HomeMy WebLinkAboutAgenda Statement 1978/05/09 Item 12CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT Item No. i2
For meeting of 5/9/78
ITEM TITLE Resolution 9099 Rejecting Bids for the Construction of a Storm
Drain System in East Rienstra Street at Marl
Court & Authorizing City forces to perform the
Work ,, /~
SUBMITTED BY Director of Public Works/City Engineer I~`1 "~/
11
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO )
At 11:00 a.m. on March 23, 1978, in the Engineering Conference Room, the
staff received sealed bids for the construction of a Storm Drain System in
East Rienstra Street at D4arl Court. The scope of the project includes
installation of approximately 250 lineal feet of 24" pipe, an inlet, minor
amounts of curb, gutter, and sidewalk, and adjustment of two sewer laterals.
The job was bid utilizing three alternative types of pipe, reinforced
concrete (RCP), corrugated steel (CSP), or Asbestos Cement (ACP).
Bids were received from three contractors,
Alternative #1
R.C.P.
1. E1 Cajon Grading &
Engineering Co., Inc. $23,548.50
2. Scheidel Corporation $26,487.00
3. D.L. Muns Engineering
& Building Contractors $28,594.05
as follows:
Alternative #2
C.S.P.
$23,050.50
$27,240.00
$28,594.05
Alternative #3
A.C.P.
$27,742.00
$28,594.05
The low bid submitted by E1 Cajon Grading and Engineering Co. Inc. for the
R.C.P. alternative exceeds the Engineer's estimate by $6,444.50 This low
bid exceeds the Engineer's estimate of $17,104.00 by 37.7% and the budgeted.
amount of $14,100 by $9,448.50, or 67%.
Section 1109 of the City Charter provides that the City Council by resolution
adopted by 4/5 affirmative vote may declare and determine that, in its
opinion, based upon estimates approved by and the recommendation of the City
SLH:mt:AN002 (Continued on Supplemental Pg. 2)
EXHIBITS
Agreement Resolution. Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Construction of this project will result in the expenditure of approximately
$8,000 from account #600-6000-RS06.
STAFF RECOMMENDATION
1. City Council adopt resolution rejecting all bids received on March 23,
1978 for Construction of a Sotrm Drain System in East Rienstra Street at
Marl Court.
2. City Council authorize City forces to perform the work except for
construction of the inlet, which will be constructed by private contract or
under informal bidding procedures.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
A P P R O V E D
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AGENDA ITEM N0. 12
Supplemental Page 2
May 9, 1978
Manager, may have projects excepted from
bidding because the work in question may
economically by the City's own employees.
the requirement of competitive
be performed better or more
It is the staff recommendation that the City reject all bids received on
March 23, 1978 and authorize City forces to perform the work and purchase
necessary materials with one exception. The exception is the construction
of the drainage inlet, which requires specialized skills. Informal bids
will be sought for this work. The reasons for this recommendation are as
follows:
1. Staff believes that the high bids received are indicative of the
construction activity now occurring in the San Diego area. Re-bidding at
a later date when construction activity has slowed down may result in lower
bids. However, if construction activity remains strong no significant
savings is forseen.
2. The reason that this project was budgeted this year was flooding
experienced by the property at the northwest quadrant of Marl Court and
E. Rienstra Street. Twice in 1976 the Fire Department responded to pump
out the water that entered the garage. During nigh intensity rains the
water jumps the curb and travels down the driveway into the garage. Due
to the experience and potential of property damage, staff recommends the
project be constructed this year.
3. Staff believes a project in the amount of $14,100 was justified based
upon benefit received. However, it is questionable whether the benefits
exceed $23,549.50. The project could be constructed by City forces at
an "out-of-pocket" cost of approximately $8,000, which would justify the
project on a cost basis.
4. Staff investigated the possibility of City forces performing the work,
exclusive of constructing the inlet. City would do all excavation and
backfill for pipe and for inlet, but forming, placing of concrete and steel
for inlet would be done by private contract.
The Public Works Supervisor II estimated the City's costs as follows:
1. Equipment $ 3,568.00
2. Labor 4,819.20
3. Material 1,030.00
4. Pipe 2,839.68
Total $12,256.88
Direct cost to the City would be for material and pipe, cost $3,869.68 plus
the estimated cost of the inlet, $4,000, for a total direct cost of approx-
imately $8,000. This is a savings of approximately $15,500 over the low bid.
Indirect cost includes equipment and labor and is presently included in the
department operating budget.
If Council chooses to award the Bid then a 4/5th's vote is required to
appropriate $11,800 from the unappropriated Revenue Sharing Balance to
fund the deficit. Also, the resolution should be revised appropriately.
There is presently $14,100.00 available in account #600-6000-Rs06 for
construction of this project.
Form No. CA 102
7-66
CERTIFICATE OF CITY FINANCE OFFICER
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the
attached resolution is available in the Treasury, or is
anticipated to come into the Treasury, and is otherwise
unappropriated.
Amount $ Fund
Purpose
Bidder
Finance Officer
The City of Chula Vista
Date
Certification of Unencumbered Balance
6000 RS 06
I HEREBY CERTIFY that the indebtedness and oblig-
ation to be incurred by the contract or agreement author-
ized by the attached resolution can be incurred without
the violation of any of the provisions of the Charter of
the City of Chula Vista, or the Constitution or the laws
of the State of California, that sufficient monies have
been appropriated for the purpose of said contract, that
sufficient monies to meet the obligations of the contract
are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from
which the same are to be drawn, and that said monies now
actually in the Treasury, together with the monies antic-
ipated to come into the Treasury, to the credit of said
appropriation are otherwise unencumbered.
Amount Not to Exceed $ 8,000.00
By
-~/
T Finance Officer
The City of Chula Vista
Date May 4, 1978 By
Fund CIP Dept./Activity
CIP
Purpose Storm Drain System in E. Rienstra at Marl Court
Bidder N/A
- Certificate No. gg
99