HomeMy WebLinkAboutAgenda Statement 1978/04/25 Item 18CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item No._1~,
For meeting of 4-25-78
ITEM TITLE Resolution 9090 Approving Agreement with Donald R. Goldman
and Associates and Appropriating Funds for Architectural
Services for Civic Center Administration Building Renovation
SUBMITTED BY Director of Public Works/City Engineer
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES x NO )
On December 13, 1977, the City Council authorized staff to proceed
with the renovation of City Hall. At that time, the Director of
Public Works indicated that when the Architectural Agreement for
the renovation had been negotiated, he would return to Council for
appropriation of funds.
As the renovation of the Civic Center Administration Building will
be limited to basic functional items (mechanical, electrical and
insulation, primarily) and as financing alternatives for the
renovation are severly limited, it is staff's opinion that a more
accurate estimate of renovation costs and construction alternatives
should be obtained.
A normal part of the architectural services that would be provided
during the renovation of the building is the program development
and cost estimate phase. During this phase, the architect would
provide mechanical and electrical drawings; drawings indicating
the location of walls to be left as is, removed and installed;
and cost estimates for the major items of work to be accomplished.
As this phase would have to be done anyway, staff feels that doing
the program development and cost estimate phase as a separate item
will enable the Council to evaluate the approximate costs of the
renovation project and determine what alternatives might be taken
in construction.
The separation of the program development and cost estimate phase
from the remaining phases of architectural services is not a common
DCB:mrs/JY017
EXHIBITS
Agreement x Resolution yam, Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
(continued on supplemental page)
FINANCIAL IMPACT
The cost of the program development and cost estimate phase which
would normally be considered a part of the total architectural
services required is $8,000. The unappropriated balance of Federal
Revenue Sharing Funds can be used to fund this agreement.
STAFF RECOMMENDATION
1. Approve agreement with Donald R. Goldman and Associates for
program development and cost estimate phase of Civic Center
Administration Building renovation.
2. Appropriate $8,000 from the unappropriated balance of Federal
Revenue Sharing Funds to Account 636-6360-5201, Professional Services.
BOARD/COMMISSION RECOMMENDATION
A P P R O V E D
COUNCIL ACTION by the
Ci.-Vy Council
oz'
' Chu? ~, ti is 4a, Cali~'ornia
Dated............'.-.d.,S.-...:'i'.~
Form A-113 (Rev. 5/77)
AGENDA ITEM NO. 18
Supplemental Page 2
April 25, 1978
practice by this Department. However, due to the wide range of
possible improvements needed for a mechanical system, Don Goldman,
the Architect, and Gene Grady, the Building and Housing Director,
recommend this procedure for this contract. This procedure is
commonly used successfully by other agencies. At the end of this
phase the Architect will be required to furnish all plans, drawings,
specifications and estimates to the City of Chula Vista prior to
going into the next phase. The City then will have the opportunity
to select a different Architect should Mr. Goldman's fee for success-
ive phases prove excessive.
The attached agreement with Donald R. Goldman and Associates will
accomplish the above. At the end of this phase, Council will have
a fairly clear idea of exactly what will be done to the Civic
Center Administration Building, how much it will cost, and what
alternatives might be employed in the renovation.