HomeMy WebLinkAboutAgenda Statement 1977/10/04 Item 15CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item No. 15
For meeting of October 4177
ITEM TITLE Resolution 8836 -Accepting bids and awarding contract for
lease of trucks
SUBMITTED BY Purchasing Agent `~
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES- N0~)
The Comprehensive Employment and Training Act (CETA) provides funds for the leasing of
equipment to be used in the training of public service employment participants. The
City presently has a requirement for trucks to be used in support of the CETA program.
Bids were received and opened in the office of the Purchasing Agent at 3:00 p.m. on
September 19, 1977, for the leasing of trucks fora period of twelve (12) months. Bids
were requested for the following vehicles:
ITEM DESCRIPTION DEPARTMENT
1 Two (2) compact pick up trucks Recreationg (1)
2 One (1) Six passenger four door crew cab Public Works
3 One (1) 4 wheel drive 3/4 ton pick up truck Public Works
Seven vendors were mailed proposal forms and three submitted bids. See attached tabu-
lation of bids.
The bid proposal forms requested purchase price at expiration of lease and second year
rates with the intent of extending the lease if the CETA program is extended and funds
made available. If funds are available, the City has the o tion to purchase the trucks
at the end of either the twelve (12) or the twenty-four (24~ month period.
The low bids received for the 12 month period are as follows:
(continued)
kXH1ti11J
Agreement Resolution X Ordinance- Plat_ Notification Listp
Other o~b~~~~ion ENVIRONMENTAL DOCUMENT: Attached- Submitted on
FINANCIAL IMPACT Funds are available in the following accounts:
416-4160-5288 $1,484.88
416-1534-5291 1,484.88
416-1440-5565 4,868.40
STAFF RECOMMENDATION Acceptance of bids and awarding of contract for Item 1 to
Courtesy Chevrolet and Items 2 and 3 to PHd Corporation for
a 12 month period, with option to renew lease or purchase
vehicles at the end of contract periods.
BOARD/COMMISSION RECOMMENDATION
A P P R O V E D
by the
COUNCIL ACTION City Council
oP
Chula Vita, California
,..,,.,. , / o - tl _ ~ ~
Agenda Item 15
Page No. _ 2
10/4/77
Resolution - Accepting Bids and awarding Contract for lease of trucks
MONTHLY 12 MONTH
ITEM VENDOR RATE EACH PERIOD
1 Courtesy Chevrolet $ 123.74 $ 2,969.76
2 PHd Corporation 198.50 2,382.00
3 PHd Corporation 207.20 2,486.40
Total funds required for leasing the trucks for the 12 month period are $7,806.16.
BID N0. 11-1977-78
Date Opened Sept. 19, 1977
Time 3:00 a. m.
Lease of trucks fora period of twelve (12)
months with option to purchase at expiration
of lease.
N0. QUAN. DESCRIPTION
1 2 Compact pick up trucks
2 1 6-passenger 4dr crew cab
pick up truck
3 1 4-wheel dr. 3/4 ton pick up
truck
TABULATION OF BIDS
CITY OF CHULA VISTA
Purchasing Department
VENDOR: Fuller Auto Lease
ADDRESS:732 Broadway
Chula Vista, Ca.
PHONE: 422-4440 VENDOR: Courtesy Chevrolet
ADDRESS: Mission Valley Center
San Diego, Ca.
PHONE: 297-4321
Monthly Purchase Monthly Purchase
Rate Each Price Rate Each Price
$165.00 $2,500.00 ,
i 123.74 2,875.00
270.00 4,000.00 246.21 I 4,675.00
I
250.00 i
! 5,000.00 ~ i
~216.87 I 5,075.00
-- --
SECOND OPTION YEAR with option to purchase
at expiration of lease.
r
1 95.00 1,900.00 ~ 92.95
2 90.00 ~ 3,500.00 !120.82
3 I 110.00 4,500.00 11115.27
2,375.00
4,100.00
i
4,500.00
VENDOR: PHd Corporation
ADDRESS;4285 Camino del Rio So.
San Diego, Ca.
PHONE: 283-7161
Monthly Purchase
Rate Each Price
167.64 j2,275.00
198.50 14,725.00
207.20 14,875.00
59.74
101.54
131.15
1,850.00
4,125.00
3,925.00
Form No. F-229 y l5
12/73 /O y_ 77
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 7,838.16
416 1420 5291 1,484.88 /~i ~ ~~
416 1534 5291 1,484.88 f 4~s s-Z- is
416 1440 5291 4,868.40 Director of Finance
The City of Chula Vista
Date 9/29/77 BY
Fund CETA Dept./Activity Engineering/Recreation/Streets
Purpose Lease of trucks for CETA participants/12 months
Biaaer Courtesy Chevrolet/PHd Corporation
Certificate No. 23