HomeMy WebLinkAboutAgenda Statement 1977/11/08 Item 09CITY OF CHULA VISTA
COUNCIL AuENDA STATEMENT Item No. 9
For meeting of 11-8-77
ITEM TITLE Resolution Accepting Bids, Awarding Contract and Appro-
priating Funds for Construction Contract -
Old Library/Post Office Renovation
SUBMITTED BY Director of Public Works/City Engineer
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ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO )
The Director of Public Works received bids in the auditorium of the Chula
Vista Library at 11:00 a.m., Thursday, October 27, 1977 for the construc-
tion contract of the Civic Center renovation.. Bids were submitted by four
contractors as follows:
Robert G. Fisher, Inc., San Diego $1,983,000
Roel Construction, San Diego $2,011,000
P.K. Construction, San Diego $2,021,000
Riha Construction, La Mesa $2,037,000
The low bid was submitted by Robert G. Fisher, Inc., in the amount of
$1,983,000. The low bid is 30g highez than the engineer's estimate of
$1,523,389.
As was discussed at the Council Conference on Thursday, November 3, 1977,
funds are available from the unallocated portion of Federal Revenue Sharing
to make up the difference in the contract plus contingencies and the amount
that Council has previously appropriated.
The contractor has agreed to allow the City from 30 to 60 days for Council
to determine whether or not it wishes to delete the fountain, plaza and
arcade from the contract in the amount of $148,000. The contract has been
amended to reflect this guarantee.
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Agreement Resolution x Ordinance_ Plat_ Notification List!
Other x ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Low bid by Robert G. Fisher, Inc. $1,983,000
2g Contingency $ 39,660
TOTAL $2,022,660
Total Currently Available Fund 635 $1,954,323
SHORTFALL $ 68,337
Available from Unallocated Portion of $ 417,000
Federal Revenue Sharing Funds
STAFF RECOMMENDATION
1. Accept bids and award contract to Robert G. Fisher, Inc., in .the amount
of $1,983,000.
2. Appropriate $6&,337 from the unallocated portion o~ Federal Revenue
Sharing to Fund 635.
3. Authorize expen~di~tuPre~ o~ V$?~, C~2, 660 from Fund 635.
COUNCIL ACTION by the
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Ch;:.'~:i.'~i:;ici, Cali.:: o:^nia
Dated ~~.~..~! , ~_ ........_
Form A-113 (Rev. 5/771
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
635 6350 5569
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $68,337.00 Funa Federal Revenue Sharing
Purpose Construction Contract Old Library/Post Office Renovation
Bidder Robert G. Fisher, Inc.
s~J/
Director of Finance
The City of Chula Vista
Date 11/7/77 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date
Fund
Purpose
Bidder
By
Dept./Activity
Certificate No. 40
RENOVATION FUNDING
FUNDS REQUIRED FOR ENTIRE PROJECT
Construction Contract for Old Library/Post Office
(Actual Bid)
Furniture for Old Library/Post Office (Estimate as
of 12/76 + 9% CPI increase)
Project Coordinator's Salary
Sub-Total for Old Library/Post Office
City Hall Renovation (Option B)
TOTAL
$1,983,000
$ 180, 000
$ 19,000
$2,182,000
250,000
$2,432,000
OPTION lA - Award the construction contract in full, as bid, Additional funds would have to
be appropriated. (See Page 2 for possible sources)
Construction Contract (Actual Bid) $1,983,000
2% Contingency 39,660
Amount for Contract $2,022,660
Currently Appropriated (See Page 2) $1,954,323
SHORTFALL $ 68,337
OPTION 1B - Award the contract as bid, but reduce the amount through deductive change orders.
Contract as bid plus contingency $2,022,660
Delete Plaza $ 71,000
Delete Fountain $ 42,000
Delete Arcade $ 21,000
Delete Plaza Furniture $ 14,000
Total to be Deleted $ 148,000
Amount of Contract $1,874,660 ._
Currently Appropriated $1,954,323
Remaining Amount $ 79,663
OPTION 2 - Reject bids and rebid contract using Old Library/Post Office as the base and the
plaza, fountain, arcade and plaza furniture as additives.
rayC
FUNDS AVAILABLE
Previously Budgeted for Renovation
EDA Grant
Sub-Total Currently Appropriated Funds
CIP Projects Budgeted for FY 77-78 That Will
Not be Constructed
RS- 9 Brandywine/Orange Avenue Extension
RS-11 Orange Avenue Fire Station
Sub-Total
Unappropraited Balance of:
Revenue Sharing
Residential Construction Tax
Sub-Total
Sub-Total Funds Available Not Appropriated
Sub-Total
CIP Projects Budgeted for FY 77-78
Not Be Constructed During FY 77-78
t Will
RS- 3 Orange Avenue R/W Acquisition Third to Albany
RS-10 Senior Citizen Center
Sub-Total
$1,231,853
$ 722,470
$ 100,000
$ 135,800
$ 235,800
$ 417,000
$ 136,000
$ 553,000
$ 103,000.
$ 98,100
$1,954,323
$ 788,800
$2,743,123
$ 201,100
TOTAL $2,944,223