HomeMy WebLinkAboutAgenda Statement 1978/04/18 Item 10CITY OF CHULA: VISTA -- ~~ ~ ~ to
COUNCIL AGENDA STATEMENT - Item No.
For meeting of 4-18-78
ITEM TITLE Resolution 9079 Accepting Bids and Awarding Contract for
Construction of Street Improvements on "F" Street from
Fourth Avenue to Church Avenue and Appropriating Funds
SUBMITTED BY Director of Public Works/City Engineer `
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES NO )
At 2:00 p.m. on March 30, 1978, in the Council Conference Room, the
City Engineer received sealed bids for the "Construction of Street
Improvements on 'F' Street from Fourth Avenue to Church Avenue."
The scope of the project includes installation of drainage facilities
and the widening of the existing roadway. New curbs, gutter, side-
walks, pavement and traffic signals will be installed. Street lights
were installed by a previous contract in conjunction with the utility
conversion project.
Bids were received from three contractors as follows:
1. Daley Corporation $338,773.00
2. R.E. Hazard Contracting Company $338,948.75
3. Griffith Company $395,531.00
The low bid submitted by Daley Corporation exceeds the Engineer's
estimate by $27,241, which is 8.7% above the Engineer's estimate
of $311,532.
Federal Highway Aid Urban (FAU) funds will be used to pay a signi-
ficant portion of the improvement costs of this project. The Federal
share amounts to $209,000. However, the City must appropriate and
encumber the entire cost of the project at the time of award of bid.
The City will then subsequently be reimbursed with FAU funds as work
progresses and is approved by the California Department of Transpor-
tation.
SLH:ph/AX002 continued on supplemental pace)
EXHIBITS
Agreement Resolutions Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Cost of project is being financed with Gas Tax Funds. Up to
$209,000 is being reimbursed to the City from FAU funds. City
will assume maintenance of the improvements upon completion of
the project.
STAFF RECOMMENDATION
1. City Council appropriate $25,000 from unappropriated balance
of Gas Tax 2106 Funds to Account 250-2501-GT75.
2. City Council appropriate $25,000 from unappropriated balance
of Gas Tax 2107 Funds to Account 205-2501-GT75.
3. City Council authorize the expenditure of $166,381.49 from
- "F" Street Project GT53 and $192,805.00 from "F" Street
Project GT75 for a total expenditure of $359,186.49 for
this project.
4. Cittty Council accept bids and award contract to Daley Corpora-
GOUNCIL ACTIONon in the amoung of $338,773.00.
APPROVED
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F o rm A-113 (Rev. 5/77)
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AGENDA ITEM N0. 10
Supplemental Page 2
April 18, 1978
The design for the Third Avenue Improvements in the vicinity of
Third Avenue and "F" Street has been coordinated with this project.
FINANCIAL STATEMENT
In April of 1977, it was estimated that construction costs for the
work being done by this contract would be approximately $257,000.
However, construction costs have risen significantly in the last
year. Major areas of increased cost between the estimate prepared
in A~aril 1977 and the recent bid by Daley are as follows:
TYPE OF WORK
Storm Drain Construction
Aggregate Base
Roadway Excavation
Relocate Gas & Oil Tanks
TOTAL
APRIL, 1977 ESTIMATE RECENT BID
$ 43,737 $ 55,430
47,500 76,293
15,500 26,730
6,000 13,000
_ $112,737 $171,453
Also, many other items in the bid are higher than estimated last
year. Because of these increased costs it is necessary to appro-
priate additional funds.
Unencumbered funds in "F" Street Project GT53 $166,381.49
Unencumbered funds in "F" Street Project GT75 142,805.00
Total funds available for construction 309,186.49
Contract amount $338,773.00
5~ Contingency 16,938.65
Soil testing, material testing and commercial 3,474.84
testing
Total estimated construction costs $359,186.49
Additional funds required 50,000.00
Requested appropriation from GT2106 fund 25,000.00
Requested appropriation from GT2107 fund 25,000.00
Form No. F-229
~' 12/73 '
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 50,000.00 Fund Gas Tax 2106 and 2107
Purpose Construction of Street Improvements F Street/4th to Church
Bidder Daley Corporation
250 2501 GT 75 ~~
Director of Finance
The City of Chula Vista
Date 4/18f 78 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed 5358,936.49
250 2501 GT 53 166,381.49
250 2501 GT 75 192,555.00
Date 4/18/78 By
Fund Gas Tax Dept./Activity Gas Tax
Purpose Construction of Street Improvements F Street/4th to Church
Bidder Daley Corp.
Certificate No. 84
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The City of Chula Vista