HomeMy WebLinkAbout2011/06/07 Item 04CITY COUNCIL
AGENDA STATEMENT
~`~~~ CITY OF
'~~~`` CHULA VISTA
JUNE 7, 2011, Item 4
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE PERFORMING AND
VISUAL ARTS TASK FORCE'S SELECTION OF THE
FISCAL YEAR 2011 PERFORMING AND VISUAL ARTS
GRANTS RECIPIENTS AND MONETARY GRANT
AWARDS TOTALING $69,200
SUBMITTED BY: LIBRARY DIRECT ,~``(,~_IN~-)
REVIEWED BY: CITY MANAGER ~
ASSISTANT CIT ANAGER ~7 ~
4/STHS VOTE: YES ~ NO ^X
SUMMARY
In 1997, the City Council approved a Sublease with Live Nation, Inc (formerly Universal
Concerts) that established a process whereby ticket sales proceeds at the Cricket (formally
Coors) Amphitheater would be paid to the City and utilized for a Perfomung and Visual
Arts Fund. This fund is to be used for arts grants to the Chula Vista community for the
purpose of promoting and stimulating the growth of performing and cultural arts within the
City of Chula Vista. This year the Chula Vista Public Library received $58,241 from Live
Nation for their 2010 Concert Series.
As called for in the sublease, a Performing and Visual Arts Task Force was established to
annually make recommendations to the City Council regazding the azts grant awards. The
Task Force is assisted by the Library Department, which formally conducts the grant
application process. The Task Force has reviewed the Fiscal Year 2010/2011 applications
and makes the following recommendations to the City Council.
ENVIRONMENTAL REVIEW
The Environmental Review Coordinator has reviewed the proposed activity, approving
the Performing and Visual Arts Task Force's selection of grants recipients and monetazy
grant awards, for compliance with the California Environmental Quality Act (CEQA) and
has determined that there is no possibility that the activity in question may have a
significant effect on the environment; therefore, pursuant to Section 15061(b)(3) of the
State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental
review is necessary.
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June 7, 2011, Item
Page 2
RECOMMENDATION
Council adopts the resolution
BOARDS/COMMISSION RECOMMENDATION
The Task Force recommends that the City Council awazd art funds to groups as outlined
in this report. The Cultural Arts Commission endorsed the Task Force recommendations
at their meeting on May 9th, 2011.
DISCUSSION
Since the program's inception, the Library Department has administered the Performing
and Visual Arts Fund grant application process. The Performing and Visual Arts Grant
Application was announced through a press release, advertised on the City of Chula Vista
and library websites with applications made available online. The period for submittal of
grant applications ran from December 17, 2010 through to February 18, 2011.
Twenty seven applications totaling $71,150 were received by the application due date of
Februazy 18`", 2011. Upon receipt and review, a copy of each application was distributed
to members of the Task Force for their review. The Task Force members were:
Mayor Cheryl Cox
Stephanie Loney, City staff representative
Thierry Gray, Live Nation/Cricket Amphitheater representative
Russ Sperling, Sweetwater Union High School District representative
Debra McLazen, Chula Vista Elementary School District representative
Cynthia Berndt, Chula Vista Cultural Arts Commission representative
Sara Deavenport, Chula Vista Cultural Arts Commission representative
The twenty-seven applications were reviewed and ranked by pre-established criteria and
a majority of the recommended awards were for the amounts requested and some
amounts were adjusted based on the Council approved Task Force policies and Task
Force recommendation. One application was denied due to not falling within the scope of
the grant.
List of Grant Recommendations:
Individual Applicants
• Ken Jacques, Individual Artist $2,500
To provide Centennial photography at multiple events occurring through 2011.
• Don Johnson, Individual Artist $1,500
To fund the cost of matting and framing photographic works on display at the
Chula Vista Yacht Club.
• Katarzyna Lappin, Individual Artist $2,100
To fund the creation of art works recording the scenery, landmarks, and historical
sites of Chula Vista, to be exhibited at a variety of Centennial events.
• Dennis Simmons, Individual Artist $2,000
To create a series of oil paintings depicting land or seascape scenes of Chula
Vista. The series is to be displayed at a permanent location such as the public
Library or Heritage museum.
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June 7, 2011, Item
Page 3
Groups and Organizations
Asian Story Theater $2,500
To fund a performance of The Musical Paul Gauguin at a Sweetwater Union High
School District theater, preferably in Chula Vista.
• Bonita Vista's "Music Machine" $2,500
To fund a Vocal Music Department show choir performance at Southwestern
Community College's Mayan Hall.
• Bonita Vista's "Sound Unlimited" $2,500
To support the continuation of community outreach performances at a variety of
locations in Chula Vista and Bonita. Also, to support participation in competitive
festivals.
• California Ballet Association $2,500
To provide two on-site events at libraries within a 5 mile radius of Chula Vista
and to provide on site lessons to Sweetwater Union High Schools with existing
dance programs. Also, to provide tickets to underserved schools to scheduled
productions.
Chula Vista 100 $10,000
To fund performances at the Founder's Day Festival on October 16~h, 2011 to be
held at Memorial Park.
• Chula Vista 100 $2,500
To fund a "Tell Your Story" section on the Chula Vista Centennial Website to
include podcasts, video clips and a photo gallery of Chula Vistan's family history,
memories and experiences during the Centennial Year of Service.
• Chula Vista 100 $1,000
To fund the creation of a monument constructed of recycled materials to
demonstrate the community's commitment to the environment.
• Chula Vista 100 $2,500
To fund a Centennial Concert and create DVD's for sale to the public.
• Christian Community Theater $2,500
To fund three ten week classes, culminating in a production of a stage musical
presented to 4,725 south county students.
• Chula Vista Ballet $2,500
To fund a collaboration with Cerri Youth Ballet to study dance, culminating in a
performance with excerpts from Paguita, La Corsaire, Alice in Wonderland and
Warabe Japanese Dance at Mater Dei High School.
• Chula Vista Community Arts Group $2,200
To fund concerts by musicians from the San Diego Symphony, a film series at the
Chula Vista Library, and free art classes for the community.
• Chula Vista Public Library $2,500
To provide artistic and performing art presentations to supplement the Library's
Summer Reading Program.
Chula Vista Public Library $3,000
To fund artistic and performing art presentations for teens and adults to
supplement the Librazy's Summer Reading Program.
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June 7, 2011, Item
Page 4
• Chula Vista Yacht Club $2,500
To fund a juried Art Show, an Arts and Crafts Fair, a Community Wall mural, and
Random Acts of Culture (Folklorico dancers, Equestrian Vacero traditional
reenactment, Jazz performances, Sea Shanties, Barbershop performances)
• Collaborations: Teachers and Artists $4,250
To fund artists and mentors to work with teachers participating in the COTA
program to integrate the arts into core curriculum subjects and to expand the
program to a tenth school within the Chula Vista Elementary School District.
• Lamb's Players Theater $1,500
To help fund Mix It Up, an educational play that combines academic content with
character education. One free touring performance would take place at an
eementazy or middle school in aloes-income neighborhood.
Mater Dei $2,000
To help fund a performance of The Nutcracker at the Mater Dei theater on
December 3rd, 2011.
• Onstage Playhouse $1,600
To fund a portion of a tuition free program for high school students covering
theater production (acting, directing, playwriting, scene design etc.)
• San Diego Opera Association $3,000
To fund a portion of the WAM (Words and Music) program that improves student
literacy and arts education through the production of a musical theatre/opera
piece.
• Theatre and Arts Foundation of San Diego County (La Jolla Playhouse) $2,550
To fund a portion of a Performance Outreach Program and bring a tour to three
Chula Vista schools for a total of six performances of a 45 minute piece that
addresses issues in students' lives.
• Unlimited Jazz Dance Productions $2,500
To create an artist in residence program at the Sweetwater Union High School
District that develops artistic creation and conversation through dance. The
program will attempt to transmit a better understanding and comprehension of the
technical aspects of dance.
• Wolf Canyon Elementary School $2,500
To fund an annual musical for ls~ through 6~h grades in which students will run the
box office, design programs, assist as ushers and manage sound and lighting.
The above grant award recommendations were made by the Task Force with full
consideration given to recommendations made at the City Council meeting on April 28`h,
2009 that guidelines previously approved by City Council should be augmented with the
following -
• Applicants to use the correct application
• Changes to criteria and how points are awazded
• Expectation of itemized budgets
• Clarification on the amount of funds that can be requested
• Final reports to be completed and filed on time
• Requiring attendance at annual workshops
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June 7, 2011, Item
Page 5
Notice that failing to abide by any and all rules could result in funds being
withdrawn and affect future applications by individuals or organizations
The previous guidelines were approved by City Council on December 14`h, 1999 and
entitled Criteria for the Allocation of the Performing Arts Fund.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is
not site specific and consequently the 500 foot rule found in the California Code of
Regulations section 18704.2(a)(I) is not applicable to this decision.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact associated with these grants. The recommended fiscal year
2010/2011 grant awazds total $69,200. The fund carried a reserve amount prior to
receiving Live Nation revenues in the amount of $ 58,241 in Mazch 2011. Awarding a
total of $69,200 in grant awards will leave a balance of $18,273, to be carried over and
added to next yeaz's grant program.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact.
ATTACHMENTS
A. Criteria for the Allocation of the Performing Arts Fund as approved by City
Council on December 14`h, 1999.
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ATTACHMENT A
Criteria for the Allocation of the Performing Arts Fund as approved by City Council on
December 14`h, 1999.
The Performing/Visual Arts Fund, established by the sublease between the City and Live
Nation, shall be annually re-granted through a formal application process. The following
groups and individuals shall be eligible to apply for funds:
• Chula Vista based tax-exempt, non-profit organizations
• Chula Vista based educational institutions
• Chula Vista based religious organizations
• Performance groups associated with Chula Vista based educational institutions (i.e.,
the Music Machine)
• The City of Chula Vista and its various departments and Boards and Commissions
• Individuals who reside in Chula Vista
For-profit organizations, institutions and businesses shall not be eligible to apply for
funds.
Non-Chula Vista based non-profit organizations shall not be eligible to apply for funds
unless they partner with Chula Vista based organizations
Individual Chula Vista residents (especially students) shall be eligible to apply, in an
effort to develop local talent
Per the agreement, applicants may only apply for funds to underwrite the cost of
presentations. Funds shall not be awarded to establish an endowment or trust fund, for
administrative costs, for capital projects, for rent of performance or office space, and/or
for general operating expenses
4-6
RESOLUTION N0.2011 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA APPROVING THE PERFORMING
AND VISUAL ARTS TASK FORCE'S SELECTION OF
THE FISCAL YEAR 2011 PERFORMING AND VISUAL
ARTS GRANTS RECIPIENTS AND MONETARY
GRANT AWARDS TOTALING $69,200
WHEREAS, in 1997, the City Council approved a Sublease with Live Nation,
Inc. (formerly Universal Concerts) that established a process whereby a portion of ticket
sales proceeds at the Cricket Wireless (formerly Coors) Amphitheater would be paid to
the City and utilized for a Performing and Visual Arts Fund; and
WHEREAS, the fund is to be used for arts grants to the Chula Vista community
for the purpose of promoting and stimulating the growth of performing and cultural arts
within the City; and
WHEREAS, this year the Chula Vista Public Library received $58,241 from Live
Nation for their 2010 Concert Series, an increase of over $2,413, from the previous year;
and
WHEREAS, as called for in the sublease, a Performing and Visual Arts Task
Force was established and annually makes recommendations to the City Council
regarding the arts grant awards; and
WHEREAS, the Task Force is assisted by the Library Department, which
formally conducts the grant application process; and
WHEREAS, the Task Force has reviewed the Fiscal Year 2010-2011 applications
and has made its recommendations.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula
Vista does hereby approve the Performing and Visual Arts Task Force's selection of the
Fiscal Year 2010-2011 Performing and Visual Arts Grants recipients (set forth in Exhibit
A) and their monetary grant totaling $69,200.
Presented by Approved as to form by
~~ J.~ ~~~~-~
Betty Waznis Glen R. Googins
Librazy Director City Attorney
4-7
EXHIBIT A
The twenty-seven applications were reviewed and ranked by pre-established criteria by
the task force on April 18th, 2011. A majority of requests were for the amounts requested
and some were adjusted based on the Council approved Task Force policies and task
force recommendation. One application was denied due to not being under the scope of
the award.
List of Grant Recommendations:
List of Grant Recommendations:
Individual Ao~licants
• Ken Jacques, Individual Artist $2,500
To provide Centennial photography at multiple events occurring through 2011.
• Don Johnson, Individual Artist $1,500
To fund the cost of matting and framing photographic works on display at the
Chula Vista Yacht Club.
• Katarzyna Lappin, Individual Artist $2,100
To fund the creation of art works recording the scenery, landmarks, and historical
sites of Chula Vista, to be exhibited at a variety of Centennial events.
• Dennis Simmons, Individual Artist $2,000
To create a series of oil paintings depicting land or seascape scenes of Chula
Vista. The series is to be displayed at a permanent location such as the public
Library or Heritage museum.
Groups and Organizations
Asian Story Theater $2,500
To fund a performance of The Musical Paul Gauguin at a Sweetwater Union High
School District theater, preferably in Chula Vista.
• Bonita Vista's "Music Machine" $2,500
To fund a Vocal Music Department show choir performance at Southwestern
Community College's Mayan Hall.
• Bonita Vista's "Sound Unlimited" $2,500
To support the continuation of community outreach performances at a variety of
locations in Chula Vista and Bonita. Also, to support participation in competitive
festivals.
• California Ballet Association $2,500
To provide two on-site events at libraries within a 5 mile radius of Chula Vista
and to provide on site lessons to Sweetwater Union High Schools with existing
dance programs. Also, to provide tickets to underserved schools to scheduled
productions.
• Chula Vista 100 $10,000
To fund performances at the Founder's Day Festival on October 16`s, 2011 to be
held at Memorial Park.
• Chula Vista 100 $2,500
To fund a "Tell Your Story" section on the Chula Vista Centennial Website to
4-S
include podcasts, video clips and a photo gallery of Chula Vistan's family history,
memories and experiences during the Centennial Yeaz of Service.
• Chula Vista 100 $1,000
To fund the creation of a monument constructed of recycled materials to
demonstrate the community's commitment to the environment.
• Chula Vista 100 $2,500
To fund a Centennial Concert and create DVD's for sale to the public.
• Christian Community Theater $2,500
To fund three ten week classes, culminating in a production of a stage musical
presented to 4,725 south county students.
• Chula Vista Ballet $2,500
To fund a collaboration with Cerri Youth Ballet to study dance, culminating in a
performance with excerpts from Paquita, La Corsaire, Alice in Wonderland and
Warabe Japanese Dance at Mater Dei High School.
• Chula Vista Community Arts Group $2,200
To fund concerts by musicians from the San Diego Symphony, a film series at the
Chula Vista Library, and free art classes for the community.
• Chula Vista Public Library $2,500
To provide artistic and performing art presentations to supplement the Library's
Summer Reading Program.
• Chula Vista Public Library $3,000
To fund artistic and performing art presentations for teens and adults to
supplement the Librazy's Summer Reading Program.
• Chula Vista Yacht Club $2,500
To fund a juried Art Show, an Arts and Crafts Fair, a Community Wall mural, and
Random Acts of Culture (Folklorico dancers, Equestrian Vacero traditional
reenactment, Jazz performances, Sea Shanties, Bazbershop performances)
• Collaborations: Teachers and Artists $4,250
To fund artists and mentors to work with teachers participating in the COTA
program to integrate the azts into core curriculum subjects and to expand the
program to a tenth school within the Chula Vista Elementary School District.
• Lamb's Players Theater $1,500
To help fund Mix It Up, an educational play that combines academic content with
character education. One free touring performance would take place at an
elementary or middle school in aloes-income neighborhood.
• Mater Dei $2,000
To help fund a performance of The Nutcracker at the Mater Dei theater on
December 3rd, 201 I.
• Onstage Playhouse $1,600
To fund a portion of a tuition free program for high school students covering
theater production (acting, directing, playwriting, scene design etc.)
• San Diego Opera Association $3,000
To fund a portion of the WAM (Words and Music) program that improves student
literacy and arts education through the production of a musical theatre/opera
piece.
• Theatre and Arts Foundation of San Diego County (La Jolla Playhouse) $2,550
4-9
To fund a portion of a Performance Outreach Program and bring a tour to three
Chula Vista schools for a total of six performances of a 45 minute piece that
addresses issues in students' lives.
• Unlimited Jazz Dance Productions
$2,500
To create an artist in residence program at the Sweetwater Union High School
District that develops artistic creation and conversation through dance. The
program will attempt to transmit a better understanding and comprehension of the
technical aspects of dance.
Wolf Canyon Elementary School $2,500
To fund an annual musical for 1" through 6`h grades in which students will run the
box office, design programs, assist as ushers and manage sound and lighting.
The above grant award recommendations were made by the Task Force with full
consideration given to the recommendations made at the City Council meeting on April
28, 2009 that guidelines previously approved by City Council should be augmented with
the following -
• Applicants to use the correct application
• Changes to criteria and how points are awarded
• Expectation of itemized budgets
• Clarification on the amount of funds that can be requested
• Final reports to be completed and filed on time
• Requiring attendance at annual workshops
• Notice that failing to abide by any and all rules could result in funds being
withdrawn and affect future applications by individuals or organizations
The previous guidelines were approved by City Council on December 14, 1999 and
entitled Criteria for the Allocation of the Performing Arts Fund.
Criteria for the Allocation of the Performing Arts Fund as approved by City Council
on December 14, 1999.
The Performing/Visual Arts Fund, established by the sublease between the City and Live
Nation, shall be annually re-granted through a formal application process. The following
groups and individuals shall be eligible to apply for funds:
• Chula Vista based tax-exempt, non-profit organizations
• Chula Vista based educational institutions
• Chula Vista based religious organizations
• Performance groups associated with Chula Vista based educational institutions (i.e,
the Music Machine)
• The City of Chula Vista and its vazious departments and Boards and Commissions
• Individuals who reside in Chula Vista
For-profit organizations, institutions and businesses shall not be eligible to apply for
funds.
4-10
Non-Chula Vista based non-profit organizations shall not be eligible to apply for funds
unless they partner with Chula Vista based organizations
Individual Chula Vista residents (especially students) shall be eligible to apply, in an
effort to develop local talent
Per the agreement, applicants may only apply for funds to underwrite the cost of
presentations. Funds shall not be awarded to establish an endowment or trust fund, for
administrative costs, for capital projects, for rent of performance or office space, and/or
for general operating expenses.
4-11