HomeMy WebLinkAbout2011/06/14 Item 04CITY COUNCIL
~~~ .AGENDA STATEMENT
-/~~ CITY OF
_~
~~ CHULAVISTA
6/14/11, Item
ITEM TITLE:
SUBMITTED BY:
REVIEWED BY:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING EIGHT (8) LANDSCAPE
MAINTENANCE CONTRACTS FOR TWENTY FOUR (24) OPEN
SPACE AND COMMUNITY FACILITY DISTRICTS TO PARK
WEST LANDSCAPE, AND ONE (1) LANDSCAPE
MAINTENANCE CONTRACT FOR SDI (6) OPEN SPACE AND
COMMUNITY FACILITY DISTRICTS TO R. C.'S LANDSCAPE,
FOR THE PERIOD FROM JULY 1, 2011, THROUGH JUNE 30,
2012; AND AUTHORIZING THE PURCHASING AGENT TO
RENEW THE AGREEMENT FOR FIVE (5) ADDITIONAL, ONE
(1) YEAR OPTION PERIODS
DIRECTOR OF PUBLIC WORKS~~
ASSISTANT DIRECT OF PUBLIC WORKS OPERATIONS !~-
CITY MANAGER
ASSISTANT CIT MANAGER Gj )
4/STHS VOTE: YES ^ NO
SUMMARY
Landscape service contracts currently provided to thirty-five (35) Open Space Districts (OSD's) and
Community facility Districts (CFD's), were put out to bid for fiscal year 2011/2012, with new
contract terms including a minimum staffmg requirement and additional performance measures.
Landscape services provided in these contracts include tree, shrub, groundcover, and turf
maintenance in various azeas in Chula Vista. A total of ten (10) bid packages combining together
from two (2) up to six (6) Open Space and Community Facility Districts were advertised on Mazch
18 and 25, 2011. Twelve contractors attended a mandatory Pre-Bid Conference and tour on Mazch
29, 2011.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines because the proposal
consists of continuing city maintenance activities, which will not result in any adverse physical
change or impact to the environment. Therefore, pursuant to Section 15060(c)(3) of the State
4-1
6/14/11, Item "I"
Page 2 of 3
CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is
necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Bids from six (6) qualified landscape maintenance fums were received at a public bid opening on
April 14, 2011. Pazk West Landscape was selected as the lowest responsive and responsible bidder
for eight (8) of the bid groups and R.C.'s Landscape was selected as the lowest responsive and
responsible bidder for two (2) bid groups.
Summary of Bids
Acacia Aztec Blue Skies Park West R.C.'s Trugreen
Contractor Landscape Landscape Landscape Landscape Landscape Landcare
Group 1 $147,880
D1, D 17, No Bid $249,624 No Bid Low Bid $148,465 $208,364
D 20Zn 7
Group 2 $384 860
~
D 20 Zn's No Bid $685,260 $546,313 Low
Bid No Bid $559,091
2,3,4,5,6
Group 4
ELMD A $140
018
ELMD B $181,260 $215,520 $249,758 ,
Low Bid $204,800 $177,806
ELMD D
D31
Group 5 $174
753
D14, D15, No Bid $312,060 $240,179 ,
Low Bid No Bid $215,340
D24
Group 6
D5, D6, No Bid $214 956 $237,157 $179,117 $146,396 $198,540
D9, D10, Low Bid
D11, D26
Group 7 $77
400
D2, D7, $98,628 $108,600 $137,132 ,
Low Bid $82,501 $93,110
D18, D23
Group 8
Vi116 MC
No Bid
818
$389
$348,470 $254,859
No Bid
$351,690
Vi116 OR , Low Bid
4-2
6/14/11, Item
Page 3 of 3
Group 9 $103,060
Tel Can Rd $144,576 $148,992 $162,888 Low Bid No Bid $131,894
OR Vill 1
Group 10
Oly Pkwy No Bid $254,604 $219,348 $164,074 No Bid $223,562
Vi112 Low Bid
Landswap
Original bid submittals aze available at the Purchasing Departrnent. Landscape services
provided in these contracts include tree, shrub, groundcover, and turf maintenance in various
azeas in Chula Vista.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and Mayor and has found no
property holdings within 500 feet of the boundaries of the property, which is the subject of this
action.
CURRENT YEAR FISCAL IMPACT:
There is no duect fiscal impact to the General Fund from approving this resolution in that funds
expended for this contract aze maintained within existing Special Tax Assessment District
budgets. Purchase orders will be issued as authorized departmental requests are received.
ONGOING FISCAL IMPACT:
There is no ongoing fiscal impact to the General Fund as the funds expended for these contracts
aze maintained within existing Special Tax Assessment District budgets.
Prepared by: Paul Sirois, Open Space Manager, Public Works
H:\PUBLIC wORKSWGENDA\CAS2011\06-14-11 W113 FY 12 Contract awards.doc
4-3
RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCILOF THE CITY OF
CHULA VISTA AWARDING EIGHT (8) LANDSCAPE
MAINTENANCE CONTRACTS FOR TWENTY FOUR (24)
OPEN SPACE AND COMMUNITY FACILITY DISTRICTS TO
PARK WEST LANDSCAPE, AND ONE (1) LANDSCAPE
MAINTENANCE CONTRACT FOR SIX (6) OPEN SPACE
AND COMMUNITY FACILITY DISTRICTS TO R. C.'S
LANDSCAPE, FOR THE PERIOD FROM JULY 1, 2011,
THROUGH JUNE 30, 2012; AND AUTHORIZING THE
PURCHASING AGENT TO RENEW THE AGREEMENT FOR
FIVE (5) ADDITIONAL, ONE (1) YEAR OPTION PERIODS
WHEREAS, landscape service contracts currently provided to thirty-five (35) Open
Space Districts (OSD's) and Community facility Districts (CFD's), were put out to bid for fiscal
year 2011/2012; and
WHEREAS, landscape services provided in these contracts include tree, shrub,
groundcover, and turf maintenance in various areas in Chula Vista. A total of ten (10) bid
packages combining together from two (2) up to six (6) Open Space and Community Facility
Districts were advertised on March 18 and 25, 2011; and
WHEREAS, bids from six (6) qualified landscape maintenance firms were received at a
public bid opening on April 14, 2011 as follows:
Acacia Aztec Blue Skies Park West R.C.'s Trugreen
Contractor Landscape Landscape Landscape Landscape Landscape Landcare
Group 1 $147,880
D1, D 17, No Bid $249,624 No Bid Low Bid $148,465 $208,364
D 20Zn 7
Group 2 $384
860
D 20 Zn's No Bid 260
$685 $546,313 , No Bid $559,091
2,3,4,5,6 , Low Bid
Group 4
ELMD A $140,018
ELMD B $181,260 $215,520 $249,758 $204,800 $177,806
Low Bid
ELMD D
D31
Group 5
D14, D15, No Bid $312,060 $240,179 $174,753 No Bid $215,340
D24
Low Bid
4-4
Group 6 ___ __
D5, D6, $146,396
D9, D1Q, No Bid $214,956 $237,157 $179,117 Low Bid $198,540
D11, D26
Group 7 $77,400
D2, D7, $98,628 $108,600 $137,132 $82,501 $93,110
D18, D23 Low Bid
Group 8
Vi116 MC
No Bid
$389,818
$348,470 $254,859
No Bid
$351,690
Vill 6 OR Low Bid
Group 9 $103,060
Tel Can Rd $144,576 $148,992 $162,888 Low Bid No Bid $131,894
OR Vill 1
Group 10
Oly Pkwy No Bid $254 604 $219 348 $164,074 No Bid $223 562
'
Vill 2 Low Bid
Landswap
WHEREAS, Park West Landscape was selected as the lowest responsive and
responsible bidder for eight (8) of the bid groups and R.C.'s Landscape was selected as the
lowest responsive and responsible bidder for two (2) bid groups.
NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Chula
Vista does hereby award eight (8) landscape maintenance contracts for twenty four (24) Open
Space and Community Facility Districts to Park West Landscape, and one (1) landscape
maintenance contract for six (6) Open Space and Community Facility Districts to R. C.'s
Landscape, for the period from Julyl, 2011, through June 30, 2012; and authorizing the
purchasing agent to renew the agreement for five (5) additional, one (1) year option periods.
Presented by
Richard A. Hopkins
Director of Public Works
Approved as to form by
i1
~- ~~~ •,
Glen R. GooginsG ~~ ~Pa7 ~
City Attorney
4-5