HomeMy WebLinkAboutAgenda Statement 1976/04/06 Item 17CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
ITEM TITLE
SUBMITTED BY~
ITEM EXPLANATION
ITEM NO
17
FOR MEETING OF: 4 6 76
Resolution #8116 Appropriating funds for purchase of audio-visual
equipment
City Librarian
It is requested that funds in the amount of $16,500 be appropriated and transferred by
resolution from Revenue Sharing Account No. 49-8900-5568, Capital Outlay - Other Equip-
ment, to Library Account No. 15-4420-5568, Capital Outlay - Other Equipment, to allow
for purchase of audio-visual equipment for use in the new library. A detailed list of
equipment and an explanation of how it will be used is attached.
At the Council meeting of March 23, 1976, a Resolution was presented to appropriate
funds for purchase of audio-visual equipment from cash gifts of the Stephen and Mary
Birch Foundation in the amount of $16,500, which had been deposited to Account No. 15-272,
Donated Surplus. This resolution was denied and Council requested the Library pursue
other means to use the Birch funds and initiate a new Resolution requesting appropriation
and transfer of funds from a Revenue Sharing Account.
Library personnel will be present to respond to any questions.
FINANCIAL STATEMENT: Appropriating $16,500 from Revenue Sharing Account No. 49-8900-5568,
Capital Outlay - Other Equipment, and transfer to Library Account No. 15-4420-5568,
Capital Outlay - Other Equipment.
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Gllrllal I J HI IHI.rICU
Agreement Resolution X Ordinance Plat Other List of
Equipment &
Environmental Document; Attached Submitted on Explanation
STAFF RECOMMENDATION:
Appropriate funds.
BOARD/ COMMISSION RECOMMENDATION
COUNCIL ACTION
A P P R O V F; D
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LIST OF AUDIO-VISUAL EQUIPMENT TO BE PURCIiASED•
LOOP ANTEPJNA
1. 2 P/H Model CBC6 (6 channel-6 cassette deck console)
@ $1850 $3,700.00
2. 10 headsets, 12 channel CHR-12 @ $132 1,320.00
3. Marantz tuner 104, AM/FPS 169.95
4. Pioneer receiver 639, AM/FM 349.00
$5,538.95
6% tax 332.34
$5,871.29
VIDEO EQUIPP+IENT
1. 3/4" VTR Sony V02600 W/RF unit & TT 100 $2,052.28
2. 3/4" player only Sony VP 2000 W/RF unit 1,450.00
3. Broad band amplifier Jerrold 3661 154.00
4. Traps )
130.00
5. Mixing network )
6. Monitor/Receivers Sony CVM 1720 870.00
7. Receivers 5 Sony CKV 171 @ $453 2,265.00
ECR 2521 699.00
8. Carts (45 lb.) 6 Wheelit Model 430 @ $66.50 399.00
9. Videotapes 1,913.46
$9,932.74
6% tax 595.96
CONTINGENCY 100.00
$10,628.70
TOTAL $16,499.99
$16,500
" EXPLANATION OF USE OF EQUIPMENT ",
Loop Antenna System
The loop antenna is a wireless listening system which will be laid under
the carpet throughout the adult, reference and children's areas. Source consoles
and 12 channel headsets will be located at the audio visual services counter.
There is conduit from the cable distribution center to the console so that the
audio portion of television programs, for example, may be heard by persons wearing
headsets in lounge areas. In addition, pre-recorded cassette programs and radio
programs will be available with the loop system. The console uses standard
cassettes or the auxiliary input panel permits the sound from any source such
as open-reel tape, phonograph, radio, TV, or even the sound from a motion
picture projector to be broadcast through the system. It has the capability
of making up to 12 separate programs available from each console and anyone
wearing a headset will be able to tune into several information or entertainment
programs such as how to use the card catalog or Reader's Guide to Periodical
Literature, AM-FM music, or children's stories.
The obvious advantage of the system is its flexibility in that various
programs can be broadcast simultaneously with the selection of the program and
channel left to the user. Also, since the user is using a wireless headset,
there is no distracting noise to other people using the library facilities.
Video Equipment
The basic equipment components required to form a complete video recording
system are: the video camera, the video tape recorder (VTR), the TV monitor, the
TV monitor/receiver and various interconnecting plugs and wires.. The purpose of
a complete video recording system is to record picture and sound in perfect
synchronization, and to play back picture and sound immediately or at a later date.
Video Equipment (Con't•)
The in-house video distribution in the new library involves television
receivor/monitors placed in different rooms or areas throughout the library
which have the capability to receive various programs sent from a central point,
the library CATV studio. Simultaneous airings of Sesame Street in the story-hour
room, a CBS news special at the adult fireplace lounge, videotaped informational
programs in the conference rooms, and a PBS drama or concert in the auditorium
can be achieved through the use of the VTR equipment. In addition to the programming
available through Mission Cable TV, there are many excellent videotaped programs
which can be borrowed at no cost through interlibrary loan and many more that can
be rented or purchased by the library. A valuable source of videocassettes is
the Public Television Library Videocassette Program which has available for
purchase or rent videocassettes covering 1,000 program hours from among the most
informative, entertaining, and educational TV programming available today
produced by public affairs and social issues. This is a sample of the type
of programs which can be shown on any of the receivers located in the library.
All of the VTR equipment will be located in the control room area in the
audio visual department and there will be 13 final locations for receivers which
will be moved to their respective locations on carts. Mission Cable will have
a cable drop to the building and a broad band amplifier will be used to boost
their output to the necessary level to feed all 13 locations.
In the future the CATV studio can be used for local production of videotapes
as well as being a community access center for television production.
l~j
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of tJnapg~~apriated Balance
I HEREBY CERTIFY tl.at the money required for the
appropriation of funds for the purpose set forth i:i the attached.
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 10,645.00 rand Library
purpose _Library Purchases
Eidder N/A
4420-5568
,..
~ '
Director of Finance
The City of Chula .Vista
Date April 7, 1976 BY
Certification of Unenctunbered 3alance
I i-IEREBF CERTIFY that the indebtedness and ~:.bligation
to be incurred by the contract or agreement authorized by thy:
attached resolution can ne incurred witraout the violation of an.~
cf the provisions of the Charter of tine City cf Chula Vista, o
t?^.e COristltutlon or the laws of the Statevf Ca'_ifCrriia, thaw
sufficient monies have been appropriated for the purpose of :~ait'"a
contract, that sufficient monies to moot the obligations of the
contract are actually in the Treasury, or are a?.zticipated to aam,-~
into the Treasury to the credit of the apprapriation from :which
tho same are to be drawm, and that saki ponies paw actuaiiy in
th ~ Treasury, together wit'r. the monies anticipated to cam;; i:lt!~
the Treasury, to the credit of said appropriation are cthe~w~.s~_
Lnencumbered.
fimount Not to FXCeed $
Directory of ~~ iraroe.
irae City of Chula Vi s•ca.
Date
By
F~~nd Dept./Activity
Purpose
Bidder
Form No, F-229
1~/?3
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. tJn~ipp~~apriated Balance
I HEREBY CEP.TIEY that the money required for the
appropriation of funds for the purpose set forth in the attached.
resolution is available in the Treasury, cr is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ ~~und
Purpose
Eiddex
Director of Finance
The City of Chula 'Jista
late
By
Certification of Unencumbered 3alance
I HEREBY CIJRTIFY that the indebtedness and cbli7ation
to be incurred by the contract or agreement authorized by thF:
attached resolution can pe,incurred wit:.out the violation of an_~
cf she provisions of the Charter of t;-~e City cf Chula Vista, o-
tl'1e ~.OTiStltutlOn Or the laws Of the St4t@ of Ca_ifCrriia, tl"aa
sufficient monies have been appropriated for the purpose of saiz~a
contract, that sufficient monies to meet the obligations of th.e
contract are actually in the Treasury, or are anticipated to ro~~
into the Treasury to the credit of the appropriation from ~ahi.:h
the same are to be drawn, and that saicr monies nc~•~ actuaiiy i,~t
the Treasury, together with the monies anticipated to come i:zto
the Treasury, ::o the credit of said appropriation a-re ctherw~.s~
~;nencuribered.
Amount Not to Exceed $16 500
-4420-5568 /> "`
-~
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Di teeter of F~ irar:_t.
Tl.e City of Chula Vi,:;~L=..
Date March 31, 1976 gy
Fend Federal Revenue SharingDept./Activity Federal Revenuering
Purpose Purchase of Audio-Visual Equipment for Librarv
Bidder N/A