPE OF RAC: ^ASPHALT-RUBBER ©TERMIINAL BLEND ^CHIP SEAL - , _ ,: _ q. `PROJECTINFORMAT[ON - - - LOCATION (E.G., CITY/TOWN, INTERSECTION): CHULA VISTA, CA (CITYWIDE) LIMITS (E. G., POST MILE OR POINT A TO POINT B); SEE TABLE Z: RUBBERIZED CHIP SEAL LIST TDNS OF RAC OR RUBBERIZED BINDER USED: NLa SDUARE YARDAGE OF CHIP SEAL: 261,871 sY AMOUNT OF CRUMB RUBBER {PER TON) OF RAC OR BINDER 1 N/A PROPOSED CONSTRUCTION START DATE: SUNNIER 2012 TYPE OF RAC: ^ ASPHALT-RUBBER ^TERMINAL BLEND ®CHIP SEAL .PROJECT INFORMATION - - LOCATION (E.G., CITY/TOWN, INTERSECTION): LIMITS (E.G., POST MILE OR POINT A TD POINT B): i TONS OF RAC OR RUBBERIZED BINDER USED: SQUARE YARDAGE OF CHIP SEAL: AMOUNT OF CRUMB RUBBER (PER TON) OF RAC OR BINDER ~ ~ PROPOSED CONSTRUCTION START DATE: ~ ~ TYPE OF RAC: ^ ASPHALT-RUBBER ^TERMINAL BLEND ^CHIP SEAL PROJECT INFORMATION `I {LOCATION (E.G., CIiY/TOWN, INTERSECTION): 1 i LIMITS (E.G., POST MILE OR POINT A TD POINT e); TONS OF RAC OR RUBBERIZED BINDER USED: I SOUARE YARDAGE OF CHIP SEAL: ~ AMOUNT OF CRUMB RUBBER (PER TON) OF RAC OR BINDER PROPOSED CONSTRUCTION START DATE: j TYPE OF RAC: ^ASPHALT-RUBBER ^ TERtvIINAL BLEND ^CHIP SEAL PROJECT INFORMATION -`-. _ - ~ ='' - " j LOCATION (E.G., CITY/TOWN, lNTERSEC710N): LIMITS (E.G., POST MILE OR POINT A TO POINT B): I ~ TONS OF RAC OR RUBBERIZED BINDER USED: ~ SQUARE YARDAGE OF CHIP SEAL: I AMOUNT OF CRUMB RUBBER (PER TON) OF RAC OR HINDER I PROPOSED CONSTRUCTION START DATE: 'TYPE OF RAC: ^ ASPHALT-RUBBER ^TERMINAL BLEND ^ CHIP SEAL `~ 4-9 Rubberized Asphalt Concrete Projects Please list total material and cost information for categories 1-3 only. ®HISTORICAL COST ^ BID COST V ^ HISTORICAL COST ^ BIO COST 7 CONVENTIONAL AC $ 73.65 /TON ASPHALT RUBBER $ 98.01 /TON ,.. _TOTACCALCULATION.FORREQUESTED;PROJECTS` REQUESEOGRANTAMOUNT,'- _ - I RAC I) - n ~ .. i0U/ -.-t u c ~ -._ Qn tons) (P3•C wst minus AC cast) $/lor pp 70'~ .Q T i amount) ='I~ 40.0 0.4 '..r - :. 1 10,334 ~ 5 ~4 3b X ~ l A ~ i _~ 5 250 000* ` `P MAXIMUM ELIGIBLE A,YIOUNT: ACTUAL TOTAL IS $2$1,736 . Chip Seal Projects Please list total material and cost information for catesory 4 and 5 only. NEW USER CALCULATION ': - - ~ :.~ ore: See dppntananc~umertnes m ms~rn~ i ~ ~-• ••••• r1 _ - AMOUNTOFRAGCHIPSEAL-` ~ X ;REIMBURSEMENT RATE' 'TOTAL ' ~ ~` -USED IN PROJECTS IN YD?~• j `.($1.00 or50;50 Per yd')~- ~. - "~"' • ' , ' 250,000* I X 1 51.00 or $0.50 ~ ~ i - $250 000 I =~ 4-10 * MAXIMUM ELIGIBLE ANFOUNT: PROPOSED SY OF PROJECT 1S $261,25 / l ~ s rn J J fable '1: Rubberized Asphalt Concrete Project No RoadName BegLocallon EndLocalipn Lenglh Width Area 1 BRANDYWINE AV MENDOCINO DR MENDOCINO DR 834 66 55,044 2 E J ST FLOYD AV LORI LN 1,002 50 50,100 3 E J ST HILLTOP DR MELROSE AVE 3,158 38 120,004 13 E J ST LORI LN CASSIA PL 961 50 48,050 15 'E L ST HELIX AVE NACION AVE 2,2G0 62 140,120 iG E PALOMAR ST MELROSE AVE NOLAN AVE 790 38 30,324 1T , G ST 6ROADWAY FOURTI-I AVE 2,G50 38 100,7D0 40 G ST WEST END BROADWAY 1;820 3B 69,A64 19 HILLTOP DR J ST EAST TELEGRAPH CYIJ RD 1,176 -05 52,920 20 J ST FOURTI-I AVE THIRD AVE 1,324 41 54,204 THIRD AVE COUNTRY CLUB DR 2,324 30 88,312 21 22 I< ST N FOURTH AV SR-54 (NGL) CST 792 64 50,608 26 THIRD AV PALOMAR ST ORANGE AVE 1,902 62 117,924 35 BRANDYWINE AV OLYMPIC PW POINT LA JOLLA OR 1,746 60 104,760 36 'DST ;BROADWAY FOURTH AVE 2.,659 37 98,383 TOTAL AREA 1,181,077 TOTAL TONS _ _ 10,334 4-12 RESOLUTION N0.2011-OI4 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE APPLICATION FOR RUBBERIZED ASPHALT CONCRETE GRANT FUNDS AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE ALL DOCUMENTS NECESSARY TO SECURE SUCH FUNDS WHEREAS, Public Resources Code sections 40000 et seq. authorize the California Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Boazd, to administer various Grant Programs (grants) in furtherance of the State of California's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require among other things, an applicant's governing body to declaze by resolution certain authorizations reiated to the administration of CalRecycle grattts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize the submittal of application to CalRecycle for any and all grants for which the City of Chula Vista is eligible during the current grant cycle. BE IT FURTHER RESOLVED that the Director of Public Works/City Engineer, or his/her designee is hereby authorized and empowered to execute in the name of the City of Chula Vista all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project for the term of the current grant cycle, ending on June 30, 2013. Presented by Approved as to Form by ~~L~1-~ Z .-~ Rich d . Hop1= is Glen oogins Director of Pub tc Works ity Atto ey ~~ 8 4-13 Resolution No.2011-014 Page 2 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 1st day of February 2411 by the following vote: AYES: Councilmembers: Aguilar, Bensoussan, Castaneda, Ramirez and Cax NAYS: Councilmembets: None ABSENT: Councilmembers: None .l ,t_ Cheryl Cox, Mayor ATTEST: ~X,/R~~.t4 J\ [LC/~1/IIXI Donna R Noms CMC, City Clerk STATE OF CALIFORNIA COUNTY OF SAN DIEGO CITY OF CHULA VISTA I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2011-014 was duly passed, approved, and adopted by the City Council at a regulaz meefing of the Chula Vista City Council held on [he 1st day of February 2011. Executed this I st day of February 2011. Donna R Norris, CMC, City Clerk 4-14 COUNCIL POLICY CITY OF CHULA VISTA SUB.TECT: PURCHASING EN-VIItONNt~c11i TALLY POLICY Eb,F+`ECTI4E PREkERABLEPRODUCTB lh-UMBER DATE PAGE - 10/2t/2008 1 oft ADOPTED BY: ResolutionNo.2008-cZ~' DATED: 10/21/2008 AI~NDF~I3 BY: Resolution`to. (date of resolution) PURPOSE: Thz purpose of this policy is to encourage departments to actively seek out enviroumentatlypteferable groducts far use in day-today operations when quality, performance, price, and funcdonaliry are compazable to_theirpon-environmentally preferable caunterparts. POLICY: The City of Chula Vista shall promote the use of environmentally preferable products and Extended Producer Respoaslbility through proactive buying practices. Departments shaII purchase and use environmentally preferable products whenever practicable. Specifically, all departments shall purchase products manufactured with post-consumer recycled material. Depaztments shall purchase recycled products instead of non-recycled products whenever recycled products zre available at the same or lesser total cost Char: ton-recycled products and thz fimess aad quality are equal. Departments shall purchase products from venders that aoree to collect and rcycle their products when they reach the erid of their useful life, through producxr operated or producer fundzd collection and recycling pro,-ams, whenever practicable and at no additional cost to the City. Department; may, with the approval of the Purchasing Agent, requite pcocurement.of environmentaIy preferable groduets. Departments shall require outside contractors and consultants to use environmentally preferable products is the performance of their service, whenever practicable. SCOPE• 11us policy applies to alt departments. DEF'INIT'IONS: ~ . "Environmentally Preferable Products" means those products that aze more energy-efficieat, less toxic, less polluting, and which venerate Iess waste overa(1. 10 4-15 COUNCIL POLICY CITY OF CFIULA YI,STA S€T&3ECT: PURCHASLYG E1VVIltOIY~iYfALLY POLICY EI:fiECTiYE PREFERABLE PRODUCTS PiUMBEI~ DA•pE, PAGE lon_lizoos ? oft AD®PTED BY: ResaludonNo, 2003- DATED: 10/2!/2008 APiiEIYDED BX: Resolt:tionNo. (date ofresolution) . "Envsonmentally Preferable Ptrchasing° means the grovurement or acquisition of goods anti services that have a lesser or reduced effect on human heahh and the environment when compazed with competing goods or services that serve the same purpose. "LTte comparison takes into consideration, to the extent feasible, raw materials acquisition, production, manufacturing, packagin„ distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost. "Extended Producer Responsibility" means the extension of the responsibility of producers, and all entities involved in the product chain, to'reduce the impacts of a product and its packaging. `'Total Cost of Ownership" means a summary of all gurchase, operating, and related costs far a product or service, including the acquisition, transportation, receiving, inspection, training, maintenance, operating, energy use, and disposal costs. PROCEI9URE: The Purchasing Department shall take the lead in includin; environmentally preferable product and service specifications in bid documents and Citywide contracts, as appropriate. Total cast of ownership shall be considered when purchasing envirotunentaIly preferable products. `K'ith some exceptions, environmentally preferable products shall only be purchased when cost- effective, A department wishing to require the use of an environmentally preferable product that may not be otherwise cost•effectlve shall deliver to the Purchasing Agent a written memorandum describing the compelling reasons for the use of envisotuneatally preferable product. The Purchasing Agent shall review the memorandum and decide if the environmentally preferable product will be required. The decision of the Purchasing Agent shall be fma1. RESPONSIBLE PARTY: Each department is responsible for purchasing enviroaznentallypreferreti products, if practicable, and monitoring the product performance. REPORTS: Departments shall provide the City Manager with regorts regazding purchase of environmentally referable roducts in such form and at such times as the City ltilanager may direct. 11 4-16 RESOLUTION NO. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING RUBBERIZED ASPHALT CONCRETE (RAC) GRANT FUNDS IN THE AMOUNT OF $500,000, AMENDING THE FY 2011-12 STATE GRANTS' FUND BY APPROPRIATING SAID GRANT FUNDS TO TWO EXISTING PAVEMENT-RELATED CAPITAL IMPROVEMENT PROJECTS, "PAVEMENT REHAB (OVERLAY)" CIP STL371 AND "PAVEMENT REHAB (CHIP SEAL)" CIP STL373, IN THE AMOUNT OF $250,000 FOR EACH PROJECT, AND AMENDING THE FY 2011-12 CIP BUDGET WHEREAS, on February 1, 2011, by Resolution 2011-014, Council approved the application for Rubberized Asphalt Concrete Grant Funds; and WHEREAS, CalRecycle's Rubberized Asphalt Concrete (RAC) grant program is designed to encourage activities that promote reducing the number of waste tires going to landfills for disposal and provides assistance to local governments to fund rubberized asphalt concrete (RAC) projects including hot mix and chip seal; and WHEREAS, the City received notification of award for Targeted Rubberized Asphalt Concrete ($250,000) and Incentive Rubberized Asphalt Concrete Chip Seal ($250,000) grants via letters dated May 31, 2011, for a total of $500,000; and WHEREAS, all projects funded by the grants aze subject to the following requirements: • One hundred percent (100%) California-generated waste tires must be used in the rubber portion of the project(s). Reimbursement will not exceed the amount stated on the Grant Agreement Cover Sheet (CalRecycle 110). ^ Construction of the RAC portion of any project must commence on or after the date indicated in the Notice to Proceed and be completed by April 1, 2013. The binder material must contain a minimum of 300 pounds (equivalent to 15 percent by weight) of the tire-derived crumb rubber per ton of rubberized binder; and WHEREAS, there are two existing pavement-related projects in the City's Capital Improvement Program (CIP) that will utilize these materials, "Pavement Rehab (Overlay)" STL371 and "Pavement Rehab (Chip Seal)" STL373; and WHEREAS, staff recommends that the City Council accept the grant funds for expenditure in the Capital Improvement Program, appropriate the grant funds to the two, above- mentioned projects for expenditure, amend the FY 2011-12 State Grants' Fund; and, amend the FY 2011-12 CIP Budget. 4-17 Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept grant funds for Rubberized Asphalt Concrete (RAC) in the amount of $500,000 and amend the FY2011-12 State Grant Fund by appropriating said grant firnds to two existing pavement related capital improvement projects - "Pavement Rehab (Overlay)" CIP STL371 and "Pavement Rehab (Chip Seal)" CIP STL373 in the amount of $250,000 for each project. Presented by: Richard A. Hopkins Director of Public Works 4-18