HomeMy WebLinkAboutReso 1989-14033 RESOLUTION NO. 14033
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA
VISTA AND RICHARD D. PHELPS & ASSOCIATES TO FACILITATE
THE CHULA VISTA 2000 COMMUNITY TASK FORCE, AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT, AND AUTHORIZING
EXPENDITURE FROM THE APPROPRIATED CONTINGENCY FUND
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, the City received four proposals in response to
the RFP for consultant assistance to guide, facilitate and
monitor the Chula Vista 2000 Community Task Force as well as to
provide similar assistance to the Ad Hoc Cultural Arts Task
Force, and
WHEREAS, the Council hereby determines that competitive
bidding is impractical because of the quality and cost
effectiveness components of the scope of services.
- NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Chula Vista that that certain agreement between THE
CITY OF CHULA VISTA, a municipal corporation, and RICHARD D.
PHELPS & ASSOCIATES to facilitate the Chula Vista 2000 Community
Task Force, dated the 5th day of April , 1989, a copy
of which is attached hereto and incorporated herein, the same as
though fully set forth herein be, and the same is hereby approved.'~
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista be, and he is hereby authorized and directed to
execute said agreement for and on behalf of the City of Chula
Vista.
BE IT FURTHER RESOLVED that the City Council does hereby
authorize the expenditure of up to 925,000 from the Council's FY
1988-89 appropriated Contingency Fund for expenses related to
Chula Vista 2000.
Presented by Approved ~s to form by
ames R~ Thomson, Deputy City H ~on City Attorney
r k
- 5502a
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
Ch~ _A VISTA, CALIFORNIA, this 4th Cl~y Of April . .
19 89 , by the following vote, to-wit:
AYES: Councilmembers Nader, Cox, Malcolm, Moore
NAYES: Counci 1 members None
ABSTAIN: Councilmembers None
ABSENT: Counci lmembers McCandliss
May the City of Chula Vista
ATTEST, ~-~ ~/'~ ,,,,-~_,,,~
/~ ' City Clerk~'''' ~'~
ST, . OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Visto, Colifornio,
DO HEREBY CERTIFY thor the obove ond foregoing is o full, true ond correct copy of
RESOLUTION N0. 14033 ,ond thot the some hos not been omended or repeoled
DATED
City Clerk
SC-660
AGREEMENT FOR CONSULTING SERVICES
BETWEEN THE CITY OF CHULA VISTA
AND RICHARD D. PHELPS & ASSOCIATES FOR !
THE CHULA VISTA 2000 COMMUNITY TASK FORCE
VHEREA$, the City of Chels VIsta Is In need of professfocal assistance
t C
to gutda, facilitate ares monitor the C ty*s hula VIsta 2000 Community Task
Force; and
Cl of Chula ViSta has solfcitad proposals from firms
tdI(REA$, the oft~ Ifornia for such assistance; and
T~oughoet the State 1
IOEREA$, the City evaluated the qtmliffcstloes and propeSals of four
flm and Interviewed three of them firms fro' possible selection; and
1mEREAS, Richard O. Phelps eml Msochtes Was' selected as the most "'
qualified firm for the proposed project on the basis of costs, tvsilibtl(ty,
staffing, and experience.
tl:)W. TlilEFORE, It tT RESOLVtD that the City of hla Vista and RIchard
O. Phelps & Associates, I consulting tim, do hereby mutually agree as foilover
I. PARTIES
corporation (hereIMfter referred to u "CITY*); 804 RIchard ~,
i Assoclatos, m consulting firm (herelnaftar referred to as
· CONSULTNIT" ) o
II. INTENT OF THE PARTIES
It Is the tntent of the CITY and COMSI~TAMT that CONSULTANT carry out
the attached Scope of $ervtces and Proposed Idork Schedule (ATTACII4[HT
· A"). ..
· tax. OeLtGATiOaS OF TH~ COXS~.TAXT
CITY, pursuant to this agreeant, hereby contracts Mlth Itlchard. D,
Phelps & Associates (CONSULTANT) to a~t fn 1Is behalf directly an<l
services described tn ATTACiII[MT cA% tn
accordance with the standard custoamrlly provided by an experienced and
competent professional consulting organization rendering the sam or
stsdlsr services.
IV. OBLIGATIOM$ Of T1{ CITY
CITY shall regularly consult vlth the COMSULTAMT for the purpose of
revfeMfng the progress of the iOrk and to provtdt dlr~cttm and .,
guidance to achieve the obJectIvan of the project. The CITY shall
permit access to its facilities by COMSULTNIT throo~hout the term of
the agreement. .. '!:'
V. AI)III;NISTRATIOli t:F CONTORT
The CITY hlflb7 dellplateS the Diplit7 C117 MInifoP tiMIll ThaiOft,
here nittiP rlferyld to It the "CITIES I[PRE$LTTATIY!:e= tO ·fly In(I
administer the v~rk performed by CONSULTMT, riMant tO the ltteched
Scope of hrvtces end Proposed 11o Schedule (AI~ACFIt(NT
Vl, TERN ~ AGIIE:DILIT
The CiTY her·it/authorizes the ClTY's ILrPtESDITATIVE to adm~ntsteP the
service pro am end vmt schedule It COntelMd In A~FACifIENT 'Aeo · This
tenrjnetad pursuant to o*~er provlsfoes contained herefn, or othe~so
extended by ell parties, upon successful htton or the services
detailed In tho attached $c of $ervIcISc°~ATTACIIIDIT cA"), in no
event liter the I)tcelNr 1 e i(~0·
The compensation to be laid by the CITY to the COIGULTANT shall be
blood on the litaChed Fee Md Plymant Scbedule (ATTACIt4ENT "B"). The
exceed 165.000. Thtl mxlEm amount my be
Increased or decreased by up to $4,800 (! 400 per lubcomtttee) If the
number of Chull Vlltl 1000 lubcomltteel ;I Increllld or decrelied. iI
sped fled tn ATTACHqDrr 'e." Such changes must be luthortzed In
writing by CITY'I REPRESD(TATIV[.
Services are to be provided by the C01($UI. TANT In accordrice with the
Scope of hrvlcel and PropeNd Idork Schedule (ATTACIIqDIT "A').
CONStTANT w111 sulatt Invotces to the CITY In accordance with the
attached Fee and Ply·mr Schedule (ATTACHqDIT "8'). The , CITY
REPRESENTATIVE shall roytow end. ipprovl all Invoices to assure'that
CONSULTANT services ere rformd sail·factor11 , tn accordance with
the level of care end sktlTelpeclfled In Plrlgrlp~ XI of thll Agree·or
(STANDARD OF CARE). All monies for approvod servtcel shall be due and
paTable within 30 days of Invoice, except as provided for beretrib·low
with respect to cancellitlon at the convenience of CITY or for reasons
of nonperformnce.
VIII. INTEREST Olr COIGULTAXT/1)I$CL0$UR[ $TATEHEIrr
The C01GULTNIT present1), has and shall acquire no Interest whatsoever'
In the subject miters covered by thtl 19tierant, direct or Indirect.
which ~uld constitute · conflict of tnterest or glvo the Ippelrlncl of
such conflict. No person having any such conflict of Interest shall be
mploXed or retained by the COEULTANT under this aFeement. As lart
of this · re·rant, CONSULTANT shall complete and sulatt to CITY the
attached O~nclosure Statement (ATTA~EXT "C" ).
COIGIA.TANT ·greel to Indemnlt), end hold harmless the CITY lgllnlt.
fro· an~ dT:l~l I agents of t~e°
ee~ o~ees or
defend. fndemtf~ end hold harmless the CITY. Its officerfie Igents end
eamlo)~elo from eP~ end ell clatm, disend1, suits, SCtiOfiS or-
roceedtnge Of en3r ktnd or n~ture, of.or by anyone ihQIioeyer, t11, B~3P
wi2r resulting from or erlStn out of the negligent oP tntentto~Bl ectst
errors or omissions of the ~NSULTANT or en3r of Its offlcere. Igimtes
or eeFleyees, during the perfomlnce of the terms of this contract.
CONSULTANT shall, throughout the duration of thls agreeant mlnteln
comprehenslve generll liability and ixrtY damp lnsurence covertng
all olxretlons hereunder of CONSUCTQTANPTe Itl Igente Ind eeeloyml
Including but not Ilatted ~X)L~SSlses and autoemblle, wtth mlntmum
coverage of IX MILLION (Sl,000,O00.O0) cochineal stnJle
1traits. Evidence of such coverage, In the fore of a Certificate of
Insurance and Poltc Endoffset whtch natal the CITY al Mdlttonal
Insured, shall be s~m~tted to the Ct17 Clerk at 276 Fourth Avenue.
Setd poltc or pollctes shall provtde thlr17 (30) day written nottce to
the 117 C~ert
C
of the CITY of cancellation or intertel change.
STANDARD OF CARE
Service purloined by the CONSULTANT under thls a cement will be
conducted In a armor consistent with that level o~'care and sktll
ordinarily exerclsnd by mebors of the profession currently prectlclng
under similar ccndltlonl and In Illtier I a
OC ttOnl.
X! [. TEPJ4ZIIATION OF AI~EDIDIT FOR CAUSE
If through any cause CONSULTAIff shall fail to fulftll tn a time1), and
proper manner his obltgettonl under thtl agreement, or If CONSULTANT'
shall vtolste any Of the covenants. agreesanti, or stlpulattonl of thll
agreemint. CITY shall have the right to terminate thll Igreeewnt by
9tvtn9 written notice to CONSULTANT of such termination and Ipeclfytng
the effective date thermf at least five (5) days before the effective
date of such termination. In that event, all ftnlshed or unfinished
docuaents, date. Itudltse lurvlJrl~ reportl, and other Iltertlll
prepare :~ CONSULTANT shall, at the option of the CITY, bucom the
the CITY, end CONSULTANT shall be entitled to recetve Just
end equitable compensation for any work satlsfactor117 completed on
such documents end other mterlals up to the effective date of notice
of termination, not to exceed the amount4 ~,yable under Paragraph
hereInshore.
X! It. TEIU4ZlIATIOII OF AGREDIENT FOR CONYENZ[NC[ OF CITY
CiTY aa7 terminate thts agreement at any tlm and for any reason by
glvln specific kn'ltten notice to CONSULTANT of such termination and
specifying the effective date thereof, at lanst thlr17 (30) days before
the effective date of such termination. In that went, all ftntshed
and unfinished docuaents and other mtertals described tn Parsgr4~e Ill
hereInshore shall, at the option of the CITY, btcom CITY'I Io and
exclusive proper17. If the agreeant Is terminated by CITY al provided
In thtS plrlgrl;Ih, COIISULTMT shall be entitled to receive Just and
-3-
· quitehie setlon fop satesfactor7 work completed on such -~..
documents c~4motJwr mtor~e~a l to the effective date of such
temlnatlon. C01ISULTAHT bereb7 expren17 vetvel eel end ell claims,for '.'
ages or compensation Ir~ltng uhder* thtl Igrement except el ,let...
forth tn Paragraph Vll beralnebove tn the erect of such semination.
XIV. ASSlG;LaIILITY
,'~
C01GULTANT shall not assign eel Interest In 'this egreemnt. end shell'.
not transfer any Interest In the sees ',(~tather. b), asslgnmet or
novatim). vlthogt prior vrltten consent of CITY.
xv. .wm xP, PU XCATZ0, Rm OUCTX0, .USe 0F
A11 reports. studtel. Infometloe. data ltattltlCl. and any other
materials or proportlel produced under th~'s agreeant shall be the sole
end exclusive proper >of the CITY. No such BiterS Ill or pro rues
produced In vhole often Part m~ler thls Igrtaa~t shell be lub:Jx~t to ·
rivets use, color rlghtl, or patent rights'by C01GULTAliT In the United "' ,'.
Etstes or In :other corntry vttho, t the express vrl tten consent of
CZTY. CZTY Shill1 hive Imraltrlcted tuthorlt}f to publtsh, disclose
sky be list ted by the provisions of. the' Public Records ~kt),
distribute, end othendse use, copyright or patent, In vhole or' tn
pert, ir~ such reports, stedles,'date, It4tlltlCl or other mtefiell or
properties produced Hr thll egrement. ',
CiTY ts Interested ofily tn the results obtained end C01GULTAIIT shell
porfom as an tndepofident contractor v~th sole ¢m~tro1-of. the :manner
and Bans of parfomlq the services required under thfs~sgreemnt..
CZT~ mienseine the right only to reject or accept C(mSULTANT's service
as rendered In accordance vtth the letschurl .Scope of Services "
(ATTACIt4ENT 'A'), C011SULTAliT and lny' of the CONSULTAItT*s agents,.
employees, or representsieves era, for. sll IN sea under this .
agreement, an 1ridepeerlesS contractor, and shill nottZ~ deemed to be In '
emplQyse of CITY, and none of them shall be entftlnd to any benefits'to
khlch CZTY employees are entitled, Including but not 11m4ted
overt me, retirement benefits, vorker:s compensation benefits, lnJur7
leave, or other leave benefits, .!
XVIt. ((FKOPPORTLmZTY , :~...:
~ shall adhere to the term and standards specfffnd In the ;'
attached [qua10pportunltT/Afflrmttve Action Seeresent (ATrACII4[NT
'O' ).
XlflZZ. CHANGIS
CiTY my from tim to tim require changes In the scope of the services
by ClXlSULTAIT to be portored under this e ant, Such chess
Including e~ ch fn the nouns of COEtJL~/IT*s c neatIon vhlch~'.
are mtua ly e~n~leepon t~ CZTY and C01L%ILTANT, shs11°m~ effective el..
1
amendments to this agreement oel}, vhen tn vrltlng, , ,.-.: ,. ~i~.;~...;~.
X [ X. RESPOIG Tit. l: CHARM:
CONSULTMT shall assfga e oct mMger sad s project asslatent to
the proJec~ for 1Is krit~. No substttuttoa for the. positions
11
sh. be a11owd* vtthovt vrltte. appronl from , the CITY'S
REPU3~TAT/YE. The C:I:XlSULT~sI FroJoct manager. shall k RIchard. D.
Phelps and the FroJoct asslariat "shall be tiergunfire I. Emiteat.'
less thin SOS of CONSULTAIIT'I ¢mmlatlve charge4ble hours shall be
mvide~ Richard O. Phelps adthoet vHtten approval fro8~ CITY'I
~:PUSE~AYtIIT:.
In the event that a 4fslx~e f~.ld arise'relating I~ the I~rromnc$:~f'
the Mrvicel to be INkyIdeal Ildgr this 'A 10 t $hall be as
thereto or as fixed t~ $ covr~ ~f lmh' Should that dis to rtsult
IIt(get~oe. tt t5 agreed that th$ 9ravillln$ $h$11 C~ entitled to* .,
r~cover all reason b15 costs tncurred In t~rt~lfense of the
Iocludln9 court co$~il end $ttorl.~'s fees.<. ' ·
hrrespeedece relating t~ this agreenet should use the addresses'
give belw: -. '
JiB TIKxnsee hpet~ Clt~ fieeager . Richard D. hlp$
Cit~ of Chu(e Vista RIchard O. Phelps & Associates
~aw~w~~ Services DeHrtoeet 104 Mnsndsle.had
Avenue Pasadena. CA~ 91106 ,
Ch.1s Vista. CA ~Z010
ill HiTSEaS kneEOF. CiTY and CONSULTANT have executed this contract for
engineering services this 6tb _ dly Of A~rll , 1989.
CI~ OF CHULA VZSTA COMSIJ1.TANT
BY: ~ BY: " '.
x ' Rlcchard'l)://h~
ATTEST:
APPROYED AS TO F0en BY:
V~C 101301
.'
FOP. AG~E:EH(NT 8CtldtOl CITY OF CHULA VISTA Ha) RICHNU) k PHELPS.'& ASSOCIATtS~'.
tAT . ' ' "~ ' " '', ' ~' ' · '
Tel F~e ~ ~fnln9 b bil~md rotlag ~'.~Ktlvu ls~lhd ta:.~:'~- ;..'
at~ ~a~. ~ ~ld l~ll,~ In~'~a~.ll.-eaFx~m~.~?.-~
a~' my ~ I~e~-.~l~li~l~i.." U,.,'.~l~fad.'-~ bF' ~e :.,.C~.*l..:.,;.'~.,. ~ ~.
, , ,~ , '~,
~,. , ..-..~.
,.
-
Set Swkmsmattme Ibmis Jekmsmittem bala/Cslamlmr 1/I 16 P P
Cowdtmte Rootsme of Summr lWewto I~1 111,L/R F
Itsstint Cmmtttee mad previk .
Partialattain aid la td:ll el
kkmmittme lintillS
mQBIcI wlmme llmatilled me well '
mltmrmtimm .
Outk Cram kttd~ It~tq~ Onmmsm tz/x tz f
Cmldimlte lifttree fl liltlain turnmar/01 Immm l~l 2& L
Cmdat Is~ed CTF ~ Cmseliletel lirarelies I//1 16 I,./I
hw~i le Itrlttxm leraml ksmr/ol em'k-t~d~.e I/~/tO 16 L
Of Task lo¢~ Cramssin letl.
lavwsttlate ~ lukmmlttme lecmsmmdatlame lfi~lO
S-SC!11~ !",PMtTXCXPATI I,"LOGLITXCS C~XLZ I'IECOID
PIwPIZil IELATXOMS
ATTACHMENT B
FEE AND PAYMENT SCHEDULE
FOR AGREEMENT B(I~EN CZTY QF CHULA VISTA
AND RICHARD D. PHELPS & ASSOCIATES
I. nonthly Pa~ets
COlGULTANT v111 sutmlt moethly Invoices delineating the nuabtr of
chargable hours it/;ersQn. ChaPgable hours v111 be btlled 81 176.00 r
t f excl udl fig the
hour up to · cumlatlve mx mum o $5~.038, final
payment (described tn Section fZ belw). ,~
Travel tim commitrig bebeen COtGUT. TAXT'I h(me 'or office end Chula VIsta
shall not be churl, hie tim. The $76.Q0 hour1 rata fin conjunction vlth"
the final paymet) InCludeS all rofeSslonl~f consulting ServiCes .and
related travel expenses, so,there vtl;~1 be no separate charges .for travel,
Direct project costs. lech 85 printing end allfag. vt1~ by paid bY CZTY.
FInal Pa.vment "
n satlsfacto coBblefloe of the Scope of Services as delineated
AI~ACH~IT "A,' ~ t~ viI1 mike I fins1 la3met of $1 1,H! to Consultant,
3. Change in Ikaler of Subcmlttees.
This agreement fs based on the essLepttoe that the Chull Vista 2(XX).
hemmil~ h~k Force ~111 be sad of 8 Steertq Coatglee and
subcoentttees {t~e M HOd: ,~tS~iSk
a F
v111 serve as one of the
subcomdttees). The addition or deletion of 'up to tk~) Sul~QndttaeS v~11
respectively increase or decrose the rotmum fig amounts shorn
Sectfoe fl of thIS Attachefit S2,400 per lu~ttee, Such changes
must be authorized In wltl~g t~ii~ZTY'I REP~[SEXTATZV(o
4. 14sxtmum Total Pa,vme~.ts
The axlmum total paFleeta for the project vith the six
52,038 Paximam Cumulative 14onthly Pa~ents
121962 Final Pa3aent
S65.(XX) 14axlmum Total Pa3aents
As provided in Section f3 above, the axfmum cumulative imnthly pa)aents,
and therefore the axlmum total patients, a~ be fncrsased or decreased
H,400 per subcomfttee for the addition or dalefloe of up to
subcarol trees.
-10- ,.
CITY Olr CHULA YTSTA
~LZCAxT.S STAmCNT Or ~iSCLOS~ QF C~t^:. O~USH:~ ZN~CSTS' On ,~
~ZCH WiLL R[QUII:E: QZSC3G:TIOW~T ACTZQII (Xl TX~ PA~T QIr TI~ CITY CQUNCl:Lt ~PLjU(NI
m. followlag t~crmtlo~ mmst bt dlsc,Iosedl · ' ~ , , .'.~"
I. LIst lie al~es ef ~11 parsotis hsviq ~ flnmmclal Interssl la ~e appllcaifoa.;'..
. . ..;*.., ..,!".;!==.
...... .. "..,;~,.
. , ., .'. , ;~. :. . , .. .;,,' ,'.',;.:.
~e eros of 811 I~ivfdals ~l~.~ ~se 1~ of ~e shares In the ,c~oratfo~*~
,.... .,. .- ,. , . ~ ~'~ .; ~-,?.: ,. ;;~.,~
._ ,.
3. If s~ p~.e f~tlffH ~usnt ~ (I) abo. fs i 'no~p~fft o~antzitlon
t~st. list ~e ~s of a~ ~sH seatfig as dlrKt~ of ~e no~profle.~
t ~st or ~Tcfa~ or ~stor of ~e ~st. , ' -.
o~ zatlH ~ aS
4. Ks. ~e had m~ ~ ~SQ 'mr~ of hsfness transacted vl~ any e~ ~ CI'
Stifle h~kfsslNs. hmft~s a~ Co~tl vl~ln ~e past ~I~
T.s a If ~s. please I~lcate ~sonCs) .
Nr~n Is defied is: *~ fndivld~l. tim. copartnershlp, 3otnt venture,, IllOCtal
~ club. frlt~/l o~ufzltlon. ~rltfOOs estate, t~st. r~efv~.
ale l~ lnF OU~ C~tYe CIty lad C~tys cftYm mnfcipill~. district
~lftical s~lvlsfoe. r any o~er ~oW or c~fnatfon as a etC.' .;/
· {~T(: ~tta~ addltlo~l pa~S as nKe: ....
~ 0701P .. ,,
A-I 20 n~ or type h~
/~