HomeMy WebLinkAboutAgenda Statement 1978/01/17 Item 03a,3bCITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT Item No. 3a,b
For meeting of 1/1 78
ITEM TITLE WRITTEN COMMUNICATIONS
a. Request for Special Allocation of Funds - Chula Vista Jaycees
b. Resolution#8 971 Approving Request and P,ppropriating Funds for the
1978 Miss Chula Vista Contest
SUBMITTED BY City Manager
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES X NO )
At the budget hearings for Fiscal Year 1973/74, Council appropriated funds for the
Chula Vista Jaycees "Miss Chula Vista Contest" and the "Fiesta de la Luna". Although
the Jaycees received payment for the Fiesta, they did not receive payment for the Miss
Chula Vista Contest in Fiscal Year 1973/74. Inadvertently, a Purchase Order was never
issued to encumber the funds, so on June 30, 1974 the balance was returned to the un-
appropriated General Fund Reserve.
Thus, when the Jaycees requested payment in August 1974 for the contest held in April
of that year, the funds were expended from the 1974/75 budget. Each year since, the
Jaycees have been paid in arrears for the Miss Chula Vista Contest.
An additional appropriation of $500 would allow the Jaycees to be reimbursed for the
Miss Chula Vista Contest in the same fiscal year in which the expenses were incurred.
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Agreement Resolution X Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Appropriate $500 from the unappropriated General Fund Reserve to Community Promotions
Account 100-0130-5451.
STAFF RECOMMENDATION
Adopt Resolution
BOARD/COMMISSION RECOMMENDATION
GOUNCIL ACTION
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Dated .........,~ ................. .
Victor R. Granger,
Chula Vista Jaycees
P.O. Box 408
Chula Vista, Calif.
President
92012
City of Chula Vista
City Council
P.O. Box 1087
Chula Vista, Ca. 92012
Dear Loyal Servants,
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As you know, the Chula Vista Jaycees annually hosts the Mi ~ Chula Vista
contest. This program is budgeted and funded by the City of Chula Vista
in the category of Community Promotions.
In the 1973-74 city budget, $500.00 was alloted for this purpose. The
contest is held in early April of each year. Due to a change in the city
bookeeping proceedure in 1974, (ie. cancelled checks were required in
addition to receipts, as before) the. Jaycees were unable to meet the
June 30 deadline for reimbursement. The $500.00 allocated for Miss Chula
Vista were placed in the City General Fund on that date.
The Jaycees were ultimatly reimbursed, but with funds budgeted for the
1975 Miss Chula Vista contest. Due to this setback the Jaycees have been
getting reimbursed from funds budgetted for the fiscal year following the
contest.
I attended the 1977-78
the Jaycees once again
This money was sent us
If we host the contest
guarantee that the func
reimbursement to us.
City Council budget session in June of 1977, to see
allocated funds for the Miss Chula Vista contest.
in August of 1977, to pay for the 1977 contest.
in April of 1978, as we plan, it will be with no
is we spend will be budgeted in June of 1978 for
We are therefore requesting a special $500.00 allocation to fund the 1978
Miss Chula Vista contest. This would be a one time disbursement as the
1978-79 budget decided in June will take care of next years contest.
The San Diego County Fair, Fairest of the Fair committee approves dates
for the local contests. With their approval, we intend to obtain an
earlier date for our contest. This should allow us time to receive all
cancelled checks by June 30 and prevent this problem in the future.
Your diligent consideration of this matter is greatly appreciated.
Respectfully submitted,
Victor R. Granger
President
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount 5500.00 Fund General
Purpose .1978 Miss Chula Vista Contest
Bidder N/A
100 0130 5451
Director of Finance
The City of Chula Vista
By
Certification of Unencumbered Balance
Date 1/13/78
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date
Fund
Purpose
Bidder
By
Dept./Activity
Certificate No. 62