HomeMy WebLinkAboutAgenda Statement 1977/03/15 Item 13CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
ITEM NO
13
FOR MEETING OF: 3/15/77
ITEM TITLE: Resolution 8539:Approving the Federal Aid Urban (FAU)
Program Procedures
SUBMITTED BY~ Director of Public Works/City Engineer 11
ITEM EXPLANATION
This resolution forwarded for your approval is a major revision of the
FAU Program procedures which Council approved by Resolution No. 8295 on
August 17, 1976. As you might recall, those procedures were offered due
to the changes in the new federal FAU Program and changes in State law.
Following approval of the August 1976 version by the requisite cities, the
FAU Committee forwarded the procedures to CPO and the MTDB for their
approval. The revised version, which is attached, (and designated as
Version 5) is that version which has been ultimately approved by CPO.
The MTDB is scheduled to consider this version at their April 11 board
meeting. The MTDB staff has indicated that they plan on recommending
approval of the process and simultaneous approval of the new program. The
City Council will be considering a Resolution for the 1976 Program on a
companion item at this meeting. The major changes in the process approved
by Council in August of 1976 and the process known as Version 5 attached,
which is forwarded for your approval, are as follows:
1. The Version 5 procedures is essentially a one page procedure which
incorporates into it as "internal operating guidelines" the pro-
cedures approved by Council at the August 1976 meeting - with only
minor modifications.
r\/1 IInITf~ ATTAnI Ir I"1
C/lrllDl I J HI I Hl/rICV
Agreement Resolution x Ordinance Plat Other x
Version 5,
Environmental Document: Attached Submitted on FAU Program
Procedures
STAFF RECOMMENDATION:
City Council adopt resolution.
BOARD/ COMMISSION RECOMMENDATION
COUNCIL ACTION
A P P R O V E D
~~T ~~:?
Of
Chula Vi ~tw, C^.lilornia
Dated,....-, is-.r~ ..............~.....~
Form A-113 (Rev.5-75)
Item No . 13
Supplemental Page 2
2. The Version 5 procedures more clearly states the program adoption
process. These procedures add the Comprehensive Planning Organization
to the groups necessary for acceptance of the procedures themselves
and for modifications to the procedures.
The procedures states that "the FAU Advisory Committee shall develop in-
ternal operating guidelines which shall be consistent with these procedures
for carrying out their responsibility for the FAU Program development".
The guidelines developed by the FAU Committee are very similar to the pro-
cedures approved by the Council in August of 1976. The changes are minor
and include clarifying language concerning the role of CPO into the process.
The major change in the guidelines is that since they are internal operating
guidelines they may be modified from time to time by the FAU Committee
without submittal to the various agencies represented on the Committee.
(Version 3)
SAN DIEGO URBANIZED AREA FEDERAL AID URBAN PROGRAM
INTERNAL OP~tATING GUIDELINES
February 10, 1977
PURPOSE
The pur_pos~ of these guidelines is to supplement the San Diego Urbanized Area
Federal Aid Urban Program Procedures and to act as the internal operating guide-
lines for carrying out the responsibility of FAU program development.
PROCESS
The attached flow chart labeled Exhibit rrArr and dated February 10, 1977 is hereby
included in these guidelines. The follocaing narrative refers to the steps as
enumerated on the chart.
Step 1. AGENCIES SUBMIT PROJECT PROPOSALS
The following agencies shall be the only eligible project applicants for Federal
Aid Urban funding:
City of Carlsbad
City of Chula Vista
City of Coronado
City of Del Mar
City of El Cajon
City of Escondido
City of Imperial Beach
City of La Mesa
City of National City
City of Oceanside
City of San Diego
City of San Marcos
City of Vista
CALTRANS, District 11
San Diego Metropolitan
Transit Development
Board
North San Diego County
Transit Development
Board
County of San Diego
la. Agencies wishing to sponsor a Federal Aid Urban project shall be
responsible for submitting a project proposal to the FAU Advisory
Committee. Project proposals shall be submitted in a form pre-
scribed by the Committee and information submitted shall include
at least: type of project, location, cost, status, and other
pertinent details required for evaluation. Project proposals or
revisions shall be approved by the legislative body of the re-
spective sponsoring agencies.
lb. CALTRANS' project proposals shall be approved by the District
Director and shall be submitted in advance to permit review prior
to local agency submittals.
2. A deadline for project submittals for each Federal Aid Program
shall be established by the Committee.
3. Applications will not be changed unless changes are approved by
the Committee.
4. To be considered for FAU priorities, highway projects shall:
a. Conform to local agency general plan.
b. Appear on the approved FAU System map on file with the County
Department of Transportation as of the project submittal dead-
line date.
5. "Transit projects will be considered which can show advantage to FAU
System.
Step 2. FEDERAL AID URBAN ADVISORY CO~fMITiEE RECEIVES AND EVALUATES PROPOSALS
The FAU (Federal Aid Urban) Advisory Committee is hereby constituted. This
Committee shall consist of individual representatives of the cities, county,
CALTRANS, and transit agencies within the San Diego urbanized area who are
familiar with the transportation needs of the region.
A. COMMITTEE MEMBERSHIP
1. Committee membership will consist of one member nominated by the
legislative bodies of each of the cities, the County, NCTDB, and
SDMTDB, and for CALTRANS a member appointed by the District Director.
Each member organization shall provide an alternate to serve in the
absence of the regular Committee member.
2. Each member agency will have one vote on Committee matters with the
majority of votes ruling.
3. The Comprehensive Planning Organization will provide an ex-officio
member of the Committee.
4. The San Diego Transit Corporation will provide an ex-officio member
of the Committee.
S. The Chairman of the Committee shall be chosen from the members of
the Committee.
6. Secretarial and staff services shall be furnished by the County
Department of Transportation.
B. DUTIES OF THE COrictITTEE
1. The Committee shall develop programs for the expenditure of Federal
Aid Urban funds in accordance with guidelines and requirements of
the State Urban Systems Committee and the State Director of Trans-
portation.
2. The Committee shall provide maximum coordination with the long-term
regional transportation planning program of the San Diego urbanized
area when considering a recommended project of regional significance.
3. The Committee shall review and evaluate potential Federal Aid Urban
projects submitted by sponsoring local agencies and develop a recom-
mended program for the expenditure of Federal Aid Urban funds in the
San Diego urbanized area.
4. The Committee shall monitor the approved program, review progress
reports from CALTR.ANS and the local agencies, and submit recommended
programs' revisions as may become necessary.
C: DUTIES OF COMMITTEE MEMBERS
1. Committee members shall be responsible for notifying appropriate
officials within the agency they represent of Committee actions and
shall request agency decisions where needed.
2. Committee members shall provide project data and status reports to
the Committee-at-large for projects sponsored by their agencies.
3. Committee members shall be responsible for meeting all deadlines
established by the Committee.
4. CALTRANS shall provide funding level data, State and Feder-al dead-
lines, and other detailed information necessary for Committee decision.
5. Ex-officio members shall not hold voting rights at Committee meetings.
D. EVALUATION
1. Prior to the deadline for project submittals, the Committee shall
develop and approve a procedure to evaluate all project requests.
2. Staff for the FAU Advisory Committee shall evaluate projects.
3. For the purpose of evaluation, projects shall be divided into the
following categories: Regional Road Projects, Transit Projects,
and Local Road Projects.
4. All projects will be categorized by the major use of funds requested.
5. Before a priority list is established, individual projects will be
reviewed by Committee staff ~vith the applicant to ensure agreement
as to rating evaluation.
6. AlI disparities between staff arui applicant will be resolved by the
Committee.
7. Distrib ution by Category
From the evaluation of project requests, a priority list will be
established and assembled which will show the following approximate
distribution percentages of available FAU funds.
a. Regional Road Projects - up to 50%
Regional projects shall be selected from that set of FAU system
roads which have been identified as regionally significant.
A map showing the adopted set of regionally significant roads
as approved by the Committee shall be on file with the County
Department of Transportation as of the deadline date for project
submittal.
The map shall be prepared by CPO.
One-fifth of regional projects may be traffic signals and road re-
habilitation (recap) projects.
b. Transit Assist Projects - up to 25%
To transit assist projects, such as multimodal transfer facili-
ties, guideways, stations, transit shelters, carpools, vanpools,
exclusive bus lanes, bus turnouts, maintenance facilities. No
rolling stock will be funded with FAU funds.
c. Local Road Projects - minimum 25%
To projects on the Federal Aid Urban system of roads as shown
on the map on file with the County Department of Transportation
as of the deadline date for project submittals.
E. SEQUENCE OF FROGRAM DEVELOPMENT
The Committee shall develop a program utilizing the following sequence
of actions:
1. a. Agencies shall submit proposals for regional road projects.
b. .The Committee staff shall evaluate regional road projects
according to the evaluation system approved by the Committee.
c. The Committee shall select regional road projects from the
resulting priority listing within the formal distribution
shown in Section D.7.
2. a. Agencies shall submit proposals for transit assist projects.
b. The Committee shall select transit assist projects from the
resulting priority listing within the formal distribution
shown in Section D.7.
3, a. The Committee will assign funds for local road projects within
the jurisdictions of member agencies as determined cooperatively
by the Committee.
b. Sponsoring member agencies will identify their respective local
road projects and submit confirming data for inclusion in the
transportation improvement program.
F. SPECIAL ALLOCATION CONTROLS
1. In any event, the total FAU funding for any project or combination
of projects submitted by CALTRANS shall not exceed 33-1/3% of the
total FAU funds.
2. In accordance with Title 23, Section 150 of the United States Code,
to provide that 'rfair and equitable treatment shall be accorded
incorporated municipalities of 200,000 or more population,"i.e.
the City of San Diego will be guaranteed a percentage of funds
approximately equal to its percentage of population in the urbanized
area, or the amount identified as a minimum by CALTRANS.
Projects submitted by CALTRANS and transit projects within the cor-
porate limits of the City of San Diego, shall be credited to the
City for the purpose of determining the percentage of funds. Although
the City of San Diego must concur in any project within its jurisdiction,
it does not have to be the implementing agency to satisfy this expend-
iture provision.
3. Amounts a]located may be partial grants, as may be determined by
action of the Committee.
4.~ Member agencies may, by agreement of their legislative bodies,
transfer funds for local road projects among themselves, within
the allocations for local road projects, subject to approval by
the Committee prior to final submission of the program.
5. No changes to the evaluation process shall be made following the
deadline for project submittals.
G. PROGRAM LIST
1. The FAU Advisory Committee shall assemble a priority listing of
projects within the established categories for transmittal to the
local agencies. This list shall be referred to ws the recommended
FAU Multi-Year Program.
2. The FAU Multi-Year Program shall include sufficient projects beyond
available FAU funds so that in the event of surplus funds, the com-
mittee will not have to repeat the approval process in order to
utilize these funds. The intent is to allow the Committee, in the
event of surplus funds, to: (a) provide additional funding to
approved projects, (b) fund additional projects from the established
list, or (c) fund additional local road projects.
Step 3. RATIFICATION BY LEGISLATIVE COUNCILS/BOARDS
A. The Committee shall submit the entire FAU Multi-Year Program to all mem-
ber agencies for review.
B. Cities, the County, the SDMTDB, and NCTDB shall, by resolution, approve or
disapprove the FAU Multi-Year Program recommended by the FAU Advisory
Committee. The intent of this step is to provide for review of the Federal
Aid Urban funding process by elected officials of the member local agencies.
C. The resolutions shall be forwarded to the FAU Advisory Committee staff
for tabulation.
D. If any agency does not respond within 60 days, this shall be interpreted
as approving the FAU Multi-Year Program.
Step 4. FEDERAL AID URBAN ADVISORY CO~~IITTEE PROCESSING
A. The project listing shall be considered approved if favorable action is
indicated by resolutions from the majority of legislative councils and
boards as enuruerated in Step 3B.
B. If approval o~~-' the program, as stated above, does not occux, .then the
• FAU Advisory Committee shall restructure the program in order to resolve
the objections.
C. When the majority of legislative councils and boards approves the recommended
FAU Program, the Advisory Committee shall simultaneously submit the program
to the Comprehensive Planning Organization (CPO) and the project within the
San Diego Metropolitan Transit Development Board's jurisdiction to the SDMTDB.
Step 5. SAN DIEGO METROPOLITAN TRANSIT DEVELOPMENT BOARD RATIFICATION
WITHIN AREA OF JURISDICTION
A. SDMTDB by resolution will act to approve, disapprove, or revise project
priorities within its area of jurisdiction and shall forward that part of the
program to CPO.
B. Action on the part of SDMTDB shall not reduce the amount of program alloca-
tions outside of the SDMTDB area.
Step 6. COMPREHENSIVE PLANNING ORGANIZATION
A. CPO will review the FAU program to determine conformance with State and
Federal laws and regulations and adopted regional plans. Upon such finding,
CPO will endorse for transportation improvement Program/A-95 purposes and
for inclusion in the Regional Transportation Plan.
B. The CPO will forward the recommended program to CALTRANS, District 11 which
will handle all further State processing.
Steps 7 & 8 STATE DEPARTMENT OF TRANSPORTATION (CALTRANS), STATE
TRANSPORTATION BOARD
CALTRANS reviews the recommended program for conformance with guidelines and
requirements of the State Urban Systems Committee and the State Director of
Transportation and forwards to the California Highway Commission, through
the State Transportation Board, for their approval.
Step 9. CALIFORNIA HIGHtr'AY COMMISSION
The California }iiahway Commission approves the program.
FUNDING
1. CALTRANS shall notify the Committee of all FAU appropriations and yearly
obligations made to the San Diego urbanized area, and shall make periodic
reports to the Committee concerning status of expenditures.
2. Obligation and expenditure of Federal Aid Urban funds will be governed by
appropriations, obligational releases, and administrative requirements of
the Federal and State governments.
3. Federal Aid Urban funds are available to both the urbanized area and the
urban area (Fallbrook). Urban area funds may be transferred to the urban-
ized area by agreement of the legislative bodies representing the urban area.
4. CALTRANS will coordinate with the Federal Highway Administration, the' State
Transportation Board, and the California Highway Commission so that obli-
gations to specific projects will be expeditiously approved.
5. The Committee shall monitor the approved program, review progress reports
from CALTRANS and the local agencies, and submit recommended programs'
revisions as may become necessary.
MODIFICATION OF THESE INTERNAL OPERATING GUIDELINES
From time to time the Committee may modify these guidelines, as may be
requested by any Committee members, any local agency within the San Diego
urbanized area, or as necessitated by changed State or~Federal requirements.
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