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Home My WebLink About2011/06/21 Item 07TY COUNCIL STATEMENT ~~{~~ CITY OF "~"CHULAVISTA 6/21/11, Item ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT TO RMV, INC. IN THE AMOUNT OF $87,777 FOR THE "OTAY WATER DISTRICT FACILITY RELOCATION, OTAY LAKES ROAD/GOTHAM STREET/SOUTHWESTERN COLLEGE DRIVEWAY" (STM355) IN THE CITY OF CHULA VISTA, CA AND AUTHORIZING THE DIl2ECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE CONTIN CY FUNDS SUBMITTED BY: DIIZECTOR OF PUBLIC WORKS ASSISTANT DIREC OF ENGIN REVIEWED BY: CITY MANAGE ASSISTANT CIT ANAGER~~ 4/STHS VOTE: YES ^ NO SUMMARY On June 1, 2011, the Director of Public Works received sealed bids for the "Otay Water District Facility Relocation" Project (STM355). The work to be done consists of installing a new large diameter service lateral from Otay Water District's water main on the east side of Otay Lakes Road to the new City right-of-way line on the west side of the street, and installing two new backflow preventers to serve Southwestern College (SWC) in preparation far roadway widening in Summer 2012. This work will be performed during SWC's Summer 2011 break. Under an existing agreement with the Otay Water District (OWD), OWD will pay for all pipeline and associated work between the water main on the east side Otay Lakes Road and the water meter serving SWC. The proposed action would award the contract to RMV, Inc. and increase the Director of Public Works authority to approve change orders, as necessary, up to the contingency amount. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project falls under the statutory exemption pursuant for relocation of pipelines of less than one mile in accordance with Section 21080.21 of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution ~-~ 6/21/11, Item. Page 2 of 3 BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION On June 1, 2011, the Director of Public works received at total of five (5) bids to relocate the two back flow preventers along Otay Lakes Road that serve SWC. Under existing agreements with SWC and OWD, the City is required to relocate the backflow preventers on behalf of SWC and OWD will pay for all work between the water main on the east side of Otay Lakes Road and the water meter at the new property line; SWC dedicated, at no cost to the City, right-of-way for the widening of the roadway (see Attachment 1). The five (5) bids received to perform the work are as follows: CONTRACTOR BID AMOUNT RMV, Inc. San Diego, CA $ 87,777.00 M. Kevin O-Neill -Chula Vista, CA $ 92,490.00 Arrieta Construction, Inc. -El Cajon, CA $135,300.57 Charles King Company, Inc.- Signal Hill, CA $180,991.00 Ted Enterprises, Inc. -San Clemente, CA $203,180.00 The low bid by RMV, Inc. of San Diego is $12,223 (12%) below the Engineer's estimate of $100,000. The Engineer's estimate was based on average prices for similar types of work completed during the last two years. Staff verified the references provided by the contractor; their work record has been satisfactory. After reviewing the low bid, staff recommends awarding a contract to RMV, Inc. of San Diego, California. Approval of the proposed resolution will award the contract to RMV, Inc. and will authorize the Director of Public Works to expend all available contingency funds and increase the value of the contract, as necessary, due to circumstances that could not have been anticipated prior to excavation or special conditions that might arise during construction. According to City Council Policy No. 574-01, if a change order exceeds the cumulative contract change order aggregate amount allowable to be approved by the Director of Public Works Operations, City Council approval is required. Under said City Council Policy the amount would be $8,777.70. However, approval of the proposed resolution will increase the Director of Public Works authority to approve change orders as necessary up to the contingency amount of $21,943. Disclosure Statement Attached is a copy of the Contractor's Disclosure Statement (Attachment 2). 7-2 6/21/11, Item Page 3 of 3 Wa>?e Statement The contractors who bid on this project were not required to pay prevailing wages to persons employed by them for the work performed under this project. No special minority or women- owned business requirements were necessary as part of the bid. However, a "Notice to Contractors" was sent to various trade publications in order to encourage disadvantaged businesses to bid on the project. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the properties, which are the subject of this action. CURRENT YEAR FISCAL IMPACT A breakdown of the project construction costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION Contract Amount $ 87,777 Contingencies (Approximately 25%) $ 21,943 Construction Staff Cost (Inspection, Survey, Design) $ 17,500 Material Testing/Geotechnical Engineering $ 2,780 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $130,000 ~ There are sufficient funds in the Capital Improvement Program (CIP) Project No. STM-355, "Otay Lakes Road Widening." Otay Water District deposit funds will be used to reimburse the project account for a portion of the work (water main to water meter) up to $68,842 plus any change order costs due to quantity adjustments and/or unforeseen conditions that might arise during construction. ONGOING FISCAL IMPACT There will be no ongoing costs to the City, as the improvements will be maintained by the Otay Water District and Southwestern College upon completion of the improvements. ATTACHMENTS 1. Plats of Work and Location 2. Disclosure Statement from RMV, Inc. Prepared by: Prepared by: Kirk Ammerman, Principal Civil Engineer, Public Works-Engineering J'\Engineer\AGENDA\CAS2011\O6-2I-I I\STM355 Backflow RelocationREV.doc 7-3 Q / ~ o p \ I S ~ # I ~ > ~ ` y` "~\ _. eY~ 6 III '. I~ ~ ~ / 6 6 De { D _ ~.~rT -_ I ~ L - _- _ _ _g ~ _ =may ~ / i ~ / O 6 ~ 0 ~ ~ I \\ o-ST 1 6 I 17 ~ . i . i6 O O . . _OTiddY LAKfS RD. 11 :J - ,.°~-~.] ~--~ ~ ~ 16 I ~ 5~ ~~ ~ ' / ~ s~ f~ `t'S S t-' ~p ~ I -- ® -~ -~ -- OO ' p `I 1 / L~ ~~ ~ ~ - _ ~ ~ I ~ o I ~ 1 _ ( ' OTAY Ni1)ER gSIMC7 10" PVC-+- (~~- ' I¢E5'POV9dI/!Y RESIRNNEO u - \ p ' . . ~ _., .1. ' • '' \ O ,. \ C'!Y ~ G1AAA NSTA (OP F04~ ~ ll1Y DRAPING ~ ~ ~ ~O ~ / l RE00 11 I U EXIST. R/W 13 12 `~ I \ ~ f .PROPOSED I ~ TRANSFER COUPLING III k 9~ALK I I \ TIE - IN \ TO EXISTING ~lll~ / ~ ~ TRANSFER COUPgLING - -- - ~`- 1 ,-- 'TIE - IN TO E%ISTiNG~ - - - -" _ Oj _ _ - - 6" BLACKFIOW PREVENTOR O7 6" GATE VALVE (SWC) 13 10" 90' BEND (ALT.) ,ATM THRUST BLOCK W ': I 5S OO 90' BEND ON BAC~OW O 6" GATE VALVE (OTAY) 14 EXIST SDGgE VAULTS I 133` 42-020-1 O 6F~R pGm 1TME W~TBLIND gO 6" 90' BEND 15 RE YC OLED WA ER 2 SOUTHWESTERN I ~ 4T1 ~ O 45' BEND WRH CONCRETE 1HRUST BLOCKS 10 10" x 6" REDUCER EXIST 12" ACP 16 POTABLE WATER 1 C~L~EGE I ', " " O 6" GATE VALVE 11 ALTERNATIVE 10" PVC LINE 17 T B. %PER"19.4 S~ 55476 18 £ I O R SULT PER 12 1~9TMRUST BLOCK 16 E%ISi 2" BLOW OFF WAS ~ PROJECT FILE 7M355 POl~N C~ SAN PEDRO nae OTAY WATER DISTRICT PREPARED BY.~ POTEN G SAN PEDRO OA 7E~ sREEr r FACIUIY RELOCA110N ON OTAY LAKES ROAD APPR D ev~ OS-05-i1 of I stirs. AT SWIHNESIERN COLLEGE k GOIHEM SIREET KIRK P. AMMERMAN, P.E. f• PROJECT FILE J/S1M355 SAN PEDRO nnE~ OTAY WATER DISTRICT P07EN G~ SAN PEDRO SHEET 1 FACILITY RELOCATION ON OTAY LAKES ROAD OS-11 OF 1 SH7S AT SOUTHWESTERN COLLEGE dt GOTHEM STREET 7-5 ATTAR-YMEid-~-~ CITY OF CFIITLA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-DI, prior to any action upon matter that gill require discretionary action by the Council, Planning Commission and allpther official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, ar campaign contributions for a Cit}~ of Chula Vista election must be filed. The following information mustbe disclosed: ].List the names of all persons having a financial interest in the property that is the subject of the applicazion or the contract, e.g, owner, applicant, contractor; subcontractor, material supplier. `J " '_'.If any person* identified pursuan[ to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation/parhtership) entity. 3.If any person' identified pursuant to (I) above is a non-proft organization or trust, List the names of any person serving director of the non-profit organization or as trustee or beneficiaq~ or trustor of the trust 4.Please identify every person, including any agents, employees, consuttants, or independent contractors you have assigned to epresent you before the Ciry in this matter. r S.Has any person* associated with this contract had any financial dealings with an o Icia]** of the City of Chula V ista as itrrelates~ntract within the past 12 months? Yes_ N 16 Q:1En~inmrin3U11 ProjenslSTM~ST?•1355\OTAY W,4TEA DI57RIC71Dtay Water Southwestern Co11c~c.doc 7-6 • If Yes; briefly describe [1te nature of the financial interest the official** may have in this contract. 6. Have you made a coeVibution of more than 5250 within the past twelve (12) months to a current member of the Chula Vista City Council? No.LYes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past tv.~elve (12) months? (This includes being a source of income, money to retve a legal debt, gift, loan, etc.) Yes _ No If Yes, which o~cial* * and what wzs the nature of item provided? Signature of Contractor/Apphcant Print or type name of Contractor/Applicant * Person is defined as: any individual, firm, co-partnership; joint venture, association: social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any outer county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. `* Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the Ciry, employee, or staff members. 17 Q~tEneinceringW it Pmjccts~STA~t~ST'vf355\OTAY W ATLR DiSTRICT\Oray Water Sourhwesecm Coilege.doe 7-7 RESOLUTION N0. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING CONTRACT TO RMV, INC. IN THE AMOUNT OF $87,777 FOR THE "OTAY WATER DISTRICT FACILITY RELOCATION, OTAY LAKES ROAD/GOTHAM STREET/SOUTHWESTERN COLLEGE DRIVEWAY" (STM355) IN THE CITY OF CHULA VISTA, CA AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE CONTINGENCY FUNDS WHEREAS, on June 1, 2011, the Director of Public Works received sealed bids for the "Otay Water District Facility Relocation" Project (STM355); and WHEREAS, the project consists of installing a service lateral from Otay Water District's water main on the east side of Otay Lakes Road to the new City right-of--way line on the west side of the street, and installing two new backflow preventers to serve Southwestern College (SWC) in preparation for roadway widening in Summer 2012 ;and WHEREAS, under existing agreements with Southwestern College (SWC) and Otay Water District (OWD), the City is required to relocate the backflow preventers on behalf of SWC and OWD; and WHEREAS, OWD will pay for all work between the water main on the east side of Otay Lakes Road and the water meter at the new property line; and WHEREAS, on June 1, 2011, the Director of Public Works received five (5) sealed as follows: CONTRACTOR BID AMOUNT RMV, Inc. San Diego, CA $ 87,777.00 M. Kevin O-Neill -Chula Vista, CA $ 92,490.00 Arrieta Construction, Inc. - El Cajon, CA $135,300.57 Charles King Company, Inc.- Signal Hill, CA $180,991.00 Ted Enterprises, Inc. -San Clemente, CA $203,180.00 WHEREAS, the bid from by RMV Construction, Inc. of San Diego is $12,223 (12%) below the Engineer's estimate of $100,000; and WHEREAS, RMV Construction Inc. has done previous work for the City and staff verified the references provided by the contractor and found their work record to be satisfactory; and ~-a Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract to RMV, Inc. in the amount of $87,777 for the "Otay Water District Facility Relocation, Otay Lakes Road/Gotham Street/Southwestern College Driveway" (STM355) in the City of Chula Vista, CA and authorize the Director of Public Works to expend all available contingency funds. Presented by Richard A. Hopkins Director of Public Works 7-9