HomeMy WebLinkAboutAgenda Statement 1976/04/20 Item 10a.~
CITY OF CHULA VISTA ITEM NO. 10 a
COUNCIL AGENDA STATEMENT 4 20 76
FOR MEETING OF:~.-
~,
ITEM TITLE: Resolution #8131: authorizing transfer of funds to Mueller School
Park Block Grant Account
SUBMITTED BY~ Community Development Director
ITEM EXPLANATION
Bids for the construction of Mueller School Neighborhood Park were received on
March 25, 1976. The consultant's estimate was $51,578.00 based upon plans submitted
in accordance with the provisions of his contract for the design phase of the project.
The low bid was submitted by Walt's Blacktop and Paving at $61,062.00. However, due
to the low bidder's lack of proper licensing (see Public Works companion resolution
for details) it is recommended that the bid be awarded to the second lowest bidder,
T-B Penick and Son's, Inc., at $65,429.70. This bid is approximately $13,851.70
over the consultant's estimate. This may be due to the unique nature of the project
in that it is a relatively small project encompassing a large number of work
components. This makes estimation of the cost of each work component much more
different than it would be on a project of a larger scale. The bid has been analyzed
by the City's Engineering Division and the Landscape Planner and has been found to
be acceptable.
In order to proceed with Mueller School Park construction, additional funding is
necessary. Since the Community Development Block Grant appropriation for the Park
was less than the successful bid, it is proposed to transfer the required funds
to the park account from remaining balances in the Block Grant program. The
proposed transfer will not affect our overall Block Grant effort and will enable
the City to complete one of the most important projects - Mueller School Park.
HUD has been consulted and concurs in the proposed re-allocation. Since the end
(Continued on supplemental page)
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EXHIBITS ATTACHED
Agreement Resolution X Ordinance Plat Other
Environmental Document. Attached Submitted on
STAFF RECOMMENDATION:
Approval
BOARD/ COMMISSION RECOMMENDATION
N. A.
A p p g p V E D
by i;he
Cit~r Ce~~.il::il
a-~
COUNCIL ACTION
Chula..v ~~ y,`y5 ~~ '_~~-=~ornia
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Dated,...........v :.......
-113 (RAv. 5-75)
~~
City Council Meeting
April 20, 1976
Agency Item No. 1~
Page Two
of the first action year is approaching, funds unspent or not obligated will have
to be returned to HUD. The recommended transfer will close to zero balance most
of the accounts and provide the City with the most effective utilization of the
funds. A full report on the first action year of the Block Grant Program will
be provided for Council review in early May. It is expected that the Second
Year Program will begin June 1, 1976.
The source of funds to be transferred,, along with the effect of the transfer,
are noted below by project:
1. Funds are being transferred from the Citizen Participation Account No.
24-1740-5202-BG-14 in order to expend the remaining balance. Project
completed. Transfer $1,300.
2. Funds are being transferred from the Local Option Account No. 24-1740-
5288-BG-15 in order to expend the remaining balance. Close out remaining
balance of $700.
3. The entire funding for the Multi-Purpose Center Study Account No. 24-1740-
5569-BG-13 is being transferred because no specific proposal was formulated
for this particular project. Transfer $5,000.
4. Funds are being transferred from the Economic .Development Contractual
Account No. 24-1740-5298-BG-12 in the amount of $1,500, with a remaining
* balance of $1,100 to complete the activities funded by this account.
5. Funds are being transferred from the Code Enforcement Advertising Account
No. 24-1740-5211-BG-9 in the amount of $10,750. The remaining balance
in this account of $400 will be sufficient to complete the project.
6. Funds in the amount of $2,250 would be transferred from the Third Avenue
Account No. 24-1740-5288-BG-16 because the amount of work anticipated
to occur on this project through the end of the Block Grant year (May 1976)
will not require funding in excess of $7,500.
FINANCIAL STATEMENT
Funds to be transferred to Account 24-1740-5569-BG-4, are available in the
following accounts in the amounts shown, fora total of $21,500: 24-1740-5202-
BG-14 - $1,300; 24-1740-5288-BG-15 - $700; 24-1740-5569-BG-13 - $5,000; 24-1740-
5298-BG-12 - $1,500; 24-1740-5211-BG-9 - $10,750; 24-1740-5288-BG-16 - $2,250
^ ~.
Form., No, F-229
1~/'.•3
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. Unappropriated Balance
I HEREBY CERTIFY that the money required for t?:e
appropriation of funds for the purpose set forth is the attached,
resolution is available in tha Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ r~und
Purpose
Eidder
Director of Fin-.nce
The City of Chula Vista
Date BY
Certification of Unencumbered 3a'ance
I HF.REB~C' CEKTIFY that ~*he indebtedness and obligation
to be incurred by the contract or agreement autl.ori~ed by the
attached resolution can pe incurred witr.aut the violation of any
cf zhe provisions of the Charter of the City cf Chula Vista, o
t?-.e Caristltt3t7.iJn ar the ? uws of t?12 State of C3i1fC~"riia, tZ"i8
ti sufficient monies have been appropriated for the papos~~ of aai%a
;:ontract, that sufficient monies to meet the obligations o~ th.e
contract are actually in the Treasury, or ors anticipatec' to ca~.~a
into the Treasury to the credit of the appropriation Pram ,~hich
the same are to be drawn, and that- Baia monies new actuaiiy in
the Treasury, togethex with the monies anticipated to canes into
.~ the Treasury, to the credit of said appropriation are athe~w?.s~~
unencumbered.
Amount Not to EXCeed $ 21,500.00 _
4-1740-5569-BG-4 ~~ ~~2.-~-- %~ Uir~-~
Director of Finaroe
Tr.e City of Chula. Vi;~La.
Date Sri 1 ~2,, 19Z6 BY
Fend Community Development Dept./Activity Community Develo~mgnt.
Purpose Mueller School Park Construction ~+~__.,
3idder N/A
Cart:.i'i.rwtE ?v'r.,, 89
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Form No, F-229
;.2/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
r
Certif ~ cation of. tJnapp,~~priated Balance
I HEREBY CERTIFY that the money =equired for t?:e
{ appropriation of funds for the purpcse set forth i.i the att4ched.
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ rund .~
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date BY
Certification of Unencumbered 3alance
~ I i-iEREBY CERTIFY that ±he indebtedness and obligation
to be incurred by the contract or agreement authorized by thy:
attached resolution can pe incurred ~rrit'rout the violation. of any
of the provisions of the Charter of the City cf Chula Vist~c, o-
ti"ie vrJT'istlttlt7.t~n Or the ? awS of t11e State Gf Cal1fQ=':'i:a, t~'i~.
i~, sufficient monies have been appropriated for the pu:.pos~ o.i 'JG1~rA
contract, that sufficient monies to meet the obligatior_s of th.e
contract are actually in the Treasury, or are anticipat?ta to ro~~~
into the Treasury to tide credit of the appropriation from whi.;h
tho same are to be drawn, and that said r.~onies no~~~ actuaiiy in
the Treasury, together with the monies anticipated to coma into
~,,~ t?^~E Treasury, to the credit of said appropriation are othe~w'_s~_
` unencumbered.
Amount Not to EXCeed $ 21,500.00
*24-1740-5569-BG-4
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Directcr of ~~inance
ii-,e City of Chula Vi ;~~La.
Date Apri 1 16. 1976 BY .._...._._ -----
F~~zd Community Development Dept,/Activity Community Development
Purpose Fund Transfer to Mueller School Park Block Grant Account
_.._.. Bidder NBA ----._._.r.._..,
Cert'_fi.r.wt,e ?v`r.,,
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