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HomeMy WebLinkAboutAgenda Statement 1977/02/08 Item 09CITY OF CHULA VISTA COUNCIL AGENDA STATEMENT Resolution No. 8502 - Approving ITEM TITLE: Change in Scope of Contract, Municipal Golf Course Parking Lot SUBMITTED BY~ Director of Public Works/City Engineer ITEM EXPLANATION: ITEM NO 9 FOF2 MEETING OF: 2/8/77 Upon request of the Bonita Valley Equestrian Association a 6 foot wide equestrian path will be constructed by City forces at the time landscaping and irrigation system is installed within and adjacent to the Municipal Golf Course parking lot. The construction of an equestrian path was not included in the original design. To make provisions for the future installation of an equestrian path adjacent to the southerly boundary of the parking lot will require a contract change order. Construction of an equestrian path represents a change in scope of the contract. In order to accommodate the future construction of the equestrian path by City forces and to eliminate any potential safety hazards to the equestrian riders, 406 lineal feet of 6" curbing must be deleted from the contract in addition to a 3' wide strip of A.C. pavement along the southerly edge of the parking lot for a distance of 260 feet. Deletion of the curbing and pavement to accommodate the equestrian trail will decrease the contract $1,258.60. During the subgrade preparation for the parking lot pavement a larger quantity of clay material was encountered than was anticipated. Contract specifications require that all unsuitable material be removed and backfilled with select material. The cost of doing this work, which is included within the scope of the contract, is estimated at $6,525. Continued on page 2 r\/1 II I'YITf'\ ATTA/\1 Irl1 GJ~I" it [31 I J F-11 I Hl~r"ICU Agreement Resolution X Ordinance Plat Other Environmental Document: Attached Submitted on STAFF RECOMMENDATION: 1) City Council approve Contract Change Order Number 2 decreasing the contract $1,258.60 and authorize the Director of Public Works to execute this change order on behalf of the City. The revised total contract price will be $71,521.10. 2) City Council authorize an additional expenditure of $2,500 from Account 60~-6000-GF11 to cover the additional estimated cost of $6,525 to remove unsuitable material and replace it with imported select material. This will increase the total authorized expenditure on this account t© $78,100. BOARD AND COMMISSION RECOMMENDATIOTJ: COUNCIL ACTION Form A-113 (Rev. 5 - 75) Item Pdo:, 9 Supplemental Page 2 Included in this estimate is additional payment requested by the contractor for additional soil testing. The net effect of eliminating from the contract 406 lineal feet of 6" curbing and a 3' wide strip of A.C. pavement along the southerly edge of the parking lot to provide for an equestrian path and the removal of unsuitable and the importing of select material increasesthe contract cost $5,266.40 for a total estimated contract amount of $78,046.10. City Council authorized an expenditure for this contract of $75,600, resolution number 8430. This will require an additional authorized expenditure by City Council in the amount of $2,500. Director of Parks and Recreation states that Account 600-6000-GF11 has an unencumbered balance of $6,400 which was to be used for landscaping and installation of an irrigation system within the parking lot to be installed by City forces. Mr. Hall recommends an additional expenditure of $2,500 to cover the increase in cost to the contract. The additional expenditure of $2,500 will increase the contingency author- ized by City Council to 8.6g of the original contract amount of $71,890.70. The Director of Public Works request that additional funds of $2,500 be authorized to be expended. FINANCIAL STATEMENT Funds in Account 600-6000-GF11 $82,000 Original Contract Amount $71,890.70 5~ Contingencies 3,709.30 Additional Authorized Expenditure 2,500.00 $78,100 $ 3,900 Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth i:i the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ rund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered 3alance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can ne incurred without the violation of any of the provisions of the Charter of the City cf Chula Vista, ox the Constitution or the laws of the State cf California, tY,at sufficient monies have been appropriated ror the purpose of saic contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to co~-n into the Treasury to the .credit of the appropriation from which the same are to be drawn, and that said' monies now actually in the Treasury, together with the monies anticipated to conic into the Treasury, to the credit of said appropriation are otherw::,s• unencumbered. Amount Not to Exceed S 2,500.00 i 6000 GF 11 ~.~~,; ~~ ~%r =~ ;Jirectcr of : iraroe V The City of Chula Visa Date 2/3/77 By F•sxnd C.I.P. Dept./Activity C.I.P. Purpose Change in Contract - Golf Course Parking Lot Bidder N/A Ce_ti.ficate No. 53