HomeMy WebLinkAboutAgenda Statement 1978/01/17 Item 13~l I Y Ur l,l1ULA VI~IH
COUNCIL AGENDA STATEMENT Item No. 13
For meeting of Jan. 17, 1978
IT LM TITLL Resolution #S930 - Accepting bids and awarding contract for line
marking machine
SUBMITTED BY Purchasing Agent
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES- NO X )
Bids were received and opened at 2:00 p.m. on December 28, 1977 in the office of the
Purchasing Agent for the purchase of one self propelled line marking machine for use in
street striping operations.
Bid specifications allowed the bidding of gasoline and diesel operated units. Four vendors
were mailed proposal forms and submitted the following bids:
UNIT PRICE UNIT PRICE
BIDDER (GASOLINE) (DIESEL)
M-B Company Inc $ 41,000.00 $ NO BID
Idaho-Norland Corporation 56,320.00 57,820.00
Prismo Universal Corporation 57,880.00 NO BID
Whittaker Coatings & Chemicals 60,480.00 65,866.50
The low bidder, M-B Company, submitted a letter stating that the unit bid did not meet
specifications but requested consideration. After review, it was found that the unit
requires two persons to operate, where specifications required a one person operated unit,
and has a two color paint system instead of a three color system as specified. This unit
is not acceptable.
(continued)
EXH1B115
Agreement Resolution x Ordinance- Plat_ Notification List_
Other ENVIRONMENTAL DOCUMENT: Attached- Submitted on
FINANCIAL IMPACT Budget provides $57,500.00 in account 425-4250-5568. A transfer
of $3,800.00 from account 100-1440-5568 to cover additional funds
required has been made.
STAFF RECOMMENDATION Purchasing Agent and Director of Public Works recommend awarding
contract to Idaho-Norland Corporation.
BOARD/COMMISSION RECOMMENDATION
g p p R O V E D
by the
COUNCIL ACTION
Cit~r C;ou~ncil
of
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Chula ti i~ ~a., „u~.-_.
Hated -....1'~....~.~'.:...T.4........._~.-®
Agendd Item 13
Page Number 2
January 17, 1978
Resolution - Accepting bids and awarding contract for line marking machine
Idaho-Norland submitted the 2nd low bid on a gasoline unit and 3rd low bid on a diesel
unit. The price difference between the engines is $1,500.00. The two units meet
specifications. Discussion with the Equipment Maintenance Superintendent regarding
performance, economy and durability of the two engines find the diesel superior.
Diesel engine fuel consumption is lower than gasoline engine and at current City
prices of $.376 per gallon for diesel and $.501 per gallon for gasoline, considerable
savings are anticipated. Diesel engines require less maintenance and are constructed
for long term operation.
Considering the above factors, it is recommended that the contract be awarded to
Idaho-Norland Corporation for the purchase of the Model INHU-D diesel operated line
marking machine at $57,820.00, plus $3,469.20 sales tax, for a total of $61,289.20.
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
Certification of Unencumbered Balance
425 4250 5568
i HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
By
Amount Not to Exceed $57,500,00
~, ~
Director of Finance
The City of Chula Vista
Date 1/73/78
By
Fund Revenue Sharing
Dept./Activity Revenue Sharing
Purpose Line Marking Machine
Biaaer Idaho Northland Corporation
Certificate No. 64