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HomeMy WebLinkAboutReso 1978-9070RESOLUTION N0. 9070 RESOLUTION OF THE" CITY COUNCIL OF-~iE" CTTY OF CHULA VISTA, APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND STATE PERSONNEL BOARD, COOPERATIVE PERSONNEL SERVICES DIVISION FOR PERSONNEL EXAMINING SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and STATE PERSONNEL BOARD, COOPERATIVE PERSONNEL SERVICES DIVISION, for personnel examining services dated the 1st day of June 19 78 a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Sign Thorsen, Acting Direc- tor o Personnel Approved as to form by / _J George D. Lindberg, City Attorney ADOPTED AND APPROVED by the CITY COUNCIL of the CITY OF CHULA VISTA, CALIFORNIA, this 11th day of April 1978 by the following vote, to-wit: AYES: Councilmen Egdahl, IIobel, Cox, Hyde, Scott NAYES: Councilmen None ABSENT: Councilmen None C,..~~ ~( Mayor of the City of C ula Vista ATTES --?Z72-C~=r ~~ ~ .L-~ l ~-~' City Clerk STATE OF CALIFORNIA) COUNTY OF SAN DIEGO) ss. CITY OF CHULA VISTA) I, _ _, City Clerk of the City of Chula Vista, California, DO HEREBY CERTIFY that the above is a full, true and correct copy of Resolution No. and that the same has not been amended or repealed. DATED City Clerk _~ .. . COST SERVICE CONTRACT AGREEMENT -~ - _ .: ,. THZS AGR1rEMENT, made and entered into this ~ 1st day of June 19 78 ,, at Sacram®nto,'County of Sacramento, State of California, by and between the STATE PERSOIdNEt. BOARD, through its duly appointed, qualified and acting Executive Officer or his authorized representative, hereinafter called the Board, and the City of Chula Vista , hereinafter called the Local Agency. '` WITNESSETH That the parties, for and in consideration of the covenants, conditions, agreements, and stipulations expressed, and pursuanC to authority contained in Section 18707, Government Code,. hereby agree to the conditions as found in attached "Coat Services Contract Rules and Procedures".marked as Exhibit A and "Written Examination Price List" marked as Exhibit B which are incorporated herein by reference.. and made a part hereof.. Exhibit_B may be amended by the Board from time to time without.renegotiating the contract. Further,•the parties agree that-the Board shall, as a normal course of action, submit invoices covering. those servicea~ rendered during a calendar month and the Local Agency agrees to pay auc~- invoices within thirtq days following receipt thereof. The provisions of the attached Fair Employment Practices Addendum, Standard Form 3 (4/65), are incorporated by reference and made a part of this contract. The term of the contract commences June 1. 1978 and terminates h9d_y 31, 1981 This contract may be terminated by either party upon giving the other party 30 days written notice of termination. 9d~D ,, Exhibit A COST SERVIC%S CONTRACT PULES i~;ID PROCEDURES Section I - General Conditions In performing the services incident to the planning, scheduling, preparation, construction and scoring of written examinations fcr classifications to be mutually agreed upon bv_ the Local Agency and the Board, the following provi- sions shall govern: a. Scheduling of Examinations. Gmenever during the term of this agreement, the Local Agency desires the se r~ices of the Board in the preparation of a written examination for a job classification, the Local Agency will submit to the Board a request far such services. This request shall include examination dates and closir_g dates for filing applications. These dates shall be set by the Local Agency within the guidelines of the Board to allow sufficient time for examination scheduling and preparation. b. Information to be Furnished by Local Agency. The Local Agency shall supply the Board with a written descrip- tion of the work performed in the classes for which the Local Agency desires an examination prepared, including a statement of the minimum and/or desirable qualifications and the salary of the class. c. Notification of Number of Competitors. Immediately after the closing date for filing applications, but not less than 10 coorkinp, days prior to the examination date, the Local Agency will notify the Board of the total number of competitors in each classification. d. Preparation of Test Piaterials. The Board shall construct a written examination, based on the information furnished by the Local Agency, for each job classi- fication for which an examination has been requested by the Local Agency and agreed upon by the Board. e. Transmittal of Test :'aterials. T!ie Board shall transmit to the Local Agency sufficient exami- nation booklets, instructions for administering the examination and such other material as the Board may deem necessary. Rev 4/1/76 ~b 7 ~t f. Administration of Test and Return of Test ?laterials. The Local Agency shall administer the examination in accordance with instructions provided by the Board and immediately following the examination will return to the Board all used and unused examination booklets, keyed booklets, scoring keys, instructions, and any other materials furnished by the Board and riot consumed (except that in such cases as provided in paragraphs I(i), I(j), and I(m) time extensions may be granted by the Board). g. Re-Use of Test `~aterial. The Local Agency requesting test material for use on a specific date will not be allowed to re-use the tests on another date without prior permission of tise Board. h. Scoring of Tests. At the discretion of the Local Agency, the responsibility for the scoring of tests may be delegated to tl~e Board. In such cases, the Board will score the answer sheets and"report the results, together with a recommended qualifying score, to tlce Local Agency within 14 caorking days after the answer sheets are returned to the Board, provided that in unusual circuri- stances involving large numbers of competitors or unforeseen difficulties in administration of the test, the Board may extend the period for receipt of results. i. Test Pavers Inspection Lrder Local Agency Policy. If the Local Agency has an officially adopted rule or established policy regarding candidates' privilege of inspectin a keyed copy of an examination or answer sheets following, the examination, and this rule or policy has been submitted in writing to the Board at least 10 days prior to the first examination scheduled under this agreement for which such inspection is desired, the Board will comply with the inspection privileges as officiall}~ recognized by. the Local Agency except that no inspection slca].l be allowed for standardized test materials, or tests preduplicated as form tests or semi-form tests, or of questions not scored by an absolute standard. During key inspection a representative of the Loca l Agency personnel or administrative office will be present to assure that no candidate tales away with him any notes regarding a test question. Upon request of the Local Agency and cahen sub- mitted in writing by a candidate toilo participated in the examina- tion, tise Board will anal~-ze protests resultin from such review and recommend the action to be taken by the Local ~+.gency. j. Test Pavers Inspection t?nder Board Policy. If the T,ocal Agency has no officially adopted rule or established policy rc:;arding candidates' privileT;e of i;lspectin,; a lceved copy i,l an examfn:ctic~n car :;nstoc•r :;l;e•c•t(::) fc~llc~c.~in}•, tl~e ex:unin,ction an<I ~.~i,hc5 [c~ all.o~,a such .gin inspection privilc•t~,n, tlio fullcnalttT; policy of the Board shall govern: -2- 1. Kev Inspection. Inspection of a keyed copy of the examination question book, c~itich is for *_he purpose of requesting a reviecr of such items as the candidate may believe are incorrect or improperly keyed, gill he allowed for the five c~rorkin~ days immediately folloi~ing an examination, providing this has been requested by the Local Agency at least 10 days prior to tae examination. The inspection time alloc•red a candidate cvill riot exceed one-half the amount of time originally allocred to answer the question during the administration of the examination. During };ev inspec- tion a representative of the personnel or administra- five office of the Local Agency will be present to assure that the candidate takes no notes of any kind regarding any test materials. Upon request of the Local Agency and when submitted in writing by a candi- date who participated in the examination, the Board will analyze protests resulting from such review and recommend the action to be taken by the Local Agency. 2. Answer Sheet(s) Inspection. Inspection of a candidate's answer sheet(s), which is for the purpose of detecting whether any clerical or other error has been made in the scoring of the answer sheets, shall be allowed for a 14-{alendar-day period immediately following the not~fycation to the candidate of examination results. Upon request, the Board will return the candidate's answer sheet(s) after scoring and a copy of a keyed answer sheet(s) to the Local Agency. Candidates are not allowed to review the question booklet during this inspection period. Not more than one hour will nornially be allowed for answer sheet(s) review, during which time a representative of the personnel or administrative office of the Local Agency shall be present to assure that no changes or marks of any kind are made by the candidate on his answer sheet(s) or the keyed answer sheet(s), 3. Certain Tests rdot to be 0 en for Key Inspection. Stan- dardized tests, and tests preduplicated as form tests and semi-form tests, and questions not scored by an absolute standard will not be available for keyed copy inspection nor may candidates be allowed to review copies of these tests at any time. k. Retention of Test ;Material by the Board. The Board shall, if requested by the Local Agency, retain the completed question booklets or answer sheet(s) for such reasonable period of time as the Local Agency's rules may prescribe. -3- q~7o 1. Agency Responsibilities The Agency shall perform all parts of the examination process, the performance of which has not specifically been requested of and agreed to by the Board, and shall assume responsibility for the conrormity of the examination process to any applicable laws, rules, or ordinances and for the examinatien as a whole. Under the selection guidelines of the Equal Employment Opportunity Commission and the California Fair Employment Practices Commission, the Agency as test user is responsible for the results of the selection process and must be prepared to demonstrate that the process is valid and meets other testing standards .if it adversely affects groups protected by fair employment laws. Tlie Agency agrees to hold harmless the Board, its officers, agents, and its employees from, and to indemnify the Board, its officers, agents, and its employees from, any damages or liability which may' arise from the use by the Agency of any examination or selection procedure which is the subject of this agreement. m. Extended Usa e If the Local Agency wishes to administer examinations on a continuous basis for certain mutually agreed upon. classes, the Board may, in its discretion, supply the examination booklets, a scoring key and instruc- tions for extended usage. Extended usage is defined as the Local Agency's retention of examination booklets and instructions after their initial administration for the purpose of readministering them. The Local Agency will score such examinations. n. Security of Test Material All test materials supplied by the Board under this agreement shall be and-remain the property of the Board, and shall be held and stored in a manner that will prevent unauthorized persons from having access to it. The Agency agrees to be responsible for the security of all test materials supplied to the Agency and agrees to reimburse the Board for a portion or all of the replacement costs, as determined by the Board, for test materials that are lost or whose value for testing purposes, in the opinion of the Board, may have been destroyed while said test materials were subject to the custody of the Agency. Question booklets shall not be duplicated nor test questions copied by the Agency, under any circumstances. If any test material obtained from the Board should become involved in legal proceedings by a court or other body vested with legal authority, the Agency will take appropriate measures to safeguard the confidentiality of the test material including answer sheets such as by motion for protective order. -4- o. Examination Charges Zn consideration of the performance by the Board of the testing services specifically described in this Exhibit, the Agency agrees to reimburse the Board in accordance *aith "ZJritten Examination Price List" (Exhibit B). p. Canceled or Postponed Examine*_iors Agencies may be billed for work dcne on a canceled or postponed examination up to the tilde the Board is notified of such action. Under certain circumstances, credit may be given for work already performed if the test is rescheduled. -5- ?~ Section II - Special Services Upon the request of the Local Agency, the Board, in its discretion, shall supply any or all of the following special services: a. Advice and assistance on examining procedures and problems. b. Preparation and distribution of examination publicity. c. Distribution, receipt, and appraisal of applications. d. Preparation, administration and scaring of essay, problems and performance tests. e. Advice on and conduct of oral interviews. f. Preparation of eligible lists. g. Preparation of special information or affidavits regarding examinations provided, including giving of depositions and presentations in court required by legal action arising from use of any Board examination. h. Other technical personnel services. -6- Exhibit 8 To Cost Service ~~ Contract Agreement Cooperati~~e Personnel Services EXh;1I~dATIGt~ PPICE LIST STOCK TEST COST* Number of Candidates Scheduled 1 - 10 11 - iO0 101 - 200 201 or more CUSTC?~! TEST COST **** ~iumber of Candidates Scheduled 1 - 10 li - 100 101 - 200 201 or more Schedule A (CPS scored and tabulated) $ 105 mini~~um charge Ei'fect~ve July i , 1977 Schedule 5 {Scored by Local Aaenc;)** $ 95 minimum charge $ 105 plus $1.85 per $ 95 plus X1.50 per candidate over i0 candidate over i0 $ 272 plus ;1.40 per candidate over ]OO $ 230 pins 90¢ per candidate over 1C0 $ 412 plus 70¢ per candidate over 200 Scheduie A (CPS scored and tabuiatedl $ 270 $ 270 plus $1.85 per candidate over 10 $ 436 plus 51.40 per candidate over 100 $ 575 plus 70¢ per candidate over 200 $ 320 plus 50¢ per candidate over 200 Scheduie 8 (Scored by Local Agercy)~** $ 250 $ 250 plus $1.50 per candidate over i0 $ 395 plus 90¢ per candidate over i00 $ 485 plus 50¢ per candidate over 200 *New entry office and firefighter tests resulting from the current CPS studies w3 a on a ioher p a ce schedu e, to be announced ,dhen the tests become available. Agencies participating in the studies will be entitled to these tests at substantially lower rates than non-participants. **Charges for stock tests used by an agency for extended usage shall be computed at the regular stock test rate plus $200 per year. Please refer to our Guide to Selection Services. ***The charge for extended usage of custom examinations is $40 per month. This charge is in addition to the schedule charge for the first usage of the examination. Please see our Guide to Selection Services. ~ b ~ ~ ****See paragraph 3b under Special Services on page 2. Exhibit B To Cost Service Effective July I,' f977 Contract /,greement SPECIAL SERVICES Our listed examination prices cover the costs of normal examination preparation services. Services beyond the normal scope could result in additional charges. Examples of such services would include: 1. The preparation of specialized material or revision of existing materials which can be utilized in one agency only; for example, material covering local building codes, and individual department rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $20 for each appeal denied. (If an item-is found to be faulty, Cooperative Personnel Services will. absorb the cost of analyzing and responding to the appeal.) 3. An unusually nigh amount of technical or clerical sfiaff time being spent to meet an agency's examining need. Several examoies are: a. Agencies requesting they be sent review copies of custom test segments will be charged $i.75 per IS-item segment. The charge can be waived for agencies making significant contributions to the quality of custom test items sent for the test by sourcing items, rewriting outdated Items and writing new test items. b. Agencies requesting a lengthy custom written test (I20 or more test items) will be charged for actual costs for typing time exceeding four Hours. c. Agencies which call in higher candidate counts after the originally estimated number of test booklets has been duplicated and assembled, will be charged for actual costs for any additional press work required to meet the higher candidate count. 4. The payment of such proctor services and arrangements for out-of-town test administration as might be requested of Cooperative Personnel Services. 5. The cost of general consultation on selection systems and other services not directly related to a specific examination. 5. Scoring of problem and essay type questions. 7. Preparation of special information regarding the content, coverage or validity of the examination provided, preparation of affidavits, giving of depositions and preparation for and appearance In court which is required in connection with any legal action pertaining to the use of any examination provided by the Board. Revised 5/27/77 -2- Exhibit B To Cost Service ~` Contract Agreement Effective July I, 1977 Note: State and Federal selection Guidelines indicate the employer is responsible fior the results of the selection process and must be prepared to demonstrate that the process is validated for their specific jobs and meet other selection standards if it adversely affects minority or women applicants protected by EEG laws and guidelines. Consequently CPS cannot assume either the legal responsibility or the cost for litigation or substantive complaints arising from local agency use of CPS test materials. CAIVCELEJ OR POSTpONEO EXA~0.IINATIO~yS Agencies may be billed for work done on a canceled or postponed examination up to the time we are notified of such action. Under certain circumstances, credit may be given for work already performed if the test is rescheduled. PERFOP,~1A'dCE TESTS An additional charge of $x.00 per candidate is assessed for scoring typing performance tests, and $4.00 per candidate fer scoring stenographic performance tests. Prices of other performance test materials and services vary, depending upon the needs of the focal agency. For specific information please contact one of our offices. CGMMCIN Rf1f1K Charges for "Common Book" custom examinations will be: foil cost for the bass examination, plus half cost for the added class(es). A "Common Book" examination is ore prepared for successive classes in a series tsuch as Associate and Senior Engineer). All competitors take the base examination; only competitors for the higher levy! take the last several segments. Rev 5/27/77 ~~ 7~ -3- Exhibit B To Cost Service Contract Agreement Cooperative Personnel Services EXAMINATION PRICE LIST STOCK TEST COST* Number of Candidates Scheduled 1 - 10 11 - 100 101 - 200 201 or more CUSTOM TEST COST**** Number of Candidates Scheduled i - 10 11 - 100 101 - 200 201 or more Schedule A (CPS scored and tabulated) $ 105 minimum charge $ 105 plus $1.85 per candidate over 10 $ 272 plus $1.40 per candidate over 100 $ 412 plus 70d per candidate over 200 Schedule A (CPS scored and tabulated) $ 270 $ 270 plus $1.85 per candidate over 10 $ 436 plus $1.40 per candidate over 100 $ 576 plus 70~ per candidate over 200 Effective July 1, 1977 Schedule B (Scored by Local Agency)** $ 95 minimum charge $ 95 plus $1.50 per candidate over 10 $ 230 plus 90¢ per candidate over 100 $ 320 plus 50d per candidate over 200 Schedule 6 (Scored by Local Agency)*** $ 260 $ 260 plus $1.50 per candidate over 10 $ 395 plus 90d per candidate over 100 $ 485 plus 50d per candidate over 200 *New entr olicQ and firefi hter tests resulting from the current CPS studies w e on a g er pr ce sc e u e, to be announced when the tests become available. Agencies participating in the studies will be entitled to these tests at substantially lower rates than non-participants. **Charges for stock tests used by an agency for extended usage shall be computed at the regular stock test rate plus $200 per year. Please refer to our Guide to Selection Services. ***The charge for extended usage of custom examinations is $40 per month. This charge is in addition to the schedule charge for the first usage of the examination. Please see our Guide to Selection Services. ****See paragraph 3b under Special Services on page 2. X070 Exhibit B To Cost Service Contract Agreement Effective July 1, 1977 SPECIAL SERVICES Our listed examination prices cover the costs of normal examination preparation services. Services beyond the normal scope could result in additional charges. Examples of such services would Include: I. The preparation of specialized material or revision of existing materials which can be utilized in one agency only; for example, material covering local building codes, and individual department rules and regulations. 2. Research and analysis of candidate appeals, at a cost of $20 for each appeal dented. (If an item is found to be faulty, Cooperative Personnel Services will absorb the cost of analyzing and responding to the appeal.) 3. An unusually high amount of technical or clerical staff time being spent to meet an agency's examining need. Several examples are: a. Agencies requesting they be sent review copies of custom test segments will be charged $1.75 per 15-item segment. The charge can be waived for agencies making significant contributions. to the quality of custom test items sent for the test by sourcing items, rewriting outdated items and writing new test items. b. Agencies requesting a lengthy custom written test (120 or more test items) will be charged for actual costs for typing time exceeding four hours. c. Agencies which call in higher candidate counts after the originally estimated number of test booklets has been duplicated and assembled, will be charged for actual costs for any additional press work required to meet the higher candidate count. 4. The payment of such proctor services and arrangements for out-of-town test administration as might be requested of Cooperative Personnel Services. 5. The cost of general consultation on selection systems and other services not directly related to a specific examination. 6. Scoring of problem and essay type questions. 7. Preparation of special information regarding the content, coverage or validity of the examination provided, preparation of affidavits, giving of depositions and preparation for and appearance in court which is required in connection with any legal action pertaining to the use of any examination provided by the Board. Revised 5/27/77 -2- 070 Exhibit B To Cost Service Contract Agreement Effective July I, 1977 Note: State and Federal selection guidelines indicate the employer is responsible for the results of the selection process and must be prepared to demonstrate that the process is validated for their specific ,jobs and meet other selection standards if it adversely affects minority or women applicants protected by EEO laws and guidelines. Consequently CPS cannot assume either the legal responsibility or the cost for litigation or substantive complaints arising from local agency use of CPS test materials. CANCELED OR POSTPONED EXAMINATIONS Agencies may be billed for work done on a canceled or postponed examination up to the time we are notified of such action. Under certain circumstances, credit may be given for work already performed if the test is rescheduled. PERFORMANCE TESTS An additional charge of $4.00 per candidate is assessed for scoring typing performance tests, and $4.00 per candidate for scoring stenographic performance tests. Prices of other performance test materials and services vary, depending upon the needs of the local agency. For specific information please contact one of our offices. COMMON BOOK Charges for "Common Book" custom examinations will be: full cost for the base examination, plus half cost for the added class(es). A "Common Book" examination is one prepared for successive classes in a series (such as Associate and Senior Engineer). All competitors take the base examination; only competitors for the higher level take the last several segments. Rev 5/27/77 -3-