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HomeMy WebLinkAboutReso 1977-8978RESOLUTION NO. 8978 RESOLUTION OF THE- CITY COUNCIL OF "1'IiE" -CITY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement betwreen THE CITY OF CHULA VISTA, a municipal corporation, and THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED, a nonprofit organization, in regard to the expenditure of City funds appropriated dated the 11th day of January 19~_, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by _ ,~~ -~~~,~ , Lane F. Cole, City Manager Georg D. Lindberg, City At rney ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 17t}i day of Januarv , 1978 , by the following vote, to-wit: AYES: Councilmen Scott, E~dahl, IIobel, Cox, Hyde NAYES: Councilmen None ABSENT: Councilmen None C../u ~ ~ C ~ Mayor of the City of Chula V° to ATTE~'- City Clerk STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) ss . CITY OF CHULA VISTA) T, , City Clerk of the City of Chula Vista, California, D0 HEREBY CERTIFY that the above is a full, true and correct copy of Resolution No. and that the same has not been amended or repealed. DATED City Clerk AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPRO- PRIATED THIS AGREEMENT,,made and entered into this 11th day of January, 1978, by and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City", and the CHULA VISTA VISITORS AND CONVENTION BUREAU, INCORPORATED, a nonprofit organization, hereinafter referred to as "Bureau"; WITNESSETH: WHEREAS, the City Council of the City of Chula Vista has determined that the function of Bureau serves a valid public purpose, and WHEREAS, the City Council of the City of Chula Vista desires to encourage the beneficial aims of the Bureau organization through appropriation of reasonable amounts of City funds, and WHEREAS, the City Council has established a policy for consideration of requests for funding by private organizations and individuals, and WHEREAS, such policy stipulates that no expenditure may be made out of any appropriation awarded said organizations unless an agreement has been reached between the parties setting out the terms and obligations for the expenditure of such funds, and WHEREAS, the City Council has established a Mayor's Advisory Committee on tourism and convention promotion within said City, and WHEREAS, said Mayor's Advisory Committee, meeting with members of the Chula Vista pisi-tors and Convention Bureau, has recommended that the entire $25,000 in budgeted funds for 1977-78 be allocated to the Bureau, and WHEREAS, expenditures of said funds will be monitored by the Mayor's Advisory Committee, who will recommend to the City Manager payment of funds that are deemed appropriate by the Mayor's Advisory Committee. as follows: NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties hereto 1. The Chula Vista Visitors and Convention Bureau, Incorporated, a nonprofit organization, organized under the laws of the State of California has hereforth been organized for the purpose of promoting and advertising the City of Chula Vista so as to increase and enhance the tourist trade in the City of Chula Vista and provide in- formation to visitors and assistance to conventions in said City. 2. The Bureau agrees to stay open seven days a week during the hours of 9:00 a.m. to 5:00 p.m. to aid and assist all visitors coming into the Bureau's offices at I-5 and E Street, and I-805 and Bonita Road, including the extended hour period during the summer. Specifically, the extended hours will be from at least 5:00 to 8:00 p.m., seven days a week at the I-5 site, and from at least 5:00 to 6:00 p.m. seven days a week at the I-805 site, from July 2 through September 6, 1977. 3. The City of Chula Vista desires to utilize the services of such an or- ganization to promote and advertise the City of Chula Vista so as to improve and enhance the tourist trade in the City and has heretofore appropriated the sum of $25,000 to be expended during the 1977-78 fiscal year for said purpose. 4. The Bureau agrees to spend City appropriated funds to meet bona fide operations and expenditures incurred in performing the activities mentioned above and as approved by the Mayor's Advisory Committee. 5. The Bureau agrees the Mayor's Advisory Committee will participate and monitor programs and expenditures of the Bureau and, from time to time, may recommend changes in said programs and expenditures. 6. The Bureau agrees to submit, on a quarterly basis, a complete record of all expenditures and, on an annual basis, an audited financial report of the previous year's activities and expenditures. Also, the Bureau shall specifically list the purposes furthered by the City's appropriated funds, either on a quarterly or yearly basis. Disbursement of City funds will be made at the end of each quarter for the preceding quarter subject to the review and recommended approval of all expenditures by the Mayor's Advisory Committee. The Bureau further agrees to submit, along with their quarterly expenditure report, a summary of activities and programs conducted during the pre- ceding quarter and statistical information on the visitors served at each facility. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed the day and year first hereinabove set forth. THE CITY OF CHULA VISTA ~l Mayor of the City of Chul Vista ATTEST ~` ~ / City er Approved as to form b City A rney THE CHULA VISTA VISITORS AND CONVENTION BUREAU, INC. Donald E. Ritchey, First ce President