HomeMy WebLinkAboutAgenda Statement 1978/03/14 Item 25CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item No. 25
For meeting of March 14 rff
ITEM TITLE Resgglut'on - Accepting .bids and awarding contract for
~/`~d~~- surveying equipment
SUBMITTED BY Purchasing Agent
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES. NO X )
Bids were received and opened at 10:00 a.m. on December 21, 1977 in the office of the
Purchasing Agent for surveying equipment.
Bids were requested on the following:
ITEM DESCRIPTION
~- One electronic distance measuring system
2 One digital surveying instrument
Five vendors were mailed proposal forms with two submitting bids. Bid prices include
sales tax.
BIDDER. ITEM 1 ITEM 2 CASH DISCOUNT
aF~dco Instruments $ 6483.97 $ 78 .03 5°°-30 days
Anaheim
Bench Mark Company
San Diego
6516.88 NO BID 1%-15 days
A recommendation on the purchase of the two instruments has been delayed due to the
technical problems the manufacturer has had with the digital surveying instrument bid.
This instrument must have the ability to interface with the electronic distance
measuring system. The manufacturer has resolved the problems and is now in production
on this instrument.
The bid submitted by Hadco Instruments meets specifications and is acceptable. Funds
required for the purchase are $14,361 less 5% cash discount for payment within 30 days,
fora total of $13,642.95
Agreement
Resolution(
EXHIBITS -
Ordinance
Plat Notification List
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT ACCOUNT N0.
100 1420 5568
Budgeted 14,070.00
Requested 13,642.95 427.05
STAFF RECOMMENDATION Approval of bids and awarding of contract to Hadco Instruments.
BOARD/COMMISSION RECOMMENDATION
COUNCIL ACTION
BALANCE
APPRO~dED
b y is i~? e
c~*
Chula ~ ista, C~µl~ ~or;~ia
r/
Dat a d........ ~.':... ~. ~`. , ~...~ ...............~...._.
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Form No. F-229
12/73
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date
Certification of Unencumbered Balance
100 1420 5568
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $13,642.95
/ h
~'J /
,~y,-~~
3
Director of Finance
The City of Chula Vista
Date 3/9/78 By
Fund General
By
Dept./Activity Engineering Design and Const.
Purpose Contract for Surveying Equipment
Biaaer Hadco Instruments
Certificate No. 77