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Home My WebLink About2011/07/19 Item 121400 K $rxEer $ACRAMEN'f0, CA X5814 re:(916) 658-8200 ~: (916) 658-8240 oFEAGUE CITIES U'16'`Sll :AC.I f I Lti. tl RC. Council Action Advised by August 26, 2011 June 9, 2011 f ~° TO: Mayors, City Managers and City Clerks ~~ ~= J xC RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES `r'> ~ League of California Cities Annual Conference -September 21-23, San ~xbcisce~ J The League's 2011 Annual Conference is scheduled for September 21-23 in San Francisco. An important part of the Annual Conference is the Annual Business Meeting (at the closing General Assembly), scheduled for 2:30 p.m., Friday, September 23, at the San Francisco Moscone West Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, August 26, 2011. This will allow us time to establish voting delegate/alternates' records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or ma oy T SLgn the form affirming that the names provided are those selected by the city council. Please note that desianatin~ the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: w-ww.cacities.ora. In order to cast a vote, at least one person must be present at the Business Meeting and in possession of the voting delegate cazd. Voting delegates and alternates need to pick up their conference badges before signing in and picking up -more- `~ A-1 (*t c~ Cf1- m ,o„s M LFE AlI oU E CITIES 1400 K Street, Suite 400 • Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org Annual Conference Voting Procedures 2011 Annual Conference One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Vofing Representative. Prior to the Anriual Conference, each city council may designate a voting delegate and up to two alterriates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. Registering with the Credentials Committee. The voting delegate, or altemates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and altemates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who aze voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting cazd and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and altemates, but may not be transferred to another city official who is neither a voting delegate or altemate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. lad- ~- ~ LEAGUE `t ~ OF CALIFORNLA CITIES CITY: i 2011 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, Auguste t 26, 2011. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE -ALTERNATE Name: 3. VOTING DELEGATE -ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: Mayor or City (circle one) Date: (sigtature) Please complete and return by Fridav, August 26 to: League of California Cities ATTN: Mary McCullough 1400 K Street Sacramento, CA 95814 Phone: FAX: (916) 658-8240 E-mail: mccullom@cacities.org (916) 658-8247 ~~,~- 3 E-mail Vo[ingDelegateLetterf Ldoc ~~fl~ CIN OF CHULA VISTA Mayor and City Council City Of Chula Vista 276 Fourth Avenue Chula Vista, Ca 91910 Phone - 619.691.5044 Fax - 619.476.5379 MEMO July ii, 2oii TO: Donna Norris, City Clerk ~~. Lorraine Bennett, Deputy City Clerk ~~ Sheree Kansas, Records Specialist VIA: Mayor Cheryl Co FROM: Jennifer Quijano, (Constituent Services Manage RE: Commission on Aging Mayor Cox would like to recommend Gloria Escalera for appointment to the Commission on Aging. Gloria will replace John Acosta. Please place this item on the July 19, 2011 Council agenda for ratification and schedule the oath of office for the next available Council meeting. Thank you. 7~3 ~ ~ - Ks . ~'SCa~+' °~ dk~e s hol~ Cuwcn-E~~ Q ~vltC mr of OEW.~g ~` s1~ ~avc>l ~<.bY~IMtiS~~~t^ . / /~f~