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HomeMy WebLinkAboutAgenda Statement 1977/08/23 Item 11CITY OF CHULA VISTA COUNCIL AGENDA STATEMENT :. . Item No. 11 For meeting of 8/23/77 ITEM TITLE RESOLUTION 8795 Approving Publication of Human Care Services Directory, Appropriating Funds Therefor, and Establishing Fees for Distribution SUBMITTED BY City Manager ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES X NO ) Late in calendar year 1976, staff and the Human Relations Commission began work on a Human Care Services Directory for Chula Vista and the South Bay. This action was taken in response to direction previously received from the City Council. The object of the effort was to assemble an inventory of social services available to local citizens, which would facilitate information and referral activities. Attached is a draft of the finalized Human Care Services Directory. This is the culmination of many hours of work by personnel in several City departments, volunteer commissioners, and staff of outside agencies. It represents the "state of the art"for this type of publica- tion and we have already received several inquiries from various agencies requesting. copies. The introductory pages of the Directory provide some background as to its development, which will not be repeated here. However, special notice is taken of the assistance given by County Library staff in the creation of the final project. In addition to the "white" draft copy, there is also enclosed a packet of paper samples upon which it is proposed that the final Directory be printed. The cover would be blue with white ink, the introductory pages would be white, the Category of Service index would be yellow, the Chula Vista listings would be orange, and Other South Bay listings would be white, all with black lettering. In addition, there would also be included several self- addressed forms which could be used by persons to notify the City of necessary additions and/or corrections. Two options exist regarding actual printing of the Directory. The material could be forwarded to a private printing firm for typesetting, printing and binding. This would produce a document which would be highly professional in its appearance but would result in a cost of some $1,300 for 500 copies. If the Directory were printed "in-house", it would require some $300 for materials and expend approximately $120 of absorbed personnel costs for the same 500 copies. The latter option would produce an adequate product, though somewhat more difficult to read. _ ITS continued on Si~nnlPmental Paoe 2 Agreement Resolution EXNIB Ordinance Plat Notification List, Other Directory ENVIRONMENTAL DOCUMENT: Attached Submitted os~ FINANCIAL IMPACT - $300 should be appropriated from the unappropriated surplus of the General Fund and placed in Account 100-0210-5212. By project completion, some 500 hours in analyst, clerical, print shop and data systems personnel time will have been expended_on this project. In addition, some 8 hours of computer time were utilized. This equates to some $4,600 in absorbed costs. Revenue at $1.00 per copy is projected to equal some $425. STAFF RECOMMENDATION - Adopt Resolution. It should be noted that the cost of processing this initial Directory should not be repeated in subsequent years. A large investment was re- quired for research and development as we essentially started from "ground zero". BOARD/COMMISSION RECOMMENDATION - At its regular business meeting of August 10, 1977, the Human Relations Commission recommended approval of the Human Care Services Directory with three additional entries. Two of the changes have been made and the third (Immigration and Naturalization) will be incorporated in any subsequent revision. COUNCIL ACTION Approved 8/23/77 Agenda Item•No. 11 Supplemental Pale c After printing of the Directory, it is recommended that the information be provided to selected City personnel, (e.g., Senior Service Center, Parks & Recreation Centers, Library) free of charge. Outside agencies and individuals would be charged $1.00 plus 50~ for third class postage and handling. A resolution has been prepared which would appropriate funds necessary for "in-house" printing and which would set the recommended fee schedule for outside distribution. Form Nq. _-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FI'_VANCE Certification of Unappropriated Balance I iEREBY CERTIFY that the money required fcr t e apprcpriation o~ unds for the purpose set north in the attached resolution is available in t;:e Treasury, ar is anticipated to come into t':e Treasury, and is otherwise unappropriated. Amount $ 300,00 Funa General Purpose Human Care Services Directory Bidder N/A 100 0210 5212 ~3%! i~~ ~ ~!. Director of Finance The City of Chula Vista Date 9/23/77 By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ Director of Finance The City of Chula Vista Date Fund Purpose Bidder By Dept./Activity 17