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HomeMy WebLinkAboutReso 1983-11196 Revised 3/31/83 RESOLUTION NO. 11196 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING SUBMISSION BY SCOOT OF THE FY 1983-84 TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 4.0 CLAIM The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, it is required that an appropriate claim be submitted by SCOOT in accordance with the Transportation Development Act rules and regulations to the Metropolitan Transit Development Board (MTDB) and to the San Diego Association of Governments (SANDAG), and WHEREAS, said claim is attached hereto and incorporated herein by reference as if set forth in full in the amount of $1,109,120. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby authorize submission by SCOOT of the FY 1983-84 Transportation Development Act (TDA) Article 4.0 claim in the amount of $1,109,120 to MTDB and SANDAG. Presented by Approved as to form by ohn P. George D. Lindberg, City Attorney ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this 5th doy of April 19 83 , by the following vote, to-wit: AYES: Councilmen Scott, Cox, Malcolm, Moore, McCandliss NAYES: Councilmen None ABSTAIN: Councilmen None ABSENT: Councilmen None Maya'~'l'l~ City of Chulo Visto STA, c OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, Colifornio, DO HEREBY CERTIFY thor the obove ond foregoing is o full, true ond correct copy of RESOLUTION NO. 11196 ,and that the some has not been amended or repealed. DATED (seol) City Clerk CC-S60 '~' I/Iq~ ANNI/ALTDACLAIMFORM FY 1983-84 A. CLALMANT: South Coast 0rqanization Operating Transit (SCOOT) B. TYPE OF CLAIM: (check one) (X) Article 4 - SupFort of Public Transportation Systems (99260) ( ) Article 4.5 - Conmunity Transit Services (99275) ) Article 8 - MuttinxDdal Transportation Terminals (99400.5) ) Article 8 - Express Bus Services/VanlDool Services (99400.6) ) Article 3 - Bicycle and Pedestrian Facilities (99234) C. AMOUNT OF CLAIM: ] Operations $1,009,]20 ( $912,45~ from Chu]a Vista account) Capital ( $ 96,664 from County MTDB account) Planning Other 100,000 (Capita] Reserve) TOTAL: $] D. CONDITICN OF APPROVAL: It is understood by this Claimant that payment of the claim is sub- ject to approval by SANBAG and to such monies being on hand and available for distribution, and to the provision that such monies and the interest earned on such monies subsequent to allccation will be used only for those purposes for which the claim is approved and in accordance with the terms of the allocation instructions. E. AUTHORIZED REPRESENTATIVE/CCtVPACT F. PAYMtlV~ RECIPIENT (Signature> (C ai tl pWi. l liam M. Gustaf~oD, .1~ 276 Fourth Avenue t t ( rln or }FiDe name) (M~ailing address) Transit Coordinator Chula Vista, Ca. 92010 (Title) (City and zip code) 276 Fourth Avenue ATTN: Rene Franken (Address) (NaF~) Chu]a Vista, Ca. 920]0 Assistant Director of Finance (Title) 69] -5260 ~/Z ]'/~ ~ (Phone) Date Signed) SANT_AG USE CZqLY: 1. Claim nunnber 2. Date approved 3. Resolution NO. 4. Amount Approved for Pa~nent 5. Amount Approved for Reserve If Required: 7. Date Approved by ~FDB 8. ~I]DB Resolution Number CLAIM C~ECKLIST SCOOT For For Operator SANDAG Each claim shall include the following: Use Use 1. The following SANDAG/~DB Regional Reporting System forms (copies in Appendix E) accompanied by a state- ment, signed by the claimant's chief financial offi- cer, attesting to the reasonableness and accuracy of the data subnitted (see Appendix H) : A-j0 (×) A-20 (X) A-~i (x) ~-~ (x) A-13 (x) A-30 (×) A-40 (x) A-41 (x) ]B-10-~fi~e~-_~e~{e-e~e{~x~-~yg- ~P HandYtrans tB-~t- ~aemaHd-fes~ns{~e- $per~t~rs- 2. A current map or set of current maps, if not sub- x mitted previously, showing all of the operators' existing routes. 3. A set of current public timetables, if not sub- x mitted previously. 4. A schedule of current passenger fares, zone fares, x transfer charges and other special fares such as school fares and fares for the elderly and handi- capped. 5. Actual and estimated revenue vehicle miles for x the previous, current and ensuing fiscal years in total, by route, and by category of service, such as regular, school, or charter. 7 6. Actual and estimated revenue passengers, passenger x transfers, and total passengers for the previous, current and ensuing fiscal years by passenger categories, including pass riders, elderly and handicapped riders, student riders, etc. 7. A statement Of how services and transfers are x being ccordinated with other operators. /~_ t/t g~ 8i 8. A certified copy of a resolution or minute order in x - which the governing body authorizes the claim and approves the basic purposes for which it is filed. x - 9. A statement, signed by the claimant's chief finan- cial officer or a certified public accountant, certifying that the current cost of the operator's [ _ retirement system is fully funded with respect to the officers and employees of its public transporta- tion system pursuant to 99271, 99272 and 99273. [ 10. A worksheet demonstrating that the "15% capital" x requirement of 99267 will be met (see 99267 (b) and [ CAC 6654 for eligible capital credits). Appendix F contains a sample worksheet. 11. A worksheet demonstrating compliance with the appli- x cable fare revenue to operating cost ratio (see #1 under Claim Restrictions). 12. A worksheet specifically identifying the estimated x [ amount of the claimant's maximum eligibility for funds as defined in CAC 6634. Appendix G contains [ a sample worksheet. 13. Copies of executed contracts for services provided x by the operator to a city or county outside its [ boundaries, or for services provided to the operator by a contractor if the system is to be operated by _ 14. The annual TDA claim form. x [' 32 SUMMARY OF REVENUES AND EXPENDITURES FORM A-I FOR OPERATIONS AND CAPITAL PROJECTS · o~1 ~enua ~rom O~e~ions $2Z6,588 $28 , O0 $301,000 4. ~o~10~&~dng Su~o~ 781,830 887,690 1,009,120 14.9 ~o~10~e~ng ~nue (add lin~ 1 & 2) ~,058,418 1,166,690 1,310,120 L~: Total Ope~ting Expen~ Excluding OeDr~iation 7 N Y 1. CAPITAL FUND BA~ CE SUMMAR B~inning ~pital Fund ~lan~ 182,036' -0- To~l ~pi~l Funds R~iv~ 136,241 11,650 Ending ~pital Fund ~lan~ (d~u~ line 9 from line 8) -0- -0- -0- ) I · Restatement of Beginning Capital Fund Balance: As reported FY 81 Ending $180,222 Remaining from Bus Rehabili-- tation Capital Project ($230,000-$228,186} 1,814 Restated Beginning Capital Fund Balance ~182,036 155 f-ill SCHEDULE OF REVENUE PROVIDED FOR OPERATIONS' FORM A-2~ 50UTH CAOST 0RGANTZATI0~'I 0PERATTNG TRANSIT Operator: (SCOOT) Date Completed: 3/18/83 ca= souRcEs oF EVEN.EAct.a,Propo e L~ne No. PROVIDED FOR OPERATIONS FY.J~, FY84 % Chang~ REVENUE FROM OPERATIONS { 1 ~1 Patenget Fa~ ForTransit ~i~' 229,539 257,000 $267,000 2.7% 2 ~2 SOcial Transit Far~ 3 ~3 ~hool Bus ~ice R~enu~ 4 404 Frsight Tarif~ _ 5 405 Chaser ~ice Revenu~ 6 ~7 Non-TransDo~ation R~enuB 47,049 32,000 34,000 6.3% 7 Total R~enue From Operations 8 ~g LOCAL CASH GRANTS & REIMBURSEMENTS 9 TDA~I~Tax 78],830 877,690 ~,009,[20 ~4.9% 10 LoGI Sup~ (~ intrusion ~3): 11 12 -..t .4 Total Lo~l ~sh Gran~ & Reimbu~ments 78j,830 877,690 ~,009,~20 14.9% 15 ~ 411 STATE CASH GRANTS & REIMBURSEMENTS 16 State Transit ~istance Fund 18 20 Total Sta~e ~sh G~nts & Reimbu~ments -0- -0- -0- 2~ ~413 FEDERAL CASH GRANTS & REIMBURSEMENTS ~ ~ Seaion 5 23 25 26 27 To~I F~e~l ~sh Grants & Reimbu~ments -0- -0- -0- 28 OTHER FUNDS PROVIDED FOR OPERATIONS 30 6q0 1,009,120 TQ~I Other Funds Provided for Oblations J2 Total Ome~tinq SuPport (~DD LINES 14+ ~. ~ ! ~) 7~1 ' ~ TOTAL FUNDS P~OVi~ED FO~ OPERATIONS S1,058,418( S1,166,690~1,310,120 12.3% [ADD LINES 7 ~ ~58 SCHEDULE OF ACTUAL AND PROJECTED FORM A-22 RECEIPTS OF CAPITAL FUNDS SOUTH COAST ORGANIZATION 0PERATZNG TRANS1ET O~erator: (SCOOT) DateComDletEd: 3/18/83 Prior Year Current Year Next Year Actual Projected Proposed Line SOURCES OF CAPITAL FUNDS FYJS~. FY ~3 FY 84 FEDERAL SOURCES OF CAPITAL FUNDS 1 UMTA Section 3 Grants 2 UMTA Section 5 Grants 3 Federal Aid Urban Grants 4 5 6 7 Total Federal Sources of CaDital Funds STATE SOURCES OF CAPITAL FUNDS 8 State Transit Assistance Fund 9 I 11 Total State Sourcss of CaDital Funds LOCAL SOURCES OF CAPITAL FUNDS 12 TOA--Loeal 1/4~ Sales Tax 136,241 11,650 13 14 15 17 18 Total L,~c~l Sourc~ of Capital Funds 1 g Non-governmental Donations 20 TOTAL CAPITAL FUNDS RECEIVED (add lines 7, 11, 18 & 19) 136,241 11,650 0 163 ANALYSIS OF PROPOSED BUDGET INCREASES FORM A-30 Pag-1 nf~ South Coast Organization Operating Transit For Fiscal Operator: (SCOOT) Date Cornpieced 3/16/83 Year Ended June 30, 198~ Line Prol3osed Item m % Increase EXPENSE OBJECT C~SS EXPLANATION OF PROPOSED INCREASE 4 22.1% 503 - Services Higher percentage increase results from cost savings realized in FY 82-83 for City staff support services. 12 23.0% 509 - Misc. Expenses Increase in this line item results from costs associated with the participation of new SCOOT Administrator in transportation seminars and CAPOTS conferences. 167 STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A-40 TPAC RECOMMENDATIONS Page~__of_~,2 South Coast Organization Operating Transit Operator: (SCOOT) Date ComDl~: 3/~8/83 item = TPAC RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION Measures of Performance: I Farebox recovery ratio Estimated farebox recovery ratio for FY 1983 is 22% should equal or exceed or higher. eroiected FY82 ratio of 21.74 2 Total Passengers/Revenue ~ Estimated FY83 passengers/revenue mile is 1.26 Mile should equal or exceed ~ primarily due to a 5% increase in total revenue miles FY82 level of 1.29. but only a 3.5% increase in total ridership. 3 ODeratina Cost/mile in FY83 The FY83 estimated operating cost/mile is $2.26, a should increase no more than 3.7% increase over the prior year. the 1981 increase in the San Dieao CPI over the actual FY82 cost of $2.18/mile. Considerations: 1 SCE refinement and Implemented. implementation study. 2 Participation in coordinated Currently being done. marketing programs. 3 Time coordination Implemented. with other operators. 4 Interior and exterior Currently being maintained. bus cleanliness. 169 STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A-dO TPAC RECOMMENDATIONS page 2_,of 2_' South Coast Organization Operating Transit OperaTor: (SCOOT) Date Coml:le~ed: 3/18/83 Item ~ TPAC RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION Information I Revenue Passengers Categories of revenue passengers for six-month period, by fare tvDe July thru December: FY 81-82 FY 82-83 Full Fare 93,817 101,623 Juniors 57,463 51,365 E & H 19,171 21,448 Pass Holders 46,334 52,219 Downtowner 14,620 13,333 TOTAL: 233,405 239,988 ?' Ratio of prepaid fares to July - December revenue passengers FY 81-82: 19.9% FY 82-83: 21.8% 3 Capital Expenditure FY 8 ~82 FY 82-83 Bus Rehabilitation (10) $ 52,707 Minibus Purchase (2) 104,970 Shelters (2) 4,766 Fareboxes (15) 51,993 Fareboxes (3) $ 10,637 Transit Center 199,000 TOTAL: $413,436 $ 10,637 4 Ratio of platform hours 0.90 to total driver pay hours _ 169 ~- If/:/~ STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A,-41 PERFORMANCE AUDIT RECOMMENDATIONS pagelof3_' South Coast Organization Operating Transit Operator: (SCOOT) Date Completed: 3/15/83 Date of Last 5/79 Pe~orrnance Audit: PERFORMANCE AUDIT Item e RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION I Use route evaluation indica- Data compiled and displayed in Quarterly Reports. tor of passenqers Bet hour 2 Collect and analyze data SANDAG conducts on-time performance surveys annually. ~to evaluate performance of SCOOT staff closely monitors "missed trips" through ~service standards not Driver Daily Records and citizen complaints. Missed ~Dreviously measured. miles are deducted off the quarterly payments to contractor- Comolaints aqainst equipment are investi- aated and corrective action is taken as required. 3. Monitor the following Monitoring of these indicators has not been done indicators annually: because it was felt that the data would not be ~ a) Revenues Miles per Vehicle significant' unless the City owned and operated the buses. a) Average Vehicle Miles per Driver 4 Obtain and monitor accident Accident reports involving CVT vehicles are reviewed data from contractor to by SCOOT staff. ensure contract complaince. 5 Prepare and analyze data CVT collects, compiles, and analyzes operating data on necessary to complete a quarterly basis. Given the nature and extent of the monthly operatinq report existinq system, it is felt that a more frequent reporting period is not necessary. 6 Obtain bids from other Currently being done. qualified contractors for operating services. ii/q STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A-41 PERFORMANCE AUDIT RECOMMENDATIONS Page],.of_3. South Coast Organization Operating Transit O~e~a~or: (SCOOT) DaTe Com~l~ed: 3/15/83 Date of L~ 5/79 PeHormance Audit: PERFORMANCE AUDIT Item e RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION 7 Evaluate all public transit SCOOT has investigated the options listed, and will service alternatives from undertake the following action in FY 1983-84: ~Dresent approach to City- - Continue present approach of requiring contract ~Derated approach. operator to provide all services related to a) Continue usino contract CVT operations. ooerator for operation, ~- SCOOT Board'will decide whether or not to purchase maintenance, buses, fare buses for use in CVT operations. collection, etc. - Maintenance Facility for SCOOT will be further 3) Develop totally City- evaluated, based on two studies: LoDerated service. ~ MTDB study of feasibility of joint maintenance ) Use contractor for oDer- ~ between SCOOT and National City Transit ation but maintain buses City of Chula Vista Master Facility study which _ in City Yard. will determine the future location of the Chula c) Use a contractor for Vista Public Works Yard operation but use San Diego Transit for mainten- anc~ ~ervic~. 8 ~rovide for road call Currently being done. ~tatistical reporting and attempt to monitor maintenance 9 Sonsider a cost penalty Contractor is presently penalized financially for ' tvhen vehicle reliability drops deficient miles resulting from missed trips, mechanical 3elow specified levels breakdowns, etc. 10 Monitor maintenance cost/mile SCOOT staff considers this information of secondary md other maintenance expen- importance presently but wil~ monitor maintenance costs ;es to assist in measuring if and when the City owns and operates the transit ~aintenance productivity. vehicles. STATEMENT OF EFFORTS MADE TO IMPLEMENT FORM A-41 PERFORMANCE AUDIT RECOMMENDATIONS page3of,_3, South Coast Organization Date of Last O~erater:0Deratinq Transit (SCOOT) DateCompleted:3/15/83 PerformanceAudit: 5/79 # PER FORMANCE AUDIT Item RECOMMENDATION ACTION TAKEN TO IMPLEMENT RECOMMENDATION 11 City should formalize its A marketing program has been formalized in the marketing plan to promote SCOOT Short Ranae Plan. its service using steps to evaluate the effectiveness of each type of marketing activity. Page 31 Page 1 of 2 South Coast Organization Operating Transit (SCOOT) 2. Current maps of Chula Vista Transit routes previously submitted. 3. A set of current public timetables previously submitted. 4. CVT Fares Base Fare 70¢ Junior 40~ E & H 40~ "Downtowner" 25~ CVT, SDTC, SDTI & NCT Transfers FREE Children 6 and under (with fare paving passenger) FREE 5. Revenue Miles Summary (In Thousands) FY 81-82 FY 82-83 FY 83-84 Route (Actual) (Est.) (Proj.) 701 124.3 127.7 125.6 702 112.7 116.4 116.0 703 64.6 65.5 65.2 704 82.3 100.7 101.3 705 73.6 74.5 75.1 706 23.7 25.1 25.3 , , 707 3.9 .6 1.7 *Early morning TOTALS: 485.1 510.5 510.2 tripper on Broadway 6. Passenger Summary FY 81-32 FY ~2-83 FY 83-84 ~Actual) (Estimated (Projected) Full Fare Passengers 195,602 206,070 208 400 Juniors 127,767 110,090 108 200 E & H 40,562 40,400 40 700 Pass Riders 100,695 106,330 110 100 "Downtowner" Fares 27,026 26,900 27 100 Transfers 134,706 152,360 153 500 TOTALS: 626,358 643,000 648,000 ~- i,'/~b Page 31 (continued) Page 2 of 2 7. There is currently a free transfer arrangement between Chula Vista Transit and other operators, with the San Diego Trolley requiring an upgrade of 20¢ from passengers transferring from CVT. For the six-month period ending in December 1982, the following transfer information is provided: FROM TO TOTAL SDTI CVT 37,711 SDTC CVT 23,934 NCT CVT 1,100 CVT SDTC 30,598 CVT NCT 896 8. A certified copy of the SCOOT resolution authorizing the claim and its basic purposes will be fo~varded following the meeting of April 13, 1983. 9. SCOOT staff, who are permanent City employees, are participants in the PERS retirement system (see attached "Required Statements"). 10. Capital Expenditure Requirement (see attached worksheet). 11. Compliance with Fare Revenue/Operating Cost Ratio Required ratio from Table 1, Page 213: 13.4% FY 1983-84 Estimates Operating Cost: $1,310,120 Fare Revenue: $ 267,000 Fare Revenue = 20.4% Operating Cost 12. Fund Eligibility (see attached worksheet). 13. Copies of executed contracts for services provided by SCOOT to San Diego County and for services provided SCOOT by a contractor will be forwarded after acceptance and approval by all parties. APPENDIX F CAPITAL EXPENDITURE REQUIREMENT WORKSHR~T South Coast Organization Operating Claimant Transit (SCOOT) Fiscal Year 1983-84 This worksheet is intended to assist clabnants of Article 4 funds in determining compliance with Sec. 99267. This section requires that at least 15% of TDA funds received be used by an operator for capital expenditures. Operators contracting for provision of services should ensure that information regarding the eligible capital credits listed below is available from the contractor. For more information, see Sec. 99267 and CAC 6654. pART I: REQUIRED CAPITAL EXPENDITURE 1. REQUESTED TFA ~uLCCATION $ 1,009,120 2. MINIMLM CAPITAL EXPENDITURE REQUIREMENT (15% of LINE 1) $ 151,368 PART II: CAPITAL EXPENDITURE CREDITS 1. CAPITAL OUTLAY $ 2. PRINCIPAL AND INTEREST PAYMENTS 3. REPAIRS AND MAINTENANCE 168,240 4. DEPRECIATION EXPENSE 22,820 5. TRANSPORTATION PLANNING CCNTRIBUTIONS 6. VEHICLE COST PORTION OF A VEHICLE LEASE 39,600 7. LESS INCOME FRCM SALE OF ASSETS ( ) 8. TOTAL CAPITAL EXPENDITURE CREDITS (SL~I OF LINES 1-6, LESS LINE 7) $ 230,660 APPENDIX G FUND ELIGIBILITY WORKSPI~r South Coast Organization CLAIMANT Operating Transit (SCOOT) Fiscal Year 1983-84 This worksheet is intended to assist operators and transit service claimants in determining the maximum eligibility for operating funds frcm the LTF, STAF, and UTF, as defined by CAC 6634. 1. Total Fy84 Operating Costs $1,310,120 2. Subtract the amount of fare recovery required $ 267,000 to meet the applicable farekox recovery ratio (see pp. 26 - 27 ) or the actual amount of fare revenue to be received during the fiscal year, whichever is greater. 3. Subtract the amount of local support required to $ --- meet applicable fare revenue + local support to operating cost ratio requ~irements (see pp. 26-27). 4. Subtract the amount of federal operating assis- $ --- tance to be received during the fiscal year. 5. Subtract the amount to be received pursuant to a $ --- contract with a jurisdiction to which the older- ator provides service beyond its boundaries. 6. The resulting difference equals the maximum $ ] ,043,]20 amount of oDerating supl3Drt frc-n the LTF, STAF, and UFF the claimant is eligible to receive during the fiscal year. CAC 6634 also defines the maximum eligibility for funds fr~-n the LTF, STAF and UTF for capital projects, rail passenger services, and grade separation projects. Claims under Article 4.5, 99260.7, or 99400.6 (county express bus and vanpcol services) are eligible for LTF monies, for purposes other than operating costs, in an amount not to exceed actual expenditures for the purchase of buses or vans. CTSA's are also eligible for funds for the purpose of communications and data processing equiFraent essential to providing, consolidating, and coordinating social service transportation. 206 APPENDIX H REQUIRED STATEMENTS South Coast Organization Operating CIAIMANT Transit (SCOOT) Fiscal Year 1983-84 CAC 6632 requires that each transit operator (Article 4 claimant) Or transit service claimant (Article 4.5, 99400.6) include in its claim a statement signed by the chief financial officer of the claimant attest- ing to the reasonableness and accuracy of the budgetary information sub- mitted. This would include the information contained in forms A-10, A-20, A-21, A-22, A-23, A-30 and Appendix G. Each claim should he accuu~lied by, at a minimum, the following statement: I hereby attest to the reasonableness and accuracy of the information submitted in F~F~T~-10, A-20, A-21, A-22, A-23, A-30 and Appendix G ~3-8 (Claimant) ] 4 for fiscal year . Signed: ! y ~ ~ Title: Aqqiq~anf ~ir~c~nr nf Finanr~, O~ty mf chu]a Vista Section 99271 requires that each Article 4 claimant has fully funded the current cost of its retirement system in order to he eligible for funding. Sections 99272 and 99273 impose additional requirements for operators which have a private pension plan. Each Article 4 claim should he accompanied by, at a minimum, the following statement signed by the claimant's chief financial officer. Include any elaboration necessary depending on the individual circumstances. I hereby certify that (Claimant) has fully funded the current cost of its retirement system with respect to the officers and employees of its public transportation system and has met the applicable requirements of Sections 99271, 99272 and 99273 of the California Public Utilities Ccde. Signed: Title: MOTE: SCOOT has no emp]0yees, but contracts w~th the C~ty of Chu]a Vista for staff services. 207