HomeMy WebLinkAboutAgenda Statement 1977/06/07 Item 22• CITY OF CHULA VISTA ITEM N0. 22
COUNCIL AGENDA STATEMENT 6-7-77
FOR MEETING OF:
ITEM TITLE: Resolution 8649 Approving Award of Contract for Construction
of Main Street from Fresno Avenue to the I-805 Freeway and
Appropriating Additional Funds
SUBMITTED BY~ Director of Public Works/City Engineer ~~
ITEM EXPLANATION (4/5th' s Vote Required Yes X No )
On May 19, 1977, the San Diego County Department of Transportation received
bids for the construction of Main Street from Fresno Avenue to the I-805
Freeway.
This is a joint project between the County of San Diego and the City of
Chula Vista. Most of the expense for construction will be paid for with
FAU funds in the amount of $718,000. The remaining portion of the con-
struction costs are to be paid for with City and County funds (25o by the
City and 75% by the County). This project is approximately 1.70 miles
long, 0.44 miles lying within the City of Chula Vista. The project basic-
ally provides for the widening of Main Street to accommodate 4 lanes of
traffic rather than the present 2 lanes. Existing overhead utilities will
also be undergrounded from Beyer Way to 2100 feet east of Hilltop Drive.
In accordance with Section 5 of the agreement between the County and the
City, approved by City Council Resolution No. 8060 on February 17, 1976,
the City Council must approve award of the contract prior to award by the
County Board of Supervisors.
The County received two bids from the following contractors:
R.E. Hazard Contracting Company 1,129,691
Daley Corporation 1,135,590 (Cont'd. on Page 2)
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Agreement Resolution X Ordinance Plat x Other
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION: (1) City Council approve award of contract by the
County Board of Supervisors to R.E. Hazard Contracting Company in the
amount of $1,129,691 for construction of Main Street; (2) l-authorize
transfer of funds in the amount of $18,000 from Project GT-27 and $79,050.75
from Project GT-55 to Project GT-52 for a total amount of $97,050.75 and
appropriate same; (3) Authorize expenditure of $146,050.75 from Project
GT-52; (4) Authorize payment of $105,835.25 to County of San Diego for
City's estimated share of construction costs prior to award of contract
by County Board of Supervisors.
COUNCIL ACTION
Approved 6/7/77
Agenda 'Item No. 22
Supplemental Page 2
The low bid submitted by R.E. Hazard Contracting Company is $17,094 or
1.5~ above the engineer's estimate of $1,112,597.
The agreement between the County and the City further stipulates that
after approval of the responsible low bidder but prior to the award of
contract by the County Board of Supervisors, the City shall deposit with
the County the City's estimated share of the net local construction costs.
Total construction cost includes cost of utility relocation. The City's
share of the net local construction cost is 25g of the difference between
the total construction cost and the total of all State and Federal project
assistance.
The City's estimated share of the local construction costs for which pay-
ment must be made prior to award of contract is $105,835.25.
Upon completion of the project in fiscal year 1978-79, the City will pay
its share of additional construction costs and its share of preliminary,
design and construction engineering, inspection and contract management
services.
$49,000 is currently budgeted for this project designated as GT-52. Ad-
ditional unencumbered funds in the amount of $97,050.75 are available in
projects GT-27 and GT-55 which were budgeted for the construction of
Oleander Avenue. Oleander Avenue was recently completed by the developer
of Zenith Units 2, 3 and 4 Subdivision at a cost to the City o~ $27,644.UO.
Engineering staff is recommending that excess funds in the amount of
$97,050.75 from projects GT-27 and GT-55 be transferred to project GT-52,
Main Street-Otay Valley Road, to cover the City's share of the construc-
tion cost and a portion of the engineering costs. Additional funds will
be requested for fiscal year 1978-79 to cover any deficiency in funds
available to cover the City's final cost upon completion of the project.
A transparency is available for Council viewing.
FINANCIAL STATEMENT
Amount of Contract
Utility Relocation Cost
Estimated Total Construction Cost
F.A.U. Funds for Construction
City-County Estimated Share of Construction Costs
City's Estimated Share of Construction Costs
(25~ of City-County Share)
City's Estimated Share of Engineering Costs
City's Total Estimated Share of Project Construction
Cost (not including cost of right-of-way which has
been paid, $113,305.25)
Funds Budgeted in
Valley Road
Unemcumbered Funds
Unemcumbered Funds
Requested Transfer
GT-55 to Project
Project GT-52 - Main Street/Otay
$1,129,691.00
11,650.00
$1,141,341.00
718,000.00
$ 423,341.00
$ 105,835.25
44,215.00
$ 150,050.75
$49,000.00
in Project GT-27 - Oleander Avenue $ 18,000.00
in Project GT-55 - Oleander Avenue $ 79,050.75
of Funds from Projects GT-27 and $97,050.75
GT-52
(continued on Supplemental Page 3)
Agenda Item No. 22
Supplemental Page 3
Financial Statement (continued)
Total Unencumbered Funds Available for Project GT-52 $ 146,050.75
City's Total Estimated Share of Project Construction $ 150,050.75
Cost Including Engineering and Utility Relocation
Estimated Additional Funds Required in FY 1978-79 $ 4,000.00
June 7, 1977
File: AX027
To: Jennie M. Fulasz, City Clerk
From: Kenneth J. Goldkamp, Senior Civil Engineer
Subject: Award of Contract for Construction of Main treet
The City Council on Tuesday, June 7, 1977, will adopt a resolution
approving the award of a contract by the County Board of Supervisors to
R. E. Hazard Contracting Company for the construction of Main Street.
Please provide me with two certified copies of the resolution. I will
send these along with a letter of transmittal and a check in the amount
of $105,835.25 to the County Department of Transportation.
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CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of. tJnapp;-opriated Ealance
I HEREBY CEP.TI~ Y tt:at the money required for the
appropriation of funds for the purpose set forth i:l the attached
resolution is available in the Treasury, or is anticipated*_o
come into the Treasury, and is otherwise unappropriated.
Amount $ rund
Purpose
Eidder
Director of Fin~.nce
The City of Chu]_a Vista
Date
By
Certification pf Unencumbered 3alance
I HEREBY CEkTIFY that the indebtedness anca :.bligation
to be incurred by the contract or agreement authorined by thy:
attached resolution can ne incurred wit'rout ti:e violation of anv
cf the provisions cf the Ch«rter of t;i~ City of Chula 'Vista, t,-.
t?-.e Constitution or the l,~ws of the States of California, t?-.a
sufficient monies have been appropriated for the pu~:pos~:> Gf sai.:~
contract, that sufficient monies tc meet the obligations of t.~.e
contract are actually in the Treasury, or aro a.nticipat?~? to aGA~,~
into the Treasury to the credit cf the 4Upropriation fro~r~ xah7 c'r:
the same are to be drawn, and that Baia r.,onies ncc•~ actually in
the Treasury, together with the monies Grticipated to cone i.;lto
the Treasury, to the credit of said appropriation are cthe~w=_s~_
~,;aencu^sbered.
Rmount Not to ~'XCeed ~ 97,050.75
Transfer $18,000 from 250 2501 GT 27 -~
and $79,050.75 from 250 2501 GT 55 to ~ ~~_~
250 2501 GT 52. -'- _._.___~__.......
irectcr of Fires::ct:
Trje City of Chula Vi vi:.a.
Date June 8, 1977
By
Dept./Activity 2106
F,~.nd Gas Tax
Purpose __Construction_of_Main Street from Fresno Ave to I-805
Bidder R.E. Hazard Contracting Co