HomeMy WebLinkAboutAgenda Statement 1976/04/06 Item 1818
CITY OF CHULA VISTA ITEM NO.
COUNCIL AGENDA STATEMENT
FOR MEETING OF: 4 6 76
ITEM TITLE: Resolution #8117 - Authorizing the Expenditure of an Additional
$48,815 in the Public Works Equipment Maintenance Division
SUBMITTED BY~ Director of Public Works/City Engineer 1
V
ITEM EXPLANATION
The Equipment Maintenance Division within the Public Works Department has
experienced significant cost over-runs this fiscal year. This has been
caused by a substantial increase in equipment/vehicle usage and inflated
costs for parts and fuel.
The Comprehensive Employment and Training Act (CETA) has had a significant
effect on equipment and vehicle usage. The City of Chula Vista is reimbursed
by the CETA grant for all fuel, oil and parts that are used in CETA vehicles
(those leased vehicles that are used by CETA employees). However, the CETA
employees have also increased the usage on City vehicles for which the City
is not reimbursed. For the eight months prior to the major impact of the
CETA Program in March, 1975, the City was using an average of 17,256 gallons
of gasoline and propane per month. In the eleven months since March, 1975,
the City vehicles have averaged 19,204 gallons per month. In addition, the
City purchased six vehicles in January, 1976 that had previously been leased
under CETA. Therefore, all of the gasoline, oil, and parts used in these
vehicles will no longer be reimbursed by the CETA grant.
Another contributing factor to the cost aver-runs in the Equipment Mainte-
nance Division has been the inflated cost for parts. Parts are purchased for
the repair and maintenance of City owned automotive equipment, including
passenger cars, trucks, street sweepers, etc. The costs for parts are more
inflated than for any other item in the Equipment Maintenance Division. The
best indicator of the degree of inflation is a comparison of the cost for
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Agreement Resolution X Ordinance Plat Other
Environmental Document; Attached Submitted on
STAFF RECOMMENDATION:
Approve the additional expenditure in the Central Garage Fund.
BOARD/ COMMISSION RECOMMENDATION
g p p R O V E D
by tha
City COUn~il
COUNCIL ACTION Of
Chula Vista. California
Dated ................~.,...--...G." .;~.L....................~
Form A-113 (Rev 5-75)
Supplemental page 2
Agenda .Item No. 18
parts per labor hour. In the first four months of FY74-75 the cost per
Labor hour was $4.28. This compares to a cost per labor hour of $7.06 for
the first four months of FY75-76. Also, with the increased usage brought
about by the CETA Program, the City is actually using more parts.
The additional money that is needed in
for the remainder of the fiscal year is
The departments have already submitted
Manager to cover the projected deficit.
transferred the amounts indicated into
Maintenance - City Forces).
Activity
1211 City Administration
2111 Police Administration
2200 Animal Control
2430 Building Maintenance
3111 Public Works Administration
3130 Traffic Engineering
3220 Street Operations
3320 Sewer Maintenance
4120 Park Maintenance
4220 Recreation
4300 Golf Course
the Equipment Maintenance Division
available in the operating departments
Fund Transfer Requests to the City
The departments listed below have
object account 5269 (Equipment
Transferred Amount
$ 545
520
610
1,660
490
3,740
23,375
3,560
6,860
3,580
3,875
Total.......... $48,815
FINANCIAL STATEMENT
Even though. formal appropriations are not directly essential to the operation
of the Central Garage Fund, the City of Chula Vista's policy has been to
include them as an integral part of the annual budget document. This
allows for a comprehensive financial plan, proper legislative and managerial
control, and uniformity of financial policy.
With this policy in mind, the following appropriation increases are to be dis-
played in the Central Garage Fund for memorandum purposes only:
Fund-Activity
71-3290-5265
71-3290-5268
71-3290-5311
71-3290-5365
71-3290-5368
Amount of Increase
(Service to Maintain - Automotive) $ 1,000
(Service to Maintain - Other Equipment) 1,000
(Gas, Oil, and Lubricants) 20,000
(Materials to Maintain - Automotive) 24,815
(Materials to Maintain - Other Equipment) 2,000
Total.......... $48,815