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Home My WebLink About2011/06/21 Item 06CITY COUNCIL AGENDA STATEMENT ~~ CITY OF CHULA VISTA 6/2InI, Item ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING A CONTRACT FOR CAPITAL IMPROVEMENT PROJECT STL357A "PAVEMENT REHABILITATION PROGRAM PHASE II" TO ATP GENERAL ENGINEERING CONTRACTORS, INCORPORATED IN THE AMOUNT OF $1,934,210.30 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT AND AUTHORIZING INTER-PROJECT TRANSFERS FROM EXISTING CIP PROJECT STM366 "PAVEMENT REHAB" IN THE AMOUNT OF $553,942, FROM EXISTING CIP PROJECT STL346 "PAVEMENT MINOR REHABILITATION" IN THE AMOUNT OF $282,000 AND FROM EXISTING CIP PROJECT STL373 "PAVEMENT REHAB PROP 42 FY 2011-12" IN THE AMOUNT OF $216,441 TO CIP PROJECT STL357A "PAVEMENT REHABILITATION P~~OGRAM PHASE II" AS NECESSARY TO COMPLETE THEiPROJECT SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTANT DIRECT OF ENG REVIEWED BY: CITY MANAGER ~ ASSISTANT CIT ANAGER ~ 1 4/STHS VOTE: YES ® NO SUMMARY On June 6, 2011, the Director of Public Works received sealed bids for the "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)" project. The project consists of the removal and replacement of failed asphalt concrete pavement (dig-outs), application of vazious types of surface treatments, pedestrian ramps, and other miscellaneous items of work necessary for the project. The proposed action would award the contract to ATP General Engineering Contractors, Incorporated, authorize the transfer of funds, and authorize the Director of Public Works to expend all available funds allocated for the project. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies 6-1 6/21/11, Item Page 2 of 4 for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines because the project consists of maintenance or repair work to existing public street facilities involving negligible or no expansion of an existing use. Thus, no further environmental review is necessary RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. DISCUSSION The Public Works Department, through the implementation of the Pavement Management System (PMS), has developed a program and a priority list of streets to rehabilitate and preserve deteriorating pavement throughout the city. This PMS program is designed to extend the roadway life and serviceability through the removal and replacement of deteriorated sections of pavement (dig-outs) and the application of various types of surface treatments. The application of surface treatments would include Chip Seal & Fog Seal, Rubberized Emulsion Aggregate Slurry (REAS) and Recycled Asphalt Shingles (RAS) pavement overlay. These treatments will complete the overall maintenance strategy on the street segments shown in Attachment 1. Because of the severity of the failing pavement on G Street between Broadway and Fourth Avenue, staff would be utilizing a new "Greener" pavement rehabilitation called Cold In-place Recycled Asphalt Concrete (CIRAC). The CIRAC rehabilitation method would recycle the distressed asphalt pavement by milling and reprocessing the existing asphalt pavement on site, adding emulsion and other additives and laying the mixture back down on the ground in one complete operation. This recycled pavement would serve as a firm base for the final surface treatment of RAS pavement overlay. The processed recycled asphalt is laid down without any material being trucked in or exported. Having all asphalt material re-used on site saves space in the landfill. RAS are "waste" or "teaz-off' roof shingles that are reprocessed to extract the oil/asphalt contents. The extracts along with Recycled Asphalt Pavement (RAP) are re-used to produce the asphalt hot mix for the pavement. This recycling process also saves valuable landfill space. The application of the RAS pavement overlay was added to the project to expend the remaining balance of TransNet funding from existing capital improvement project, STM366. The TransNet funding allocated for STM366 was intended for projects and programs previously approved by San Diego Association of Governments (SANDAG) under the Regional Transportation Improvement Program (RTIP). The street segments for RAS overlay treatment were selected from the City of Chula Vista (CHV48) Overlay Program approved RTIP projects. Attachment 1 shows the list of streets to receive the AC overlay surface treatment. Use of Prop 42 funds in existing projects STL346 and STL373 include maintenance or reconstruction of public streets and roads, which is the intent of this project. Other project work to include; reconstruction of various concrete improvements (curb, gutter, sidewalk panel, cross- 6-2 6/21/11, Item ~o Page 3 of 4 gutter spandrel, and pedestrian ramp); application of herbicide (weed removal); striping and pavement markings; traffic control and other miscellaneous work necessary to successfully complete the project. On June 6, 2011, the Director of Public Works received six (6) bids for the "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)" project. The following bids were received: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED 1 ATP General Engineering All requirements met $1,934,210.30 Contractors -Chula Vista, CA 2 TC Construction Co., Inc. - All requirements met $1,997,675.60 Santee, CA 3 Pavement Coatings Co. - All requirements met $2,149,596.80 Mira Loma, CA 4 Sim J. Hams, Inc. _ All requirements met $2,195,762.00 San Diego, CA 5 Ramona Paving & Const- All requirements met $2,245,385.50 Ramona, CA 6 PAL General Engineering, Inc. - All requirements met $2,378,387.00 San Diego, CA The low bid submitted by ATP General Engineering, Incorporated is above the Engineer's estimate of $1,867,882.24 by $66,328.06 (or approximately 3.4% above the Engineer's estimate). This variance in price may be the result of higher petroleum prices from the time the estimate was calculated. Staff has verified the references and the work performed by the contractor on previous City projects and has determined their work to be satisfactory. The Contractor's License No. 502506 is current and active. Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. Wage Statement The source of funding for this project is TransNet, Prop 1B, and Prop 42. Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid in the Notice to Contractors for various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and 18705.2(b)(1). 6-3 6/21/11, Item Page 4 of 4 CURRENT YEAR FISCAL IMPACT Under City Council Policy No. 574-01, the Director of Public Works, under this contract can only authorized a maximum cumulative change order(s) of $73,000 plus 5% of the original contract over $1 million or approximately $119,710.45 total without Council approval. It is anticipated that approximately $600K will be needed to complete these streets listed within the project. If approved, the proposed resolution would increase the Director of Public Works' cumulative Change Order authority specified in City Council Policy No. 574-01 and authorize the Director of Public Works to expend all available funds allocated for the project, as necessary and without further City Council action, in order to complete all work listed in attachment 1 including all or portion of the "Additional Street Segments" as required in accordance with City standards and to account for increases or decreases in unit quantities. The following is a summary of costs and available funds: Funds Re uired A Contract Amount $1, 934,210.30 B Contingencies (Approx. 15%) $290,132.30 C Staff Time, Material Testing, Contract Administration and other Costs (Approx. 18%) $290,132.40 Re uired Total $2,514,475.00 Funds Available A Existing STL357A -Prop 1 B Funds $1,462,092.00 Interproject Transfers: B Existing STM366 -Eligible TransNet Funds $553,942.00 C Existing STL346 -Eligible Prop 42 Funds $282,000.00 D Existing STL373 -Eligible Prop 42 Funds $216,441.00 Available Total $2,514,475.00 Staff is recommending interproject transfers from existing projects to STL357A as necessary to complete the project. STM366 and STL346 are complete and have sufficient available fund balances for the inter-project transfer. STL373 is on going and has sufficient available fund balance for the inter-project transfer. ONGOING FISCAL IMPACT Upon completion of the project, the improvements will require only routine City street maintenance. ATTACHMENTS 1. List of streets included in project 2. Contractor's Disclosure Statement Prepared by: Roberto Juan, Associate Engineer, Public Works Department Jose Luis Gomez, Project Manager, Public Works Department J:\Eneineer\.AGEIVDA\CAS2011\06-21-1 l\STL357A AI13rev.dac 6-4 ATTACHMENT PAVEMENT REHABILITATION PROGRAM (PROP 1B) FY09/70, PHASE II (STL357A) LOCATION STREET I BEGIN I ENO ... _._ 1 ' FIFTH AV J ST 2 G 6T FOURI IJSOS BROADWAY OLYMPIC PASEO VERACRU2 I CALLE lA OUINTA NORTH OF L STREET, W E5T OF I BOS __- }5 -, PLVARA00 PL I' WC03 VISTAWAT 16I BRIGNTVIOOD AV I6T HALSEY ST ._. 1]I BRIGHM'000 AV HALS_EY ST J9T 16 I BRIGNTWOOp AV J ST KEAPNEY ST ~~ 19' CENTER ST ~_ FOURTH AVE FLT _~ 30' DENNIS AV ~ GFETCHEN RD N GRETCHEN RD 5 21 I GAPRETT AV MITSCHER ST ! JST 32 : NGLOVER AV NCDS TROUSDALE DR 9 '. NGLOVER AV `~ ~VIABISOLOTTI Chi 2A '. GLOVED AV HST- MMVI4ITO ST 35' EIST PENELOPE AVE RORERT AVE 26 LEMIPE CT NACION AV ECD6 2]', MURMY 6T CORTE MAFIA AVE HILLTOP pR ZD I . MONTEREY CT NOLAN WY E L ST 39 PARK WV :FOURTH PVE GARRETTAVE ]0 ' PEPPER TREE RD HILLTOP OR JACARANDA DR 3{ PPESS LN NC50 TROUSDPLE OP g' SEA VALE ST ~ °MADISON AVE &tOADWAY ]3 TROU60ALE OR' WOOS NGLOVERAVE H JVISTA DEL MAR CT NDEL IMR AVE C05 ~' SOUTH OFLSTREE T WEST OF Id05 35 ANITA ST ANNA UNOA DR FOURTH AV S6: ANITA ST Q3FT E/DPRONTgGE RO INDU6TRIPL.BL ,._ ,. 3] ANITA ST BROApNAY S11FT E/O BROADWAY ,. 3B CUYAMACA AV INKOPAM ST -GUATATAV ~ 39: EEMERSON ST HILLTOP OR __. THERESA.WY __ A01 FRE6NO AV ~ TREMONT ST : MONTGOMERY ST •i ~ FRESNOAV MOMGOMEPY ST MAIN9T ~~ 4` NMLES ST ~INOU6TAIAL BL _ COLORADO AV K3 ', NAPLE66T COLORADO AV WI(WWNPV µ SIERRA WY COLOPADO AV JEFFERSON AV AS TEALST LARKWIVEN DR SKYlA4KWY A6I PDOBE PL SAODLEBALK ST SC05 _._ 4TI GREEKSIDE PL NLW 6VPLLET VIEW OR I6 ORT LREEK OR NWS SCDS R9 ESPERPNLn PL NCDS RNER ROLK RD 50 ESPERANZA PL RIVER ROCK RD S LD6 51 FlAGSTPFF CT WC03 ECO6 53 PVEBLO Fl N C05 STONE CMIYON RD 9 OUIET CREEK WY VJJE AV WHISPERING TPPILS OR 55 I J`-SPEN GLEN LT W CO6 ISPEN GLEN RG 561 ASPEN GLEN PD WCOS - NORTHWOODS DR 5]' BRYCE CANTONWY YOSEMITE OR BRVCE CPNYON AV 55 ~' HAWiHORNE CREEKDR STONE GAYEST RUSTIC WOOD ST E9 6TONF GATE Si DUNCAN RPNCH ftG ADIRONOACKPL 6-5 LocanoN STREET ~ BEGIN ( ENO 5p.',:STONE GATE Si TOSEMITEDR HVIRE Ew 61 ', WHITE ALOERAV STONE GATEBT SCOS 52 '.-YOSEMITE DR HUNTEPW BRVCE CARTON WV c~ YOSFMIIE WY YOSEMITE OR BRYCE CPNVON AV ADDITIONAL STREET SEGMENTS (IF PROJECT FUNDING IS STILL AVAILABLE) ' SOUTH OF OLYMPIC PARKWAY, EAST OF LA MEDIA ROAD 1 GIENW0005PRINGS WY. WELLHROOK ST ICOBBLEGREEK ST 2 HUNTER5 GLEN AV WELLBPOOK GT COBBLECREEK ST ] -'HUNTERS POIMEAV WELLBROOK ST COBBIECREEK BT ( i. TRPILW000AV v NCOB SANTAYENELIA ST s ~TRNLW00D AV ~ SANTA VENEfIA ST MAGOELENAAV EAST OF LANE AVENUE Sb PROCTOR VALLEY ROAD OAK KNOLL.LL- MMISPERING TRAILS OR ECDB PEPPER GLEN WY WHISPERING TRAILS_DR OAK KNOLL CT RNER ROOKRD FIA65TPFF LT STONE CPNVON RO RNER ROGK$D STONE CNJYON RO XUNIE PW _ SADDLEBACK BT LANE AV DRY CREEK OR STONE CANTON RD UNE AV RNQi ROLK RO NVALLET VIEW OR RIVER ROCKRD _ RIVER ROLKRD NMIBPERING IRAIL50R NCOS OAK KNOLL CT 6-6 ATTACk-gdIENT ~ CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: List the names of all persons having a financial interest in the properly that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. Nla --r- 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a $2000 investment in the business (corporation partnership) entity. uIR 3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. NIA 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. NIA 5. Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes No / Nla 32 Q:\En~ineedngWl Projects\STll,STL357A Phase IDSpecifications -Yart3\STL357A Specs.doc If Yes, briefly describe the nature of the fmancial interest the official** may have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (12) months to a current member of the Chula Vista City Council? No /Yes _ If yes, which Council member? Have you provided more than $340 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No If Yes, which official** and what was the nature of item provided? Date: Signature of Contractor o l~ L gale -sr -~res'~deh-F Print or type name of ntractor/Applicant f~~ Cae-v~Era.1 t.H.a~nee~-i~.~ (.on'h'ac,~arS ** Person is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a boazd, commission, or committee of the City, employee, or staff members. 34 Q:\Engineering\P.ll Projects\STL\STL357A Phase IDSpeci£cations - R~r[ ASTL337A Specs.doc RESOLUTION NO. 2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING A CONTRACT FOR CAPITAL IMPROVEMENT PROJECT STL357A "PAVEMENT REHABILITATION PROGRAM PHASE II" TO ATP GENERAL ENGINEERING CONTRACTORS, INCORPORATED IN THE AMOUNT OF $1,934,210.30 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT AND AUTHORIZING INTER-PROJECT TRANSFERS FROM EXISTING CIP PROJECT STM366 "PAVEMENT REHAB" IN THE AMOUNT OF $553,942, FROM EXISTING CIP PROJECT STL346 "PAVEMENT MINOR REHABILITATION" IN THE AMOUNT OF $282,000 AND FROM EXISTING CIP PROJECT STL373 "PAVEMENT REHAB PROP 42 FY 2011-12" IN THE AMOUNT OF $216,441 TO CIP PROJECT STL357A "PAVEMENT REHABILITATION PROGRAM PHASE II" AS NECESSARY TO COMPLETE THE PROJECT WHEREAS, City staff prepared specifications for the "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)"and advertised the project on May 6, 2011; and WHEREAS, on June 6, 2011, the Director of Public Works Engineering received six (6) sealed bids for the project as follows: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED 1 ATP General Engineering All requirements met $1,934,210.30 Contractors -Chula Vista, CA 2 TC Construction Co., Inc. - All requirements met $1,997,675.60 Santee, CA 3 Pavement Coatings Co. - All requirements met $2,149,596.80 Mira Loma, CA 4 Sim J. Harris, Inc. _ All requirements met $2,195,762.00 San Diego, CA 5 Ramona Paving & Const - All requirements met $2,245,38.50 Ramona, CA 6 PAL General Engineering, Inc. - All requirements met $2,378,387.00 San Diego, CA 6-9 Resolution No. Page 2 WHEREAS, the apparent low bid submitted by ATP General Engineering, Incorporated is above the Engineer's estimate of $1,867,882.24 by $66,328.06 (or approximately 3.4% above the Engineer's estimate); and WHEREAS, staff has verified the references and the work performed by the contractor on previous City projects and has found their work to be satisfactory; and WHEREAS, the total "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)" project is anticipated to cost $2,514,475; and WHEREAS, funds in the amount of $1,462,092.00 are available in "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)"; and WHEREAS, a transfer of funds in the amount of $1,052,381,41 to "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)" will be needed to complete the entire street segments listed in the project and Additional Street Segments; and WHEREAS, the following funds are available for transfer to the project: CIP Project Balance Available for Transfer STM366 (TransNet) $553,942.00 STL373 (Prop 42) $216,441.00 STL346 (Prop 42) $282,000.00 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Pavement Rehabilitation Program (Prop 1B), Phase II (STL357A)" project to ATP General Engineering Contractors, Incorporated in the amount of $1,934,210.30. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize inter-project transfers from existing CIP project STM366 "Pavement Rehab" in the amount of $553,942, from existing CIP project STL346 "Pavement Minor Rehabilitation" in the amount of $216,441 and from existing CIP project STL373 "Pavement Rehab Prop 42 FY 2011-12" in the amount of $216,441 to STL357A. BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the Director of Public Works to approve change orders, as necessary, and expend all available funds in the project in order to complete all work listed in the project as well as the Additional Street Segments required in accordance with City standards and to account for increases or decreases in unit quantities. /~ ,~ Presented by: Richard A. Hopkins Director of Public Works ~ , as to rm v:i / '%, R.'Goog Attorney 6-10