The URL can be used to link to this page

Home My WebLink About2011/05/10 Item 03TY COUNCIL STATEMENT ~~~ CITY OF CHULAVISTA s/IOnI, Item 3 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT TO MJC CONSTRUCTION INC. IN THE AMOUNT OF $36,890 FOR THE RELOCATION OF ABOVE GROUND BIO-DIESEL TANKS IN THE CITY OF CHULA VISTA, CA (CIP NO. GG187) AND AUTHORIZIN THE DIRECTOR OF PUBLIC WORKS TO EXPEND A AVAILABLE PROJECT FUNDS SUBMITTED BY: DIILECTOR OF PUBLI WORKS REVIEWED BY: CITY MANAGER ASSISTANT CIT ANAGER ~~ 4/STHS VOTE: YES ^ NO SUMMARY The City Council previously approved Capital Improvement Projects GG186 Fuel Storage Tanks and GG187 Replacement of Undergound Fuel Storage Tanks during the CIP budget process in FY2004. More recently, GG209 Energy Efficiency Bio-Diesel was approved by Resolution No. 2009-256 to address the City's Fuel Tank replacement. Upon completion of the Bio-diesel and Unleaded Fuel Tank project at the Public Works Yard, the two existing temporary above ground storage tanks became available for relocation. Staff has reviewed potential sites and found that the best location for these tanks is a site at the Fire Training Facility (Fire Station 4). ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Envirorunental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines because the proposal consists of relocating existing fuel storage tanks to a new appropriate location. Thus, no ftirther environmental review is necessary. RECOMIVIENDATION Council adopt the resohition. BOARDS/COMMISSION RECOMMENDATION Not applicable. 3-1 5/10/ll, Item .~ Page 2 of 2 DISCUSSION The proposed relocation of the existing spare tanks will give Fire crews the ability to fuel at Fire Station 4 as well as fueling at the Public Works Center and Fire Stations 2 & 7. Fire crews visit the facility at Fire Station 4 as a part of their required training routine, therefore, an efficiency measure would be to have the crews fill their trucks while at the facility. This location would also add available bio-diesel fuel to our emergency response system in case of a catastrophic event. With the Fuel Island project (GG187) at the Public Works Yard complete, the existing above ground bio-diesel tanks need to be relocated or be disposed of The remaining project savings in GG187 would allow for the relocation and set up of a third location on the east side of the City for fuel service. Per Section 1009 of the City Charter, Public Works/Engineering staff prepared the informal bid contract documents, specifications, and provided the Relocation of Bio-Diesel Tanks Project (GG187) on March 10, 2011 to three qualified bidders. Bids were received by staff on April 4, 2011, for the project as follows: CONTRACTOR BASE BID MJC Construction $36,890.00 M. Kevin O'Neill Construction $41,607.51 Western Pum Inc. $72,500.00 Staff reviewed the low bid and determined the bid package is complete, with no errors or omissions. Therefore, staff recommends awarding a contract in the amount of $36,890 to MJC Construction, Inc. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property that is the subject of this action. CURRENT YEAR FISCAL IMPACT Funds will be provided for by existing Capital Improvement Project GG187, General Fund. A breakdown of the costs are as follows: FUNDS REQUIRED FOR PROJECT A. Contract Amount $36,890.00 B. Staff Time 4,036.00 C. Monitoring System & Electrical (specialty contractor) 9,279.00 D. Contingencies 5,000.00 TOTAL FUNDS REQUIRED FOR CONSTRUCTION $55,205.00 ONGOING FISCAL IMPACT After completion of the project, there will be routine maintenance required. ATTACHMENTS None. Po~epared by: Gordon Day, Bcdlding Project Mannger, Public Worlcs J: IEngineerlACENDAICAS20l / 10~-10-(llRelocate Above Grozuad TanlcsREV.doc 3-2 RESOLUTION 2010- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT TO MJC CONSTRUCTION INC. IN THE AMOUNT OF $36,890 FOR THE RELOCATION OF ABOVE GROUND BIO-DIESEL TANKS IN THE CITY OF CHULA VISTA, CA (CIP N0. GG187) AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE PROJECT FUNDS WHEREAS, GG209 Energy Efficiency Bio Diesel was approved by Resolution No. 2009-256 to address the City's Fuel Tank replacement; and WHEREAS, upon completion of the Bio-diesel and Unleaded Fuel Tank project at the Public Works Yard, the two existing temporary above ground storage tanks became available for relocation; and WHEREAS, staff has reviewed potential sites and found that the best location for these tanks is a site at the Fire Training Facility (Fire Station 4); and WHEREAS, per Section 1009 of the City Charter, Public Works/Engineering staff prepared the bid contract documents and specifications and provided the Relocation of Diesel Tanks Project (GG187) on March 10, 2011 to three qualified bidders for informal bids; and WHEREAS, bids were received by staff on April 4, 2011, for the project as follows: CONTRACTOR BASE BID MJC Construction $36,890.00 M. Kevin O'Neill Construction $41,607.51 Western Pump Inc. $72,500.00 WHEREAS, staff reviewed the low bid and determined the bid package is complete and contains no errors or omissions. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award a contract to MJC Construction,Inc. in the amount of $36,890 for the Relocation of Above Ground Bio-Diesel Tanks in the City of Chula Vista, CA (CIP No. GG187) and authorize the Director of Public Works to expend all av able project funds. _ ,, /~^ Presented by Apprgve¢ as to Richard A. Hopkins Director of Public Works R. Goog Attorney 3-3