HomeMy WebLinkAboutAgenda Statement 1977/11/22 Item 191.11 T UI' l,t7ULh, V1~IH
COUNCIL AGENDA STATEMENT
Item No. I9
For meeting of 11-22-77
ITEM TITLE Resolution #8905: Accepting Bids and Awarding Contract for
Storm Drain on "J" Street from Church Avenue
to Del Mar Avenue -and a ~rgpriating funds
SUBMITTED BY Director of Public Works/City Engineer i~ l~
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO
The Director of Public Works received bids in the Engineering/Planning
Conference Room at 11:00 a.m. on Thursday, November 3, 1977, for the
construction of a storm drain in "J" Street from Church Avenue to Del
Mar Avenue.
This project is part of the Public Works Bill Project Group I. It was
added to the original Group I projects to use surplus funds remaining
in the grant. It is part of the ultimate "J" Street drainage system
which has been built in several increments.
The project was bid with three alternates, using three different types of
pipe:
Alternate 1 - Reinforced Concrete Pipe
Alternate 2 - Corrugated Steel Pipe
Alternate 3 - Asbestos Cement Pipe
Bids were submitted by two contractors as follows:
Alternate 1 Alternate 2 Alternate 3
Mike Masanovich Construction $26,814.00 -- --
Company, Inc., Arcadia, CA
Carver Corporation, Santee, $47,433.35 -- $46,821.35
CA
The low bid was submitted by Mike Masanovich Construction Company in the
amount of $26,814 for Alternate #1, reinforced concrete pipe. The low
oh AN-006 EXHIBITS 1i.onLinueu on suppremenral p
Agreement Resolution x Ordinance_ Plat_ Notification List_
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Cost of constructing project is being financed with EDA grant funds and
unappropriated Gas Tax Funds. City will have to assume maintenance of
the improvements upon completion of the project.
STAFF RECOMMENDATION
1. City Council authorize the expenditure of $20,313.56 from 645-6450-PW201.
2. Council appropriate $9,100.00 from Gas Tax Account No. 2107 and transfer
to Account No. 250-2502-GT79. Council authorize expenditure of $9,100.0(
3. Council accept bids and award contract to Mike Masanovich Construction
Company for Alternate No. 1 in the amount of $26,814.00.
BOARD/COMMISSION RECOMMENDATION
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AGENDA ITEM NO. 19
Suppleme.ital Page 2
November 22, 1977
bid is 16~ above the engineer's estimate of $23,210.
After the contract was awarded for the storm drain on Third Avenue from
"H" to "I" Street it was determined that approximately $20,300 was
remaining in the EDA Group I Storm Drain Project. The extension of the
storm drain on "J" Street from Church Avenue to Del Mar Avenue was selec-
ted because it was beneficial and on a planned drainage system. This
project could also meet the project time limits as imposed by EDA and
this project is also on the same drainage system as the original pro-
jects contained in the EDA Group I Grant.
Since receipt of actual bids it has become evident that the City must
appropriate an additional $9,100 to cover the cost of the contract and
contingencies. If the City does not appropriate and budget the addi-
tional funds, then $20,300 of the EDA Grant funds from the Group I
Project will have to be returned to the federal government.
The justification for the construction of the storm drain on "J" Street
from Church Avenue to Del Mar Avenue is as follows:
1. This project is a part of the "J" Street drainage system.
2. This project is now planned in the 1981-82 Six Year Capital Improve-
ment Program.
3. This project is included in the Fogg Report as Stage 2 project. A
Stage 2 project is one which is required to be constructed to pro-
tect property from damage and streets from flooding for a ten-year
frequency storm.
4. This project will utilize $20,300 of federal funds in its construc-
tion.
The disadvantage of continuing with this project by award of the contract
is that there are other budgeted projects which will be in need of addi-
tional appropriations from the Gas Tax Fund. These projects include
Main Street/Otay Valley Road, Third Avenue Town Centre Project and possi-
bly "F" Street. The current unappropriated balance of Gas Tax Funds is
$106,408.00.
Financial Statement
Low Bid by Mike Masanovich $ 26,814.00
10~ Contingencies $ 2,679.56
Funding from EDA Grant, Group I $407,513.00
City Contributions $ 45,000.00
FUNDS AVAILABLE
Funds Spent to Date:
1. First Avenue and Sierra Way Storm $ 15,728.56
Drain
2. Quintard Street Storm Drain $ 88,649.38
3. Fourth Avenue Storm Drain $ 88,704.00
Authorized Funds Anticipated to be Spent:
4. Hilltop Drive Box Culvert $ 95,160.00
5. Third Avenue & "I" Street Storm Drain $143,957.50
TOTAL FUNDS REMAINING IN EDA GROUP I
Balance of EDA Funds Available for $ 20,313.56
Construction
Funds Required for Construction $ 29,493.56
Additional Funds Required (Funds to be $ 9,100.00
Appropriated from Acct. No. 2107 Gas
Tax. Any funds not encumbered will
be returned.)
$ 29,493.56
$452,513.00
$ 20,313.56
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount 59,100.00 Fund Gas Tax 2107
Purpose Storm Drain on J Street from Church to Del Mar
Bidder Mike Masanovich Construction Co.
250 2502 GT 79 ~i/`~
Director of Finance
The City of Chula Vista
Date 11/30/77 sy
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed S 29,413.56 ~~
645 6450 PW 201 20,313.56 ~'G'!`/ ~~
250 2502 GT 79 9,100.00
Director of Finance
The City of Chula Vista
Date 11/30/77 By
Funa Public Works Bill Dept./Activity Public Works Bill/Gas Tax 2107
Gas Tax 2107
Purpose Storm Drain on J Street from Church to Del Mar
Biaaer Mike Masanovich Construction Co
certificate No. 48