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HomeMy WebLinkAbout2011/03/22 Item 5CITY COUNCIL AGENDA STATEMENT ~~~ CITY OF --- CHUL4VISTA 3/22/11, Item S ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT MAJOR REHABILITATION FY09/10 (STL354)" PROJECT TO TC CONSTRUCTION COMPANY, INCORPORATED IN THE AMOUNT OF 51,131,802.50, AND AUTHORIZING THE DRECTOR OF PUBLIC WORKS T PEND ALL AVAILABLE FUNDS IN THE PROJECT SUBMITTED BY: DIRECTOR OF PUBLIC WORKS ASSISTANT DIItECT R OF ENG G REVIEWED BY: CITY MANAGER ASSISTANT CITY ANAGER ~j~ 4/STHS VOTE: YES ^ NO ^ SUMMARY On February 23, 2011, the Director of Public Works received sealed bids for the "Pavement Major Rehabilitation FY09/10 (STL354)" project. The project consists of the removal and replacement of failed asphalt concrete pavement (dig-outs), asphalt concrete pavement overlay, concrete cross-gutters and pedestrian ramp improvements within various streets in the city. Work on this project also includes cold milling, replacement of traffic signal loop detectors, traffic control, striping and marking, and other miscellaneous items of work necessary for the proper completion of the project. The proposed action would award the contract to TC Construction Company, Incorporated. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1(c) categorical exemption pursuant to Section 15301, Existing Facilities, of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopts the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. 5-1 3/22/11, Item 5 Page 2 of 4 DISCUSSION The Public Works Department, through the implementation of the Pavement Management System (PMS), has developed a program and a priority list of streets to rehabilitate and preserve deteriorating pavement throughout the city. This PMS program is designed to extend roadway life and serviceability through the removal and replacement of deteriorated sections of pavement (dig-outs) and the application of various types of surface treatments, including asphalt concrete overlays, chip seals, and rubberized slurry seals. Asphalt concrete overlays performed within this project are primarily the continuation of previous projects where dig-outs have been completed. The application of the asphalt concrete overlay will complete the overall maintenance strategy on the street segments shown in Attachment 1. This project will also continue the City's dig-out program to repair deteriorated pavement and would be followed with a pavement surface overlay in the next pavement rehabilitation project. Attachment 1 shows the list of streets to receive the AC overlay surface treatment. Since this pavement project would rehabilitate the pavement along Olympic Parkway at I-805, implementation of the traffic signal magnetic loop installation project at both approaches of I- 805 freeway ramps at East Orange Avenue and Olympic Parkway (TF350) is part of this project. The advance loop installation would augment the video detection on the Olympic Parkway and East Orange Avenue freeway ramp approaches. Other work includes the construction of cross gutter, pedestrian ramps and other miscellaneous concrete improvements. On February 23, 2011, the Director of Public Works received seven (7) bids for the "Pavement Major Rehabilitation FY09/10 (STL354)" project. The following bids were received: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED I TC Construction Co., Inc. - All requirements met $1,131,802.50 Santee, CA 2 Ramona Paving & Const - All requirements met $1,178,575.00 Ramona, CA 3 Frank & Son Paving, Inc. - All requirements met. Math $1,227,277.00 Chula Vista, CA error in grand total. 4 PAL General Eng. Inc. -San All requirements met $1,239,126.00 Diego, CA 5 SRM Contracting & Paving - All requirements met. Math $1,285,686.70 San Diego, CA error in grand total. 6 ATP General Engineering All requirements met. Missing $1,333,333.00 Contractors -Chula Vista, CA entries in the bid proposal. 5-2 3/22/11, Item -~ Page 3 of 4 7 Daley Corp, San Diego, CA All requirements met. Math $1,58,300.00 error in grand total. The low bid submitted by TC Construction Company, Incorporated is below the Engineer's estimate of $1,401,756.59 by $269,954.09 (or approximately 19.26% below the Engineer's estimate). Staff has verified the references and the work performed by the coritractor on previous City projects and has determined that their work is satisfactory. T.he Contractor's License No. 402459 is current and active. Disclosure Statement Attachment 2 is a copy of the Contractor's Disclosure Statement. Wade Statement The source of funding for this project is Transportation Sales Tax (Transnet). Contractors bidding this project are not required to pay prevailing wages to persons employed by them for the work under this project. Disadvantaged businesses were encouraged to bid in the Notice to Contractors for various trade publications. DECISION MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that the decision concerns for repairs, replacement, or maintenance of existing streets or similar facilities and, therefore, there is not a material financial effect of the decision on the property holdings of the City Council Members pursuant to California Code of Regulations sections 18704.2(b)(2) and ta7os.z~)(1). CURRENT YEAR FISCAL IMPACT The following is a summary of anticipated project costs: FUNDS REQUIRED FOR CONSTRUCTION A. ContractAmount $1,131,802.50 B. Contingencies (Approx. 15%) 169,770.25 C. Staff Time, Material Testing and other Costs (Approx. l5%) 169,70.25 CONSTRUCTION TOTAL $1,471,343.00 FUNDS AVAILABLE FOR CONSTRUCTION A. STL354 (TransNet) $1,471,343.00 TOTAL $1,471,343.00 5-3 3/22/11, Item S Page 4 of 4 Under City Council Policy No. 574-01, the Director of Public Works, under this contract can only authorized a maximum cumulative change order(s) of $73,000 plus 5°/o of the original contract over $lmillion or approximately $79,590 total without Council approval Total CIP project funding available for this project is approximately $1,900,000. The remaining anticipated balance of $428,657 from this funding can be used to complete the additional street segments shown in Attachment 1. It is anticipated that approximately $300,000 will be needed to complete these additional streets. If approved, the proposed resolution would increase the Director of Public Works' cumulative Change Order authority specified in City Council Policy No. 574-O1 and authorize the Director of Public Works to expend all available funds allocated for the project, as necessary and without further City Council action, in order to complete all work listed in attachment 1 including the "Additional Dig-outs" as required in accordance with City standards and to account for increases or decreases in unit quantities. There are sufficient TransNet funds in the STL354 project account to complete the work. ONGOING FISCAL IMPACT Upon completion of the project, the improvements will require only routine City street maintenance. ATTACHMENTS 1. List of streets included in project 2. Contractor's Disclosure Statement Prepared by: Roberto Juan, Associate Engineer, Public Works Department .lose Luiis Gomez, Project Manager, Public Works Department J:AEngineerAAGFNDAACAS20llV03-22-I IASTL354 Contract Award.doc 5-4 AT-fACHM'ENT I PAVEMENT MAJOR REHABILITATION FY09/10 STL354 LOCATION STREET BEGIN END AC OVERLAY FOURTH AV CST OAVIDSON ST HILLTOP OR F ST HST EORANGE AV MAX AVE MELROSE AVE MAXWELL RD MAIN ST NORTH CITY LIMIT (NCL) OLYMPIC PW I-805 FREEWAY RAMP CONCORD WY DIG-OUT OIVMPIC PW I-805 FREEWAY RAMP OLEANDER AVE PASEO RANCHERO RANCHO DEL REV PW EAST H ST GST WEST END BROADWAY GST BROADWAY FOURTH AVE DBT FOURTH AV THIRD AV THIRD AV PALOMAR $T ORANGE AVE LST BROADWAY FOURTH AV ADDITIONAL DIG-OUT IF PROJECT FUNDING IS STILL AVAILABLE EAST J ST CASSIA PL ENTRADA PL FIRST AV GST I ST KST COLORADO BROADWAY D $T BROADWAY FOURTH AV O:1EngineenngWll Projects\STL\STL354 Pavement Malar RehablProject Estimate and Scope of Work\STL354 Projen Loratlons xls 5-5 ATTACHMENT ~ CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e. e., owner; applicant; contractor, subcontractor; material supplier. ~ rifY 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a 52000 investment in the business (corporation/partnership) entity. ~l~- 3. If any person* identified pursuant to (1) above is anon-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor ofth1e trust. ~" l 4. Please identify every person, including any agents, employees, consultants; or independent contractors you have assigned to represent you before the City in this matter. ,~ 1~,- ~. Has any person* associated with this contract had any fmancial dealings with an official** of the City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No / ~~ QaEn~ neerin~4UI ProjectslSTL\STL3>4 Pavement Major Rehab~Specificaeions -Part?~STLi>tl Specs tloc 5-6 If Yes, briefly describe the nature of the financial interest the official** may have in this contract. 6. Have you made a contribution of more than $259 within the past twelve (12) months to a current member of the Chula Vista City Council? No _ Yes _ If yes, which Council member? 7. Have you provided more than $340 (or an item of equivalent value) to an officio]** of the City of Chula Vista in the past hvelve (12) months? (This includes beine a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No / If Yes; which official** and what was the nature of item provided? l"L' Lloi~srizu.~r/emu C!a- r,~t~ Date: 2 • Z S - f Signature o Contractor/Applicant ~Fu~rn.~ ~a-~na~~1, .s~E-r>a-xY Print or type name of Contractor/.Applicant Person is defined as: any individual, firm, co-partnership; joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate; any other county, city, municipality, district or other political subdivision, -or any other group or combination acting as a unit. "* Official includes, but is not limited to: Mayor; Council member, Planning Commissioner, Member of a boazd, commission, or committee of the City; employee; or staff members. 39 Q:\EnsineeringlNl P: ojecss\STL\STLi>J Pavement Majvr RehahlSpecifications -Part 215TLi>d Specs.doc 5-7 RESOLUTION NO.2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS, AWARDING CONTRACT FOR THE "PAVEMENT MAJOR REHABILITATION FY09/10 (STL354)" PROJECT TO TC CONSTRUCTION COMPANY, INCORPORATED IN THE AMOUNT OF $1,131,802.50 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, City staff prepared specifications for the "Pavement Major Rehabilitation FY09/10 (STL354)"and advertised the project on Januazy 21, 2011; and WHEREAS, on February 23, 2011, the Director of Public Works Engineering received seven (7) sealed bids for the project as follows: CONTRACTOR SUBMITTAL RESULTS TOTAL SUBMITTED 1 TC Construction Co., Inc. - All requirements met $1,131,802.50 Santee, CA 2 Ramona Paving & Const- All requirements met $1,178,575.00 Ramona, CA 3 Frank & Son Paving, Inc. - All requirements met. Math error in $1,227,277.00 Chula Vista, CA grand total. 4 PAL General Eng. Inc. -San All requirements met $1,239,126.00 Diego, CA ~ SRM Contracting & Paving - All requirements met. Math error in $1 285 70 686 San Diego, CA grand total. , , . 6 ATP General Engineering Contractors -Chula Vista All requirements met. Missing $1,333,333.00 , entries in the bid proposal. CA 7 Daley Corp, San Diego, CA All requirements met. Math error in $1,558,300.00 grand total. WHEREAS, the apparent low bid submitted by TC Construction Company, Incorporated is below the Engineer's estimate of $1,401,756.59 by $269,954.09 (or approximately 19.26% below the Engineer's estimate); and WHEREAS, the total "Pavement Major Rehabilitation FY09/10 (STL354)" project is anticipated to cost $1,471, 343 including $339,540 for contingencies, staff time, material testing and other costs; and WHEREAS, the total CIP project funding available for this project is approximately $1,900,000 and the remaining anticipated balance of $428,657 from this funding can be used to complete the entire additional street segments listed in the project; and 5-8 Resolution No. Page 2 WHEREAS, approximately $300,000 will be needed to complete the entire additional street segments listed in the project; and WHEREAS, staff has verified the references and the work performed by the contractor on previous City projects and has found their work to be satisfactory. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and award contract for the "Pavement Major Rehabilitation FY09/10 (STL354)" project to TC Construction Company, Incorporated in the amount of $1,131,802.50. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby authorize the Director of Public Works to spend all available contingency funds and additional project funding, as necessary, in order to complete all work listed in the project as well as the Additional Street Segments required in accordance with City standards and to account for increases or decreases in unit quantities. Presented by: Richard A. Hopkins Director of Public Works 5-9