HomeMy WebLinkAbout2011/05/10 Item 06CITY COUNCIL
AGENDA STATEMENT
~~ CITY OF
_ 1
~'"" CHULAVISTA
5/10/ll, Item
ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROPRIATING, FOR TRENCH REPAIIZ
EXPENSES INCURRED BY THE CITY, $46,134.20 TO THE CIP
PROJECT EXPENDITURES CATEGORY OF THE NON-
DEPARTMENTAL BUDGET, WHICH APPROPRIATION SHALL
BE OFFSET BY THE UNANTICIPATED REVENUE RECEIVED
FROM THE UTILITY COMPANIES
SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ~~
ASSISTANT DIREC F ENGINEEACl~
REVIEWED BY: CITY MANAGER ~~
ASSISTANT CITY ANAGER °i
4/STHS VOTE: YES ® NO ^
SUMMARY
During the construction phase STL335A, Pavement Rehabilitation, it was identified that several
utility company trenches had failed. In an effort to complete the project, the City agreed to
repair the trenches subject to reimbursement of associated expenses by the utility companies.
This agenda statement authorizes the appropriation of unanticipated revenues to the General
Fund for trench repair expenditures.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with
the California Environmental Quality Act (CEQA) and has determined that there is no possibility
thaC the activity may have a significant effect on the environment; therefore, pursuant to Section
15061(b)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no
environmental review is necessary.
RECOMMENDATION
Council adopt the resolution.
BOARDS/COMMISSION RECOMMENDATION
Not applicable.
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DISCUSSION
During the construction phase of STL335A, Pavement Rehabilitation, it was identified that
several utility company trenches had failed and immediate repair was required to complete the
project. The most cost effective way to address unanticipated failures during construction is to
reach agreement with the responsible agency to pay for the cost of the repair. Immediate repair
avoids additional City expenses associated with delays in construction and keeps the project on
target in Cerms of budget and delivery schedule. It also guarantees that the qualified contractor
working on the project performs the work within the City's specifications. Utilities benefit from
the competitively bid prices and avoid disruption to their planned project schedules. This is a
win-win solution commonly used when problems must be addressed in the construction phase of
a project.
h was agreed upon that the City would repair the trenches and the utility companies would
reimburse the expenses. A total of $46,134.20 for failed trench repairs was received from the
utility companies.
DECISION MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that the decision
concerns repairs, replacement, or maintenance of existing streets or similar facilities and,
therefore, there is not a material financial effect of the decision on the property holdings of the
City Council members pursuant to California Code of Regulations Sections 18704.2(b)(2) AND
18705.2(b)(1).
CURRENT YEAR FISCAL IMPACT
There is no impact to the General Fund. Appropriation of the reimbursement in the amount of
$46,134.20 to the General Fund is required. The following is a summary of funds received from
each utility company.
A enc Amount
Sweetwater Authority $13,254.44
AT&T $20,916.36
Cox Communications $11,963.40
Total $46,134.20
ONGOING FISCAL IMPACT
None. This is one-time revenue used to offset one-time expenditures incurred by the General
Fund.
ATTACHMENTS
None.
Prepared by: Merce LeClair, Sr. Mar2agement Analyst, Public Works / Engineering
J:IEngineerlAGENDAICAS20/l105-LO-IIIUtlitiy Trench Repair S7Z335 Reiwzb Ftnal?.doc
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RESOLUTION NO.2011-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROPRIATING, FOR TRENCH REPAIR
EXPENSES INCURRED BY THE CITY, $46,134.20 TO THE
CIP PROJECT EXPENDITURES CATEGORY OF THE NON-
DEPARTMENTAL BUDGET, WHICH APPROPRIATION
SHALL BE OFFSET BY THE UNANTICIPATED REVENUE
RECEIVED FROM THE UTILITY COMPANIES
WHEREAS, during the construction phase of project STL335A "Pavement
Rehabilitation", it was identified that several utility company trenches had failed prior to any
work being completed by the City; and
WHEREAS, in an effort to complete the project, the City agreed to repair the trenches
subject to reimbursement of associated expenses by the utility companies. The breakdown of the
reimbursement amounts is as follows:
A enc Amount
Sweetwater Authority $13,254.44
AT&T $20,916.36
Cox Communications $11,963.40
Total $46,134.20
WHEREAS, appropriation of the reimbursement amount to the General Fund is required;
and
WHEREAS, this is one-time revenue used to offset one-time expenditures incurred by
the General Fund; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista does hereby appropriate, for trench repair expenses incurred by the City, $46,134.20 to the
CIP Project Expenditures category of the Non-Departmental budget, which appropriation shall
be offset by the unanticipated revenue received from the utility companies.
Presented by
Richard A. Hopkins
Director of Public Works
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