HomeMy WebLinkAboutReso 1988-13737 RESOLUTION NO. 13737
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA SETTING FORTH A COUNCIL POLICY ON
BOARDS, COMMISSIONS, COMMITTEES (B/C/C)
ABSENCES
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, at the meeting of July 19, 1988, the City Clerk
submitted to the City Council a report on the B/C/C Attendance
Policy, and
WHEREAS, it was the unanimous decision of the Council to
direct the City Clerk to bring back a policy incorporating the
concurrence of a majority of the B/C/CS as to the percentage of
absences which shall be permitted before the seat is declared
vacant, and
WHEREAS, the new Policy will now require attendance at
75% of the meetings which will apply to special meetings and
workshops as well.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does hereby adopt the Council Policy
setting forth Boards, Commissions, Committees (B/C/C) Absences,
attached hereto as Exhibit "A" and incorporated herein by
reference as if set forth in full.
Presented by Approved as to form by
City Attorney
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ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this ...... 16th cloy Of August .
19 88 , by the following vote, to-wit:
AYES: Councilmembers Moore, McCandliss, Nader, Malcolm, Cox
NAYES: Counci 1 members None
ABSTAIN: Counci linetubers None
ABSENT: Counci] members None
th~ ~Tty o Chulo Vista
ATTEST <~--'~--~j~-/~, ~
city oerk
5.MFE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California,
DO HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of
RESOLUTION N0. 13737 and that the some has not been amended or repealed.
DATED
City Clerk
CI'Pf OF
CHUIA ISTA
CC-GGO
August 17, 1988
TO: All Secretaries to Boards, Commissions and Committees
FR: Jenni
RE: ~/ Policy
A of August 16, 1988, the City Council approved
Resolution No. 13737 which sets forth the policy for absences of
members on the B/C/Cs.
Attached is a copy of this Resolution. Please schedule this as an
agenda item for your next meeting and make copies for each of your
members. No action need to be taken on this item - it is now a
Council policy and the requirements are spelled out. Each member,
however, should be aware of the policy and have a copy.
You will note that the Policy became effective on July 1, 1988;
therefore, you need to keep accurate records of the excused and
unexcused absences. As stated in the Policy, once one of your
-ombers reaches the 25% point, you or your Chairman must notify
at member in writing that his/her seat will be vacated. That
member then has the opportunity of replying to your B/C/C as the
reason for his/her absences. If your B/C/C accepts the excuses,
the member will stay "on board" - if however, you do not hear from
the member within a reasonable time, you or your Chairman should
then write a letter to the City Council (via the City Clerk)
declaring the seat vacant.
If you have any problems with this Policy, please call me and I
will attempt to clarify Council's position.
While we are still on the subject of your meetings, PLEASE adhere
to the other Council policy whereby you must get your minutes in
to the Council within 10 working days of your meeting. This,
understandably, will be a draft or "unofficial" copy of your
minutes. The City Council is quite concerned that they are
receiving minutes that are almost six (6) weeks old!
I have been asked to closely monitor this in the future, so if you
do not want me calling you, SEND ME YOUR MINUTES!
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COUNCIL POLICY
CITY OF CHULA VISTA
POLICY EFFECTIVE
8jECT NUMBER DATE PAGE
Boards, Commissions, Committees
(B/C/C) Absences llO-03 7/1/88 1 of 1
ADOPTED BY RESOLUTION NO. DATED:
BACKGROUND
Because of the problems associated with absences of members of various
boards, commissions and committees - lack of quorums and cancellations
of meetings the City Council directed that a policy be initiated
whereby a member of any B/C/C shall be required to attend 75% of the
meetings called by that B/C/C during one fiscal year. This
requirement includes special meetings, conferences and workshops.
PURPOSE
To limit the number of times that the 8/C/Cs will have to cancel their
meetings due to a lack of quorum.
oQLICY
,. There shall be a required attendance at 75% of the meetings which
shall include workshops and conferences.
2. The B/C/Cs shall have the authority to grant approval for certain
types of excuses as approved by the City Council.
3. "Official" excuses shall be defined as illnesses (family and/or
personal), business commitments, vacations and "Acts of God."
4. An excused absence from any B/C/C meeting must be called in to the
secretary of the B/C/C or to the chairman prior to the scheduled
meeting and shall be recorded in the minutes as excused or unexcused.
5. Any member who is nearing the percentage of missing 25% of the
meetings shall first be given written notice by the secretary or the
chairman of the B/C/C so that s/he can appeal to the B/C/C for a
waiver of the policy.
6. In July of each year, the secretary shall submit to the City Clerk
a record of attendance. This attendance record will note the
percentage of absences for the members for the preceding fiscal year -
July 1 - June 30. Any member missing 25% or more of the B/C/C
meetings during the past year without official excuses shall
automatically have his/her seat vacated.
This policy shall become effective beginning July 1, 1988.
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