HomeMy WebLinkAboutReso 1988-13664 RESOLUTION NO. 13664
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA AND THE COUNTY OF SAN DIEGO TO PROVIDE SENIOR
INFORMATION AND REFERRAL SERVICES TO THE SOUTH BAY AREA
DURING FISCAL YEAR 1988-89
AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby
resolve as follows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Chula Vista that that certain agreement between THE
CITY OF CHULA VISTA, a municipal corporation, and THE COUNTY OF
SAN DIEGO, to provide senior information and referral services
to the South Bay area during fiscal year 1988-89
dated the 12th day of July , 198 8, a copy of which is
attached hereto and incorporated herein, the same as though fully
set forth herein be, and the same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista be, and he is hereby authorized and directed to
execute said agreement for and on behalf of the City of Chula
Vista.
Presented by Approved as to form by
Manuel A. Mollinedo, Director .
of Parks and Recreation Attorney
0374a
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
~, ,ULA VISTA, CALIFORNIA, this 12th day Of... July
19 88 , by the following vote, to-wit:
AYES: Councilmembers Nader, Malcolm, Cox, Moore, McCandliss
NAYES: Councilmembers None
ABSTAIN: Councilmembers None
ABSENT: Councilmembers None
ATTEST ~Cler~k
',, ..~TE OF CALIFORNIA
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chub Visto, Colifornio,
DO HEREBY CERTIFY thor the obove ond foregoing is 0 full, true ond correct copy of
RESOLUTION N0. 13664 ,and thor the same hos not been omended or repeoled
DATED
City Clerk
CITY OF
CHULA VISTA
CC-660
AGREEMENT between the COUNTY OF SAN DIEGO, a pol Itlcal subdivision of the Staff of C~llfornla and heroinafter
called "Count~," and CHULA VISTA, CITY OF
(Corporate Name of
276 Fourth Avenue~ C1~ula Vista, CA 92010
(S~reet Address) (City/State) (ZIp Code)
~naffer cal led "ContractDr," for the provlslqn of services under the (check one):
Ix] Older Americans Act of 1965, TItle III , as amended.
I ] Stat~ Genera] Funds
] State General Funds and TItle XIX
] COunty C~neral Funds
I
( Other/Spec I fy )
WHEREAS, Contractor Is specially trained and possesses certain skills, experience, education, and c~]petence to
provide certain services and County, consistent with the intenh of said Act, desires fo engage Con~ac~or
render certain services, In parHcular to operate the
[ ~ ~3 operate the
SOUTH BAY SENIOR INFOP~4ATION AND REFEP~RAL or
Project, here]Darter cal led "Project."
[ ]ID provide services.
WHEREAS, pursuant to the pr0vls]ons of Ca] Ifornla Gevernm~nt Code section 26224, the EkDard Of Supervisors of
County Is authorized to enter a conlTact f~ such services:
NOW THEREFGRE the parties hereto do mufiJal ly agree as set forth In:
EXHIBIT TITLE
A General Provisions
B Standard and Fiscal Provisions on file with County representative as Document
N~a. AAA Form 500B (Rev. 4/88) and b( this reference Incorporated heroin.
C Scope of Services, Program Description and/or Service Definitions
D Budget (If appl lcable)
WITNESS THEREOF COUNTY and CON~q~ACTGR have executed this AGREEMENT ff be effective ( ) the date this
~&REENENT ls approved by the Board of Supervisors or ( x) j~y l~ 1~88 .
Name (typed): Gregory R. Cox
TIfie: Mayor I
(Reserved for ~umty ~unc]l ~proval) l(Reserved for Clerk of the Board of Supervisors posting
minute order Cit~tion)
of Su~e~ of ~e C~ ~ ~n ~0
~ rved fop Audl~r-~n~ol lec ~ss lgnment of ~unty Cle~ of the B~rd of Superior"
on~ct n~bec)
AAA FoPm 500 FACE (Rev, 4/88) CCSF 50,08 Rev.
EXHIBIT A - GENERAL PROVISIONS
~ 1. ADNINISTRATION: County's DIrector, Oepar~nent of the Area Agency on Aging, herelnafter called County
Representative, shall represent County In all matters pertaining to this AGREEMENT and shall administer
this AGREEMENT on behalf of County- County representative shall receive and approve claims for payment,
)udlt and Inspect records, monl+or Project services, and provide other technical guidance as required.
Any change to terms and conditions of thls AGREEMENT shall comply with Exhibit B, paragraph 28.
~ Contracfor's (designated official Tttle) M~yQ~, City of Chtlla V~sta
charge of performing this AGREEMENT and shall administer this AGREEMENT on behalf of Contractor.
2. TERM': The term of this AGREEMENT shall c<~n~ence on hhe effective date cited above and continue ~hrough
and Including June ]0, 1989 , during whlch time Contractor shall
perform the services provided hereln,
3. COMPENSATION: County agrees to pay ConecarEer a sum not ko exceed (specify In both w~rds ~nd numbers)
FIFTEEN THOUSAND SEVEN HUNDRED FIFTEEN
dollars ($_~5f715 ) for services performed during
the term of this AQ]EEMENT. Ferns and methods of payment, Including conditions under which less
maximum payments will be made, are set forth In Exhibit B.
4. NOTICE: Any notice or notices requtred Or permitted to be given pursuant to this AGREEMENT may be
personal ly served On the o~her party by the party giving such notice, or may be served by certified mall,
postage prepaid, return receipt requested, to the officials cited In paragraph ] above, for ContracEor ~
the address cited above, ~nd for COunty a~
4161 MARLBOROUGH AVENUEI SAN DIEGOI CA 92105
~ (Street Address) City/State) (Zip Code)
! 5- CONTRACTORS~ MANUAL PROVISIONS: Reference Is hereby made ~ the Oeparh~lent of the Area Agency on Aglng's
~ COntracters' Manual, a copy of which Is on file with County Representative, and which may be amended fr'orn
~ Hme to thne In accordance with prov!slons for Its amendment contained therein. Contractor will c<~nply
~ i ~ lth all applicable provisions contabled in said Contr-ac~ors' Manual Including, hut not Ilra{~ed to, budget
ond claims. Said provisions of said COntractors' Hanual are hlcorporah~d within this AGt~EEMENT by refer~
6- STANDARD AND FISCAL PROVISIONS; Standard and FIscal ProvisIons are contalne~ In Exhtblt B, on file with
COunty Representative, and COntractor shall comply with al I ap~l Icable provisions contained In sat~
Standard and Ftscal Provlslons. Said provisions are Incorporated wlthln thls AGREEMENT by/j/~
reference. COntractor Agency has received a copy of Exhibit B, Standard and Fiscal Provisions.
(Initial of signatory)
7. ADVANCE PAYMENT: I I NOT APPLICABLE ixI APPLICABLE TO THIS AGREEMENT.
Upon certification by County that COnh-~chDr has Insufficient capital wl~h which to caninerice performance
of this AGREEMENT, Contractor may receive an advance of funds In the amount of $_1,964
Elther:
[ I (a) Such advance shall be amor'Hzed durlng the ~erm of this AGREEMENT~ ~oU will he reimbursed
County by the ena of H~e month of Hie ~-erm of this AGNEEMENT. Relmbursernen~ shatl
be accomplished by means of a deducHon of $ fr~n each monthly claim form subml
to COunty by Contractor through the month, and a final deduction of $ to
claim(s) submitted to County by Contractor for the month(s) of HAY and a
deduction of $ 1,309 from the monthly claim(s) submitted to County by Contractor for the
month(s) of 3UNE The total of said deduction(s) to equal $ 1 z964
AAA Form 500A (Ray- 4/88) CCSF 50.08 Rev ~/88
Information and Referral Services
Exhibit C-Service Provisions
Although specific references are made to Title [II of the Older ~nericans Act, all AAA
contractors will adhere to conditions in this Exhibit C Service Provisions and to
Programs and Service Activities described in the Contractors Manual, Chapter IV AAA.
Contractor CITY OF CHULA VISTA
Project SOUTH BAY SENIOR INFORMATION AND REFERRAL CENTER
Contract Period July 1, 1988 to June 30, 1989
Subregional Areas to be Served: CHULA VISTA - SOUTH BAY AREA
Total Number of Program Categories: i
Section 1. Narrative Project Description (Specify problems to be addressed, targeL
populations, methodotogies to be used and languages available for
non-English speaking clients. Volunteer and other services provided
support of this program nl)t indicated elsewhere in service provisions may De
1 isted here).
The South Bay Information and Referral Center is a Senior
I&R program that serves senior citizens by linking them
with needed social and human care services. The Center
pro.vides bilingual (English and Spanish) information and
agency referrals, resource development and update, linkage,
follow-up and outreach to the elderly of the South Bay area.
3/88 WP ] of 4
SeCtion 2. Location(s) and Hours of Operation
Contractor shall operate facilities and be open for business as follows:
(Attach additional page as necessary)
Site Name/Address/Site Manager Name/Phone
Estimated
Budget
a. Chula Vista Senior Service Center O_J]s of Week Opera_ting Hours Per Site*
360 Third Avenue Mon-Fri 8:00 am-5:00 pm$15~715
Chula Vista, CA 92010 # of Serving
Days for Con-
BILL CASTRO, 691-5108 tract Period Serving Subregional Area
~uman Services Coordinator 257 Chula Vista - South Bay area
Estimated
Budget
b. D__ays of Week Operating Hours Per Site*
$
# of Serving
Days for Con-
tract Period Servin~ Su~bregional Area
Estimated
Budget
c. Days of Week Operating Hours Per Site*
$
# of Serving
Days for Con-
tract ~eriod _Serving Subregional Area
*information Only - Fotal should be the same as Exhibit A, { 3-Compensation amount.
Holidays that program(s) will be closed; Fourth of July
Labor Day
Thanksgiving Day (Nov. 24-25)
New Year's Day
Memorial Day
It is the intent of this Agreement to provide services throughout the contract period.
Failure by contractor to do so will result in a pro rata reduction of funds from this
Agreement.
..c. factor shall not modify the above days and hours without written County Representa-
ve approval.
3/88 WP Page 2 of 4
Section 3. The Goal/Objective(s} of the Project is.-
'~ assess the needs of, provide information and refer 4800 seniors 60 years and
~d~r to appropriate services and follow-up in an effort to ensure service receipt.
Service emphasis will be on older persons with the greatest economic or social need.
Section 4. Contractual Service Agreement
A. Unless there are exceptional circumstances as determined by tile Area Agency, if
~erformance under this contract, For any quarter, falls below 90% of the contracted
evel of units of each required service or fails to laeet the quality performance
standards specified in the contract or in policy, the service prorider agrees to
submit a corrective action plan which includes specific actions to be taken to
correct the problem and a timetable for each action.
If the corrective action plan is not submitted within 8 days of the end of the
quarter, or if it is not implemented during the succeeding quarter, appropriate
sanctions will be imposed as described in the Area Agency's sanction policy.
Continued failure to take corrective actions can result in termination of the
contract, of renegotiation of the contracted service levels. The budget level will
be revised to be co~nensurate with the lower level of service(s).
Exceptional circumstances which could account for performance below the contracted
level are those circumstances which are beyond the service provider's control, such
as natural disasters, inflationary increases beyond anticipated level, shortages of
materials or supplies due to labor disputes or other reasons. Service levels may
only be modified by written approval froin the County's Representative in response to
contractorIs written request to adjust contracted levels. Appropriate justification
will be required.
B, If contractor was selected on the basis of a written proposal for services to be
provided, that proposal and any amendments to that proposal are hereby incorporated
by reference and made a part of this contract.
C. A formal linkage between AAA I&R and its contractors will be required.
D. Contractor is responsible for providing additional reports as identified by the AAA
throughout the contract period.
E. All agencies using vehicles owned by the Area Agency on Aging shall participate in
the coordination efforts formulated by the Paratransit Coordination Project.
~/88 WP Page 3 of 4
Section 5.
!'~ I~parate section 5. must be completed for each Program. A separate Program must be
.dentified for each subsection of a Title. Title III-B, III-C(1)and III-C(2) are
separate subsections. Forms CDA 186, 187, or 188 (as included in the Contractor's
Manual) must be submitted each month for appropriate Programs and forwarded to the Area
Agency on Aging by the 8th day of the month for the previous month's services. If
volunteers are used to provide service activities in any given Program a separate
monthly report must be completed identifying number of units for each service activity
provided by the volunteers in addition to the monthly reports identifying service
activities provided by paid staff.
A. It is an objective of this progranl that:
In regard to serving low income minorities, FY 87/88 percentages of service activi-
ties must be maintained or services must be increased to replicate the percentages
of the minority populations in the subregional areas served, according to the 1985
census data, whichever is high er.
B. During the term of this contract, contractor will provide the units of service
specified below. Only those service activities provided by staff paid with Older
Americans Act funds may be listed.
Paid Staff
information and Referral (1) 4 800 Individual Seniors
p ram Name Program Number
Average No. of Units
No, of units to be provided
Unit to be Provided during
No. Service Activities Monthly__ Contract Period
16 information __583 _ 7~nnn
23 Referral 233 2,800
11 Evaluation/Follow-up __ 233 _2~ 800
Volunteers
Information and Referral (I) 200 Individual Seniors
Program Name FF6'gr~
Average No, of Units
No. of units to be provided
Unit to be Provided during
No. Service Activities M_onthly Contract Period
16 Information
I!,,,,., Referral
11 Evaluation/Follow-up 17 200
3/88 wP Pag 4 of
EXHIBIT D - BUDGET
FY 88/89
CONTRACT PERIOD: 7/]/88 to 6/30/89
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAMEz SOUTH BAY SENIOR INFORMATION & REFERRAL CENTER
CONTRACT AMOUNT NON-FEDERAL TOTAL
EXPENDITURES: & PROGRAM INCOME RESOURCES BUDGET
PERSON NEI. _._.__.$j_5_~ ~ !5. $ 2,91 0
TRAVEL/TRaINING
TRANSPORTATION
EQUIPMENT
CONSULTANT/CONTRACT
SERVICES
FOOD
OTHER COSTS
INDIRECT COSTS
$ 2,910 $ 18,625
TOTAL _ _ _ ~ ~ 5~ 7J_l ....
REVENUES:
PROGRAM INCOME ===============
OTHER REVENLLE ===============
$ 2,910 $ 2,910
NON-FEDERAL RESOURCES ===============
GRANT USDA CONTRACT AMOLNT
TITLE Iti B $15,715 $ 15,715
C-1 MEALS
TITLE III C-1 + =
C-2 MEALS
TITLE III C-2 + =
OTHER/CITY
TOTALS $15,715 -0- $ 15,715
D-1
AAA-EXHIBIT D 3/88
.!
FY 88-89
CONTRACTOR NAME: _CITY 0F C~ULA VISTA
!
PROJECT NAME: ,SD_UTM BAY~S2jIiQ2jNFRRMATION & REFERRAL CENTER
LINE I'TEMIZATION
LINE ITEM: PERSONNEL
'PAID ~~):1
III~B C(1) C(2)
WEEK 'P A E E
40 Humam Services Coordinator
(Annual Salary -
FRINGES: (Annual Benefits - $7,020)
SUB TOTALS/$15,715 $15,715
SERVICES/MEALS/WAGES/SALARIES:
FRINGES:
SUB TOTALS
TRANSPORTATION/DE[~IVERY/WAGES
:SALARIES:
FRINGES:
AAA-EXHIBIT D - 3/87 D-3
FY 1988-1989
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: TRAVEL/TRAINING
Other/
DESCRIPTION III-B C(1) C(2
-0- -0 -
LINE ITEM: TRANSPORTATION/DELIVERY
Other/
DESCRIPTION III-B C(1) C(2)
] ] -0 - -0 -
AAA-EXHIBIT D - 3/87 D-4
FY 1988-1989
CONTRACTOR NAME: JY OF CHULA VISTA
/i
,jROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: EQUIPMENT
Other/
DESCRIPTION tII-B C(1) C(2)
RENTAL/LEASE
SUB TOTALS
-0n -0-
~IPMENT (UNDER $300)
SUB TOTALS ~ -0- -0- __ ~
PURCHASE, LEASE OPTION TO PURCHASE
FIXED ASSETS
"' SUB TOTALS
-0- '0-
TOTAL EQUIPMENT -0- -0- __
AAA-EXHIBIT D ~-5
3/87
FY 1988-1989
CONTRACTOR NAME: CITY OF CHULA VISTA
~ROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: CONSULTANT/CONTRACT SERVICES
Other/
DESCRIPTION III-B C(1) C(2)
LINE ITEM: FOOD
Other/
DESCRIPTION III-B C(1) C(2)
AAA-EXHIBIT D D-6
3/87
FY 1988-1989
/CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: OTHER COSTS
Other/
DESCRIPTION (GROUP BY CATEGORY) III-B C(1) C(2)
INSURANCE:
SUB TOTAL
-0- '0-
RENT/SPACE COSTS:
SUB TOTAL
TELEPHONE:
SUB TOTAL
SUPPLIES & OTHER COSTS:
SUB TOTAL
'TOTAL OTHER COSTS -0- -0-
AAA-EXHIBIT D - D-7
3/87
FY 1988-1989
CONTRACTOR NAME: CITY OF CHULA VISTA
?ROJECT NAME: SOUTH BAY INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
LINE ITEM: INDIRECT COSTS
Other/
DESCRIPTION (AAA 8% LIMIT) III-B C(1) C(2)
[,__ -0- '0-
REVENUES
LINE ITEM: PROGRAM INCOME (SHOW BASIS OF ESTIMATE)
[' Other/
{DESCRIPTION III-B C (1) C (2)
I -0- '0-
LINE ITEM: OTHER REVENUE (SHOW SOURCE AND HOW IT WILL BE EARNED)
Other/
DESCRIPTION III-B C(1) C(2)
] -0- -0-
AAA-EXHIBtT D - 3/87 D-8
FY 88-89
CONTRACTOR NAME: CITY OF CHULA VISTA
PROJECT NAME: SOUTH BAY SENSOR INFORMATION AND REFERRAL CENTER
LINE ITEMIZATION
NON-FEDERAL RESOURCES
Other/
DESCRIPTION (GROUP BY BUDGET CATEGORY) III-B C(1) C(2)
Category I (Funded by the City of Chula Vista)
1. Sr. Recreation Supervisor - Direct Supervision
2 hrso per week x 52 weeks = 104 hours
104 hrs x $17.62/hr. $ 1,B32
2. Administrative Clerk -Support office duties
2 hrso per week x 52 weeks = 104 hours
104 hrs. x $ 10.37 per hour 1,078
" I $ 2,910 $ 2,910
AAA-EXHIBIT D 3/87 D-9