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HomeMy WebLinkAboutReso 1989-15228 (a) RESOLUTION NO. 15228 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SOUTH BAY COMMUNITY SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the Cit_v of Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and SOUTH BAY COMMUNITY SERVICES, in regard to the expenditure of City funds appropriated, dated the 8th day of August , 1989, a copy of which is attached~to and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. ~ BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by d ustafson Acting Community Development Director WPC 4119H ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF LrIULA VISTA, CALIFORNIA, this 8th day of August 19 69 , by the following vote, to--wit: AYES: Councilmembers Malcolm, Moore, McCandliss, Nader, Cox NAYES: Councilmembers None ABSTAIN: Councilmembers None ABSENT: Councilmembers None ~of the City of Chulo Vista ATTEST 6~e~d,,~ (City Clerk ,TE OF CALIFORNIA ) COUNTY OF SAN DIEC-~:) ) ss, CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, DO HEREBY CERTIFY that the above and foregoing is o full, true and correct copy of RESOLUTION N0. 15228 ,and that the some has not been amended or repealed DATED "~(~ City Clerk CC-660 · · (a) AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF SOUTH BAY COMMUNITY SERVICES IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED THIS AGREEEl(r, made and entered tnto this. 8th day of August 1989, by and between the CITY OF CHULA VISTA, a municipal c'orporatton, heretnafter referred to as "CITY," and SOUTH BAY COMMUNITY SERVICES, a nonprofit chart.table organization, heretnafter referred to as "Grantee"; 14ITNESSETH: WHEREAS, the City Council of the C~ty of Chula Vtsta has determined that the functton of Grantee serves a valid publtc purpose and benefits low and moderate tncome persons, and . NHEREAS, the Ctty Counct1 of the Ctty of Chula Vtsta destres to encourage the beneft ct al alms of the Grantee organt zatt on through appropriation of Block Grant funds, and 14HEREAS, fundtrig for the Grantee ~s contingent upon recetpt of a Letter of Credit authorizing a drawdo~n of Block Grant funds from the U. S. Department of Housing and Urban Development (HUD); and . WHEREAS, the City Counctl has established a poltcy for consideration of requests for funding by private organlzat(ons and ~ndtvtduals, and WHEREAS, such pol(cy stipulates that no expenditure may be made' out of any appropriation awarded said charitable organizations unless an agreement has been reached between. the parttes setting out the terms and obligations for the expenditure of such funds. 14HEREAS, the Grantee agrees that tn receiving City CDBG funds the Grantee ts not an agent or representative of the City, and that all operations are Independent of the Ctty. The Grantee also agrees to Indemnify an~ hold the CIty free and harmless from any and all liability connected with the Grantee's operation or use of funds. N014, THERE;:ORE, IT IS NUTUALLY AGREED by and between the parties hereto as re11 ows: 1. The term of thts agreement shall be for a period of one (1) year, from July 1, 1989 through June 30, 1990, unless .further modtfted to include other permitted expenditures of funds that are appropriated by the Ctty Counct 1. 2. The charitable organization known as Grantee agrees to provtde proper surroundings whtch may encourage communication between the alienated youth of the communl~;- and responsible leaders therein. The Grantee agrees to serve a m~.ntmum of 2,200 Ch,la Vista resident cltents during the period covered by thts agreement. 3. The Grantee agrees to expend C~ty appropriated funds to meet. bona fide obligations ~ncurred for office supplies, utilities and monthly telephone expense (telephone expense sha~l not tnclude new systems or phone Installations) for Grantee facilities for a period of one (~) year from ..... . , July 1, 1989,. through June 30, 1990, for an amount not to exceed $7,000 as demonstrated in the budget attached as Exhibit A and incorporated heroin. Cumulative payments of City CDBG funds for any cateaory of the budget may not exceed by more than 10% the amount shown for that category in the budget without formal amendment.of this agreement. --"-'~:5.---The Grantee shall submit on a quarterly basis a report of all financial expenditures and information on all clients including the followtrg: a. number of low or moderate income persons b. ,restdency ;:i c...'.. gender e. type of service provided 6. The Grantee shall maintain all financial records for three years following the year in which it was active. ~7. Performance ~f this lagreement may not, by subagreement, be assigned to any other entity without prior written consent of the City. "'0. Th' - . ts discretion may require the Grantee to provide or allow the City to undertake a complete financial and program audit of its records. Those records shall contain, at a minimum, the following information. for each client served: income, residency, gender and ethnictry. The records shall-also contain receipts or other proof of all expenditures made or, ": reimbursed with City CDBG funds. "" '~'%.9. ';rhe"Dt~ect'O~I'Of Community Development, or his/her designated representative. shall represent the City in all matters pertaining to the services rendered pursuant to the agreement and shall administer this. agreement on behalf of the City..,:/,,!, . ~,., ~"::"":"~';~!:~i'~:~i~"iO, 'Th';"'i)'tr(~tor Of S~u~h BaY 'C~unfty services znc,, or his/her" designated representative, shall represent the Grantee in all matt.,r.~ pertaining to the services rendered pursuant to the agreement and shall administer this agreement on behalf of the Grantee. ~ ?~ll. The Grantee shall comply with"~Executlve Order 11246, entitled mEqual Employment Opportunity," as amended by Executive Order 11375 and as Supplemented in Department of Labor regulations 41 CFR Part 60. ' ' 12. The Grantee agrees to abide by the requirements of the Oeparment of Hou;tng and Urban Development regulations 24 CFR 570.502. "" 13, . The' Grantee agrees to abide by the requirements of OMB Circular ,~, A-122 "Cost Principles fop Non-Profit Organizations." i; - ~-; 14. '. The contract may be terminated or suspended by the City after 60' days notice to the Grantee due to default by the Grantee or the Grantee s inability to perform° regardless of whether such inability is due to , circumstances within or beyond the grantee's control. Settlement of any ~ disputes shall be based on the laws of the State of California. ~ '- 1S.-. The parties reserve the 'right to pursue any reme. dy provided i~!. under' California law for remedy in instances where contractors do)ate or breach contract terms. ~:~ . 16. The Grantee shall account for the use of Block Grant funds ~ separately from other funds so as to demonstrate that the funds are used for p their designated purposes..,~:.. 17Z~' A~ ~rngram income derived from Block Grant funds must be used ii fo~ approved expenditures of the Grantee. · '18. The Gran'tee sh~all trah~fe~ any remaining CDBG funds to the City at this time of expiration of this contract. 19, The Grantee shall maintain a' ~r~g-free workplace at all times fodr the duration of this contract. :, 'IN WITI)ESS ' WHEREOF. the parties hereto have caused this ¥-, agreement to be executed the day and year first hereinabove set forth. "THE CITY OF CHULA VISTA ' SOUTH BAY COMMUNITY SERVICES '~ ~'~ Hayor of the City of Chula Vista " / (..,//- .... ,~. ATTEST " ~. *~' C~ty Clerk i Approved as to form by ~C 4120H ~'~.: ~,:~'Y:'~!~" ' -3- :" COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR SOCIAL SERVICES FUNDING must be no more than etght pages in depth, Including both the forms and a ttachmen ts. 1o .~'Agency Name-._South Bay Community Servicesr Inc, Address 429 Third Ave, Chula Vistar CA 92010 ~hone Number 420-3620 ' 2. Contact Person .. Kathryn. ~ch~de~ 3° On a sepal'ate sheet, phase glve a'" brief descPfpt~on of your afency, -"11stln9 the nu~eP of years tn apePatton. the servtces provided, tax txempt (or not) status. governing organizational structure (agency led by board of dtrector$~ advtsoPy board. etc.), number/type of staff (paid and unpatd) and afft1~tlons~ tf any, ~tth a parent' organization. S. Proposed use of funds. Specifically explain belo~ ho~ you intend to use ..... · .,-requested City 81'ock G~ant funds. -";;"" 3tO00' ' ~etephone ' .. ...~ .. · ~,..~ 6. Budgets I. On a separate s~n~le sheet,, ~leas~ provide a copy of your proposed program budget fop 1989-90. Specifically. 1dentfly 81oc~ Grant funds, 1denttry the name and amount of all other fundtng sou~cel .... provtde ~e' m~JoP expense categories and ~e amounts from .each ~P.ovlde ~e lame budget'information as' requested above fop , . .