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HomeMy WebLinkAboutAgenda Statement 1977/04/26 Item 27CITY OF CHULA VISTA ITEM N0. 2 ~ • ~ COUNCIL AGENDA STATEMENT ~ 4-26-77 ' FOR MEETING OF: ITEM TITLE: Resolution#8611: Approving Application for 1976 State Grant Monies SUBMITTED BY~ Director of Parks and Recreation ITEM EXPLANATION On April 19, 1977, staff attended a seminar provided by the State Parks and Recreation Department Grants Section on methods of filing applications for the State, Urban and Coastal Park Bond Act of 1976; Roberti-Z'Berg Urban Open Space and Recreation Program Act (SB 174); and Land and Water Conser- vation Fund Program (BOR). At this meeting, staff received pertinent information on how to fill out grant applications, deadlines for submittal and information as to eligible and ineligible project funding. A specific fact brought forth in this meet- ing was that if the City of Chula Vista desires to have the option to exer- cise its authority to expend those funds tentatively allocated under the 1976 State Bond Act during the 1977-78 fiscal year, it will be necessary to file an interim application on or before May 1, 1977. By previous action, Council approved the allocation of these funds for the San Diego County area based on the recommendation of an Ad Hoc Committee established by the County Board of Supervisors, in accordance with the guidelines set forth by the State Bond Act. As Council is aware, there has been no final determination by the Board of Supervisors to submit the priority plan for expenditures because of the contoversy over the proposed allocation to the City of San Diego; however, State grant staff suggested strongly to the cities present at this meeting that they should file interim applications, with full knowledge that these Continued on supplemental page no. 2 r\/1 Il f'\ITn ATTA/\1 Ir11 ~~rn~i i ~ H i i H~n~u Agreement Resolution X Ordinance Plat Other X Environmental Document: Attached Submitted on STAFF RECOMMENDATION: Council approve resolution authorizing interim grant application for 1976 State Grant funds. BOARD/ COMMISSION RECOMMENDATION COUNCIL ACTION APpgpVED by the City Co,ancil H c~~ Chula V; °'" "' C ~,i.,.-.~ ornia ,.~ _~ , Dated......l~....~~'•••'.~~....,..~- Form A-113 (Rev. 5-75) AGENDA ITEM N0. 27 Supplemental Page No. applications could be altered, based on the final determinations made in the priority plan. As brought to Council's attention during the Council Conference on Park Land Acquisition and Development (February 3, 1977), staff's number one priority was the development of a neighborhood park/lighted sports complex. As a result of this meeting and numerous presentations, staff recommends that Council approve an interim application for this project, with the understanding that if and when grant funds become available, staff will complete the necessary grant form applications, prepare specific design plans and schematic drawings, which will be submitted to Council for approval before final grant application is made. State'of California -The Resources Agency DEPARTMENT OF PARKS AND RECREATION STATE, URBAN, AND COASTAL PARK BOND ACT OF 1976 1. Pre;ect Title: Neighborhood Park/Lighted Sports Complex 4. Applicant (Agency- address incl. zip code) City of Chula Vista P.O.Box 1087 Chula Vista, CA 92012 6. State Senate District No. ~" `'" 7. State Assembly District No. 8_9~- PROJECT NO. ____ SATE CLEARINGHOUSL NG. 1 2. Amount of Grant Requested $ 308 yl,~__ (Min. Grant $10,000) 308,158 3. Estimated Total Project Cost S 5. Project Location: county San Di eqo Nearest City Chula Vista Describe Access to Project: Exact project location will be determined based on final study. .,. $. Applicants' Representative Auth~oized in Resolution: (type) Lane F. Cole City Manager (714 - 427-3300 ext 2 (Name) (Title) (Phone) g, Person with day-to-day responsibility for project (if different from authroized representative) (type) Emerson Hall , .Director of Parkt and (714 ) 427 (Name) (Title) Recreation (Phone) 10. Description of Project (Be Specific -You will be bound by this description on the agreement): Acquire and/or develop a parcel to be used as a combination multi.-lighted .sports field and park. The subject area will include one lighted softball field and multi-use sports area. The subject project will also include parking, picnic and shelter area, tot lots and a restroom. 11a. Land Tenure -Project land is: 11b. Project land will be: Three sites are being owned in fee simple by applicant eonsiderd and a acquired in fee simple by applicant available under a year lease method of acq i s i ti on cquired in other than fee simple (explain) - has not been etermi eT~ Other interest lexplai 12. I certify that the information contained in this application, including required attachments, is accurate and that I have read and understand the important information and assurances on the reverse of this form. ~/ "7 ~` ' ~ signed ~' April 26, 1977 Applicant's Authorized Representative Date IMPORTANT Submit applications by September 15 of each year -each project must be a separate application. Before you can spend any of the grant you must - ~~ Have your project approved by the Legislature. b. SIGN AN AGREEMENT WITH THE STATE. An audit will be performed before final payment. Needed For Application 1, Four ink-signed copies of Application for State Grant 2. Two copies of a resolution from your governing body with authority over the applicant agency, authorizing application for state grant funds. These copies must be ink-signed by the clerk of the resolving authority. 3. Certification from the planning agency of the applicant that the project is consistent with the Park and Recreation Plan for the applicant's jurisdiction. ' 4. One copy of comments from the State clearinghouse. 5. One copy of an environmental impact report or notice of exemption. 6. One copy of a county or city map with project location shown. 7. One copy of a statement describing who will operate and maintain the project (may be contained in resolution). 8. One copy of a subdivision plot or boundary map showing the exterior boundaries of each parcel to be acquired. 9. One copy of an acquisition schedule. 10. A site plan drawn to scale showing exterior boundaries of the area to be developed with State Grant moneys. 11. One copy of an itemized estimate of construction costs.' 12. One copy of all leases, agreements, etc., that affect project lands or operation and maintenance of the project. 13. Indication of the amount, type, and source of funds to be provided by the applicant in the grant project (i.e., local moneys, in kind, or services). Assurances The applicant hereby gives assurance and certifies with respect to the grant that It possesses legal authority to apply for the grant, and to finance, acquire, and construct the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. ' Sutficlent funds will be available when construction is completed to assure effective operation and maintenance of .the facility for the purposes constructed. It will provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other information as the State may require. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable State and local agencies for the maintenance and operation of such facilities. • It will give the State's authorized representative access to and the right to examine all records, books, papers, or documents related to the grant. It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved and that the project will be prosecuted to completion with reasonable diligence. It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State Legislature. It will comply where applicable with provisions of the California Environmental puality Act and the California Relocation Assistance Act.