HomeMy WebLinkAbout2011/06/14 Item 03CITY COUNCIL
AGENDA STATEMENT
~`t~~ CITY OF
'~ CHULAVISTA
6/14/11, Item 3
ITEM TITLE: RESOLUTION OF THE CITY COUNCILOF THE CITY OF
CHULA VISTA AWARDING ONE (1) LANDSCAPE
MAINTENANCE CONTRACT FOR FIVE (5) OPEN SPACE AND
COMMUNITY FACILITY DISTRICTS TO R.C.'S LANDSCAPE,
FOR THE PERIOD FROM JULY 1, 2011, THROUGH JUNE 30,
2012; AND AUTHORIZING THE PURCHASING AGENT TO
RENEW THE AGREEMENT FOR FIVE (5) ADDITIONAL, ONE
(1) YEAR OPTION PERIODS
SUBMITTED BY: DIRECTOR OF PUBLIC WORKSt
ASSISTANT DIItECT OF PUBLIC WORKS OPERATIONS ATM'
REVIEWED BY: CITY MANAGE
ASSISTANT CIT MANAGER S~
4/STHS VOTE: YES ^ NO
SUNIMARY
Landscape service contracts currently provided to thirty-five (35) Open Space Districts (OSD's) and
Community facility Districts (CFD's), were put out to bid for fiscal year 2011/2012, with new
contract terms including a minimum staffmg requirement and additional performance measures.
Landscape services provided in these contracts include tree, shrub, groundcover, and turf
maintenance in various areas in Chula Vista. A total often (10) bid packages combining together
from two (2) up to six (6) Open Space and Community Facility Districts were advertised on Mazch
18 and 25, 2011. Twelve contractors attended a mandatory Pre-Bid Conference and tour on Mazch
29, 2011.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that the activity is not a
"Project" as defined under Section 15378 of the State CEQA Guidelines because the proposal
consists of continuing city maintenance activities, which will not result in any adverse physical
change or impact to the environment. Therefore, pursuant to Section 15060(c)(3) of the State
CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is
necessary.
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6/14/11, Item 3
Page 2 of 2
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
Bids from six (6) qualified landscape maintenance firms were received at a public bid opening on
April 14, 2011. R.C.'s Landscape was selected as the lowest responsive and responsible bidder for
this bid package.
Summary of Bids
Contractor Acacia Aztec Blue Skies Park West R.C.'s Trugreen
Landscape Landscape Landscape Landscape Landscape Landcare
Group 3
D3, D4, No Bid $376,416 $315 027 $226,395 $191,885 $297 246
'
D8, RHR, Low Bid
EL Woods
Original bid submittals are available at the Purchasing Department. Landscape services
provided in these contracts include tree, shrub, groundcover, and turf maintenance in various
azeas in Chula Vista.
DECISION MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found a conflict exists, in
that Council Member Aguilaz has property holdings within 500 feet of the boundaries of the
property, which is the subject of this action.
CURRENT FISCAL IMPACT:
There is no duect fiscal impact to the General Fund from approving this resolution in that funds
expended for this contract aze maintained within existing Special Tax Assessment District
budgets. Purchase orders will be issued as authorized departmental requests aze received.
ONGOING FISCAL IMPACT:
There is no ongoing fiscal impact to the General Fund as the funds expended for these contracts
aze maintained within existing Special Tax Assessment District budgets.
Prepared by: Paul Sirois, Open Space Manager, Public Works
H:\pUBLIC WORKS\.4GENDA\CAS2011\06-1411\A113 FY I2 ConUact awards D3.doc
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RESOLUTION NO. 2011-
RESOLUTION OF THE CITY COUNCILOF THE CITY OF
CHULA VISTA AWARDING ONE (1) LANDSCAPE
MAINTENANCE CONTRACT FOR FIVE (5) OPEN SPACE
AND COMMUNITY FACILITY DISTRICTS TO R.C.'S
LANDSCAPE, FOR THE PERIOD FROM JULY 1, 2011,
THROUGH JUNE 30, 2012; AND AUTHORIZING THE
PURCHASING AGENT TO RENEW THE AGREEMENT FOR
FIVE (5) ADDITIONAL, ONE (1) YEAR OPTION PERIODS
WHEREAS, landscape service contracts currently provided to thirty-five (35) Open
Space Districts (OSD's) and Community facility Districts (CFD's), were put out to bid for fiscal
year 2011/2012; and
WHEREAS, landscape services provided in these contracts include tree, shrub,
groundcover, and turf maintenance in various areas in Chula Vista. A total of ten (10) bid
packages combining together from two (2) up to six (6) Open Space and Community Facility
Districts were advertised on March 18 and 25, 2011; and
WHEREAS, bids from six (6) qualified landscape maintenance firms were received at a
public bid opening on April 14, 2011 as follows:
Acacia Aztec Blue Skies Park West R.C.'s Trugreen
Contractor Landscape Landscape Landscape Landscape Landscape Landcare'
Group 3
D3, D4, No Bid $376 416 $315,027 $226,395 $191,885 $297,246
D8, RHR, Low Bid
EL Woods
WHEREAS, R.C.'s Landscape was selected as the lowest responsive and responsible
bidder for this bid package.
NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of Chula
Vista does hereby. award one (1) landscape maintenance contract for five (5) Open Space and
Community Facility Districts to R.C.'s Landscape for the period from July 1, 2011, through
June 30, 2012; and authorizing the purchasing agent to renew the agreement for five (5)
additional, one (1) year option periods.
Presented by
Richard A. Hopkins
Director of Public Works
Approved as to form by
Glen R. Googins ~ g P~ ~
City Attorney
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