HomeMy WebLinkAboutAgenda Statement 1977/04/12 Item 11CITY OF CHULA VISTA ~ ITEM NO
COUNCIL AGENDA STATEMENT
11
FOR MEETING OF: 4_12_77
ITEM TITLE
SUBMITTED BY
ITEM EXPLANATION
Resolution 8580- Approving agreement with IBM Corporation for
copier equipment and services
City Manager
At the City Council meeting. of April 5, 1977, this item was postponed due to questions
by Councilman Egdahl regarding an expanded justification for replacing a current Xerox
7000 dry copy machine.
The only action required of Council at this time is to approve an agreement which will
become effective on July 1, 1977. The staff is merely requesting that one high-speed
dry copier be replaced with a comparable model from another company. Some confusion
may have arisen due to the forwarding of a study on the copying needs for the City,
which included recommendations extending beyond the immediate action called for.
Staff desires to replace the Xerox 7000 at this time with an IBM Copier III primarily
due to difficulties with (a) reliability, and (b) response to calls for service. These
two factors were also of primary consideration by three other agencies in their decisions
to take the same action. These organizations include the Otay Municipal Water District,
the San Diego County Sheriff's Department, and the San Diego County Personnel Department.
In addition to the factors indicated above, the IBM copier produces a clearly superior
reproduction of original documents, is slightly faster and more automatic. Relative to
the latter area, jams are caused in the current Xerox equipment due to the fact that
paper must be manually handled whenever one desires a copy size other than 8Zx11. If
the ream of paper is not properly fanned, or placed in the machine, a jam is highly
likely. In the IBM equipment, two internal bins are filled at the commencement of the
day and paper size changes are accomplished with a push of a button.
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Agreement X Resolution X Ordinance Plat Other
Environmental Document: Attached Submitted on
STAFF RECOMMENDATION:
Adopt resolution.
BOARD/ COMMISSION RECOMMENDATION
COUNCIL ACTION
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Supplemental Page Two
Item No. 11
Though the IBM copier machines have been in service in San Diego fora relatively
brief period of time (two months in public jurisdictions), their reliability in
other areas. of the country has been very good. In addition, contacts with local
references have consistently resulted in favorable comments.
It should be emphasized that a proposed replacement of one copier with another is an
independent action and is not precedent to or contingent upon other proposals forwarded
in the staff study. Your approval of this agreement is recommended.