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HomeMy WebLinkAboutReso 1988-13616 RESOLUTION NO. 13616 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING FOURTH AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND P&D TECHNOLOGIES REGARDING THE PREPARATION OF THE GENERAL PLAN UPDATE, AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT, AND APPROPRIATING FUNDS THEREFOR The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, on January 12, 1988, the City Council authorized an extension of P&D Technologies contract to September 30, 1988, and authorized additional funding, and WHEREAS, due to the extended public discussion of Scenario 4 and associated work involving the Eastern Territory, supplemental funding will be required to complete the project, and WHEREAS, Planning staff is requesting an extension of the agreement from September 30, 1988 to December 31, 1988. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve that certain Fourth Amendment to the Agreement between the City of Chula Vista and P&D Technologies, dated the 14th day of June , 1988, a copy of which is attached hereto and incorporated herein by reference as if set forth fully herein. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said Amendment for and on behalf of the City of Chula Vista. BE IT FURTHER RESOLVED that the sum of $52,356 be, and the same is hereby appropriated from the unappropriated balance of the General Fund for the purpose set forth hereinabove. Presented by Approved as to form by Planning City Attorney 3431a ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF C, .-cA VISTA, CALIFORNIA, this 14th doy of June 19 ~ , by the following vote, to-wit: AYES: Councilmembers McCandliss, Nader, Malcolm, Moore NAYES: Counc i 1 members None ABSTAIN: Counci lmembers None ABSENT: Counci linetubers cox ~ PRO TEMPORE OF THE CITY OF CHULA VISTA S, E OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Visto, Californio, DO HEREBY CERTIFY thor the obove ond foregoing is o full, true ond correct copy of RESOLUTION N0. 13616 ,ond thor the some hos not been omended or repeoled. DATED _ ~'~ City Clerk ClIY OF CHULA VISq'A cc-sso FOURTH IU4ENDMENT TO THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND P&D TECHNOLOGIES (FORMERLY PRC ENGINEERING, INC.) FOR GENERAL PLAN UPDATE SERVICES WHEREAS, the City of Chula Vista is in need of additional professional planning services to assist in carrying out an expanded scope of work for the General Plan Update, including Environmental Impact Report research, Scenario 4 Policies, Public Information Program, and preparation of exhibits, data, and summaries, as well as the ongoing coordination of the General Plan Update with City staff and other consulting firms; and WHEREAS, the firm of P&D Technologies (formerly PRC Engineering, Inc.) estimates a total cost of $52,356 will adequately cover this additional work; and NOW, THEREFORE, BE IT RESOLVED that the City of Chula Vista and P&D Technologies (formerly PRC Engineering, Inc.), a consulting firm, do hereby mutually agree as follows: Section 1. Section VII of the agreement dated January 12, 1988, entitled COMPENSATION is amended to read as follows: The compensation to be paid by CITY to CONSULTANT shall be on a fixed fee basis in the amount of THREE HUNDRED THIRTY-SEVEN THOUSAND FOUR HUNDRED NINETY-TWO DOLLARS ($337,492) in accordance with ATTACHMENT "B", Schedule of Fees, which shall be used by the City in determining the amount of work completed by CONSULTANT and, therefore, the percentage of completion to be paid by CITY to CONSULTANT each month for work program elements completed. Work program elements shall be completed by CONSULTANT to the satisfaction of the Director of Planning. CITY agrees to pay the total sum invoiced and approved by the Director of Planning each month during the duration of this agreement; and Section 2. ATTACHMENT "B" entitled Schedule of Fees to said agreement is amended as attached. IN WITNESS WHEREOF, CITY and CONSULTANT has executed this Fourth Amendment to the Contract for Planning Services (agreement) this 22nd day of June , 1988. CITY OF CHULA VISTA CONSULTANT B rego~y(~. ox, ayor ' 1 City of Chula Vista Division Senior Vice President Regional Manager P&D Technologies Approved as to form: ~City Attorne~ WPC 4679P ~~l~'~ CHULA VISTA GENERAL PLAN ATTACHMENT B SCHEDULE OF FEES (Supplementary Information) Research and Analysis of General Plan Policies and Programs $36,800 Project Manager 220 hrs Deputy Project Manager 220 hrs Graphics Coordinator 100 hrs Word Processor 40 hrs Conduct Baseline Studies $16,800 Project Manager 50 hrs Deputy Project Manager 70 hrs Assistant Planner 40 hrs Graphics Coordinator 40 hrs Graphic Artist 160 hrs Conduct Economic/Fiscal Impact Analysis $47,100 Project Manager 10 hrs Deputy Project Manager 10 hrs Principal Economic Analyst 300 hrs Senior Economic Analyst 270 hrs Technical Analyst 200 hrs Generalized City-Wide Community Design Element $15,156 Project Manager 20 hrs Principal Planner 179 hrs Graphic Artist 100 hrs Central Chula Vista Land Use Plan $37,270 Project Manager 70 hrs Deputy Project Manager 10 hrs Principal Planner 165 hrs Senior Planner 230 hrs Graphic Artist 80 hrs Word Processor 20 hrs Eastern Territories Land Use and Open Space Plan $46,753 Project Manager 110 hrs Deputy Project Manager 80 hrs Principal Planner 435 hrs Graphic Artist 80 hrs Word Processor 20 hrs -1- Sweetwater Precise Plan (Coordination with General Plan) $2,800 Project Manager 20 hrs Deputy Project Manager 20 hrs Montgomery Plan (Coordination with General Plan) $ .2,800 Project Manager 20 hrs Deputy Project Manager 20 hrs Master EIR $18,914 Project Manager 10 hrs Deputy Project Manager · 60 hrs Technical Analyst 310 hrs Graphic Artist 60 hrs Word Processor 60 hrs General Plan Reformatting and Report Preparation $41,695 Project Manager 100 hrs Deputy Project Manager 150 hrs Technical Analyst 200 hrs Graphics Coordinator 60 hrs Graphic Artist 300 hrs Word Processor 200 hrs Additional Meetings 116 hrs $ 9,818 Director Costs (Including the following) $ 9,230 Display Graphic Mylars - Opportunities & Constraints (Eastern Territories) ~ General Plan Map with overlays ~ Regional Map - Eastern Territories and Central Chula Vista Plan maps - 33 mm slides for use in presentation of all graphics completed for reports ~ Blueprints and blackline prints (in-house use) - Reproduction and a maximum of 15 copies of each of the interim reports - Travel New Work Items After July 1, 1988 744 hrs $47,356 Meetings with Property Owners $ 5,000 $52,356 TOTAL $337,492 One camera-ready copy of the General Plan, EIR, Eastern Territories and Central Chula Vista Plans will be provided. It is assumed that volume reproduction of these documents will be done by the City or if done by P&D Technologies, will be billed on a cost-plus basis. One rendered and mounted plan map each for the General Plan, Eastern Territories, and Central Chula Vista Plan will be provided. One rendered and mounted display illustrating opportunities and constraints for the Eastern Territories study area will also be provided. -2- EXHIBIT 1 CHULA ~/ISTA GENERAL PLAN ESTIMATED NEW WORK ITEMS AFTER 3ULY 1, 1988 Manhours Cost 1. Assistance to Chula Vista Staff in preparation of a General Plan Public Information Package and]or slide show illustrating general plan concepts. 60 ~, 800 2. Participation in public information presentations and meetings (estimated up to 7 meetings at manhours per meeting and 12 manhours preparation of material for meetings). 40 3,400 3. Proiect work sessions with planning staff on existing elements and revisions necessary to integrate into the general plan document. (Estimated up to ~ work sessions at 3 manhours per meeting and 12 manhours of preparation of response to issues.) 24 2,050 4. Additional field and literature research to support EIR: (See attached Scope of EIR additional work.) 456 24,106 5. Additional public hearings and workshops with Planf~i'rrg Commission and City Council (Estimated up to 5 meetings at t~ manhours per meeting and 12 manhours of preparation of material.) 32 2,750 6. Additional research and analysis on General Plan issues and policies as a result of Planning Commission and City Council referrals. 60 5,100 7. Additional exhibits prepared for Planning Commission and City Council workshops. 32 1,750 g. Other professional services related to the general plan as may be requested by the Director Planning. TOTAL 744 47,356 9. Meetings with property owners to explain General Plan material and preparation of responses to inquiries(~+). 5,000 * This is intended to be a $5,000 fund initially budgeted by the City to pay consultants but replenished by property owners based on the actual hours extended and billed by consultants for the requested meetings. It is not included in the total hours or estimated costs as it would be replenished and thus returned to the City budget at the completion of the project. EXHIBIT 2 SCOPE OF WORK CHULA VISTA GENERAL PLAN EIR Overall Methodology The scope of work for the EIR will be completed within the framework of eight major tasks: 1. Compilation of Existing Data 2. Determination of Data Gaps 3. Additional Studies to Complete Data Impact Analyses and Associated Mitigation o Geology o Archaeology o Soils o Paleontological Resources o Groundwater o Historical Resources o Drainage o Land Uses/General Plan o Mineral Resources Elements/Zoning o Landform o Aesthetics o Conversion of o Community Social Factors Agricultural Lands o Community Tax Structure o Air Quality o Parks, Recreation and Open Space o Water Quality o Utilities and Services o Mobile Noise Source o Transportation/Access o Biology o Risk of Upset 5. Preparation Draft EIR o Introduction o Project Description o Impact Analyses o Alternatives o Unavoidable Significant Environmental Impacts o Relationship Between Local Short-Term Use of the Environment and the Maintenance and Enhancement of Long-Term Productivity o Irreversible Environmental Changes that will Result from the Proposed Project o Growth Inducing Impact 6, Responses to Comments 7. Preparation Final EIR g. Meetings EXHIBIT 3 DESCRIPTION OF TASKS CHULA VISTA GENERAL PLAN EIR 1. Compilation of Data P&D has already performed approximately gO percent o£ this task under the current contract. Major issue areas yet to obtain data for include agriculture, groundwater, drainage, water quality, risk of upset, historical resources, noise, public facilities and traffic. 2. Determination of Data Gaps P&D has already performed approximately g0 percent of this task under the current contract. Through previous efforts at compiling data, preliminarily known data gaps exist for biology and archaeology. Once data compilation is completed, a final determination can be made regarding data requirements. 3. Additional Studies to Complete Data Where data gaps exist~ additional studies will be necessary to complete the data base. The studies will be performed at a cursory level, that is, a broad identification of the resource will be made in order to understand the general characteristics of an area. For instance, biological site visits will be made to document the general nature of an area and its potential habitats, and species. For archaeological resources~ record searches will be performed, but no site visits will be made. Impact Analyses and Associated Mitigation Impact analyses will be performed for the issues listed above. Impacts will be based on the changes to the existing environment which would be allowed under the General Plan update. The type of impact (direct, indirect, short-term~ long-term), and its level of significance will be deiined. Mitigation measures for potentially significant impacts will be recommended~ and an analysis of significance performed. 5. Preparation Draft EIR The Draft EIR will include all the CEQA-mandated elements as listed. Tile Alternatives section will include 5 alternatives: the No Project (existing General Plan); Scenarios 1, 2 and 3; and a density/intensity reduction at key areas which contribute to major traffic congestion areas. 6. Responses to Comments After the ~5-day public review period has ended, responses will be made to all comments received. 7. Preparation Final EIR The Final EIR will consist of the Draft EIR, the Responses to Comments, and Findings, ii necessary. Meetings The Environmental Project Manager (PM) and Traffic Engineer will attend up to two City Council hearings on the Draft EIR~ and the PM will attend the City Council hearing on the Final EIR for Certification, It is recommeneded that a public scoping meeting also occur near the beginning of the process to gather pertinent public concerns and comments. EXHIBIT ~ COST ESTIMATE CHULA VISTA GENERAL PLAN EIR Task Person Hours Cost 1 D. Richardson 24 1,680.00 T. Fenner 40 1,360.00 Q. Baranski 24 746.00 Task I Subtotal 88 $ 3,Zg6.00 2 D. Richardson 8 560.0O T. Fenner 16 54~. 00 Q. Baranski 16 496.00 A. Torma 12 1,00g.00 H. Giroux 8 322.00 M. Beauchamp g 368.0O B. Smith 4 207.00 Task 2 Subtotal 72 $ 3,505.00 3 D. Richardson g 560.00 T. Fenner 16 408. CO Q. Baranski 12 372.00 H. Giroux 30 1,207.00 M. Beauchamp 60 2,760.00 B. Smith g 41g.00 Task 3 Subtotal 134 $ 5,721.00 t~ D. Richardson 28 1 ~ 960.00 T. Fenner g0 2,720.00 Q. Baranski 40 1,240.00 H. Giroux 40 i ,610.00 M. Beauchamp 40 . 1 ,g40.00 B. Smith 24 1,2t42.0C T. Demere 40 1,840.00 3. Onaka 12 1,0g0.00 A. Torma 20 1,680.00 Task 4 Subtotal 324 $15,212.00 5 D. Richardson 16 1,120.00 T. Fenner 36 1,224.00 A. Torma 12 1,008.00 Task 5 Subtotal 64 $ 3,352.00 Task Person Hours Cost 6 D. Richardson g 560.00 T. Fennet 16 544.00 Q. Saranski 16 t~96.00 A. Torma g 672.00 M. Beauchamp 8 368.00 Task 6 Subtotal 56 $ 2,640.00 7 D. Richardson 4 2g0.00 T. Fenher 16 544.00 Q. Saranski 8 248.00 Task 7 Subtotal 28 $ 1,072.00 8 D. Richardson 9 630.00 A. Torma 3 252.00 Task 8 Subtotal 12 $ g82.00 Project D. Richardson 12 840.00 Management T. Fenner 16 544.0O Graphics T. Pisculli 40 1,360.00 Word B. Embry 16 672.00 T. Howard 24 864.00 Other Tasks Subtotal 108 $ z~, 280.00 MiscellaneousXerox, materials, deliveries, record searches 200.00 TOTAL LABOR AND DIRECT COTS 886 $40,650.00 LESS AMOUNT PREVIOUSLY BUDGETED 430 (1) 16,544.00 TOTAL ADDITIONAL EIR 456 $24,106.00 Note: Reproduction of the draft and final EIR is not included as per the original contract provisions. This would be by Chula Vista or as an addidtional reimbursable expense. (i) Previous budget amount equals 15,800 original budget plus a $7~4 salary adiustment previously approved.