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Home My WebLink About2011/07/12 Item 13CITY COUNCIL AGENDA STATEMENT _ _ ~ ~~~ CITY OF CHULA VISTA 07/12/2011 Item~_ ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE FORMAL BID REQUIREMENT AND AUTHORIZING THE POLICE AND FIRE DEPARTMENTS TO PURCHASE RADIOS FROM MOTOROLA SOLUTIONS INC VIA THE COUNTY OF SAN DIEGO'S MOTOROLA CONTRACT NUMBER 43095 SUBMITTED BY: CHIEF OF POLICE 1 \ A REVIEWED BY: CITY MANAGER /LGI~ !~ 4/STHS VOTE: YES NO X SUMMARY As part of the San Diego County-Imperial County Regional Communications System, member agencies utilize standardized radio equipment to provide better coordination and response efforts for first responders during both day-to-day and emergency operations. Sole source authorization to purchase radios from Motorola Solutions Inc is sought based on the operational need to have the disaster radios operate identically and be completely interchangeable with the day-to-day radios in use now. ENVIRONMENTAL REVIEW This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not Applicable. 13-1 7/12/2011, Item ~~ Page 2 of 3 DISCUSSION The San Diego County-Imperial County Regional Communications System (RCS) provides radio communications service to public safety and public service agencies. The RCS is managed and maintained by the Wireless Services Division of the San Diego Sheriffls Department. The RCS began operations in 1998 with approximately 2800 public safety users, and has been growing ever since. Today, the RCS serves more than 300 local, state, federal, and tribal agencies and departments in San Diego and Imperial Counties and supports eighteen 91 I dispatch centers and over 20,000 radios operated by public safety and public service personnel. As part of the San Diego County-Imperial County Regional Communications System (RCS), member agencies utilize standardized radio equipment to provide better coordination and response efforts for first responders during both day-to-day and emergency operations. Sole source authorization to purchase radios from Motorola Solutions Inc is sought based on the operational need to have the disaster radios operate identically and be completely interchangeable with the day-to-day radios in use now. The interchangeability and the common operational aspects are essential to the first responder safety during major emergencies. The Police and Fire Departments currently use Motorola radios (399 radios in Police and 152 radios in Fire), and it is simply a matter of first responder safety that the radios remain the same as the existing fleet. Because of personnel safety issues and the significant costs involving re-training personnel on anew radio, the benefits of purchasing Motorola radios outweigh the alternative of purchasing another type of radio. The County of San Diego negotiated a contract with Motorola to provide radios to the San Diego RCS. The Police Department is recommending purchasing our radios via the County's Motorola Contract Number 43095. According to staff at the County of San Diego RCS, the contract pricing is the best customer pricing offered by Motorola, and is lower than a comparable contract with the County of San Bernardino which conducted a full request-for-proposal (RFP) for their radios. The City can take advantage of the significant volume advantages of the County of San Diego RCS contract which would be unavailable to the City should we conduct our own RFP. The San Diego Urban Area received federal homeland security grant funds to purchase radios for the region. These new radios feature dual 700 and 800 mhz radio frequencies which insure interoperability among law enforcement agencies. The radios purchased via these grant funds will replace older, single frequency radios in Police and Fire. 13-2 7/12/201 I, Item Page 3 of 3 DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently the 500 foot rule found in California Code of Regulations section 18704.2(a)(1) is not applicable to this decision. CURRENT YEAR FISCAL IMPACT Approval of this resolution will authorize the Police & Fire Departments to purchase radios from Motorola Solutions Inc. Homeland security grant funds will be used for the purchase of the radios, resulting in no net fiscal impact to the General Fund. Funds were appropriated as part of the Fiscal Year 2012 budget process, therefore no additional appropriations are required. ONGOING FISCAL IMPACT There is no ongoing fiscal impact. ATTACHMENTS None. Prepared by: Edward, Chew, Administrative Services Manager, Police/Fire Department 13-3 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING THE COMPETITIVE FORMAL BID REQUIREMENT AND AUTHORIZING THE POLICE AND FIRE DEPARTMENTS TO PURCHASE RADIOS FROM MOTOROLA SOLUTIONS INC VIA THE COUNTY OF SAN DIEGO' S MOTOROLA CONTRACT NUMBER 43095 WHEREAS, the San Diego County-Imperial County Regional Communications System, which is managed by the San Diego Sheriffls Department, provides radio communications service to public safety and public service agencies; and WHEREAS, member agencies of the Regional Communications System utilize standardized radio equipment to provide better coordination and response efforts for first responders during both day-to-day and emergency operations; and WHEREAS, sole source authorization to purchase radios from Motorola Solutions Inc is sought based on the operational need to have the disaster radios operate identically and be completely interchangeable with the day-to-day radios in use now; and WHEREAS, the County of San Diego has negotiated a contract with Motorola for the provision of radios (Contract Number 43095); and WHEREAS, the Police and Fire Departments currently use Motorola radios and it is simply a matter of first responder safety that the radio manufacturer remain the same as the existing fleet. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby waive the competitive formal bid requirement and authorize the Police and Fire Departments to purchase radios from Motorola Solutions Inc via the County of San Diego Motorola Contract Number 43095). Presented by: Approved as to form by: David Bejarano Police Chief _ // Glen R. Goo ° ns 2~ ~'~~ h City Attorney 13-4 Elizabeth Briggs From: Suzanne Brooks Sent: Thursday, February 27, 2014 3:12 PM To: Tyshar Turner; Elizabeth Briggs Subjed: RESO 2011-131 Attachments: SCN 20140227144850_OOl.pdf These two notices should be somehow attached to the reso or reso packet. The County has changed the contract number referred to in the RESO according to these two documents. The current contract number referenced on quotes from Motorola Solutions is 544679. Suzi -----Original Message----- From: savin@ci.chula-vista.ca.us [mailtosavin(a�ci.chula-vista.ca.usl Sent: Thursday, February 27, 2014 2:49 PM To: Suzanne Brooks Subject: Message from ... __= message from ScanROUter EX Enterprise =__ Message-ID: DELIV-6364743350548955305 __= server: SCANROUTER =__ This mail was sent using ScanRouter EX Enterprise. Sender: Delive red: 02/27/2014 14:48:50 Item Name: SCN 20140227144850 Piease note that replies to this mail may be sent to the ScanRouter EX Enterprise server mail account. For inquires about this server system, refer to: Administretor. i COUIVTY OF SAN DIEGO—DEPARTD'IENT OF PURCHASING AI�'D CO\'TRACTLT�G CO�'TRACT NO. 43095 Ul\�IL.ATERALAMENDNLEIVT r O. 36 To Motocola,Inc.:Pursuant tu t�e convaa changes deuse,you eie direued m make the changes dacn'b_°d herein to the Co=mct or � do the following descnbeA work noc included in the pmious agreed on Srairmctt ot"Nork Trtle of Contract,Projecl,or Progam:Regionel Commuuicatiaus Sysiems(RCS)blotornla Services aud Equipment Effective Date:Julv 9 2012 Ducripdon of Contrrct Change(s)end/or V1'ork To Be Done: 1. Due to new fiscal year and convactor name change to Mororola Solutions,Inc,change the couuau numba from 43095 w 541947. All other Terms and Conditiuns remain io eftect IN Nf[NE55 WHEREOF,the Covnrv hu execu[ed ihis Amrndment e3ecti�c as of Ne date fi:st set forth ebovc. APPROVED: By: /�.� �- P � N'I�ISTON F.McCOLL, D c[or Departmrnt of Purchesing rnd Contracting � Date: � � - ��'� a - �� r �� 1 NI06 COViRACT NO.43095 AD�VDME�7 NO.36 COUNTY OF SAN DIEGO-D�PARTMENT OF PURCHASLNG AND CONTRACTING CONTRACT NO. 541947 UNILATERALAMENDMENT NO. 43 To:Motorola Solutions,lnc.Pursuant to the conhact changes clause,you are directed to make Ihe changes described herein[o the Contrac[or do the follow•ing described work not included in the previous agreed on Sta[ement of Work. Title of Convact, Project,or Program: Regional Communications System(RCS)Motorola Services and Equipment Effective Date�May 02 20t3 Description of Contract CLange(s)and/or Work To Be Done: L Due m administrative intemal controls,change the contract number from 54I947 to 544679. All other Terms and Conditions remain in effecL � fN WfCNESS WHEREOF,Ihe Counry has executed this Amendment effective as of the deIe first set forth above. t APP E -�"'� — �B : � ]OI-IN M. PELLEGRlNO, Director Department of P rchasi g and Contracling Date: ��r "" ' /�I/�y �-o/� 1217706 CONTRACT NO.541947 AMENDNENT NO.43 '