HomeMy WebLinkAboutAgenda Statement 1978/02/28 Item 08CITY OF CNULA VISTA
COUNCIL AGENDA STATEMENT Item No. 8
For meeting of 2/28/78
ITEM TITLE Resolutio~~~`~~Approving Change Order No. 4 and Reporting on Change Order #3
for Civic Center Renovation Project
SUBMITTED BY Director of Building and Housing
ITEM EXPLANATION (4/5TH'S VOTE QUIRED YES X NO )
Change Order No. 3 is in the amount of $800.68 and consequently was approved by the Director
of Building and Housing on February 3, 1978 in accordance with the procedures outlined in the
specifications, which allows the Director to approve change orders amounting to less than
$1,000. Change Order No. 3 is for lumber to replace existing termite damaged lumber in the
buildings. It is reported here in keeping with the policy of informing the City Council on
all change orders.
Change Order No. 4 is being recommended by staff to upgrade the quality of chair coverings
in the City Council Chambers. The chair coverings originally selected by the architect and
presented to the City Council was to be specially made. The cost of this material over the
material finally selected was approximately $10,000; therefore it was the opinion of staff
and the City Council that this additional cost was not warranted.
On February 14, 1978 the architect presented to staff samples of the material included in the
bid for covering the seats in the Council Chambers. At the same time he presented a better
quality of .material that was of equal quality to the original material but at a lower cost
than the original $15:,000. The cost of the better quality material, known as Paheen Nylo
Chevron, is approximately $4,000. The Nylo Chevron material is of a heavier quality, which
will have a better wearing ability, thereby extending the life of the material over that now
specified. The Nylo Chevron is also better color coordinated with the carpet that has been
selected for the Council Chambers.
It is the recommendation of the staff that the Nylo Chevron material be used for the Council
Chamber seats and that City Council direct staff to institute Change Order No. 4. A
resolution has been prepared so that Council may take action at this meeting, if they so
desire. No appropriation is necessary, as monies are available in the contingency fund.
Samples of the specified material and the recommended Nylo Chevron material is available for
viewing by the Council at the meeting.
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Agreement Resolution X Ordinance Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT Original contract price $1,983,000.00
Change Orders #1 & 2, approved $1,986,085.86
Change Order #3, add 800.68
1,99 .5
Change Order #4, add 4,000.00
Amended contract price 2,000, .5
Funds are available for this increase in the 2i contingency account, 635-6350-5569.
STAFF RECOMMENDATION
Approve Change Order #4.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
APPRO vT~;:D
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Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
Certification of Unencumbered Balance
635 6350 5569
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 4,800.68
~~ C
Director of Finance
The City of Chula Vista
Date 2/27/78
Fund Civic Center Dev.
By
By
Dept./Activity Civic Center Dev.
Purpose Change Orders 3 and 4
Bidder N/A
Certificate No. ~r~