HomeMy WebLinkAbout2011/03/01 Additional Information
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Family Wellness &
Self-Sufficiency
South Bay Community Services
Family Violence Support Team Outcomes
Objective Outcome
SBCS' Domestic Violence Response Team (DVRT) will provide 1 163 clients have been served.
immediate, on-site crisis intervention and/or follow-up response
within 48 hours to at least 700 families or individuals
SBCS will provide case management services to a minimum of 534 families had case management
350 families/individuals
300 Individual Counseling sessions Outcome met
500 Group Counseling sessions Outcome met
420 DV victims served at the Business Center Outcome met
9900 shelter bed niahts Outcome met
78 victims provided non-emeraency transportation Outcome met
100% of adult victims will participate in safety planning We are at 100%.
75% of child victims will participate in safetv planning We are at 100%.
South Bay Community Services. 1124 Bay Blvd. Suite D . Chula Vista, CA 91911
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Gang Reduction, Intervention and Prevention Program
January 2008-December 2010
Amount Awarded $500,000
1. 50 youth'will received intense gang prevention services.
i. Case Management
ii. Mentoring
iii. Academic Assistance/tutoring
iv. Psycho-educationai Groups
-Positive Decision making, Life Skills, Anger Management etc.
v. Mental Health SerVices
Youth served 258
. 164 youth terminated gang involvement
. 199 youth showed changed attitude toward gang involvement
. 198 youth demonstrated academic improvement / advancement
· 198 youth demonstrated increased participation in school and school related activities
. 244 youth demonstrated gains in Iiteracy/ numeracy
. 245 youth demonstrated social and personal improvement
Juvenile DelinQuencv Prevention and Intervention Proi!ram
. 783 Youth served
. 94.5% Success Rate, National Average 58% No further PD contact
.,
Gang Reduction, Intervention and Prevention Program
January 20011-December 2012
Objective 1: Staff at SBCS, CVPD, and the 'schools will receive training on the
evidence'based CASAS Start Curriculum.
Objective 2: An individualized Service Plan will be developed for at least 50 case
managed youth.
Objective 3: 50 at-risk youth and their families will receive comprehensive
wraparound case management services.
Objective 4: 50 case managed youth will achieve at least 5 of the personal goals
outlined in their Individualized Service Plans while in the project.
Outcome 1: The South Bay region will offer an accredited CASASTART
program.
Outcome 2: 80% of youth who reported alcohol/drug use at program entry will
reduce their drug/alcohol use after 1 year in the CASASTART project.
Outcome 3: 90% of youth who complete 1 year in the CASASTART project
will be promoted to the next grade in school.
Outcome 4: 60% of youth who complete 1 year in the CASAST ART project
will reduce their involvement in violent behaviors.
Outcome 5: 90% of youth who complete 1 year in the CASASTART project
will have no involvement in the, Juvenile Justice System.
Outcome 6: Both school sites will report reduced levels of violent offenses,
increased levels of attendance, and reduced incidences of bullying
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Gj'R1?
ARNOLD SCHWARZENEGGER
GOVERNOR
MATTHEW R. BETTENHAUSEN
SECRETARY
Cal E.MA
CALIFORNIA EMERGENCY
MANAGEMENT AGENCY
October 1, 2010
To: California Cities
Subject: CalGRIP Funding - Request for Proposal for the California Gang Reduction,
Intervention and Prevention Program, 2010/11
The California Emergency Management Agency (Cal EMA), in partnership with the Governor's
Office of Gang and Youth Violence Policy (OGYVP), is pleased to present the 2010/11 Request
for Proposal (RFP) for the California Gang Reduction, Intervention, and Prevention (CaIGRIP)
Program for Cities. This competitive funding opportunity is a result of Governor
Schwarzenegger's 2007 CalGRIP Initiative. Cities may apply for up to $400,000 in grant funds
for gang prevention, intervention and suppression activities.
Please note that allocation of CalGRIP funds is contingent upon the enactment of the
2010/11 State Budget. Cal EMA does not have the authority to disburse funds until the budget
is passed identifying funding for this program and the Grant Award Agreement is fully executed.
I would also like to bring to your attention two key components of the CalGRIP program.
Successful Applicants will be required to distribute at least 20 percent of grant funds to one or
more Community Based Organizations and must reflect this in their proposals. Second,
Applicants that propose to implement an evidence-based program from a list developed for
OGYVP by national experts (Attachment A) will be eligible to receive 15 additional points.
To download or view an electronic copy of the RFP, go to the Cal EMA homepage
(www.calema.ca.gov). scroll over the "Grant Programs" tab and select the "Grant Applications
and Proposals (RFAs/RFPs)". Click on "Request for Proposal (RFP) Funding Information," then
select "2010 California Gang Reduction, Intervention and Prevention Program for Cities" from
the list:
The due date for proposals is November 8,2010. Please refer to the RFP for additional
details. Questions concerning the RFP or the CalGRIP Program may be directed to Sherril
Scott by telephone at (916) 322-1959, by fax at (916) 324-9179, or by email at
sherril.scott(ci)calema.ca.Qov. A bidder's telephone conference call to discuss evid ence-
based programs is scheduled for Tuesday, October 12, 2010 at 1: 30 pm to 3:00 pm (See
Part I, Section F, of the RFP for details.).
Sincerely,
BRENDAN A. MURPHY
Director of Grants Management
3650 SCHRIEVER A VENUE . MA TIlER, CA 95655
PUBLIC SAFETY BRANCH
916-327-5664 . 916-324-9179 fAX
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CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
TABLE OF CONTENTS
Printable Version
I. OVERVIEW
A. INTRODUCTION.......................................... .................... ................. ............................ 1
B. CONTACT INFORMATION ........................... ............................................................ 1
C. PROPOSAL DUE DATE AND SUBMISSION OPTIONS ................................. . ..................... 1
D. ELIGIBILITY. ......... ......... ..................... ...... ......... ....................... .................... ... ................ 2
E. FUNDS ................ ... ......................... .......................................... ................. 2
F. PROGRAM INFORMATION........................... . ...................................................................... 2
G. ADDITIONAL POINTS FOR EVIDENCE-BASED PROGRAMS ............. .............. 3
H. BIDDER'S CONFERENCE ON EVIDENCE-BASED PRACTICES. ............... 4
II. RFP INSTRUCTIONS
A. PREPARING A PROPOSAL ........................ ....................................... ................ 5
B. PROJECT NARRATiVE........... ..................................... ............. .................. ............ 6
1. Problem Statement............................... .................................. ..................... 6
2. Plan and Implementation................................................. ................. ................. ............. 7
C. PROJECT BUDGET............................................................... .............. 9
1. Budget Narrative...................................................... ....................... .................. 10
2. Specific Budget Categories .............................................. ................................... ............. 11
D. PROPOSAL APPENDIX ................................. .................... .................. ......................... 13
E. PREFERENCE POINTS CERTIFICATION. ......................... ................. .................... ............ 14
III. POLICIES AND PROCEDURES
A. SELECTION OF PROPOSAL FOR FUNDING.. ....................................... ................ 15
1. Proposal Rating ................................................... .................... .......................... 15
2 Funding Recommendation .................... .. ................................................ ................... 15
3. Notification Process..................... .................. .................... ................................ 15
B. FINALIZING THE GRANT AWARD AGREEMENT.................................................... .............. 16
1. Standard Project Funding Authority................................................................................... 16
2. Processing Grant Awards........................................ ................................................... 16
C. ADMINISTRATIVE REQUIREMENTS ...................................................................................... 17
1. The Recipient Handbook ................................................... ......................................... 17
2. Internet Access........................................................ ....................................... ................. 17
3. Progress Reports and Data Collection ..................... ..................................... .............. 17
4. Monthly/Quarterly Report of Expenditures/Request for Funds........ ................. 17
5. Technical Assistance/Site Visits....... ............................. .................... ............... 17
6. Monitoring Requirements ................................... ........................ ................................ 17
7. Audit Requirements........ ............................ ............................................... .............. 17
8 Source Documentation ................. .................. ............. 18
9. Bonding Requirements.......................... ............................................ ................... 18
10. Copyrights, Rights in Data, and Patents... ............ . ............. ............. ... ........ 18
D. BUDGET POLICY ............................................................... ........................................ 18
1. Supplanting Prohibited .............. .............................. ............... .............. ............ 19
2. Project Income......................................... . ............... ....................................... 19
3. Methods of Contracting and/or Procurement... ................................ ............................... 19
4. Match Requirements .................................... ................... .................. .................... 19
5. Travel Policies .............................................. .............. .................. ............. 20
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6. Participating Staff .................... .............. ... ................. ...................... ................. 22
7. Independent Contractor/Consultant Services ............................................. ............... 22
8. Facility Rental..................................................................................................... ............... 23
9. Rented or Leased Equipment..... .................................................................... .................. 23
10. Indirect Costs/Administrative Overhead ....................................................... ............. 23
11. Audits......... .............................. .................. ...................................... ..................... 23
12. Equipment .............................. ........................................................... .............. 23
13. Prohibited Expense Items ..................... ........................................ ...................... 25
IV. APPENDIX
APPLICATION FORMS (including web links) ................. ..................................... ................ 27
CalGRIP ESP PROGRAM LIST................. ........................................................ ................... 28
SUMMARYOFTHEPASTPERFORMANCEPOLlCY.............................................................. 35
RATING FORM ..................... ................... ....................... ............... 37
GLOSSARY OF TERMS............. .................. ....................... .............................................. 42
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CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
PART I - OVERVIEW
A. INTRODUCTION
B. CONTACT INFORMATION
C. PROPOSAL DUE DATE AND SUBMISSION OPTIONS
D. ELIGIBILITY
E. FUNDS
F. PROGRAM INFORMATION
A. INTRODUCTION
This Request for Proposal (RFP) provides the information and forms necessary to prepare a proposal for
California Emergency Management Agency (Cal EMA) grant funds. The terms and conditions described
in this RFP supersede previous RFPs and confiicting provisions stated in the Recipient Handbook. The
Recipient Handbook provides helpful information for developing the application and is accessible on our
website at www.calema.ca.qov. Look on the right side of the Cal EMA homepage under "Quick Links" for
the "2010 Cal EMA Criminal Justice Programs Recipient Handbook" or scroll over the "Grant Programs"
tab, select "Grant Applications & Proposals (RFAs/RFPs)," and then look under the "Related Links"
section for "Recipient Handbooks."
B. CONTACT INFORMATION
Questions concerning this RFP, the proposal process, or programmatic issues should be submitted
telephone, fax, or e-mail to:
Sherril Scott, Criminal Justice Specialist II
Gang Violence Section
Telephone: (916) 322-1959
Fax: (916) 324-9179
Email: sherril.scott(1i)calema.ca.qov
Cal EMA staff cannot assist the Applicant with the actual preparation of its proposal. During the period of
time between the publication date of the RFP and the date the competitive proposal is due, Cal EMA can
only respond to technical questions about the RFP.
Cal EMA will maintain a list of Frequently Asked Questions (FAQs) on its web site. To access the list of
FAQs, go to www.calema.ca.qov. and at the top of the homepage, mouse over "Grant Programs," then
"Grant Applications and Proposals (RFAs/RFPs)". Click on "Frequently Asked Questions" from the list of
Related Links on the right.
C. PROPOSAL DUE DATE AND SUBMISSION OPTIONS
One original, three copies and one compact disc with an electronic copy of the proposal, must be
delivered to Cal EMA's Public Safety and Victim Services Division by the date and time indicated below
A late proposal will be deemed ineligible for funding. Submission options are:
. Cal EMA FY10
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California GanQ Reduction, Intervention and Prevention (CalGRIP) - FY 2010/11
Regular or overnight mail, postmarked by NOVEMBER 8, 2010 OR hand-delivered by 5:00 p.m. on
NOVEMBER 8, 2010 to:
California Emergency Management Agency
Public Safety and Victim Services Division - Public Safety Branch
3650 Schriever Avenue
Mather, CA 95655
Attn: CalGRIP Program - Gang Violence Section
D. ELIGIBILITY
Only California cities are eligible to apply. The City of Los Angeles is not eligible to submit a proposal in
response to this RFP because it will be allocated funds separately under the CalGRIP Program.
Community-based organizations (CBOs) cannot apply. Cities are required to distribute at least 20
percent of the grant fund~ they receive to one or more CBOs. Applicants that fail to show how they plan
to meet this requirement will be disqualified.
Cities currently receiving 2007/08 or 2008/09 CalGRIP funds from the Cal EMA or the Employment
Development Department are eligible to apply without restriction. Cities that received a 2009/10
CalGRIP grant award from the Cal EMA or the Employment Development Department (April 2010 or
June 2010 respectively) are eligible to apply, however the proposed project cannot duplicate the currently
funded CalGRIP project. The proposed project instead must be a new and distinct project, or augment
the existing project(s) by providing services to a larger target population or a different target area. Those
Applicants that are also 2009/10 CalGRIP grantees must address this issue by responding to the
questions on the CalGRIP Eligibility Form (Please see Part IV - Appendix - Proposal Forms). The Cal
EMA will review this information to determine eligibility. Those Applicants that fail to demonstrate that the
proposed project is not a duplicate of a currently funded 2009/10 CalGRIP project will be deemed
ineligible for funding.
A city may not submit more than one proposal to The Cal EMA for 2010/11 CalGRIP funding.
E. FUNDS
It is anticipated that the 2010/11 State Budget will allocate $8,125,000 for the CalGRIP competitive
program. Each Applicant may request up to $400,000. The grant period will begin on January 1, 2011
and end on December 31, 2012 (or otherwise provided by state law). Funding requires a dollar-for-dollar
(100 percent) match of the funds awarded to the recipient (case or in-kind).
The amount funded may be less than the amount requested in order to maximize the impact of the funds.
At least two grants will be awarded to cities with populations of 200,000 or less.
Please note that allocation of CalGRIP funds is contingent on the enactment of the 2010/11 State Budget
with funding for this program. The Cal EMA does not have the authority to disburse funds until there is a
budget and the Grant Agreement is fully executed.
F. PROGRAM INFORMATION
The purpose of the CalGRIP program is to provide grants to cities for gang prevention, intervention
and/or suppression activities. Applicants are encouraged to develop project activities designed to meet
the unique needs of the specific area(s) and population(s) targeted by the project and can include
program components within one or more of the following focus areas: reentry, education, job training and
skills development, family and community services and/or suppression activities. All project plans must
be supported by quantifiable objectives and measurable outcomes. Projects selected for funding will be
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California Gang Reduction, Intervention and Prevention (CafGRIP) ...; FY 2010/11
required to report on the number of individuals receiving services and how the services impacted those
individuals or the target area.
Applicants will be scored, in part, on how well they demonstrate their plan to incorporate a regional
approach to anti-gang activities. For purposes of this RFP, a "regional approach" is one that incorporates
multiple jurisdictions and/or multiple agencies or organizations in the implementation of a project plan.
To foster the development of this regional approach, each city selected for funding through this RFP
process must collaborate and coordinate with area jurisdictions and agencies, including the existing
county Juvenile Justice Coordinating Council, with the goal of reducing gang activity in the city and
adjacent areas. Each recipient must establish a coordinating and advisory council to prioritize the use of
the funds. The advisory council can be either a new or existinq group. It can also be a subset of an
existing group, (e.g., the county Juvenile Justice Coordinating Council). Membership must include:
. City officials;
. Local law enforcement including the chief of police, county sheriff, chief probation officer, and
district attorney;
. Local educational agencies, including school districts and the county office of education; and,
. Community-based organizations.
The Applicant city must designate a lead city agency to serve as the implementing agency to submit the
proposal, administer the grant and coordinate all agencies and community-based organizations
participating in the project. The city may designate a county agency as the implementing agency if the
county agency is performing a city function under contract with the city (e.g., a county sheriffs
department serving as a city police department under contract with the city). An application submitted by
a city may include other cities, counties, city and/or county agencies and community-based organizations
as partners in the proposed project.
Cities are required to distribute at least 20 percent of the grant funds they receive to one or more
community-based organizations.
G. ADDITIONAL POINTS FOR EVIDENCE-BASED PROGRAMS
Grant funds, when appropriate, should be invested in programs that have been proven to work, (i.e.,
evidence-based programs). For purposes of this RFP, an evidence-based program is one that has been
found to be effective based on rigorous empirical evaluations.
In 2009, on behalf of the Governor's Office of Gang and Youth Violence Policy (OGYVP), Peter
Greenwood, PhD, with the assistance of an expert review panel, developed a list of "Proven and
Promising Evidence-Based Crime and Violence Prevention and Intervention Programs." Dr. Greenwood
and his team developed this list by identifying the most rigorous systems that rate programs that reduce
or prevent youth crime or violence or related risk factors (delinquency, substance abuse, etc.). This list
can be found in Attachment A of this RFP. Applicants that propose to use one or more of the Proven or
Promising Programs included in this list will be eligible to receive an additional 15 points.
Successful implementation of any evidence-based program (EBP) requires appropriate training and
technical assistance to ensure that the program is implemented with fidelity to the model to achieve the
desired outcomes. For purposes of this RFP, "training and technical assistance" refers to the
professional guidance, support, advice or consultation a city needs in order to start up and implement an
EBP. Training and technical assistance usually is provided by the organization or individual that
developed the program, or by an organization or individual that has received special training in the
program and is recognized by the field as an expert. Typically, a city would seek training and technical
assistance in the following areas:
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Part I - Overview
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California Gang Reduction, Intervention and Prevention (CaIGRIP) ....:0 FY 2010/11
. Training of individuals who will deliver the program;
. Training in curriculum and/or protocols;
. Implementation of services;
. Ongoing fidelity monitoring;
. Data collection; and
. Tracking of outcomes.
It is important to note that many of these programs have very specific requirements that might affect a
city's ability to implement a program with fidelity to the model. These requirements can impact cost,
staffing and other resources. Before submitting a proposal, Applicants are strongly encouraged to
contact the organization(s), individual(s) and/or technical assistance provider(s) listed for the selected
EBP (Attachment A) in order to learn more about the program and become familiar with any such special
requirements.
Finally, to ensure that any funds dedicated to the implementation of the selected EBP are used to
maximum benefit, a minimum of 50 participants must be served by the selected evidence-based
program. Applicants must list the number of participants they plan to serve and discuss briefly how they
arrived at that number.
To obtain the 15 additional points, Applicants must
. Identify the selected program;
. Demonstrate that they have researched the selected EBP and are familiar with it by explaining
why and how it was selected;
. Identify either the entity from which they will receive training and technical assistance and/or the
process by which they will select an entity to provide training and technical assistance; and
. List the number of participants they plan to serve (minimum 50) with the EBP and how they
arrived at that number.
To implement these programs, cities are encouraged to partner with county agencies, educational
agencies and community-based organizations.
Applicants that are successful in applying to implement an EBP will receive intensive support from the
Cal EMA and OGYVP during start-up and implementation, and will be required to develop a work plan
with specific tasks, time/ines and outcome goals. Emphasis will be placed on appropriate data collection
and outcome reporting.
H. BIDDER'S CONFERENCE ON EVIDENCE-BASED PRACTICES
A bidder's telephone conference call has been scheduled for Tuesdav. October 12. 2010 at 1:30 pm to
3:00 pm. The bidder's conference is for any Applicant wishing to learn more about evidence-based
programs or available technical assistance. The Cal EMA and OGYVP staff will be available to answer
questions and provide more information. Available ports for this call are limited; therefore, the Cal EMA
requests that each interested city access the conference from no more than two phone lines. The
conference call can be accessed by dialing (916) 362-4872 and providing the following access code:
186077. The access code will be required to join the call. You may be asked to provide the name of the
Conference Host to the operator; the Conference Host is Paul Seave, Director of the Governor's Office of
Gang and Youth Violence Policy.
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Part 1 - Overview
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CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
PART II - RFP INSTRUCTIONS
A. PREPARING A PROPOSAL
B. PROJECT NARRATIVE
C PROJECT BUDGET
D. PROPOSALAPPEND~
E. PREFERENCE POINTS CERTIFICATION (ENTERPRISE ZONE)
A. PREPARING A PROPOSAL
The instructions in this section correspond to each of the proposal components and to the forms required
to complete the proposal.
The Applicant must use the forms provided in Part IV of this RFP or on our Web site at
www.calema.ca.qov. The Project Narrative and the Budget Narrative must be double spaced, in Arial11
point font, with one-inch margins, on plain white 811, x11-inch paper. The Project Narrative must not
exceed 20 pages (single-sided). The Budget Narrative (see Part II, Section B) must not exceed 3 pages
(single-sided). The only allowable attachments are those listed below in Part II, Section C; these are not
included in the page limit. The Applicant must ensure that information requested by the RFP instructions
is included in the appropriate section of the proposal to receive credit. Failure to include the required
components may result in a reduced score or disqualification. Information provided that exceeds the
page limits, or ignores font and spacing requirements, will not be taken into consideration.
The Applicant must submit one original, three copies and one compact disc with an electronic copy of the
proposal. Copies of the proposal must be assembled separately and individually fastened in the upper
left corner. Do not bind proposals.
The following 10 components are required for a complete proposal. Electronic links to the required forms
are located in Part IV - Appendix:
. Proposal Cover Sheet (included in Part IV)
. CalGRIP Eligibility Form
. Grant Award Face Sheet (Cal EMA 2-101)
. Project Contact Information (Cal EMA 2-102)
. Signature Authorization and Instructions (Cal EMA 2-103)
. Certification of Assurance of Compliance (Cal EMA 2-104)
. Preference Points (Enterprise Zone) Certification Form (Cal EMA 2-155)
. Project Narrative (Cal EMA 2-108) with Attachments
. Project Budget (Including the Budget Narrative (Cal EMA 2-107) and the Budget Forms (Cal EMA
2-106 a-c)
. Proposal Appendix (refer to Part II, D)
. CalGRIP Focus Area Chart
. Organizational Chart for Implementing Agency
. CalGRIP Partner Roles and Responsibilities Chart
. Operational Agreements
. Membership Roster of the Coordinating and Advisory Council
. Project Summary (Cal EMA 2-150)
. Noncompetitive Bid Request Checklist (Cal EMA 2-156), if applicable
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California GanQ Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
. Out of State Travel Request (Cal EMA 2-158), if applicable
. Other Funding Sources (Cal EMA 2-151)
. Prior, Current, and Proposed Cal EMA Funding (Cal EMA 2-152)
. Project Service Area Information (Cal EMA 2-154)
. Computer and Automated Systems Purchase Justification (Cal EMA 2-157), if applicable
NOTE: The Applicant must ensure that all information requested by the RFP is included in the
appropriate section of the proposal in order to receive credit. Failure to include the required components
may result in a reduced score or disqualification. The Cal EMA will not advise the Applicant if the
proposal is incorrect and/or incomplete prior to rating or disqualification.
Copies of the proposal must be assembled separately and individually fastened in the upper left corner.
Do not bind the proposal.
B. PROJECT NARRATIVE
The project narrative is the main body of information describing the problem to be addressed, the plan to
address the identified problem through appropriate and achievable objectives and activities, and the
ability of the Applicant to implement the proposed plan. The project narrative must not exceed 20 pages,
double spaced and single-sided, in Arial11 point font, with one-inch margins. The Applicant must ensure
that information requested by the project narrative instructions is included in the appropriate section of
the project narrative to receive credit. Failure to include the required components may result in a reduced
score or disqualification. Information provided that exceeds the page limits or does not follow Cal EMA
spacing requirements will not be taken into consideration.
1. Problem Statement
1.a. Gang and Youth Violence Problem
Using both quantitative and qualitative information for support, describe the gang or youth violence
problem affecting your community. Your description should indicate whether, in what ways, and
why the problem is getting better or worse (or holding steady). Describe the types of violence, other
crimes and gang activity committed; how the violence and gangs impact various aspects of the
community; and, the causes of the violence. As a part of this section, Applicants also must:
i. Support the description with statistical information, such as crime incidents; crime rates
per capita; crime trends; gang-related crimes; number of gangs identified by law
enforcement; number of gang members validated by law enforcement; incidents at
school, etc.
ii. Include comparisons to statewide statistics, or to those of similar jurisdictions, and
provide trend data from your own jurisdiction to illustrate the extent of the problem.
iii. Include statistics on gang-related homicides for 2008 and 2009 (Note: If the official
numbers as reported to the California Department of Justice appear to understate the
gang homicide problem in your target area, you may want to request a more current and
accurate estimate from your local law enforcement agency.)
iv. Cite all data sources.
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California Ganq Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
1.b. Target Population
Describe the characteristics of the population that will be targeted by this project and explain why
this population was selected. Include demographic information, such as age, gender, socio-
economic status, education level, etc., and describe the size of the.target population. As a part of
this section, Applicants also must:
i. Discuss the risk factors and challenges that affect this population.
ii. Support the description with statistical information, such as poverty rates; reports of child
abuse; unemployment rates; juvenile and/or adult arrest rates; number of adults and/or
youth on probation or parole; high school drop-out rates; high school academic
performance index (API) scores; truancy rates; suspension/expulsion rates, etc.
iii. Include comparisons to statewide statistics, or to those of similar jurisdictions, and
provide trend data from your own jurisdiction to illustrate the extent of the problem.
iv. Cite all data sources.
1.c. Target Area
Define the geographical boundaries of the area that the project will target (target area). Keep in
mind that the target area must include at least a portion of the Applicant city, but does not have to
be confined to the city limits. The target area can cross city limits and county lines, and can include
portions of more than one city or county. As a part of this section, Applicants also must:
i. Discuss reasons the target area was selected, over and above the characteristics of the
target population. This could include descriptors related to environment or infrastructure,
such as: land-locked by freeways, high concentration of liquor stores, lack of
recreational facilities, dangerous parks where gangs congregate, etc.
ii. State whether the target area includes a designated Enterprise Zone. Five percent (5%)
of the total points possible will be added to an Applicant's score if the entire target area
of the proposed project falls within an Enterprise Zone or if the entire Enterprise Zone
falls within the target area. Two percent (2%) of the total points possible will be added to
an Applicant's score if a portion of the target area falls within an Enterprise Zone.
To be eligible for Enterprise Zone preference points, an Applicant must include a
Preference Points Certification Form in the Proposal Appendix. See Part II, Section E
for more information on Enterprise Zone Preference Points.
2. Plan and Implementation
2.a. Planned Approach
Describe the proposed project and explain how it will address the gang or youth violence problems
identified in the Statement of Need. Explain whether the strategy is considered primarily
prevention, intervention, reentry, education, job training and skills development, family and
community services, suppression, or a combination thereof.
i. The description should include the following information:
. What kinds of services will be provided?
. Who will provide the services?
. How will you identify and recruit individuals from within the target population to
receive services?
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California Gang Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
. How many individuals will receive services?
. How will you track the progress of individuals that receive services?
ii. Proposals will be scored in part on how well they demonstrate the use of a coordinated
regional approach, among a broad array of agencies.
iii. As a part of this description, clearly identify a set of quantifiable objectives specific to the
proposed project, e.g., 50 at-risk youth will receive wraparound case management
services; 60 students at-risk of gang involvement will receive tutoring and vocational
training, 50 gang members will be targeted through enforcement operations, etc.
Objectives should be reasonable and aligned with the project description. Include a
timeline for achieving each objective. The timeline should be comprehensive, carefully
planned and realistic.
iv. Complete the CalGRIP Focus Area Chart. Include this form in the Proposal Appendix.
Optional- Evidence-Based Program
Additional points will be given to Applicants that demonstrate they are using one or more of the
evidence-based programs listed in Attachment A. Applicants choosing to use an evidence-based
program should review the guidelines listed in Part I, Section G of this RFP. To obtain the
additional points, Applicants must:
. Identify the selected program;
. Demonstrate that they have researched the selected EBP and are familiar with it by
explaining why and how it was selected;
. Identify either the entity from which they will receive training and technical assistance
and/or the process by which they will select an entity to provide training and technical
assistance.
. List the number of participants they plan to serve (minimum 50) with the EBP and how
they arrived at that number.
2.b. Expected Outcomes
Identify and describe measurable outcomes that correlate to each of the objectives identified above
(e.g., reported gang-related incidents will be reduced by 50 percent for youth receiving case
management services; school attendance rate will improve by 50 percent for students participating
in tutoring program, etc.). As a part of this section, Applicants also must:
i. Explain how project staff will track outcomes to determine if the project is progressing as
planned and on schedule. Describe how outcomes will be reported.
ii. Show a clear connection between project objectives (B.2.a.iii.), services and/or activities
(B.2.a.i.), and expected outcomes (B.2.b.).
2.c. Project Implementation
Describe agency roles and responsibilities within the scope of the proposed project. First, identify
the agency that will have lead responsibility for implementing the proposed project (implementing
agency), describing how that agency will carry out the proposed plan. In this section, Applicants
also must:
i. Describe the implementing agency's organizational structure, including proposed staffing
for this project, to demonstrate its ability to achieve the objectives and outcomes. Attach
an Organizational Chart of the implementing agency in the Proposal Appendix to support
an understanding of the organizational structure of the proposed project.
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il. Demonstrate that prospective project staffs have experience in working with the target
population.
iii. Identify partner agencies/organizations that will take an active role in administering the
proposed project and describe their roles and responsibilities within the scope of this
project. At least 20 percent of requested funds must be distributed to one or more
community-based organizations (CBOs). Identify how many CBOs you will partner with
and describe in detail the services they will provide. Also, identify the CBOs or the
process you will use to identify the CBOs.
iv. Complete the CalGRIP Partner Roles and Responsibilities Chart. Include this form in
the Proposal Appendix.
v. Provide a signed Operational Agreement (see Glossary for definition) in the Proposal
Appendix for each partner agency/organization listed here, documenting the specific
agreements between it and the implementing agency. [Please refer to the 2010
Cal EMA Recipient Handbook, Section 4000, for details.]
2.d. Coordinating and Advisory Council
Each grantee shall have a Coordinating and Advisory Council. This group should have a
meaningful role in the planning, coordination, implementation and monitoring of the proposed
project. This advisory council can be either a new or existing group. It also can be a subset of an
existing group, e.g., the county Juvenile Justice Coordinating Council. In this section, Applicants
must:
I. Identify the membership of the advisory council, which must include: city officials; local
law enforcement, including the chief of police, county sheriff, chief probation officer and
district attorney; local educational agencies, including school districts and the county
office of education; and, community-based organizations. Include a Membership Roster
for the advisory council in the Proposal Appendix.
il. Explain the role of the advisory council in developing the project proposal.
iil. Describe how the advisory council will monitor progress and hold the implementing
agency accountable to the project objectives and outcomes.
C. PROJECT BUDGET
The purpose of the project budget is to demonstrate how the Applicant will implement the proposed plan
with the funds available through this program. The budget is the basis for management, fiscal review,
and audit. Project costs must be directly related to the objectives and activities of the project. The
budget must cover the entire grant period. In the budget, include only those items covered by grant
funds, including match funds when applicable. Projects may supplement grant funds with funds from
other sources. However, since approved line items are subject to audit, Applicants should not include in
the project budget matching funds (if applicable) in excess of the required match. Budgets are subject to
Cal EMA modifications and approval.
The Cal EMA requires the Applicant to develop a line-item budget which will enable the project to meet
the intent and requirements of the program and ensure the successful and cost effective implementation
of the project. The Applicant should prepare a realistic and prudent budget avoiding unnecessary or
unusual expenditures which detract from the accomplishment of the objectives and activities of the
project.
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Note: The following information is provided to assist in the preparation of the budget:
. Strict adherence to required and prohibited items is expected.
. Where the Applicant does not budget for a required item, the Applicant assumes responsibility.
. Failure of the Applicant to include required budget items does not eliminate responsibility to comply
with those requirements during the implementation of the project.
The Applicant should refer to the Recipient Handbook for additional information concerning Cal EMA
budget policy or to determine if specific proposed expenses are allowable. The Recipient Handbook is
accessible on our website at www.calema.ca.qov. Look on the right side of the Cal EMA homepage
under "Quick links" for the "2010 Cal EMA Criminal Justice Programs Recipient Handbook" or scroll over
the "Grant Programs" tab, select "Grant Applications & Proposals (RFAs/RFPs)," and then look under the
"Related Links" section for "Recipient Handbooks." Should you have additional budget questions, contact
the person listed in Part I, Section B.
Requirement to Disburse Funds to One or More Community-Based Organizations
Each city that receives a CalGRIP grant is required to distribute at least 20 percent of the grant funds it
receives to one or more community-based organizations (CBOs) with whom it is partnering on the
project. In the Budget Narrative, Applicants must discuss how many CBOs they will partner with and
what services they provide. Applicants must also identify these funds in the Line-Item Budget (under
Operating Expenses).
Match Requirement
Applicants may request up to $400,000, but must provide a dollar-for-dollar (100 percent, cash or in-kind)
match of all funds requested. This match may be a cash match, in-kind services or a combination of the
two. A cash match is defined as any resource for which the Applicant incurs an expense, including
salaries, operating expenses and equipment. An in-kind match is defined as any resource which is
contributed to the project without an expense to the Applicant, such as volunteer hours. All in-kind match
must be supported with an assessment of fair market value, which must be calculated in the budget as a
numerical amount.
The match may be either new or existing funds as long as they support the activities of the proposed
project. The match may be either local or federal funds as long as the funding source has not prohibited
the use of those funds as match. State funds cannot be used as matching funds in this program. An
Applicant may pool its resources with partner agencies to meet the match requirement. If those
resources are contributed to the grant project at no cost to the Applicant, they would be reflected in the
budget as an in-kind match.
1. Budget Narrative
The Applicant is required to submit a narrative with the project budget. The budget narrative must
not exceed 3 pages, double spaced and single-sided, in Arial11 point font, with one-inch margins.
The narrative must be typed and placed in the proposal preceding the budget pages, describing:
. how the project's proposed budget supports the Program's objectives and activities;
. how funds are allocated to minimize administrative costs and support direct services;
. which community-based organizations (CBOs) it will partner with (or what process it will use to
identify those CBO partners) and how it will allocate the required minimum 20 percent of grant
funds to the CBOs;
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. the duties of project-funded staff, including qualifications or education level necessary for the
job assignment (this does not take the place of the brief justification required in the line-item
budget);
. how project-funded staff duties and time commitments support the proposed objectives and
activities;
. proposed staff commitment/percentage of time to other efforts, in addition to time allocated to
this project;
. the necessity for subcontracts and unusual expenditures; and
. the mid-year salary range adjustments.
2. Specific Budget Categories
The Cal EMA requires the Applicant to develop a line-item budget, which will enable the project to
meet the intent and requirements of the program and ensure the successful and cost-effective
implementation of the project.
In Part IV of this RFP, or on our website, you can access Excel spreadsheets for each of the
following three budget categories. For this grant application, use Cal EMA Form 2-106c ("Budget
Category and Line Item Detail - With % Match").
a. Personal Services - Employee Salaries/Benefits
b. Operating Expenses
c. Equipment
The left column of each budget category on the spreadsheet requires line-item detail, including the
calculation and justification for the expense. Enter the amount of each line item including match in
the correct columns of the Budget Category form. The Excel spreadsheet will automatically
calculate each line item and round off to the nearest whole dollar. You may add extra rows if
necessary. Excel will calculate the totals at the end of each budget category and the total project
cost at the bottom of the last page. The total budget amount, including each funding source and/or
match amount, must correspond to the amount of the Total Project Cost (Block 10G) on the Grant
Award Face Sheet (Cal EMA Form 2-101).
Applicants must provide a dollar-for-dollar (100 percent, cash or in-kind) match of all funds
requested. The exact amount of the required match must be specified in the application budget in
line-item detail. The match requirement is equal to the total amount of grant funds requested, and
does not have to correlate to any specific budget line item or budget category. As long as the
budget identifies line items with costs in the "Match" column that total to an amount equal to the
total grant funds requested, then the budget has met the match requirement. Exceeding the match
requirement is not allowable, and will not increase an Applicant's score in the competitive process.
Projects may supplement grant funds with funds from other sources. However, since approved
budget line items are subject to audit, an Applicant should not include in the project budget
matching funds in excess of the required match. Budgets are subject to Cal EMA modifications and
approval.
a. Personal Services - Salaries/Employee Benefits (Cal EMA 2-106a)
1) Salaries
Personal services include services performed by project staff directly employed by the
Applicant and must be identified by position and percentage of salaries. They may be
salaried or hourly, full-time or part-time positions. Sick leave, vacation, holidays,
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California Gang Reduction, Intervention and Prevention (CaIGRIP):c:- FY 2010/11
overtime, and shift differentials must also be budgeted as a part of salaries, If the
Applicant's personnel have accrued sick leave or vacation time prior to the approval of
grant funding, they may not take time off using project funds, Salaries for staff not
directly employed by the Applicant must be shown as participating staff (see Recipient
Handbook, Section 4500) in the Operating Expenses Category, Consultant services
remain under Operating Expenses (refer to Part II, C,2,b, - Operating Expenses -
paragraph two,)
2) Benefits
Employee benefits must be identified by type and percentage of salaries, The Applicant
may use fixed percentages of salaries to calculate benefits, Budgeted benefits cannot
exceed those already established by the Applicant
Employer contributions or expenses for social security, employee life and health
insurance plans, unemployment insurance, and/or pension plans are allowable budget
items, Benefits, such as uniforms or California Bar Association dues are allowable
budget items if negotiated as a part of an employee benefit package,
A line item is required for each different position/classification, but not for each individual
employee, If several people will be employed full-time or part-time in the same
position/classification, provide the number of full-time equivalents (e,g" three half-time
clerical personnel should be itemized as 1 ,5 clerical positions),
b, Operating Expenses (Cal EMA 2-106b)
Operating expenses are defined as necessary expenditures other than personal salaries,
benefits and equipment Such expenses may include specific items directly charged to the
project, and in some cases, when permitted by the funding source, an indirect cost allowance,
The expenses must be grant-related (Le" to further the program objectives as defined in the
grant award) and be encumbered during the grant period,
The following items fall within this category: consultant services such as subcontractors,
participating staff who are not employed by the Applicant, travel, office supplies, training
materials, research forms, equipment maintenance, software equipment rental/lease,
telephone, postage, printing, facility rental, vehicle maintenance, answering service fees and
other consumable items, Furniture and office equipment with an acquisition cost of less than
$5,000 (including tax, installation, and freight) and/or with a useful life of less than one year
fall within this category, Otherwise, these fall under equipment expenses,
Salaries for staff not directly employed by the Applicant must be shown as consultant and/or
participating staff costs (whichever is applicable per Recipient Handbook, Sections 3710 and
4500), under the Operating Expenses category, These costs must be supported by an
Operational Agreement (OA), which must be kept on file by the Recipient and made available
for review during a Cal EMA site visit, a monitoring visit, or an audit In the case of grants
being passed through a Recipient to be operated by another agency, the staff from the second
agency will be shown in the Operating Expenses Category,
Budget for anticipated training related to the project The Applicant must include sufficient per
diem and travel allocations for person(s) to attend required Cal EMA training conferences or
workshops, It is anticipated that CalGRIP Project Directors and Financial Officers will be
required to attend a one-day Project Director Meeting in Sacramento early in the grant cycle,
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Applicants applying to implement one of the evidence-based programs listed in Attachment A
should also budget for 2-3 individuals to attend a one-day informational meeting in
Sacramento.
The required 20 percent of grant funds to be distributed to community-based organizations
should be listed in this category.
c. Equipment (Cal EMA 2-106c)
Equipment is defined as nonexpendable tangible personal property having a useful life of
more than one year and an acquisition cost of $5,000 or more per unit (including tax,
installation, and freight).
A line item is required for different types of equipment, but not for each specific piece of
equipment (e.g., three laser jet printers must be one line item, not three).
NOTE: The left column of each budget category on the Spreadsheet requires line-item detail
including the calculation and justification for the expense. Enter the whole dollar amount only (no
cents) on each line item and the match amount (if applicable) in the correct column of the Budget
Category form. You may add extra rows if necessary. The spreadsheets automatically calculate
the subtotal at the end of each budget category and provide the total of the three spreadsheets at
the bottom of the Equipment page. The total of the budget including each funding source and/or
match amount must correspond to the amount of the Total Project Cost (Block 1 OG) on the Grant
Award Face Sheet.
D. PROPOSAL APPENDIX
The proposal appendix provides the Cal EMA with additional information from the Applicant to support
components of the proposal. These documents will NOT be counted toward the page limit of the Project
Narrative and are the only allowable attachments that will be scored. The following must be included:
. CalGRIP Focus Area Chart
. Organizational Chart
The Organizational Chart should clearly depict the structure of the Applicant organization and the
specific unit within the organization responsible for the implementation of the project. This chart
should also depict supporting units within the organization (e.g., the Accounting Unit) and the lines
of authority within the organization. Job titles on the Organizational Chart must match those in the
Budget and Budget Narrative.
. CalGRIP Partner Roles and Responsibilities Chart
. Operational Aqreements (Qill
OAs must contain original signatures, titles, and agency names for both parties and include dates
effective for the proposed grant period. These documents must demonstrate a formal system of
networking and coordination with other agencies and the Applicant. A sample OA can be accessed
by selecting the title above.
. Membership Roster of the Required Coordinating and Advisory Council
. Project Summary (Cal EMA 2-150)
. Noncompetitive Bid Request (Cal EMA 2-156) if applicable
. Out-of-State Travel Request (Cal EMA 2-158) if applicable
. Other Funding Sources (Cal EMA 2-151)
. Prior, Current, and Proposed Cal EMA Funding (Cal EMA 2-152)
. Project Service Area Information (Cal EMA 2-154)
. Computer and Automated Systems Purchase Justification Guidelines (Cal EMA 2-157) [if applicable]
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E. PREFERENCE POINTS CERTIFICATION
California Government Code, Section 7082 requires the Cal EMA to give preference to Applicants from
areas in the state designated as Enterprise Zones. The goal of the Enterprise Zone Program is to
stimulate growth in economically distressed areas. Five percent (5%) of the proposal's total score will be
added to the proposal for the Applicant specifically targeting a designated Enterprise Zone for services.
Two percent (2%) of the Applicant's total score will be added to the proposal for the Applicant whose
service area includes an Enterprise Zone, but does not specifically target the area for services.
Complete information concerning the Enterprise Zone Program is available on the Housing and
Community Development, Division of Financial Assistance web page at
http://www.hcd.ca.qov/fa/cdbq/ezl. If the Applicant is eligible for preference points, certification of
eligibility by the appropriate agency must be provided. Self-certification is not allowed.
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CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
PART III - POLICIES AND PROCEDURES
NOTE: The Applicant is strongly encouraged to review the following sections before preparing the proposal.
A. SELECTION OF PROPOSAL FOR FUNDING
B. FINALIZING THE GRANT AWARD AGREEMENT
C. ADMINISTRATIVE REQUIREMENTS
D. BUDGET POLICY
A. SELECTION OF PROPOSAL FOR FUNDING
1. Proposal Rating
Eligible proposals received by the deadline are generally rated by a three member team. The rater
scores are averaged and then ranked numerically. The Rating Form used for this process is
included in Part IV of this RFP and is for informational purposes only.
2. Funding Recommendation
Final funding decisions are made by the Secretary of the Cal EMA. Funding recommendations are
based on the following:
. the ranked score of the proposal;
. consideration of funding priorities or geographical distribution specific to this RFP; and
. prior negative administrative and programmatic performance, if applicable.
Projects previously funded by the Cal EMA will be reviewed for poor past compliance, including
fiscal management, progress and annual reports, audit reports., and other relevant documentation
or information. This review may result in one or more of the following actions:
a. the project may not be selected for funding;
b. the amount of funding may be reduced; or
c. grant award conditions may be placed in the Grant Award Agreement.
See Attachment B for additional information regarding the Past Performance Policy.
3. Notification Process
Applicants will be notified in writing of the results of the rating process. Applicants not selected for
funding will receive a denial letter containing their average score and information on the appeal
process.
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B. FINALIZING THE GRANT AWARD AGREEMENT
1. Standard Project Funding Authority
Allocation of funds is contingent on the enactment of the State Budget. The Cal EMA does
not have the authority to disburse funds until the budget is passed and the Grant Award Agreement
is fully executed. Expenditures incurred prior to authorization are made at the project's own risk
and may be disallowed. Cal EMA employees are not able to authorize an Applicant to incur
expenses or financial obligations prior to the execution of a Grant Award Agreement. However,
once the Grant Award Agreement is finalized the Recipient may claim reimbursement for expenses
incurred on, or subsequent to, the start of the Grant Award period.
If, during the term of the grant award, the state and/or federal funds appropriated for the purposes
of the grant award are reduced or eliminated by the California Legislature or the United States
Government, or in the event revenues are not collected at the level appropriated, the Cal EMA may
immediately terminate or reduce the grant award by written notice to the Recipient. .However, no
such termination or reduction shall apply to allowable costs already incurred by the Recipient to the
extent state or federal funds are available for payment of such costs.
Cal EMA Grant Award Agreements are subject to applicable restrictions, limitations, or conditions
enacted by the California Legislature and/or the United States Government, subsequent to
execution of the Grant Award Agreement.
2. Processing Grant Awards
a. Grant Award Conditions
The Cal EMA may add grant award conditions to the Grant Award Agreement prior to or after
funding. If conditions are added, these will be discussed with the Applicant and a copy of the
conditions will be sent to the Recipient when the conditions are made part of the Grant Award
Agreement. Grant award conditions may include requirements for sole source justification, a
computer feasibility study, or other requirements deemed necessary by The Cal EMA.
b. Grant Award Agreement
A copy of the executed Grant Award Agreement and pertinent attachments will be sent to the
Project Director. The Applicant is not authorized to incur costs against the grant until a copy
of the fully executed Grant Award Agreement is received. When the executed grant is
received a Report of Expenditures and Request for Funds (Cal EMA 2-201) may be submitted
for reimbursement.
c. Grant Award Amounts
When the amount of funds available is limited, the Cal EMA may reduce the amount of the
grant award from the amount requested by the Applicant. In addition, the Cal EMA reserves
the right to negotiate budgetary changes with the Applicant prior to executing the Grant Award
Agreement. If either of these actions is required, the Cal EMA will notify the Applicant prior to
executing the Grant Award Agreement.
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C. ADMINISTRATIVE REQUIREMENTS
The following requirements apply to projects selected for funding and are explained below for the
Recipient's planning purposes.
1. The Recipient Handbook (RH)
The Recipient Handbook is accessible on our website at www.calema.ca qov. Look on the right
side of the Cal EMA homepage under 'Quick links' for the "Criminal Justice Programs Recipient
Handbook" or scroll over the "Grant Programs" tab, select "Grant Applications & Proposals
(RFAs/RFPs)," and then look under the "Related Links" section for "Recipient Handbooks". The
Recipient Handbook contains administrative information and requirements necessary to implement
the project. Recipients must administer their grants in accordance with the Recipient Handbook
requirements. Failure to comply with these requirements can result in the withholding or
termination of the grant award.
2. Internet Access (RH 11500)
Funded projects are required to maintain Internet access with an established e-mail address. Grant
funds may be used for this purpose unless specifically prohibited by the RFP instructions.
3. Progress Reports and Data Collection (RH 10100)
Funded projects are required to participate in data collection and to submit progress reports
required by the program. Projects are required to keep accurate records to document the
information reported in the progress reports. The records must be kept by the project for a period of
three years. During site/monitoring visits, Cal EMA will review these records for accuracy and
compare them with the reported data submitted on the progress reports.
4. Monthly/Quarterly Report of Expenditures/Request for Funds (RH 6300)
Community-based organizations (CBOs) shall submit a monthly Report of Expenditures and
Request for Funds (Cal EMA 2-201) unless they request a quarterly reporting period. Government
and education agencies receiving funds will be required to report on a quarterly basis. This form is
due within 30 calendar days of the end of the reporting period and must be submitted whether or
not the project has incurred expenses. Delays in submitting the form Cal EMA 2-201 will result in
the withholding of funds and may result in the recommendation to the Cal EMA's Secretary for
termination ofthe grant award.
5. Technical Assistance/Site Visits (RH 10300)
Funded projects are assigned a Cal EMA Program Specialist to oversee the progress of the project
in achieving its goals, objectives and compliance with the Grant Award Agreement. Program
Specialists are available to assist the Recipient in the successful implementation of the project and
in meeting the administrative requirements of the Grant Award Agreement. New projects should
expect a site visit from the assigned Program Specialist within the first six months of the grant
period. Follow-up site visits will be conducted periodically throughout the life of the grant. Projects
may request a site visit to obtain technical assistance.
6. Monitoring Requirements (RH 10400)
A monitoring visit is an onsite assessment by staff to determine if the project is in compliance with
the terms of the program, the Grant Award Agreement, the Program Guidelines, the RF AlRFP, and
the Recipient Handbook. Projects will be monitored on a random or as-needed basis.
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7. Audit Requirements (RH 8100)
To safeguard Cal EMA assets and to ensure that all funds are accounted for, the Cal EMA requires
that organizations receiving a Cal EMA grant award(s) be audited in accordance with Recipient
Handbook, Section 8100.
8. Source Documentation (RH 10111)
Recipients will be required to maintain source documentation to support claimed expenditures and
project accomplishments. Source documentation is defined as records used to validate project
activities and achievements pertaining to the objectives outlined in the Grant Award Agreement.
Recipients are to retain source documentation for progress reports on a quarterly basis, regardless
of submission requirements. Requirements and definitions for program specific source
documentation are delineated in the RFP instructions. Recipients will be required to have written
job descriptions on file for positions funded by the Cal EMA detailing specific grant-related activities
to achieve project objectives.
9. Bonding Requirements (RH 2160)
Private community-based organizations and American Indian organizations are required to obtain
and send to the Cal EMA a copy of a blanket fidelity bond or equivalent insurance contract
applicable to officials and employees of Cal EMA-funded projects within 60 days of the signed
Grant Award Agreement. Failure to comply with this requirement may result in the withholding of
grant funds or termination of the Grant Award Agreement. The beneficiary named on the bond or
an endorsement must include the "State of California, California Emergency Management Agency"
and include the Grant Award number for identification purposes.
The time period covered by the bond must include the effective date and total time period of the
grant, including extensions. The bond must be in an amount equal to 50 percent (50%) of the total
grant award and may have a deductible in an amount not to exceed one percent (1%) of the bond.
. '
A bond is not required of a Recipient sponsored by units of government. CBOs sponsored by units
of government may submit documentation indicating this in lieu of the bond or insurance contract,
unless specifically required terms of the program or grant award conditions.
10 Copyrights, Rights in Data, and Patents (RH 5300-5400)
The Cal EMA owns rights of and reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish, and use, in whole or in part, material produced by activities supported by a
Grant Award Agreement. These ownership rights are detailed in the Recipient Handbook.
D. BUDGET POLICY
This document summarizes information on Cal EMA Budget Policy contained in the Recipient Handbook.
Additional information may be obtained by accessing the Recipient Handbook at www.calema.ca.Qov.
Look on the right side of the Cal EMA homepage under 'Quick links' for the "Criminal Justice Programs
Recipient Handbook"or scroll over the" Grant Programs" tab, select "Grant Applications & Proposals
(RFAs/RFPs)," and then look under the "Related Links" section for "Recipient Handbooks."
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1. Supplanting Prohibited (RH 1330)
Grant funds must be used to supplement existing funds for program activities and not replace funds
appropriated for the same purpose. If selected for funding, a written certification must be provided
to Cal EMA indicating grant funds will not be used to supplant existing funds. Potential supplanting
will be the subject of application review, post-award monitoring, and audit. The rules on supplanting
are found in Section 1330 of the Recipient Handbook.
2. Project Income (RH 6610)
Project income, such as client fees and fees for services provided by the Recipient (i.e., training,
presentations, etc.), asset forfeitures, profits from the sale of project products, and conference
proceeds as the result of a direct trade of time or products for money must be used to offset or
augment the grant, unless otherwise specified in the RFP instructions. Project income cannot be
used as matching funds, unless otherwise specified in the RFP instructions.
3. Methods of Contracting and/or Procurement (RH 3400)
A competitive bid process is required to purchase equipment or consultant services with grant
funds. Noncompetitive bid contracts are disfavored. Noncompetitive bid request approval by Cal
EMA program staff is required prior to the purchase of equipment in excess of $5,000, or to hire a
specific consultant charging over $5,000. Local units of government may use their approved
procurement policy except for contracts over $50,000 which require prior Cal EMA approval. For
organizations without a written procurement policy, a competitive bid process involves determining
the specifications for the items needed and obtaining at least three bids from different vendors.
Whenever a specific individual/organization name is identified in the project budget, a narrative
describing the competitive bid process or a sole-source procurement (noncompetitive bid) request
will be required. Cal EMA will provide assistance in submitting a noncompetitive bid request if the
proposal is selected for funding and if Cal EMA determines it is in the best interest of the project.
These procedures do not apply to funds shared with participating agencies under the terms of an
Operational Agreement (see Section 4500, Recipient Handbook).
4. Match Requirements (RH 6500)
The RFP Instructions (Part II) may specify a cash or in-kind match. When used to augment the
project, expenditures for items such as Personal Services, Operating Expenses or Equipment are
considered match if not in violation of the prohibition on supplanting. Match must be specified in the
budget and will become part of the Grant Award Agreement. Specific instructions for calculating the
match are provided below. There are examples of how to calculate the match requirement in
Sections 6550-6550.2 of the Recipient Handbook.
a. State Funds Matching State or Federal Funds (RH 6522)
State and/or federal funds can be used to match other state and/or federal funds only if the
following conditions have been met:
1) the other funding source does not prohibit this practice;
2) the funds are to be used for identical activities (e.g., to augment the project); and
3) the project has obtained prior written approval from Cal EMA or the terms of the program
allow this practice.
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Part III - Policies & Procedures
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California GanQ Reduction, Intervention and Prevention (CaIGRIR) ....: FY 2010/11
b. Type of Match
1) Cash Match (RH6511)
Cash match, also known as hard match, is often derived from the local funding
resources committed to a project such as county general fund revenue, United Way
contributions, private donations or profits from fund-raising events. When used to
augment the project, cash expenditures for items such as personnel, facilities and
supplies may be considered cash match if not in violation of the prohibition on
supplanting. A cash matCh must be specifically identified by line item as match in the
budget
2) In-Kind Match (RH 6512)
In-kind match, also known as soft match, refers to goods and services which are
contributed to the project, have a dollar value attached to them, and are also budgeted.
In-kind contributions represent the project's non-cash outlay, including the non-cash
outlay contributed by other public agencies and institutions, private organizations, and
individuals. Examples include the donation of goods and volunteer time. In general, the
value of in-kind contributions is determined by fair market value, which must be
separately identified in the budget
5. Travel Policies (RH 2236)
The following is Cal EMA's current travel policy:
a. Travel and Per Diem (RH 2236)
The Applicant may prepare the budget using its own travel policy or the state travel policy
according to the following guidelines. Travel reimbursement will only be allowed based on
actual costs.
1) Units of Government
Units of government may use their own written travel policy or the state policy.
2) Community-Based Organizations (CBOs)
A community-based organization may use the state travel policy or the Applicant's
written policy up to the maximum rates allowed by the state travel policy.
b. State Travel and Per Diem Policy (RH 2236.2)
Use the following state travel policy for budgeting travel expenses:
1) Out-of-State Travel
Out-of-state travel is restricted and only allowed in exceptional situations. Requests for
approval for out-of-state travel must be submitted for Cal EMA approval.
Cal EMA FY10
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Part 111- Policies & Procedures
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California GanQ Reduction, Intervention and Prevention (CalGRIP) ....: FY 2010/11
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2) Meals and Incidentals
a) Breakfast $6.00
Breakfast may be claimed when travel commences at or prior to 6:00 a.m.
Breakfast may be claimed on the last fractional day of a trip of more than 24 hours
if travel terminates at or after 8:00 a.m.
b) Lunch $10.00
Lunch may not be claimed for travel less than 24 hours. Lunch may be claimed if
the trip begins at or before 11 :00 a.m. and may be claimed on the last fractional
day of a trip of more than 24 hours if the travel terminates at or after 2:00 p.m.
c) Dinner $18.00
Dinner may be claimed if the trip begins at or before 5:00 p.m. Dinner may be
claimed when travel terminates at or after 7:00 p.m., whether on a one-day trip or
on the last day of a trip of more than 24 hours.
d) Incidentals $6.00
Incidentals may be claimed for trips of 24 hours or more.
e) Total Per Diem
The maximum is $40.00 for a 24-hour period.
3) Lodging
The maximum allowed lodging expense is $84.00, plus applicable taxes, (except as
noted below). Lodging receipts are required for reimbursement.
4) Special Lodging Rates
The maximum allowed lodging rate in Los Angeles and San Diego counties is $110.00,
plus applicable taxes. The maximum for Alameda, San Francisco, San Mateo, and
Santa Clara counties is $140.00, plus applicable taxes.
5) Mileage
When a privately owned vehicle is utilized on project-related business, a maximum of 50
cents per mile is allowed, unless a higher rate is justified. Documentation justifying a
higher rate must be on file and available for audit, but should not be submitted with the
proposal.
6) Other
Taxi, airport shuttle, etc., which exceed $3.50 must be supported by receipt. Parking in
excess of $1 0.00 must be supported by receipt.
Cal EMA FY1 0
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Part III - Policies & Procedures
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California Gang Reduction, Intervention and Prevention (CaIGRIP) ...::. FY 2010/11
6. Participating Staff (RH 4500)
The term "participating staff' refers to salaried employees of a participating agency assigned to
work with the Recipient on the implementation of a project. The agreement between the Recipient
and the participating agency concerning participating staff must be reflected in the OA. Grant
related costs associated with participating staff must be itemized in the Operating Expenses
category of the grant budget.
7. Independent Contractor/Consultant Services (RH 3710)
Consultant services are provided on a contractual basis by individuals or organizations not directly
employed by the Applicant. Independent contractors must not be used in lieu of employees.
Independent contractors are defined as individuals or organizations meeting some or all of the
following criteria:
. produce a specific product or service;
. work independently without direct supervision from the Applicant;
. work on specific projects;
. provide services for a limited number of hours or period of time; and/or
. have no agency management or oversight responsibilities directed toward the financial
success or direction of the agency
a. Rates (3710.1)
The maximum rate for independent contractors is $250.00 per hour (excluding travel and
subsistence costs). Compensation over $250.00 per hour requires additional justification and
prior approval from Cal EMA.
1) Independent Contractors Employed by State and Local Government
Compensation for independent contractors will be allowed when the unit of government
will not provide its services without cost. In these cases, the rate of compensation is not
to exceed the daily salary rate paid by the unit of government.
b. Expert Witness Fees (RH 3710.2)
Projects, which routinely utilize "expert witnesses" as independent contractors to conduct
evaluations and provide expert testimony in the courtroom, may budget for this expense.
However, the project may only be charged for costs above what the jurisdiction is required to
cover. The maximum allowable rate for such witness fees is $250 00 per hour up to $2,000
per day. The total amount budgeted for expert witness fees must not exceed ten percent
(10%) of the project's total budget. Requests for proposed expert witness costs must be
accompanied by written justification indicating the following:
. qualifications, training, and experience of the expert(s), including a statement regarding
recognition by the court of the individual as an expert;
. specialized certification/licensure [e.g., Masters in Social Work (MSW); Licensed Clinical
Social Worker (LCSW), Marriage and Family Therapist (MFT); Medical Doctor (MD)];
. rate of pay per hour including documentation of a survey of the availability of similar
consultants, the current "going rate," and the proposed rate of pay with a cost
breakdown if expert is paid according to services (e.g., mileage, waiting time, court
testimony);
Cal EMA FY10
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California Gang Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
. proposed services to be provided (e.g., analysis of forensic evidence, psychological
evaluation); and
. justification why this cost cannot be paid with other funds (attach the justification to
Cal EMA 2-106).
8. Facility Rental (RH 2232)
Up to $21.00 per square foot annually ($1.75 per square foot per month) is allowed for facility
rental. If the rental cost for office space exceeds this rate, it must be consistent with the prevailing
rate in the local area. This documentation must be on file and available for audit and should not be
submitted with the proposal.
. Rental Space for Training and Counseling Rooms (RH 2232.1)
Rental space for training and individual and/or group counseling rooms may also be charged
to the grant, providing the charge is based on actual costs and not reimbursed by another
source.
9. Rented or Leased Equipment (RH 2233)
An explanation and cost analysis is required when equipment is rented or leased. This analysis
must demonstrate that it is more cost-effective to rent or lease the equipment than it is to purchase
it, and must be approved by Cal EMA prior to the execution of a rental or lease agreement.
10. Indirect Costs/Administrative Overhead (RH 2220)
Indirect costs are those not readily itemized or assignable to a particular project, but necessary to
the operation of the organization and the performance of the project. The costs of operating and
maintaining facilities, accounting services, and administrative salaries are examples of indirect
costs. Flat rates not exceeding ten percent (10%) of personnel salaries (excluding benefits and
overtime) or five percent (5%) of total direct project costs (excluding equipment) may be budgeted
by Applicant for indirect costs if allowable by the funding source.
11. Audits (RH 8150)
Recipients expending between $25,000 and $499,999 in federal or state funds annually cannot use
federal funds to reimburse for costs associated with audits. Recipients expending $500,000 or
more in federal grant funds annually are required to secure an audit pursuant to OMS Circular A-
133 and are allowed to utilize federal grant funds to budget for the audit costs.
Specifically, the allowable audit costs are as follows:
. if the total project cost is less than or equal to $150,000, the project may budget up to $2,000
for the financial audit cost; or
. if the total project cost is greater than $150,000, the project may budget up to one and a half
percent (1.5%) of the total project cost for financial audit costs.
12. Equipment (RH 2300)
Equipment is defined as nonexpendable tangible personal property having a useful life of more than
one year and an acquisition cost of $5,000 or more per unit (including tax, installation and freight).
A line item is required for different types of equipment, but not for each specific piece of equipment
(e.g., three laser jet printers should be one line item, not three).
Cal EMA FY1 0
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California GanQ Reduction. Intervention and Prevention (CaIGRIP) - FY 2010/11
a. Allowable Expenses
Equipment used solely for project activities may be budgeted if it is essential to the
implementation of the project. Grant funds may not be used to reimburse the Recipient for
equipment already purchased.
Rented or leased equipment must be budgeted as an Operating Expense. Lease-to-purchase
agreements are generally not allowable. If a lease-to-purchase is requested, the project will
be required to submit justification, including cost-effectiveness, with the Grant Award Forms
Package. Prior approval by Cal EMA is required.
b. Computers and Automated Equipment (RH 2340)
1) Community-Based Organizations (RH 2342.1)
Community-based organizations may budget up to $25,000 in computer equipment,
software, and related costs. Justification will be required if the proposal is selected for
funding. Cal EMA will evaluate the proposed purchase on the basis of grant-related
need. Prior approval by Cal EMA is required
2) Units of Government (RH 2342.2)
Units of government may budget for computer equipment, software, and related costs.
Justification will be required if the proposal is selected for funding. Cal EMA will
evaluate the proposed purchase on the basis of grant-related need. Cal EMA must give
approval prior to purchase. If federal grant funds totaling in excess of $100,000 are
used for automated data processing purchases, prior federal approval is also required.
3) Computer Purchase Justification (RH 2341)
Approval for purchases of computers and automated equipment is contingent on the
Applicant's ability to demonstrate cost-effective, project-related need which is best
demonstrated by clearly relating each computer system or component to the grant
objectives and activities. If selected for funding, the Applicant will be sent instructions for
preparing the justification.
c. Automobiles (RH 2331)
Automobiles are not allowable items unless permitted by the terms of the program. If an
automobile is included in the budget, substantial justification demonstrating the grant-related
need will be required before finalization of the Grant Award Agreement. The justification must
describe the need for the automobile, including the size of service area, the need to provide
direct service away from the office, and the reason why the agency will not allow personal
automobile usage during work hours. A cost analysis for automobile purchase, as compared
to other options, including lease and personal automobile use and mileage, must be done and
kept on file for review by Cal EMA program staff during a site visit, monitoring visit, and/or
audit.
Cal EMA FY1 0
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Part 111- Policies & Procedures
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California GanQ Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
13. Prohibited Expense Items (RH 2240)
a. Bonuses and Commissions (RH 2241)
Projects are prohibited from paying any bonus or commission to any individual, organization
or firm unless specifically authorized by the terms of the program
b. Lobbying (RH 2242)
Refer to RH 2242.1 for an extensive list of prohibited activities.
c. Fundraising (RH 2243)
Cal EMA grant funds cannot be used for organized fundraising including financial campaigns,
endowment drives, solicitation of gifts and bequests, or similar expenses incurred solely to
raise capital or obtain contributions.
d. Real Property and Improvements (RH 2244)
Real property, including land, land improvements, structures and their attachments, and
structural improvements and alterations are not allowable expenditures unless specifically
authorized in the RFP instructions.
e. Interest (RH 2245)
The cost of interest payments is only allowable if the cost is a result of a lease/purchase
agreement.
f. Charges, Fees, and Penalties (RH 2245)
Finance charges, late payment fees, penalties, and returned check charges are not allowable
expenditures.
g. Food and Beverages (RH 2246)
The cost of food and/or beverages at grant-sponsored conferences, meetings or office
functions is not an allowable expenditure.
h. Weapons and Ammunition (RH 2247)
The cost of weapons and/or ammunition of any type is not an allowable expenditure, unless it
is part of a governmental negotiated benefit package or is specifically authorized in the RFP
instructions.
i. Membership Dues (RH 2248)
The cost of membership dues for the licensing or credentialing of professional personnel is not
an allowable expenditure unless it is part of a governmental negotiated benefit package or is
specifically authorized in the RFP instructions.
j. Professional License (RH 2248)
The cost of a professional license is not an allowable expenditure unless specifically
authorized in the RFP instructions.
Cal EMA FY10
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Part III - Policies & Procedures
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California Ganq Reduction, Intervention and Prevention (CaIGRIP) -; FY 2010/11
k. Annual Professional Dues or Fees .(RH 2248)
The cost of professional dues or fees is not an allowable expenditure unless it is part of a
governmental negotiated benefit package or is specifically authorized by the RFP instructions.
I. Depreciation (RH 2249)
Equipment costs may not include additional costs calculated for depreciation.
Cal EMA FY1 0
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Part III Policies & Procedures
"
GANG REDUCTION, INTERVENTION, AND PREVENTION PROGRAM
2010/11
PART IV - APPENDIX - PROPOSAL FORMS
Click on one of the links below to access the corresponding form. Save the form to your hard drive before filling
it out. To access the complete list of forms go to www.calema.ca.qov. scroll over the "Grant Programs" tab,
select "Grant Applications and Proposals (RFAs/RFPs)", then look under the "Related Links" section for
"Forms." Or, paste the following link into your browser:
http://www.oes.ca.govlWebPage/oesw ebsite.nsf/OESBranchConten tPortal?ReadFo rm&type=Form s&lo
ok=Grant%20Applications%20and%20Proposals %20(RF As/RFPs )&Div= Law+Enforcement+and+Victim
+Services+(LEVS)&Branch=Grant%20Applications %20and%20Proposals %20(RF As/RFPs )Fo rms
Checklist
Coversheet
Grant Award Face Sheet and Instructions (Cal EMA 2.101)
Project Contact Instructions and Information (Cal EMA 2.102)
Signature Authorization and Instructions (Cal EMA 2.103)
Certification of Assurance of Compliance (Cal EMA 2.104)
Application Budget- Budget Narrative (Cal EMA 2.107)
Project Narrative (Cal EMA 2.108)
Budget Forms (Excel spreadsheet format) - 2.1 06c, With % Match
CalGRIP Focus Area Chart
Samplc Operational Agrecment (Cal EMA 2.161)
CalGRIP Partner Roles and Responsibilities Chart
Project Summary (Cal EMA 2.150)
I~oncornpctitive Bid Request Checklist (Cal EMA 2.156)
Out.Of.State Travel Request (Cal EMA 2.158)
Other Funding Sources (Cal EMA 2.151)
Prior, Current, and Proposed Cal EMA Funding (Cal EMA 2.152)
Project Service Area Information (Cal EMA 2.154)
Computer and Automated Systems Purchase Justification (Cal EMA 2.157)
Preference Points Certification (Cal EMA 2.155)
CalGRIP Eligibility Form
Cal EMA FY09
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Part IV - Appendix
,<_.,-~_.~=:':
."
GANG REDUCTION, INTERVENTION, AND PREVENTION PROGRAM
2010/11
PART IV - APPENDIX - PROPOSAL FORMS
EVIDENCE-BASED CRIME AND VIOLENCE PREVENTION AND INTERVENTION
PROVEN PROGRAMS
(Organized by greatest outcome)
Attachment A
Nurse Family NFP consists of intensive and Low-income, at- - 38.2% Nurse-Family
Partnership comprehensive home visitation by nurses risk pregnant reduction in Partnership
(NFP) during a woman's pregnancy and the first women bearing recidivism for www,nI!rsefamiIVQartneI
two years after birth of the woman's first their first child mothers ship.oIg
child. While the primary mode of service
delivery is home visitation, the program '15.7%
depends upon a variety of other health and reduction in
human services in order to achieve its recidivism for
positive effects. children
Functional Aimed at youth at risk for andlor presenting Youth, ages 11 to -18.1% Functional Family
Family Therapy with delinquency, violence, substance use, 18 reduction in Therapy, inc.
(FFT) Conduct Disorder, Oppositional Defiant recidivism WW'vv.fftjnc:.com
Disorder, or Disruptive Behavior Disorder. In CA.
Often these youth present with additional
co-morbid challenges such as depression. California Institute for
FFT requires as few as 8-15 sessions of Mental Heaith
direct service time for commonly referred www.cimh.orQ
youth and their families, and generally no
more than 26 total sessions of direct
service for the most severe problem
situations.
Multidimension Community families are recruited, trained, Teenagers with .179% TFC Consultants, Inc.
al Treatment and closely supervised to provide MTFC- histories of reduction in wv{w.mtf(~,-gom
Foster Care placed adolescents with treatment and chronic and recidivism
(MTFC) intensive supervision at home, in school, severe criminal InCA:
and in the community; clear and consistent behavior at risk of
limits with follow-through on incarceration and California Institute for
Mental Health
consequences; positive reinforcement for those with severe 'I\IWW.cil11h.orq
appropriate behavior; a relationship with a mental health
mentoring adult; and separation from problems
delinquent peers.
Cal EMA FY09
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Part IV - Appendix
-
California Gang Reduction. Intervention and Prevention (CaIGRIP) -'- FY 2010/11
Back
Aggression The ART program is a multi modal psycho- Aggressive and -8.3% The United States
Replacement educational intervention designed to alter violent reduction in Center for Aggression
Training (ART) the behavior of chronically aggressive adolescents, recidivism Replacement Training
adolescents and young children. The goal ages 12 to 17 http://www.u,;cartorq/ne
of ART is to improve social skill w.htm
competence, anger control, and moral InCA:
reasoning.
California Institute for
Mental Health
wViVi.cimh.oro
Multisystemic MST is an intensive family- and MST targets '7.7% MST Services
Therapy (MST) community-based treatment that chronic, violent, reduction in ,!"ww.m~tservices,com
addresses the multiple determinants of or substance recidivism
serious antisocial behavior in juvenile abusing male or In CA.
offenders. The multisystemic approach female juvenile California Institute for
views individuals as being nested within a offenders, ages Mental Health
complex network of interconnected 12 to 17, at high l/oJ\ijV'J.cimh.oro
systems that encompass individual, family, risk of out-of-
and extrafamilial (peer, school, home placement,
neighborhood) factors. Intervention may be and the
necessary in anyone or a combination of offenders'
these systems. families
Substance Use
Life Skills The results of over a dozen studies Middle/junior .50%-75% Botvin Life Skills
Training (LST) consistently show that LST dramatically high school reduction in Training
reduces tobacco, alcohol, and marijuana students (initial tobacco,
use. These studies further show that the intervention in alcohol, & www lifeskillstraininq.co
program works with a diverse range of 61h or 1'h grades) marijuana use ill
adolescents, produces results that are
long-lasting, and is effective when taught
by teachers, peer leaders, or health
professionals.
Project Toward Project TND is an effective drug abuse High school ,22% University of Southern
No Drug Abuse prevention program that targets youth, ages 14 prevalence California,
(Project TND) heterogeneous samples of high school-age to 19 reduction in Institute for Prevention
youth. Reductions in cigarette smoking, 30-day Research
alcohol use, marijuana use, hard drug use, marijuana use http://tnd.usc.edu/
and victimization have been revealed at
one- and two-year follow-up periods. It .26%
has been tested at traditional and prevalence
alternative high schools using true reduction in
experimental design. 30-day hard
drug use
Cal EMA FY09
Page 29
Part IV - Attachments
f.
.
BACk
California Gang Reduction, Intervention and Prevention (CaIGRIP) -: FY 2010/11
Antisocial Behavior
Big Service delivery is by volunteers who Youth, ages 6 to . About 33% Big Brothers Big Sisters
Brothers/Big interact regularly with a youth in a one-to- 18, from single less likely than );Vww.bbbs.orQ
Sisters (BBBS) one relationship. Agencies use a case parent homes control youth
management approach, following through to hit someone
on each case from initial inquiry through
closure. The case manager screens
Applicants, makes and supervises the
matches, and closes the matches when
eligibility requirements are no longer met
or either party decides they can no longer
participate fully in the relationship.
Olweus BPP is a universal intervention for the Students in . Reduction in Olweus Bullying
Bullying reduction and prevention of bully/victim elementary, reports of Prevention Program
Prevention problems. The main arena for the program middle, and bullying and www.olweus.orq
Program (BPP) is the school, and school staff has the junior high victimization
primary responsibility for the introduction schools
and implementation of the program. All . Reduction in
students within a school participate in most general
aspects of the program. Additional antisocial
individual interventions are targeted at behavior such
students who are identified as bullies or as vandalism,
victims of bullying. fighting, theft
and truancy
Promoting PATHS promotes emotional and social Elementary . Decreased Prevention Research
Alternative competencies and reducing aggression school aged- report of Center
Thinking and behavior problems in elementary chiidren in the conduct www.Qrevention. psu .edu
Strategies school-aged children. PATHS has been classroom problems, /projectslPA THS.html
(PATHS) field-tested and researched with children in including
regular education classroom settings, as aggression
well as with a variety of special needs
students (deaf, hearing-impaired, learning . Increased
disabied, emotionally disturbed, mildly ability to
mentally delayed, and gifted). tolerate
frustration
The Incredible The Incredible Years is a set of three Children, ages 2 . Reductions The Incredible Years
Years comprehensive, multi-faceted, and to 10, at risk for in peer www.incredlqlevears.cQ
developmentally-based curriculums for and/or aggression in ill
parents, teachers and children designed to presenting with the classroom
promote emotional and social competence conduct In CA:
and to prevent, reduce, and treat behavior problems . Reductions
and emotion problems in young children. in conduct California Institute for
The program is aimed at children ages 2- problems at Mental Health;
10, at risk for and/or presenting with home & www.cimh.orQ
conduct problems (defined as high rates of school
aggression, defiance, oppositional and
impulsive behaviors).
Gal EMA FY09
Page 30
Part IV - Attachments
California GanQ Reduction, Intervention and Prevention (CaIGRI~) -.FY 2010/11
!2.ack
EVIDENCE-BASED CRIME AND VIOLENCE PREVENTION AND INTERVENTION
PROMISING PROGRAMS
(Organized by greatest outcome)
Delinquency & Rec!divisll1
Raising Healthy
Children (RHC)
(formerly
Seattle Social
Development
Project)
Family
Integrated
Transitions
(FIT)
Guiding Good
Choices (GGC)
This universal, multidimensional
intervention decreases juveniles' problem
behaviors by working with parents,
teachers, and children. It incorporates both
social control and social learning theories
and intervenes early in children's
development to increase pro-social bonds,
strengthen attachment and commitment to
schools, and decrease delinquency.
FIT provides integrated individual and
family services to juvenile offenders who
have mental health and chemical
dependency disorders during their
transition from incarceration back into the
community. The goals of the FIT program
include lowering the risk of recidivism,
connecting the family with appropriate
community supports, achieving youth
abstinence from alcohol and other drugs,
improving the mental health of the youth,
and increasing pro-social behavior.
GGC is a family competency training
program that promotes healthy, protective
parent-child interactions and reduces
children's risk for early substance use
initiation. It is based on the social
development model, which theorizes that
enhancing protective factors such as
effective parenting practices will decrease
the likelihood that children will engage in
problem behaviors.
General
population and
high-risk
children (those
with low
socioeconomic
status and low
school
achievement)
attending grade
school and
middle school
Youth, ages 10
to 17
Families of
middle school
children who
resided in rural,
economically
stressed
neighborhoods
.15.7%
reduction in
recidivism
.10.2%
reduction in
recidivism
.7.2%
reduction in
recidivism
University of
Washington, Social
Development Research
Group
J. David Hawkins, Ph.D.
idh@u.washinqton.edu
or
sdrQ@u.washinqton.
edu
University of
Washington, Dept. of
Psychiatry & Behavioral
Sciences,
Division of Public
Behavioral Health &
Justice Policy
Eric W. Trupin, Ph.D
trupin@uwashinqton.ed
!d
Channing-Bete
Company
http://www.channinq-
bete.comlqqc
Cal EMA FY09
Part IV - Attachments
Page 31
Back
California Ganq Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
TeamChild A Washington State-based program Juvenile .97% TeamChild, Inc.
providing legal (civil) and community offenders reduction in http://wwwteamchild.
advocacy services to juvenile offenders. recidivism orq/
TeamChild addresses the underlying
causes of juvenile delinquency by
advocating for education, mental & medical
health services, safe living situations and
other supports.
Parent-Child PCIT is aimed at conduct-disordered Children, ages 2 .5.1% University of Florida
Interaction young children, placing emphasis on to 7 reduction in Department of Clinical
Therapy (PCIT) improving the quality of the parent-child recidivism and Health Psychology
relationship and changing parent-child http://pcit phhp.ufl.edu/
interaction patterns. In PCIT, parents are
taught specific skills to establish a
nurturing and secure relationship with their
child while increasing their child's pro-
social behavior and decreasing negative
behavior
Behavior BMRP is a school-based intervention helps The program . Less self- Graduate School of
Monitoring & prevent juvenile delinquency, substance can be used in reported Applied and Professional
Reinforcement use, and school failure for high-risk both low- delinquency, Psychology,
Program adolescents. It targets juvenile cynicism income, urban, school-based Rutgers University
(BMRP) about the world and the accompanying and racially- problems and Brenna Hafer Bry, Ph.D
lack of self-efficacy to deal with problems. mixed and unemployment
BMRP provides a school environment that middle-class, bbry(iilrci .rutqersedu
allows students to realize that their actions suburban junior
can bring about desired consequences, high schools . Fewer
and it reinforces this belief by eliciting county court
participation from teachers, parents, and records than
individuals. Students are eligible for peers
inclusion if they demonstrate low academic
motivation, family problems, or frequent or
serious school discipline referrals.
Substance Use
Striving CASAST ART targets youth in high risk Youth, ages 11 . Less likely to CASASTART
Together to environments, and seeks to reduce their to 13, living in report use of The National Center on
Achieve exposure to drugs and criminal activity. severely any drugs, Addiction and Substance
Rewarding The program seeks to decrease individual, distressed gateway Abuse at
Tomorrows peer group, family and neighborhood risk neighborhoods drugs, or Columbia University
(CASASTART) factors through case management stronger drugs wwwcasastartorq
services, after-school and summer . Lower levels
activities, and increased police of violent
involvement. CASASTART also works to crime
improve attachment to adults, attachment
to pro-social norms, school performance, . Less likely to
and participation in pro-social be involved in
activities/peer groups. drug sales
Cal EMA FY09
Page 32
Part IV Attachments
Back
California Gang Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
Project Project Northland is a community-wide 6'''thru 12'" . Decreased Hazelden Publishing
Northland intervention designed to reduce adolescent grade students tendencies to htill//www
alcohol use. The program includes six from rural, use alcohol j1azelden.orq/web/q%ro
years of programming spanning seven lower-middle l\,ctnorthland
academic years and is multi-level, class to middle . Less alcohol,
involving individual students, parents, class cigarette and
peers, as well as community members, communities marijuana use
businesses, and organizations.
Strengthening SFP is a universal, family-based 6 grade . Lower rates Iowa State University,
Families (SFP) intervention which enhances parents' students and of alcohol University Extension
general child management skills, parent- their families initiation btlp://www.
child affective relationships, and family extension. iastate. edu/sfp
communication. Based on a developmental . 30-60% i
model, SFP assumes that increasing the relative
family's protective processes while reductions in
decreasing its potential risk factors can alcohol use
alter a child's future, so that problem and being
behaviors can be reduced or avoided. In drunk
addition, the program seeks to delay the
onset of adolescent alcohol and substance
use by improving family practices.
Strong African SAAF is a family-centered program Rural African . Reduced Center for Family
American designed to prevent alcohol use and abuse American youth, initiation of Research
Families among rural African American youth and ages 10 to 12, alcohol use & University of Georgia
Program improve the parenting practices of the and their slowed blli1: //www.cfr.uqa.edu/
(SAAF) significant caregivers responsible for them. primary increase in Dr. Christina Grange
caregivers use over time 9qranQe@uqa.edu
. Developed
stronger youth
protective
factors
Antisocia/Behavior
Good Behavior GBG is a classroom management strategy Early . Less Hazelden Publishing
Game (GBG) designed to improve aggressive/disruptive elementary aggressive htto://www.hazelden orql
classroom behavior and prevent later school children and shy web/public/pax.paQe
criminality. It is implemented when children behaviors
are in early elementary grades in order to Claire Richardson
provide students with the skills they need . Better peer claire@Raxis.or.g
to respond to later, possibly negative, life nominations of
experiences and societal infiuences. aggressive
behavior
. Reduction in
levels of
aggression for
males
Cal EMA FY09
Page 33
Part IV Attachments
Back
California Gang Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
Brief Strategic 85FT adopts a structural family systems Children and . Significant Center for Family
Family Therapy framework to improve youth's behavior adolescents reductions in Studies
(8SFT) problems by improving famiiy interactions between 8 and Conduct Department of
that are presumed to be directly related to 17 years of age Disorder and Psychiatry and
the child's symptoms. Socialized Behaviorai Sciences,
Aggression University of Miami
School of Medicine
http.l/www.cfs.me.miami
c edulDo.c:srr rairl;nq. htm
Fast Track Fast Track is a comprehensive intervention 1" thru 6m . Better overail Fast-Track
from 1 st through 6th grades for high-risk graders living in ratings by httn :Ilwww. f~.sttrackproie
children and teens. The program is rural and urban observers on ctorq
designed to prevent antisocial behaviors areas; boys and children's
through the promotion of child girls of varying aggressive,
competencies and improved school ethnicity, social disruptive, and
context, parent-school relationships, and class, and family oppositional
parenting skills. Program components composition behavior in the
include a classroom curriculum, tutoring, classroom.
home visiting, group skills training,
mentoring, and various individualized
services.
iCAN ICPS is a school-based intervention that Ail children, but . Less Thinking Child
PROBLEM trains children in generating a variety of especiaily impulsive and Dr Myrna B. Shure
SOLVE soiutions to interpersonal problems, effective for inhibited http.llwww.thinkiQgQ@!<e
considering the consequences of these young (ages 4 to classroom sm.com
solutions, and recognizing thoughts, 5), poor, and behavior
feeiings, and motives that generate urban students
problem situations. . Better
problem-
soiving skiils
Linking the LIFT is a school-based intervention for the 1" thru 5'" grade . Decrease in Oregon Sociai Learning
Interests of prevention of conduct problems such as elementary physical Center
Families and antisociai behavior, involvement with school boys and aggression on http.l/www.osic.orq (Go
Teachers delinquent peers, and drug/alcohoi use. girls and their the to "Projects," click on
(LIFT) The main goai of LIFT is to decrease families living in playground "LIFT")
children's antisocial behavior and increase at-risk
their pro-social behavior. neighborhoods
characterized by . Significant
high rates of increase in
juvenile positive social
delinquency skills and
classroom
behavior
Cal EMA FY09
Page 34
Part IV - Attachments
f2acA
CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
PART IV -ATTACHMENTS
SUMMARY OF THE PAST PERFORMANCE POLICY
ATTACHMENT B
The following is a summary of Cal EMA's Past Performance Policy. A complete copy may be obtained by
sending a written request to the Director of Grants Management at:
California Emergency Management Agency
Law Enforcement and Victim Services Division
3650 Schriever Avenue
Mather, CA 95655
Attn. Gang Violence Section
Fax: (916) 323-9633
1 General Policy
This policy is intended to penalize existing recipients having serious performance problems and will be
utilized only in connection with the RFP process on the awarding of grants for new funding cycles. It was
developed in consultation with Cal EMA's advisory groups.
2. Penalty Levels
Level A: Complete disqualification from RFP process.
Level B: 10% point reduction of total possible points from an Applicant's score.
3. Standard for Invoking A Penalty
The standard for invoking either penalty is dependent upon the recipient's compliance with grant terms
and conditions (excluding minor incident(s) of noncompliance).
a. Serious Performance Problems Eligible For Consideration
Performance problems which would qualify under this policy include, but are not limited to:
1) significant failure to account for use of funds, mishandling/misuse of funds, fraud or .
embezzlement, or other material accounting irregularities or violation(s), as documented in an
audit report, monitoring report, police report, or other similar objective documentation;
2) violation(s) of material statutory requirements related to the grant;
3) a willful or grossly negligent violation of a Cal EMA policy, or Terms of the Program, but only
after the recipient had been provided:
a) technical assistance by Cal EMA, including a site visit if necessary, to remedy the
violation;
b) at least one written notice (per violation); and
c) a reasonable opportunity to remedy the violation.
Written notice of serious performance problems will be provided to the recipient's executive officer.
Failure to remedy the violation may negatively impact the recipient's eligibility for future funding.
Cal EMA FY1 0
Page 35
Part IV - Attachments
Back
California Gang Reduction, Intervention and Prevention (CaIGR1P) - FY 2010/11
It is not necessary for a criminal conviction to have occurred for Cal EMA to consider actions
appearing to constitute fraud, embezzlement, mishandling of funds or other types of statutory
violations. Cal EMA must only have reliable evidence this conduct occurred. Moreover, only
properly documented performance problems will be considered.
b. Factors Considered
In determining an appropriate penalty, factors to be considered include, but are not limited to:
1) the seriousness of the problem;
2) whether the problem identified was intentional;
3) whether the problem revealed dishonest behavior by the Applicant;
4) whether the interests of the State or the public were harmed by the problem;
5) whether the problem or problems were a one-time occurrence or represent an ongoing pattern
of behavior;
6) whether the problem was documented objectively; and
7) whether Cal EMA attempted to assist the recipient in remedying the problem.
c. Specific Examples
Performance problems are considered on a case-by-case basis and take the totality of the
circumstances into consideration. The following examples are not intended to be binding or
restrictive of Cal EMA's authority to determine the appropriate penalty in a particular case:
1) Cal EMA conducts a visit of a project and makes the following findings:
a) the shelter failed to pay overtime on two occasions;
b) three timesheets did not contain a supervisor's approval; and
c) the project's doors opened at 9:30 a.m. instead of 9:00 a.m. as stated on its RFP
proposal.
A corrective action plan is developed and the recipient takes steps to address the findings.
Communication with the recipient four months later shows the findings have been corrected.
Penalty: None
2) One year ago, an audit discovered that a project employee embezzled $300 of Cal EMA
funds. The audit concludes this occurred in part due to inadequate management controls and
supervision by the project. The employee was fired and the case submitted to the district
attorney's office for prosecution. The recipient has implemented new accounting and
management policies and procedures, and promises to better supervise its employees. No
other problems with the recipient are known.
Penalty: Level B
3) A project has agreed to provide victim advocacy services in County X. The recipient spends
$40,000 on non grant related expenses and does not provide the services. This is
documented in the site visit report. The project's Progress Reports to Cal EMA report that the
services are being provided. Cal EMA refers the matter to the district attorney for prosecution,
but no additional steps have yet to be taken.
Penalty: Level A
4. Notification to the Applicant and Appeal of Decision
A letter will be sent by certified mail to the Applicants that are denied funding due to past performance
problem(s). The Applicant shall be provided with a summary of why the performance problem penalty
was invoked. The Applicant is entitled to appeal the denial of funding on the same basis as other
appeals of denial of funding, pursuant to the Appeals Guidelines.
Cal EMA FY1Q
Page 36
Part IV - Appendix
f:3acl<.
CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
RATING FORM
ATTACHMENT C
Control #:
Team #:
Rater#:
Applicant:
Funds Requested:
Enterprise Zone Preference Points: 0 2%
05%
o None
Evidence-Based Program Points:
o 15pts
o None
TOTAL
TOTAL POINTS
POSSIBLE
105
165
30
300
CATEGORY
1.
2.
3.
PROBLEM STATEMENT
PLAN AND IMPLEMENTATION
BUDGET
Each of the above categories contain questions assigned a point value. The point scale is divided into five
columns labeled I, II, III, IV, and V. The Applicant's response to each question is evaluated on the following
criteria:
I. ABSENT: The response does not address the specific question or a response was not provided.
II. UNSATISFACTORY: The response does not completely address the question. The information
presented does not provide a good understanding of Applicant's intent, does not give the detailed
information requested by the RFP, and/or does not adequately support the proposal or the intent of the
program.
III. SATISFACTORY: The response addresses the question and provides a good understanding of the
Applicant's intent. The response adequately supports the proposal and the intent of the program.
IV. ABOVE AVERAGE: The response is above average and provides a clear and detailed understanding
of the Applicant's intent. The response presents a persuasive argument that supports the proposal and
the intent of the program.
V. EXCELLENT: The response is outstanding, with clear, detailed and relevant information. The
response presents a compelling argument that supports the proposal and the intent of the program.
Cal EMA FY1 0
Page 37
Part IV ~ Attachments
-.-
.
.
California GanQ Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
","r "'i/'; ,','i(l:'j,....~.\I:': >' .'.. .:t.:, "',
1',PROBLEM S;rATEMENT(Maximum105 points)
'1\1 ',;';,':('III,',,:;",,'I',.Ii', '}"\:,'A:",,",'>';:"" ,';,'.'"ii;, ,,'>, ,..! t."
1.a. Gang and Youth Violence Problem
,',
1.a. To what extent does the Applicant describe a serious gang or youth
violence problem affecting the community? This description should
indicate whether, in what ways, and why the problem is getting better or
worse (or holding steady). Applicants should describe the types of
violence, other crimes and gang activity committed; how the violence
and gangs impact various aspects of the community; and the causes of
the violence.
1.a.i.-iv. To what extent does the Applicant support the description with
a range of relevant statistical information (e.g., crime incidents; crime
rates per capita; crime trends; gang-related crimes; number of gangs
identified by law enforcement; number of gang members validated by
law enforcement, etc.)? Does the Applicant include trend data and
relevant comparisons to statewide statistics, or to those of similar
jurisdictions, that aid in illustrating the extent of the problem? Is the two-
year gang homicide data clearly identified? Does the Applicant provide
the sources for all of its data?
1.b. Target Population
1.b. To what extent does the Applicant describe the characteristics of
the population to be targeted by this project, and explain why this
population was selected? Does the Applicant include demographic
information (age, gender, socio-economic status, education level, etc.)
and describe the size of the tar et 0 ulation?
1.b.i. To what extent does the Applicant include a discussion of relevant
risk factors and challen es that affect this 0 ulation?
1.b.ii.-iv. To what extent does the Applicant support the description with
a range of relevant statistical information (e.g., demographic profiles;
poverty levels; reports of child abuse; unemployment rates; adult or
juvenile arrest rate; number of adults and/or youth on probation or
parole; high school drop-out rates; high school academic performance
index (API) scores; truancy rates; suspension/expulsion rates, etc.)?
Does the Applicant include trend data and relevant comparisons to
statewide statistics, or to those of similar jurisdictions, that aid in
illustrating the needs of the target population? Does the Applicant
rovide the sources for all of its data?
1.c. Target Area
1.c. Does the Applicant clearly define the geographical boundaries of the
area that will be targeted by the project, and does that target area
include at least a ortion of the A licant elt ?
Back
4
8
12
12
9
6
12
6
16
16
12
16
..,
20
20
15
8
10
4
8
20
8
10
3
6
Cal EMA FY1 0
Page 38
2
4
4
8
2
4
Part IV - Appendix
,
, "
California GanQ Reduction, Intervention and Prevention (CalGRIP) - FY 2010/11
1,c,j. To what extent does the Applicant discuss reasons the target area
was selected, over and above the characteristics of the target
population? This could include descriptors related to environment or
infrastructure, such as: land-locked by freeways, high concentration of
liquor stores, lack of recreational facilities, parks where gangs
con re ate, etc.
I ,- '" ". 't, ",;" '>i'" r'o";,;' Y ,"'" ,:~;:.i! ' .", ",
.'2., ~.-;PL:A~ ANDIMPLEMENTATION (Maximl!m. 165 points) .
':;'11""",."'11,";,:,;':0;,").:'." ',,,j'i"',..,<:.., ,.I,,",.,Y.:~,,':'" '~".'.";;;,.,~_ ".,.' "','-' " , . ..'
2.a. Planned Approach
2.a. To what extent does the Applicant describe the proposed project
and explain how it will address the gang or youth violence problems
identified in the Problem Statement? To what extent does the Applicant
explain whether the strategy is considered primarily prevention,
intervention, reentry, education, job training and skills development,
famil and communit services, su ression, or a combination thereof?
2.a.i. To what extent does the Applicant include the following
components in its description.
. What kinds of services will be provided?
. Who will provide the services?
. How they will identify and recruit individuals from within the target
population to receive services?
. How many individuals will receive services?
. How the will track the ro ress of individuals that receive services?
2.a.ii. To what extent does the Applicant demonstrate the use of a
coordinated, re ional a roach, amon a broad arra of a encies?
2.a.iii. To what extent does the Applicant identify a set of quantifiable
objectives (e.g., 50 at-risk youth will be provided wraparound case
management services; 60 students at-risk of gang involvement will
receive tutoring and vocational training, 50 gang members will be
targeted through enforcement operations, etc.)? Are the objectives
reasonable and aligned with the project description? Did the Applicant
rovide a reasonable and com rehensive timeline?
2.b. Expected Outcomes
2.b. To what extent does the Applicant identify and describe
measurable outcomes that correlate to the objectives identified in
Section A2.1 (e.g., school attendance rate will improve by 50 percent for
youth receiving case management services; gang-related incidents
reported by police and school personnel will be reduced by 50 percent
for students artici atin in tutorin ,etc.?
Back
2
4
6
9
12
3
12
12
8
10
.,,,.
3
6
;':;..
12
15
4
8
16
20
1
2
4
5
4
8
16
20
4
8
16
20
Cal EMA FY1 0
Page 39
Part IV - Appendix
",
California Gang Reduction, Intervention and Prevention (CaIGRIP) -' FY 2010/11
2.b.i.-ii. To what extent does the Applicant include a reasonable
explanation of how project staff will track outcomes to determine if the
project is progressing as planned and on schedule? To what extent has
the Applicant planned for meaningful reporting of that information? To
what extent does the Applicant illustrate a clear connection between
ro'ect ob'ectives, activities or services and measurable outcomes?
2.c. Project Implementatio n
2.c. To what extent does the Applicant describe agency roles and
responsibilities within the scope of the proposed project, clearly
identifying the agency that will have lead responsibility for implementing
the proposed project and describing how that agency will carry out the
ro osed Ian?
2.c.i.-ii. To what extent does the implementing agency's organizational
structure - including proposed staffing for this project - support its ability
to achieve the objectives and outcomes? Does the organizational chart
support this description? To what extent does the Applicant
demonstrate that prospective project staffs have sufficient experience in
workin with the tar et 0 ulation?
2.c.iii.-iv. To what extent do partner agencies/organizations take an
active part in carrying out or administering the proposed project? To
what extent does the Applicant identify the CBOs they plan to partner
with (or the process they will use to identify CBOs) and describe in detail
the services they will provide (to meet the 20 percent requirement)?
Does the "Partner Roles and Responsibilities Chart" support the
Applicant's narrative description of how other agencies/organizations will
artici ate in the rant roo ect?
2.c.v. To what extent do the signed Operational Agreements (see
Glossary for definition) for each of the partner agencies/organizations
listed provide details documenting the specific agreements between
them and the im lementin a enc ?
2.d. Coordinating and Advisory Council
2.d.i. Does the Applicant identify the membership of the advisory
council, and are required members included (city officials; local law
enforcement, including the chief of police, county sheriff, chief probation
officer and district attorney; local educational agencies, including school
districts and the county office of education; and, community-based
or anizations? Does the membershi roster su ort this statement?
2.d.ii,-iii. Does the Applicant explain the role of the advisory council in
developing the project proposal? Does the Applicant describe how the
advisory council will monitor progress and hold the implementing agency
accountable to the ro'ect ob'ectives and outcomes?
Back
2
3
2
3
3
2
2
4
6
4
6
6
4
4
6
9
6
9
9
6
6
8
10
12
15
8
10
12
15
12
15
8
10
8
10
Cal EMA FY10
Page 40
Part IV - Appendix
"
Back
California Gang Reduction, Intervention and Prevention (CaIGRIP) ....: FY 2010/11
3.1. Budget Narrative
3.1. How well does the budget narrative support the objectives, activities
and outcomes described in the Project Narrative, as well as and the
intent and requirements of the CalGRIP program? How well did the
Applicant address the following issues?
. How funds are allocated to minimize administrative costs and
support direct services.
. How many CBOs they will partner with and what services they
provide (to meet the 20 percent requirement).
. The duties of project-funded staff, including qualifications or
education level necessary for the job assignment.
. How project-funded staff duties and time commitments support the
proposed objectives and activities.
. Proposed staff commitmenVpercentage of time to other efforts, in
addition to the time allocated to this project.
. The necessit for subcontracts and unusual ex enditures.
3.2. Specific Budget Categories
3
6
9
12
15
3.2. How well are the funds allocated in the Budget Category Forms?
How well do the line items support the plan, objectives, activities and
outcomes described in the Project Narrative? Did the Applicant clearly
show that 20 percent of grant funds requested will be allocated to one or
more communit -based or anizations?
3
6
9
12
15
Cal EMA FY10
Page 41
Part IV Appendix
R___.~ ...... ,....-.....,c.om
..- "'"
tiack
CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION (CaIGRIP) PROGRAM
2010/11
GLOSSARY OF TERMS
ATTACHMENT D
TERM
DEFINITION
Activity'
Administrative Agency or
Recipient
Application
CFR
Community-based
Organization ,(CBO)
Competitive Bid
Equal EmploymentOpportunity
Plan (EEOP) .
Equal Employment Opportunity
(EEO) Checklists
Grant Award Agreerl)ent
Grant Funding Cycle
. Grant FundingPeri6d
The specific steps or actions that a project takesto'achieve,a measurable
objective.
The agency or organization designated on the Grant Award Face Sheet
(Cal EMA 2-101) is the programmatic Recipient of the grant funds and will
accomplish the planned objectives and program goals. The Recipient was
formerly referred to as the "Grantee."
Once selectedforfunding, the original proposal plus any additional forms
as required by CalEMA becomes the application. Thisapplication,'once
signed by Cal EMA and the local government agency or..organization
. authorized to accept grantfunding, becomes the Grant Award/Grant Award
Agreement (Cal EMA2c101). '
Code of Federal Regulations
A nonprofit, public benefit corporation.
A contract process used when all suppliers are equally or nearly equally
qualified to provide the services.
Acornprehensive plan that analyzes the agency's workforce and all agency
employmenfpractices to deterrnine their impact on the basis of ethnicity .
andgender..The objective o/the EEOP ist? €!nsurenondiscriminationinall
areas of employment (recruitment,. hiring, promotions, etc), and. in the
delivery of services and benefits.
An EEO Checklist is a document used by program staff while conducting
site/monitoring visits. The checklists (A and B) were prepared to assist Cal
EMA in verifying that Recipients are in compliance with State and Federal
Civil Rights Laws.
[fhe signed.finalagreement betweenCalEMAandthel?calgovernrnent
agency or organization authorizedtoacceptgrantfunding, (See '
Application). . .
The number of years a program may be funded without competition. A
funding cycle is typically three years.
The period of time, determined by the Request for Proposal (RFP) or the
RequesUorApplication(RFA),which the project narrative, objectives,
. activities, and budget cover. The time period is usually one year, and is
shown on the GrflntAwardFace Sheef(Cal EMA 2"101).
Cal EMA FY1 0
Page 42
Part IV - Attachments
__...._ ..~...~".._ .~,.::l;"'lI
.... l.. ....
Implementing Agency
California Ganq Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
Back
Monitoring Report"Response
Form
Noncompetitive Bid (NB)
Nonprofit Organization (aka
Community-Based
Organization)
Objectives
On Site
Operational Agreement (OA)
Participating Agency
The agency or organization designated on the Grant Award Face Sheet
that is responsible for the day-to-day operation of the project (e.g.,
probation department, district attorney, sheriff).
Form senttothe Recipient with the Monitoring report. The form is'
completed by the Recipient and returned to the Cal EMA Local Assistance
Monitoring Branch '(LAMB), indicating the Monitoring Report is accurate or
inaccurate as of the date of the Monitoring.
A contract for goods or services, where only a single source that can
'provide the services or goods is afforded the opportunity to offer a price for
the specified services or goods. (Contracts sometimes include goods as
well as services, and this definition will also apply to those circumstances).
A nonprofit, public benefit corporation as defined in the federal regulation of
28 C.F.R. Part 38, Department of Justice. This modifies the need to be
recognized by the.lnternalRevenue Service as a 501(c)(3) for Recipients of
faith-based organizations. All organizations may qualify for nonprofit status
using anyone of the four following methods:
(1) Proof that the Internal Revenue Service recognizes the Applicant has
the status of a 501 (c)(3). .
(2) A statement from a State taxing body orthe Slate Secretary of State
certifying that (i) the Organization is a nonprofit organization operating
within the State; and (ii) No part of its net earnings may lawfully benefit any
private shareholder or individual:
(3) A certified copy of the Applicant's certificate of incorporation or similar
document that clearly establishes the nonprofit status of the Applicant; or
(4) Any item described in (1) through (3) if that item applies to a State or
national parent organization, together with a statement by the State or
parent organization that the Applicant is a local nonprofit affiliate.
A set of quantifiable projections to be carried out in order to accomplish the
program goals.
Refers to the location of operation of the grant award Recipient. If multiple
sites exist, the site that provides the project Recipients with.program
direction qualifies as the "on site location."
A formal agreement between two or more agencies, which specifies the
responsibilities of each agency in implementing the project. The term
Operational Agreement also includes documents entitled Memorandum of
Understanding, Letters of Intent, or other titles that serve the same
purpose.
An organization that receives 'grant funds through an Operational
Agreement to p~rticipate in achieving the goals of a project. The
participating agency must'be a unit of government or a'community"based
organization.
Cal EMA FY10
Page 43
Part IV - Appendix
"Ill '.. ~
Bacli
California Ganq Reduction, Intervention and Prevention (CaIGRIP) - FY 2010/11
Recipient Handbook
A salaried employee of a Participating Agency.
Asp"!cific set of goals and objectives established pursuant to legislative,
~ongressional,or administrative actionid~ntifyingC!nl1nmet need ofthe
criminal justice system or victim services ard suppqrted by C!set
appropriationJrom state or fede:alfunding~qurces.
The implementation of a Program by a Recipient. The project includes all
of the grants implemented by the Recipient under that Program regardless
of the year of implementation.
Thepacketoft6rms and, narrative as requested by the RFP and.submitted
to GaIEMAthat.specifiedthepriorities, strategies, and objectives of the
Applicant. . .
This handbook outlines the terms and conditions required of grant projects.
Funded projects must administer their grants in accordance with these
administrative and fiscal conditions. The Recipient Handbook is accessible
at www.calema.ca.qov. Look on the right side of the Cal EMA homepage
under 'Quick links' for the "Criminal Justice Programs Recipient Handbook"
or scroll over the "Grant Programs" tab, select "Grant Applications &
Proposals (RFAs/RFPs)," and then look under the "Related Links" section
for "Recipient Handbooks." The Recipient Handbook was previously called
the Grantee Handbook.
Participating Staff
Program
Project
Proposal
Sole Source
The RPAis a noncompetitive process issued by, CalEMA to obtain
appli9ations from Applicantspre\liously sele~tedJorfunding
The RFP is issued by Gal EMA to solicit competitive proposals in order to
select projects for funding.
This term has been replaced by the term ,"noncompetitive bid."
This term has been replaced by the term "noncompetitive bid."
. Records that validate project activities and achievements as they pertain to
. the objectives outlined in the Grant Award Agreement. . .
Request for AppliCatiorl (RFA)
Request for Proposal (RFP)
Single Source
Source Documentatiorl
Supplanting
To reduce federal, state, or local funds because of the existence of Cal
EMA funds. Supplanting occurs when a Recipient deliberately replaces its
non-Gal EMA funds with Gal EMA funds, thereby reducing the total amount
available for the stated purpose.
USG
The applicable Program Guidelines, application requests [Request for
proposal (RFP)/Requestfor Application (RFA)], grant award agreement,
Gal EMA policy statements,and applicable statutes In the event the terms
of the program are inconsistent with. the provisions of the Recipient
Handbook, the terms of the programshallbe interpreted and construed as
superseding the provisions. of the Recipient Handbook.
United States Gode
Terms of the Program
Cal EMA FY10
Page 44
Part IV Appendix
_~~~_;r_ '" D ;r..~~,.,;;;r
v
t- f..,
AM,,,,~\\o.\ .::p.,.~
~ 'S. a 5.0
'3/1/(1
GKfP
ARNOLD SCHWARZENEGGER
GOVERNOR
MATTHEW R BETTENHAUSEN
SECRETARY
~:MA
:~.:-,~jr0J
3650 SCHRIEVER AVENUE
MATHER. CA 95655
PHONE (915) 327-5664
FAX (916) 324-9179
!~-~'T~3~:J'
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Proposal Cover Sheet
RFP PROCESS
CALIFORNIA GANG REDUCTION, INTERVENTION AND PREVENTION
(CaIGRIP) PROGRAM
2010/11
Submitted by:
City of Chula Vista
Police Department
314 Fourth Avenue
Chula Vista, CA 91910
(619) 691-5013
Supplemental Questions - Evidence-Based ProCJrams
1. Are you applying to implement one of the Evidence-Based Programs
(EBPs) listed in Attachment A, following the guidelines listed in Part I,
Section G of the RFP?
Yes _X_ No
..... .._---~--_.__.._---~--~~-~_. -~~--- ._--------~---------
2. Name of the ESP Selected: GASASTART
J'
2010111 CalGRIP ELIGIBILITY FORM
To be completed bv 2009/10 CalGRIP qumtees onlv
Cities that received the most recent 2009/10 CalGRIP grant award from California Emergency
Management Agency (in April 2010) or the Employment Development Department (in June
2010) are eligible to apply, but the proposed project cannot duplicate the currently funded
CalGRIP project The proposed project can be a new and distinct project, or can augment the
existing project(s) by providing services to a larger target population or a different target area
Please answer the questions below The California Emergency Management Agency (Cal EMA)
and the Governor's Office of Gang and Youth Violence Policy will review the information
provided here to determine eligibility" Those applicants that fail to demonstrate that the
proposed project is not duplicative of a currently funded 2009/10 CalGRIP project wiil be
deemed ineligible for funding
1. Is your city a 2009110 CalGRIP grant recipient from either Cal EMA or the Employment
Development Department (EDD)?
YES-Cal EMA 0
YES-EDD 0
NO f8J
2. If you checked YES, you must provide a brief but specific description of how this
project will be different than the project you are currently implementing with CalGRIP
funds:
.., "".'..-"'.." .....-..._,_......."." ,---_._.."'_.._------~---,.-.
DATE:
TO:
FROM:
SUBJECT:
PREFERENCE POINTS CERTIFICATION
Ure this .format if one is not prov;ded by the Lead agency.
10/1412010
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
LAW ENFORCEMENT AND VICTIM SERVICES DIVISION
Community Contact
Enterprise Zone Program
@ (5%)
(check only one box)
PREFERENCE POINTS
o (2%)
Name:
Name:
Address:
The applicant named below has targeted this
enterprise zone for grant..related activities
The applicant named below has not specllically
targeted this enterprise zone for grant-related
activlties However, the applicant provIdes needed
services to residents of 1his community.
THE CITY OF CHULA VISTA POLICE DEPARTMENT
(Appllcanl)
CAL GRIP FUNDING
(projectj
202 C ST ,4TI; FLOOR. MS 4A, SAN DIEGO, CA 92101
SAN DIEGO REGIONAL ENTERPRISE ZONE
(prorram)
I certify that I have reviewed Ihe proposed project and that it meets the eligibility requirements for
preference points as required by California Government Code Section 7082.
LYDIA MORENO
Zone
BUS INCENTIVES PROGRAM MGR.
~-NB~of...Enlerpri Trtle
C 10114/2010
'---=::S19n~~r= ~f2 pnSB Zone onlact Date
CITY?N IEGO, OFFICE OF THE MAYOR, ECONOMIC GROWTH SERVICES
Name of Enterprise Zone Agency
202 C ST. 4TH FLOOR, MS4A, SAN DIEGO, CA 92101
Address
(619) 236-6320
(619) 533-5951
FAX Number (~'Jilh 3rea code)
Telephone Nurnber (with area code)
Preference Polnls Certification ~ CalEMA 2-155 (Revised 2f1l2009)
(
Cal EMA
Award #
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
GRANT AWARD FACE SHEET (Cal EMA 2-101)
The Califol11ia Emergency Management Agency. hereafter designated Cal EMA, hereby makes a grant award of funds to the following:
1. Grant Recipient City of Chura Vista
hereafter designated Rec:ipien~ in the amount and for the purpose and duration set forth In fhls grant award
2. Implementing Agency: Chu]a Vista Police Department
3. Project Title: Chula VIsta GRIP Grant
4. Grant Period:
01/01/11
to
12/31/12
"Select the Grant year and fund sourcD{s) from the lists below or type tho appropriate acronym In box 9, Entor the amount(s) from each source.
Please do not enter both State and Fedoral fund sourcos on the same line. Add any cash match(s) Block. 10G Is the Grant Award total amount.
Grant Pund Source A.. State B. Federal C, Total D. Cash E, In-Kind F. Total G,Total
Year Match Match Match Project Cost
.
11/12 5 GRP3 $400,000 $400,000 5400,000
Selecl 6 Select $0
Select 7 Select $0
Selecl 8 Select $0
Select , $0
" G[~ndToUl.l~
10 TOTALS $400,000 $0 $400,000 SO $400,000 $400,000 $800,000
.
11. fhls grant award consists of this title page, tho appllcatlon for tho grant, which Is attached and made a part heraor, and tho Assurance
of Compliance fonns which are being submitted. I hereby certify I am vestod with the authority, and havo tho approval of tho CltyfCounty
Financial Officer, City Manager, County Administrator, or Govornlng Board Chalr, to enter Into this grant award agrooment; and aU funds
received pUf5Uanllo this agreomont will bo spont exclusIvely on tho purposcs speclfiod. The grant rcclplent signlflos accoptance of thIs
grant award and agre05 to administer tho grant proJoct In accordance with lha stalule(s), tho Cal EMA Program Guidelines, tho Cal EMA
Redplent Handbook, tho Federal OJP Financial Guida and Program Guidelines (if applicable), and the Cal EMA audit requirements, as stated
In the appllcablo RFP Dr RFA. TOll grant reclplont further agrees to all legal condltlons and tonns Incorporated by roferonca in tho appJlcablo
RFP or RFA, end agrees that the allocation of funds Is contingent on the anactment aftha Statu Budget.
Name;
David Bejarano
Federal Emptoy~r ID Number: 95.6000690
Title: Police ChIef
12. Official Authorized to Sign far Applicant/Grant RecipIent:
Payment Mailing Address: 315 fourth Avenue
City: Chula Vista
Zip: 91910
Signature
619 691.5150
75','I/-
FAX: (619) 585,5610
(llrelll;cde)
Email:
dbeiarnno(cilchulav:staod .oro
Telephone:
~.
Date:
//,--:;;-.-/ '"
. {FOR CalEMA USE ONL
I hereby certify upon my own personal knowle g8 that budgeled runds are available (or the period and purposes or this expenditure staled above
__._._.___._._ ~._.__._ _.___,._,._,_'_"_'_U.___'_ _,_..._u._ _._ _ _,,_ _'_ ~.- -.--- -.- -.-.-.-.-.-..-..-.-.-----.-.-.-'-'-----.-.-'-"- -'-"
Gal EMA FIscal Officer
Dale
Cal EMA Director (or designee)
Date
Grant Award Face Sheet. Cal EMA 2.101 (formerly AOES 3011- [Revised 2/1/2009)
.. Res~~!_~_~:r.'_,,_l
Print Form !
PROJECT CONTACT INFORMATION
Applicant City of Chula Visla
Grant Number
[FOR OES USE ONLY]
Provide the name, title, address, telephone number, and ewmail address for the project contacts named below If
a section does not apply to your project, enter "N/A." NOTE: If you use a PO Box address, a street
address is also required fOf package delivery and site visit purposes.
The Prolect Director for the project:
Name: Gary Wedge
Title; Captain
Telephone #: (619) 691-5218
(AleaCode)
E.Mail Address: gwedge@chulavislapdorg
2 The Financial Officer for the project:
Address:
City;
Fax #:
315 Fourth Avenue
Chula Vista Zip:
(619) 585-5610
91910
(Arl!acor;lc)
Address: 315 Fourth Avenue
(AH~<l COlk)
(AfetlCOde)
Zip: 91910
(619) 585-5610
City: Chula Vista
Fax#:
E-Mail Address: echew@chulavislapd,org
3 The oerson having routine DroQrammatic responsibilitv for the project:
Name: Phil Collum
Tltle: Lieutenant
Telephone #:
Address: 315 Fourth Avenue
(619) 476-2454
City: Chula Vista
Fax#:
Zip: 91910
(619) 585-5610
{AreaCO:Je)
(A/encode)
E.Meil Address: pcollum@chulavistapd erg
4. The person having routine fiscal responsibilitv for the project:
Name:
Title:
Telephone #:
Jonathan Alegre
Senior Management Analyst
(619) 476-2570
Address: 315 Fourtn Avenue
(AfC<lCOd~)
E-Mail Address: jalegre@chulavislapd org
5 The Executive Director of a nonprofit organization or the Chief Executive Officer (e 9 , chief of police,
superintendent of schools) of the implementing agency:
City: Chula Vista
Fax#:
Zip;
(619) 585-5610
91910
(Arl?iJCllde)
Name: David Bejarano Address: 315 FourtnAvenue
Tille: Chief of Police City: ChUla Vista Zip: 91910
Telephone #: (619) 691-5150 Fax#: (619) 585-5610
(A,W~CDde:) (Areacodll)
EwMail Address: dbejarana@chulavislapd org
6 The Chair of the QOVerninCl body of the implementing agency: (Provide contact information other than that
of the implementing agency)
(619).691-5044
Address:
Cily:
__Eax.#:
276 Fourth Avenue
Chula Vista "_~ ZIp:
(6Jm_5B.5-5U~
91910
Name:
Title;
Telephone.#:
Cheryl Cox
Mayor
(Area Code}
(AtC<lcotle)
E-Mail Address: chetylcDx@chulavistaca gOY
Project Contact Information (Revised 7/1/2006)
SIGNATURE AUTHORIZATION
Grant Award #:
Implementing Agency:
City of Chula Vista
Chula Vista Police Department
Grant Recipient:
.The Project Director and Financial Officer are REQUiRED to sign this form
Signature:
....FinanciaIOfficer: Edward Chew
Signature: ~~
1118/2010
.ProJect Dir
Date:
Date:
. - -- -- ------_.. -- -_.- -- .--.--- --~------------ --------------------~--_._--- - - --.----.- .--- -- ----
The following persons are authorized to sign for the
Project Direc~~r ~ _
c;1cvr1 _. ~
Signature V 1]
Gary Ficacci
N';!!'~y::.
+:-:E:2 5'f'1 ~
Signature
Phil Collum
NLJ.~
Signature
David Bejarano
Name
The following persons are authorized to sign for the
Financial Officer
c:-=2-~
Sig ure
Jonathan Alegre
:e,;.1r~
David Bejarano
Name
Signature
Name
Signature
Signature
Name
Name
Signature
Signature
Name
Name
Signature Authorlzallon CalEMA 2-103 (Rev 211/2009)
SIGNATURE AUTHORIZATION
INSTRUCTIONS
The Project Director and Financial Officer are REQUIRED to sign this form and submit
It with the Grant Award Forms package. The Applicant may request signature
authority in addition to the designated Project Director andlor Financial Officer. Space
is provided for the addition of up to frve (5) additional authorizations for the Project
Director or Flnanciai Officer
No single individual may be authorized to sign for both the Project Director and the
Financial Officer. The Project Director and/or Financial Officer authorize the
person(s) identified on the form to sign on their behalf on all subgrant-related
matters.
Signature Authorization CalEMA 2-103 (Rev 21112009)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
I, David Bejarano hereby certify that
(official authorized to sign grant award; same person as Section 12 on Grant Award Face Sheet)
RECIPIENT:
City of Chula Vista
IMPLEMENTING AGENCY: Chula Vista Police Department
PRO.JECT TITLE:
Chula Vista GRIP Grant
is responsible for reviewing the Recipient Handbaa/, and adhering to all of the Grant Award Agreement
requirements (state andlor federal) as directed by the Cal EMA including, but not limited to, the following areas:
I. Federal Grant Funds
Recipients expending $500,000 or more in federal grant funds annually are required to secure an audit
pursuant to OMB Circular A-133 and are allowed to utilize federal grant funds to budget for the audit
costs See Section 8000 of the Recipient Handbook for more detail.
IZl The above named Recipient receives $500,000 or more in federal grant funds annually
D The above named Recipient does not receive $500,000 or more in federal grant funds annually.
II. Equal Employment Opportunity - (Recipient Handbook, Section 2151)
It is the public policy of the State of California to promote equal employment opportunity by prohibiting
discrimination or harassment in employment because of race, religious creed, color, national origin,
ancestry, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic
characteristics), merital status, sex, sexuel orientation, denial of family medical care leave, denial of
pregnancy disability leave, or age (over 40). Cal EMA.funded projects certify that they will comply
with all state and federal requirements regarding equal employment opportunity,
nondiscrimination and civil rights.
Please provide the following information:
, Equal Employment Opportunity Officer: Kelley Bacon
Title: Director of H~man Resources
Address: 276 Fourth Avenue
Phone: 619-691-5144
Email: kbacon@c1.chula-vls!a.ca.gov
Certlfica~on of Assurance of Compliance - Gal EMA 2-104 (Rev 6/17J2010)
2
III. Drug-Free Workplace Act of 1990 - (Recipient Handbook, Section 2152)
The State of California requires that every person or organization awarded a grant or contract shall certify
it will provide a drug-free workplace
IV, California Environmental Quality Act (CEQA) - (Recipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 ef seq) requires
all Cal EMA-funded projects to certify compliance with CEQA Projecls receiving funding must coordinate
with their city or county planning agency to ensure that the project is compliance with CEQA requirements
V. Lobbying - (Recipient Handbook, Section 2154)
Cal EMA grant funds, grant property, or grant-funded positions shall not be used for any lobbying
activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for
influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making
of any federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant Of cooperative agreement
VI, Debarment and Suspension - (Recipient Handbook, Section 2155)
(This applies to federally-funded grants only)
Cal EMA-funded projects must certify that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal beneflls by a state or
federal court, or voluntarily excluded from covered transactions by any federal department or agency
VII. Proof of Authority from City Council/Governing Board
The above-named. organization (Applicant) accepts responsibility for, and will comply with, the
requirement to obtain written authorization from the City Council/Governing Board in support of this
program The Applicant agrees to provide all matChing funds required for said project (including any
amBndment thereof) under the Program and the funding terms and conditions of the Cal EMA, and that
any cash match will be appropriated as required. It is agreed that any liability arising out of the
performance of this Grant Award Agreement, including civil court actions for damages, shall be the
responsibility of the Recipient and the authorizing agency The State of California and the Cal EMA
disclaim responsibility of any such liability Furthermore, It is also agreed that grant funds received from
the Cal EMA shall not be used to supplant expenditures controlled by the City Council/Governing Board
The Applicant is required to obtain written authorization from the City Council/Governing Board that the
official executing this agreement is, in fact, authorized to do so. The Applicant is also required to
maintain said written authorization on file and readily available upon demand
Certification of Assurance of Compliance" Cal EMA 2-104 (Rev 8/17/2010)
3
All appropriate documentation must be maintained on file by the project and available for the Cal
EMA or public scrutiny upon request. Failure to comply with these requirements may result in
suspension of payments under the grant or termination of the grant or both and the Recipient may
be ineligible for award of any future grants If the eal EMA determines that any of the following has
occurred:
(1) The Recipient has made false certification, or (2) violates the certification by falling to carry out
the requirements as noted above.
CERTIFICA liON
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[Section 12 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind
the contractor or grant recipient to the above described certification I am fully aware that this
certification, executed on the date and in the county below, is made under penaity of perjury under
the laws of the state of California.
Authorized Official's Signature:
Authorized Official's Typed Name:
D. ~VL,~
David Bejarano
Authorized Official's Title:
Chief of Police
Date Executed:
11/3/7-010
,
Federal Employer 10 #: 95-6000690
Current Central Contractor Registration
Federal DUNS # 076726551
Ves IZI
No 0
Executed in the City/County of: Chula Visla, San Oiego Counly
AUTHORIZED BY: (not applicable to State agencies)
o City Financial Officer
IZI City Manager
o Governing Board Chair
td
o County Financial Officer
o County Manager
Signature:
Typed Name:
Title:
Cily Manager
Certification of Assurance of Compliance ~ Cal EMA 2~104 (Rev 8/17/2010)
4
A. PROJECT NARRAT1VE
Backqround
Chula Vista, California, is the 14'" largest city in the state, and San Diego County's
second largest municipality. Its resident population increased over 37% between 2000 and 2010
with its mosl recent population estimate at 237,595. Located seven miles from downtown San
Diego and seven miles from the busiest international border crossing in the world, Chula Vista is
the crossroads of the San Diego/Baja, Mexico region.
The Chula Vista Pollee Department (CVPD) has 230 sworn officers and 82 full-time
civilian staff members. The department is made up of the Patrol Operations Division,
Investigations Division, and the Administrative Services Division The CVPD is the lowest
staffed pollee department in San Diego County, with an authorized sworn to citizen ratio of 1 02
per 1,000 persons I and an actual ratio of 0 97
South Bay Community Services is the largest provider of social service, education, and
community development programs for youth and families in San Diego County's South Bay Our
mission is to provide children, youth, and families with services that reinforce the family's role in
our community and assist individuals to aspire realistically to lives of self-fulfillment SBCS
serves over 25,000 people a year (aimost half of them children and youth) and impacts more
than 50,000 Over 95% are low-income, with 60% below poverty SBCS has provided
comprehensive, integrated services for at-risk youth for 40 years, engaging low-income youth,
gang-impacted youth, youth transilioning from incarceralion, and current and former foster
youth
The Sweetwater District services more than 42,000 students in grades 7 through 12 and
more than 32,000 adult learners It is the largest secondary (grades 7-12) school system in
California The district's 32 campuses, which Include 15 high schools, 11 middle schools, 2
I 8m Diego Association oroovcrnmenls, "Public SufelY Budgets in the San Diego Region: J:unding. and Sloffing for risenl Yellr
20 I 0," October 2010 - ----.-.---.-,.-------..-----.---..--------------.-.-.---- -.-.---------..
CVPD GRIP Grant Proposal
,
alternative education schools, and 4 adult schools, are located in the cities of Chula Vista,
Imperial Beach, National City and San Diego, including the communities of Bonita, Eastlake,
Otay Mesa, San Ysldro, and South San Diego Eighty-four percent of students come from
ethnically diverse backgrounds. One of every two students speaks a language other than
English at home and about 27% are limited-English proficient.
The Chula Vista Police Department, South Bay Community Services end the
Sweetwater Union High School District have worked collaboratively to provide services to Chula
Vista for decades
1. PROBLEM STATEMENT
1.a. Gang and Youth Violence Problem.
Chula Vista - particularly the west side of the city - has experienced substantial gang
activity and violent crime. Gang-related crimes in the city include murderJattempted murder,
robbery, aggravated assault, battery, vandalism, burglary, and carjacking Altogether, Chuta
Vista experienced more than 315 gang-related crimes from October 2006 through September
2010'. Robberies and aggravated assaults accounted for 56% of all gang crimes reported
during this period Ten percent of the violent crimes (homicides, rapes, robberies and
aggravated assaults) thai occurred in Chula Vista during this period were gang-related3 In 2008
and 2009, there were three oano-related homicides in the Citv of Chuta Vista and one attempted
homicide with a knife' Below is a chart that lists all gang-related crimes with two 01 more
occurrences by type between October 2006 and September 201 0 to provide a more complete
picture of the nature of the gang problem in Chuia Vista
# of
Char!1e Descriotion of Gano-Related Crime Tvoe Crimes
594 VANDALISM' 93
245A1 ASSAULT WITH A DEADLY WEAPON NOT FIREARM 56
211 ROBBERY 53
:! Automntcd Regional Juslice Information System (ARlIS), 2010
J Aulomnlcd Rcgionnl Ju.slic~ Information Syslcm (ARIIS), 10ID
'-'---~-AutOmatca RegiOi'1ilrJusTiC'CTiifommtiOilSyslcm rARllS)~1mO-5ifd-CliUtaViSITlPOlicc Department Records
CVPD GRIP Grant Proposal
1
243A BATTERY ON PERSON I 15
187 MURDER/ATTEMPTED MURDER 10
243D BATTERY W/SERIOUS BODILY INJURY I 9
459 BURGLARY 9
215rAl CARJACKING 8
245A2 ASSAULT WITH A FIREARM ON A PERSON 6
422 THREATEN CRIME WIINTENT TO TERRORIZE 6
417Al EXHIBIT DEADLY WEAPON OTHER THAN FIREARM 5
18iiA)f1) CONSPIRACY:COMMIT CRIME 4
186.22(0) CRIMINAL STREET GANG WITH PUBLIC OFFENSE
CONVICTION 3
BATTERY ON PEACE OFFICER/EMERGENCY
243B PERSONNEUETC 2
2431E)( 1) BATTERY. SPOUSE/EX SPOUSE/DATE/ETC 2
12020IA)14) CARRY CONCEALED DIRK OR DAGGER 2
69 OBSTRUCT/RESIST EXECUTIVE OFFICER 2
186.2:UA) PARTICIPATE IN CRIMINAL STREET GANG 2
488 PETTY THEFT 2
PETTY THEFT W/PRIOR JAIL TERM FOR SPECIFIC
666 OFFENSE 2
4961A) RECEIVE/ETC KNOWN STOLEN PROPERTY 2
484GiAI THEFT BY FORGED/INVALID ACCESS CARD 2
In terms of trends in gang-related activity, between October 2008 and September 2009,
there were 57 gang-related crimes, 1,190 gang-related CFS, and 1,102 gang field interviews
conducted in Chula Vista Between October 2009 and September 20 1 0, there were 60 gang-
related crimes, 1,084 gang-related CFS, and 1,105 gang field interviews conducted' Based on
this data, the problem has held steady during the past two years. We believe the problem has
not declined in recent years because we have had no additional resources to prevent gang-
related crime. Chula Vista received a 2007 GRIP grant and was able to reduce gang-related
crime 49% in recent years compared to October 2006-September 2007' However, these
resources recently expired; if we do not receive additional CalGRIP funding, we fear that the
number of gang-related crimes in our city will increase in the coming years The program we are
~ Aulomillcd Regional Justice lofonTIalion System (ARJ1S), 2010. nod tlle Chula Visla Police Dcpnnffil:nt's compulcr~nidcd
dispatch system. 2010
" .--~-6AutDmnIC{rRcgi0iii11-JUSiicc1nfom;aiioii'Sysf~ill- (ARJ1S), 201 [)
CVPD GRIP Grant Proposal
3
proposing now will focus on middle-school children aged 11 to 14 More than 100 gang-related
field interviews have been conducted on children in this age group since September 2006.
In terms of overall crimes and crime rates per capita, the city's figures have gone down
in recent years, mirroring local, state and national trends' In 2008, Chula Vista experienced
7,248 Part I crimes (per capita rate of 31 3 per 1,000); in 2009, the city had 5,967 Part I crimes
(per capita rate of 25 6 per 1,000), and in 2010, we are projecting a total of 5,643 Part I crimes
(per capita rate of 23.8 per 1,000) A substantial part of the decline in Part I crimes in Chula
Vista is due to a 48% reduction in vehicle theft from 2008 to 2010. However, vehicle theft is not
a common gang crime in Chula Vista, so the reduction in Part I crimes has not affected the
levels of gang crime in the city'
There are currently six separate gang sets, with a total of 627 members who live in
Chula Vista'. Due to neighboring cities' gang injunctions, non-native gang members have also
moved into Chula Vista. In fact, an additional 200-plus gang members from gang sets based in
nearby cities also live in Chula Vista" Further, there are 10 undocumented gang sets in Chula
Vista" in addition to the 6 documented sets, so the official number of gang members and
groups in our city significantly underreports the true number of gang members and sets In Chula
Vista.
A community survey underscores the impact gangs and gang-related crimes have had
on west side residents More than 70% of a group of predominantly west side residents said
they were concerned about gangs in their neighborhoods, and 71% expressed concern about
drug sales in their neighborhoods Almost 116lf of west side residents said they were fearful of
walking in their neighborhoods at night. Further, just 16% of west side residents indicated they
1 Federal Bureau ollnvcstiguLion, "Crime in the United States: 1009," September 2010, and San Diego Association of
Govcmmcnls. "Crime in the San Diego Region 2010 Mid~YcnrStnlistics," Oclober 10]0
8 Automated Regional Juslicc Information System (AJUIS), 2010
9 Intctnul intcll igencc dambase, November 20 1 0
10 Internal intelligence dntubllSc. Novembcr 2010,
11 Internal intclli!;cncc dnlubasc, November 2010
CVPO GRIP Grant Proposal
4
felt very safe in their neighborhood parks "Gangs" were frequently cited as the reason city
residents stayed away from west side parks, shopping centers, and specific streets 12
The impact of gangs can also be seen in west side residential areas; gangs adversely
affect the ability of property managers to make their apartment complexes safe places to live
Just the other day, a terrified apartment manager who Is trying to remove gang members from
her complex, pleaded for assistance from the CVPO, citing death threats from gang members to
herself and her maintenance supervisor An excerpt from her e-mail reads: "This morning, I had
the sheriffs iock someone out on an eviction and later that afternoon her adult son was on the
property hanging out I had to ask them to leave That kind of stuff I can deal with It's the
threats, drinking, vandalizm[sic1. loitering & drugs that J can not handle. Please, please, please
before one of us gets hurt, make extra patrol stops"
The causes of the gang violence in Chula Vista include:
. Our proximity to Mexico. Gangs are involved in the southbound movement of
guns, stolen vehicles, and pharmaceuticals, and the northbound movement of
narcotics, currency, and humans, for trafficl<ing or other purposes. Chula Vista is
also a prime location for drug cartel and Mexican Mafia-related problems such as
kidnaps for ransom.
. Our proximity to the Richard J. Donovan Correctional Facility (RJD).
Located just 10 miles from western Chula Vista, this state prison has a great deal
of influence over some of the otder street gang activity in our city Gang members
are institutionalized, join prison gangs, and then direct street gang activities in the
western portion of the city Prison gang members 81 e then released back into our
community and garner favor and respect from subordinates, who are
subsequently institutionalized at some point and the cycle continues
----\2---------- .
Sun Diego Association ofOovcrmnents, "1007 Chula ViSla Resident Opinion Survey," August, 2007
CVPO GRIP Grant Proposal
5
Compared to statistics from similar jurisdictions, Chula Vista's crime and youth gang
violence problems are substantial Escondida, a city of approximately 150,000 people in
northern San Diego County has similar demographics 13, yet Chula Vista's ratio of documented
gang members to 1,000 residents is higher than Escondida's (2 64 compared to 2.47) In fact,
Chula Vista's gang member per capita ratio Is higher than the majority of jurisdictions in San
Diego County, including EI Cajon, San Marcos, La Mesa, Santee, and six others" In tenns of
gang-crime trends, Chula Vista's level of gang crimes has remained steady the past two years,
despite a small decrease in overall Part I crimes from 2009 to 2010, while Escondido's level of
gang crimes 11as declined 18%, despite a 5% increase in Part I crime rates during the same
period"
1 b. Target Population
The proposed CalGRIP project will target 7th and 8\h grade students attending two middle
schools in West Chula Vistac Castle Park Middle School (CPM) and Chula Vista Middle School
(CVM) These two school sites were selected because (1) they correlate with Chula Vista's most
significant gang hotspots identified by law enforcement, and (2) because South Bay Community
Services (SBCS) already operates after-school programs and has strong cooperative
relationships with the administrations of both sites, facilitating access to high..risk youth and
leveraging resources for the CalGRIP project
CPM, a Title I school in its 51h year of program improvement, serves approximately 1,052
students, 88% of whom are Hispanic 543 are mate and 509 are female. 76% of CPM students
qualify for the Free or Reduced Lunch Program. 42% are English Language Learners and
another 26% have been reclassified as Fluent English Proficient (RfFEP). The school's 2009
J3 Escondida and ChulD Vista both have relatively high levels of Hispanic residcllls {Chula Vista - 56%; Escondida - 45%} nnd
relatively low pCI capita incomes (Chuln Vista - $24,416; Escondida - $13,759), occording to the U S Census Bureau, ArncricDn
FDctFindcr, .2006-2008
l~ Internal intcllig~nce database, November 10 [0
15 A utommed.Rcgional.JlISliccJnfonnillion.SYSlcm.(ARJJS)..201 O,.and.San.Dicgo.hSS9cinliQn.oLGp...Y..cmments"::'CrimejnJhe
San Diego Region .20 I 0 Mid~ Y car Statistics," OClober 1010
CVPD GRIP Grant Proposal
6
API was 726, when 53 2% of students scored below or far below proficient on the CST. CPM's
API 2009 score was below the state average of 748 for middle schools'5 CPM had a truancy
rate of 40% in 2008109 .- almost twice the county and state rates of 24% 17 The education level
of students' parents is as follows. 27% - not a high school graduate, 32% - high school
graduate, 21 % - some college, 17% . college graduate and 3% - graduate school" CPM feeds
Into Castle Park High School, which had a truancy rate of 48% In 2008/09 (compared to county
and state rates of 24%)
CVM, a Title I school in Its 1 st year of program improvement, serves 1,171 students,
78% of whom are Hispanic 568 students are male and 570 are female. 67% of CPM students
qualify for the Free or Reduced Lunch Program 32% are Engiish Language Learners and 83%
speak Spanish at home The school's 2009 API was 731, when 66% of students scored below
or far below proficient on the CST Like CPM, CVM's API 2009 score was below the state
average of 748 for middle schools" There were 112 suspensions and 3 expulsions In 09110, up
from 96 suspensions and 1 expulsion the previous year The promotion rate to high school Is
65%, down from 70% the previous 2 years The school's truancy rate of 61% Is almost three
times higher than the county and state rates of 24% CVM feeds into Chula Vista High School,
which had a truancy rate of 67% in 2008109 (compared to county and state rates of 24%)
Children attending the two schools are at risk for becoming Involved in gangs According
to CPM's and CVM's 08109 GA Healthy Kids Survey of 71" graders, 12%-14% have used
inhalants to get high, 6%-8% have tried marijuana, and 23%-26% have drunk alcohol. Nine
percent to 10% have been offered illegal drugs on school property, and 4%-6% have drunk
alcohol or taken drugs on school property. Forty-six percent to 49% have personally
experienced physical violence at school, 5%.6% have carried a gun at school, and 8%-10%
16 Cillifomia Dcpunmcm of Educiltion, DillllQUCSl, 2010
11 California Department of Educiltion, Sufe & Heo.1th Kids Progrnm Oflicc, 2010
15 CPM Single PIW1!or Student Achievement, 2010-2011.
19 Cnli(oll1ill Dcpnrtml.:n! or Educillion. DataQucsl. 2010
CVPD GRIP Grant Proposal
7
i'
have carried another weapon at school Twenty-five percent to 33% have seen someone with a
weapon on school property, 10%-14% have actually been threatened with a weapon at school,
and 10%-14% have missed school due to feeling unsafe on campus in the past 30 days Eiqht
percent to 10% state that thev alreadv consider themselves a qanq member.
Youth attending the two target schools experience significant risk factors and challenges
. The schools are both located in western Chula Vista, which is a hotbed of gang activity and
violent crime. More than 80% of gang-related crimes occur in western Chula Vista, despite
the fact that less than haif of the city's population lives there"
. One-third of the census tracts in western Chuia Vista have family poverty rates that are
substimtially above (at 20% or higher) the national average of 12% (2000 & 2006 Census)
. In FY 09/10, the San Diego County Child Abuse Hotline received 40,185 abuse/neglect
reports 8,511 of referred children were in the South Region, where a monthly average of
602 children lived in out-of-home care The South Region has county's highest rates of
removals and severe physical abuse (County of San Diego, Health & Human Services, Child
Welfare Services Regional Statistics, FY 09/10)
. Juvenile arrest rates for Chula Vista are actually below average and trending downward
compared to other jurisdictions in San Diego County In 2008, the juvenile arrest rate for
Chula Vista was 46.0 per 1,000 people, compared to the countywide average of 54221 We
attribute the lower arrest rates in our city not to lower juvenile crime levels, but to an
expansive juvenile diversion program co-sponsored by the CVPD and SBCS The activities
proposed in this submission will help to continue the positive Impact this program has on
juvenile arrest rates in Chula Vista.
. In 2009, west Chula Vista had a domestic violence rate of 9.29 incidents per 1,000 people,
~o Automaled Re~ionnl Justice Infonnnlion Syslem {ARl1S), 20 10, and the San Diego Association of Govennncnls, 2010
21 S!lJ!.J2.illlio Association of GovemmenlS! "Arrests 2008:Lu\V Enforcement Resronsc 10 Crime in the San Diego Region,"
November, 2009
CVPD GRIP Grant Proposal
8
68% higher than the countywide rate of 5 5 incidents per 1,000 people"
. Juvenile crime and substance abuse are concerns in Chula Vista. Due to the proximity to
the Mexican border, there is a ready supply of cheap drugs and alcohol available to minors,
and substance abuse is a significant problem Substance Abuse Monitoring for Youth
(SAMY) data collected by the San Diego Association of Governments (SANDAG) in the 12
months before September 2004 shows that 58% of juveniles arrested in the South Region of
San Diego County tested positive for one or more drugs at the time of arrest (SANDAG,
May 2005)
. In 2008, CVPD administered a safety survey to school administrators, which asked how
concerned they were about gangs in the community and on their campus Sixty-eight
percent indicated being "very concerned" or "somewhat concerned" about gangs in the
community, and 58% indicated being "very concerned" or "somewhat concerned" about
'.
gangs on campus
. Several large studies of youth in urban settings have identified a number of risk factors for
joining gangs" "Children who experience 7 or more risk factors at ages 10 to 12 are 13
times more likely to join a gang in adolescence than children who experience only 1 risk
factor or none at those early ages."" The children and youth in west Chula Vista experience
high levels of these conhibuting factors, which include: residing in neighborhoods with low
levels of social attachment, Growing up in neighborhoods with a gang presence; living in
neighborhoods where it is easy to obtain drugs; living in an underclass community and
having low socioeconomic status; growing up in single-parent households, having low
standardized test scores; growing up in violent families; and, not feeling safe in your
!~ Sun Diego Association o[ Governmcnls, "15 Years or Crime in the San Diego Region: 1985-2009," April101O. rind
Automaled RegIonal Justice InrOnTIllllon System (ARJJS), 2010
::!.l Office of Juvenile Juslice und Delinquency Prevemlon Bulletin, U S Department ofJUSltcC, August 1998
~.1 Hill, KG, Howcll, J C. Hawkins, J D , and Battin, S R Childhood risk fnclors ror Ildolescent gang membership: Results rram
the Seattle Social Development Project University of Wnshington, 1999
-------_._--~---_.._--------_._~~-~~'-----_.._'--_.
CVPD GRIP Grant Proposal
9
neighborhood
. Approximately 20% of the families in the South Bay are single parent (15% women, 5%
men), compared to 15% for the entire San Diego Region (SANDAG, Statistics as of 2000
census)
. A 2003 report by the Workforce Partnership" singled out youth in the region as particularly
disadvantaged in terms of future options due to basic skills deficiency and heving the
county's lowest labor force participation Their parents also face significant challenges
finding employment Although Chula Vista's unemployment rate of 124% is just above the
state average of 122%; the unemployment rate in western Chula Vista - the target
population for this grant - is substantially higher. Western Chula Vista is similar
demographically to National City, which borders Chula Vista to the north. National City's
September 2010 unemployment rate was 20 1%"
1.c. Target Area
Both focus schools are located in Chula Vista's impoverished west side. The boundaries
of Chula Vista Middle are the San Diego Bay to the west, the border between Chula Vista and
Nationai City to the north, 3"' Ave. to the east, and Naples St to the south The boundaries of
Castle Park Middle are the San Diego Bay to the west, Naples St and Oxford St. to the north,
Brandywine Ave.. to the east, and Main St to the south The schools are situated in
neighborhoods that contain the most significant gang problems in Chula Vista, as shown on the
map on the next page In fact, Chula Vista Middle School and Castle Park Middle School are the
only two city middle schools that are completely surrounded by high-intensity gang activity. As a
result, the attendees at both middle schools were selected as a focus for this prevention project
:u Regional Youth Mapping Project, San Diego Workforce Partnership, School~to.CareeT Youth Council, November
2003.
" . .._-~:!lJ The California EmplDyment Development Department, September 20] 0
CVPD GRIP Grant Proposal
10
City of Chula Vista
F'
-,/~
/
/'
Two Focus Middle Schools
& Gang FI Hotspots
J~'1ll1 GasUe Pork Middle School
,-\ri;~~:. Chulll Visln r.-liddle School
D CoslJe Parl( MS 60undilry
D Chula Vis!;) rvlS BOllndiJry
i::-,.:~' -::1 f\'lodemtely IntensG
=
~
I"""'C~
,,-,,,",_0;:,:,...
l!1.iI f\'losllnlensB
\
\
,
i
I
{
\
'.
21.1,I~S
",,\
,r~
't.".:~
'~I ~~',~,r'''''!!^''rUU''lJ ;"~,,1
':0,,/ C(~..~Q ::010
Two Focus Chura Vista MIddle Schools and
Gang Fiald Interview Hat Spots
~.""..,
ChWV,'l.>hb"m",<:^T,t"A::"'f~''''''''
G";o-~'<:I"!==^:;f'I"'t-I.
Ch-J.V,,,.F,lcoD,,,,,,,,.t
Chula Vista is highly diverse culturally, linguistically, and economically, and is
characterized by problems typical of border communities, such as high transience and low
socio"economic status and expectancy"" Chula Vista's population of 237,595 includes
approximately 73% minorities; the majority of them are Hispanic 49% of the City's residents live
in west Chula Vista, which has a combination of residential housing (41 % multi"family), strip
malls, two north.south interstate highways, and 80% of the City's ABC licenses,
The target area is an Enterprise zone. See attached enterprise zone certification
2. Plan and Implementation
2a. Planned Approach
CVPD and SBCS will provide the evidence.based CASAST ART (Striving Together to
Achieve Rewarding Tomorrows) project at the two selected middle school sites CASASTART
~--:!1 Slln ofCgo County""RepOTlCard OIl CTllIa"rcn l.Cr-a-rTiTIicS;-10'@, TflCcllila;:~-ri"slniiTOilvc~ --.-----.---~.-_.,-.-~-
CVPD GRIP Grant Proposal
11
was created in 1992 by the National Center on Addiction and Substance Abuse (CASA) at
Columbia University, CVPD and SBCS have worked closely with CASA's Vice President and
Director of Youth Programs, Lawrence Murray, LMSW, in developing this proposal CASA wili
provide extensive training and technical assistance for all project staff throughout the grant
period CASAST ART is a Promising Practice identified in the GRIP RFP's Attachment A
QbSASTARTJgrgets children.who:are ,at,hlg h. rig.fo!, su~ance ,abuse;delinquencY:'"
and academic< failure, It is a school-centered, positive youth development program aimed at=
~,___,,::--:.:.::.-_~-_.._____n__.';"__.~... '___ _._ ___~,.:..__, ~__.,;___...:......;.. ...J'--'--
<:::::p!:.v:f1.l!!l.g, ~u~sti!nce ,abuse ,and,violeflce, among high'risk,SJ9 1.3~y~,ar -olds:and:helpiQg, th~rn:J
~!r1]P.'.ove,their'SCh061~attehi:lancEtgrad~~,' ~~d b;'~~~~;h~~U9h~t,~~:n'Sive~' ana'C(lo(dinated
.,malfia~~Rreventive,s~rvices,and_c~mmunitY:based:law:enforce~t:_activities J~egy,
rs conslder_E!d ~,combrnatron,of pnmanly preventlon;'lnterventlon; education, a d family and' -
~ ~~~-_...
comrnunity_sel)lic~~entrall'9~on,underlying the'program 'deslgn'is -thai while'rates of
experimenfation with drugs and alcohol are roughly,similar for pre-adolescehts'from'all, ."
"6'aCkgrounds;-those who lack effective human and social supports -family, school"and
community-organizations" are at much'higher risk of continuing and intensifying-subslan'ce
""- '
abTjse~The;progra-,!Us geS.i9n!l9 10 deye.l.op,~lrJd comp~nsate foc,these missing;ties
CASAST ART addresses the individual needs of the participants as well as broader problems in
their families and communities It operates on three levels: building resiliency in the child;
strengthening families; and making neighborhoods safer for children and their families
The project will bring together key stakeholders in the community - schools, law
enforcement, and social seNice providers - under one umbrella and provide case managers to
work on a daily basis with high risk children CVPD will provide a Gang Prevention Officer
(GPO) who wili be a full member of the CASASTART project team, working at the two target
school sites to ensure maximum coordination and collaboration, and working with the case
managers to develop strategies to help individual children and families The GPO will work one-
--on-on'e-with .dlildren-and'families-in'the'project;-including-acling'as'a'mentor'for'selected
CVPD GRIP Grant Proposal
12
\
children, and participate at regular Case conference meetings, quarterty administrative
meetings, and quarterly advisory council meetings. SBCS will provide 3FTE GRIP Youth and
Family Development Associates (GRIP YFDAs - ie case Managers) who will work closely with
the GPO, teachers and other school personnel, SBCS' After-School Program staff, other social
service agencies, and neighborhood residents to coordinate, arrange for, and provide needed
services and support to prevent or counteract the familial, social, educational, and psychological
factors that make children vulnerable to substance abuse and juvenile crime
All of the CASAST ART children will also participate in sacs' existing After-School
Program, and the GRIP YFDAs will supplement this program by coordinating a menu of
comprehensive services, including.
~ Social Support: Working with a small group of families (case load per GRIP YFDA is 15
families), GRIP YFDAs will ensure that the needs of the child and family are met through
either a direct intervention or a referral to a more appropriate service provider During
the period of project participation, intensive efforts will take place for three to four
months, followed by ongoing monitoring, support, and crisis intervention
~ Family Services: Services will include counseling, parenting skills training, stress
management I coping skills, and identification and treatment of substance abuse and
other health or mental health problems. Referrals will be made to education and training
programs, job search skills and employment services, and income and social support
resources (many of which are provided by SaCS). SBCS' After-School Program staff
already work with school personnet to establish academic goals for its participants, and
the CASASTART project will support this with educational enrichment and skill bUilding
activities. Tutoring or homework assistance will be available for all children in the project,
including remedial classes or other specialized courses
~ After-school and summer activities: All children will participate in SBCS' after..school
program~which.provides.culturaland-recreational-programs~life.skills/youth------------_.-
CVPD GRIP Grant Proposal
13
/
L-.:.
development programs, tutoring, other educational supports, and activities during the
summer months, to ensure that the youths' leisure time is spent in positive and
productive activity, and to reinforce educational success
. Mentoring: Tile project will arrange with local organizations (i.e. colleges, high schools, police
departments, faith organizations, Big Brothers/Big Sisters program) to provide mentors
for CASAST ART children The GPO will also act as a mentor for the children
. Community Policing/Enhanced Enforcement: The GPO will be a full member of the
CASASTART team. He/she will participate at case conference meetings, work one-on-
one with children and families, and collaborate with the GRIP YFDAs on strategies to
help individual children and families. Additionally, law enforcement activities in the target
neighborhoods may include posting police along "safe corridors" on routes frequently
used by the youth to and from school, establishing neighborhood stations to ensure
safety in the community, and building relationships wittl community residents
. Juvenile Justice Intervention: The GRIP YFDAs and the GPO will work with juvenile court
personnel to provide community service opportunities and enhanced supervision of
children involved in the juvenile justice system
. Incentives: Incentives such as refreshments, gift cards, and special events will be used to
engage children, build morale, and foster attactlment to the goals of the project.
Stipends may also be provided for goal achievement or community service
All CASASTART children will receive all of these service components, except for juvenile
justice intervention, which will provided only be if the child is involved with the justice system
SBCS has been providing after-school programming at both of these school sites for a number
of years, and CASASTART will be fully integrated into the existing after-school activities
In addition to seeking out participants, developing case plans, counseling, coordinating services
and making referrals, the GRIP YFDAs and the GPO will become involved in a range of
activities, to-8Upport-the child_and_family,-5uch_as_helping_parents_learn_how.to_navigate-social,~---
CVPD GRIP Grant Proposal
]4
educational, and legal systems to resolve problems, advocating for children and family
members in court, arranging for or providing transportation to appointments for family members,
and intervening to prevent eviction or utility shut-offs
CASAST ART activities wili be suppiemented by referrals to the wide range of other
programming provided by S8CS for at-risk youth and families S8CS' programs for youth
include Juvenile Diversion, Mental Health Services, Literacy Tutoring; a Runaway & Homeless
Youth shelter; a Community Assessment Team (CAT); WINGS (Working to Insure & Nurture
Girls' Success) for girls referred from Probation, Independent Living Skills; Shelter I Transitional
Housing with Supportive Services for homeless and former foster youth; Career guidance,
Vision Achievement Mentoring; Teen Wellness Center providing trauma-informed substance
abuse recovery services; and the EXCEL Job Readiness program SBCS' family-focused
services include comprehensive domestic violence services, child abuse intervention, parenting
classes, financial literacy classes and other economic supports, mental health counseling,
substance abuse recovery services, and transitional and affordable housing S8CS'
"wraparound" approach provides the opportunity for all family members that come into any
programs to have automatic access to all of the other services and programs from which they
would benefit
To be eligible for the CASAST ART project, children must demonstrate at least four risk
factors, with at least two of them being school-related Students must have both academic
performance and school behavior problems Examples of risk factors inctude.
o School risll factors: Poor grades, Enrollment in a special education curriculum; Grade
retention; Truancy, Chronic tardiness; Weapons or substance possession; Disruptive
behavior; Repeated out-of-school suspensions or expulsions
o Family risk factors: Family violence; Child maltreatment, Chronic mental illness, A family
member involved with gangs or having had a criminal conviction within the five years prior to
..------the-projecHntervention;-Druguse-or.salesc--. ... ... ----.. .--.----
CVPD GRIP Grant Proposal
15
. Personal risk factors: A history of known or suspected drug use or sales; Threats posed
by an unsafe community; Past arrests or involvement in delinquent acts; Gang membership;
A serious emotional disturbance; Pregnancy or parenthood; Being the victim of child
maltreatment
Potentially eligible children wiil be referred to the GRIP YFDAs by school staff, the GPO,
SBCS' After-School Program staff, probation officers, or juvenile court personnel. The GRIP
YFDAs will use the San Diego Risk and Resiliency Checkup (SDRRC) to determine wt1ether
children exhibit the requisite risk factors.. If they determine that the child is eligible, they will visit
the child and family to describe CASAST ART and invite the family into the project It is
anticipated that at least 50 children and their families will participate in the program for an
average of 1 year
The SDRRC identifies a youth's protective factors - Le those elements in his/her life
and environment that reduce the probability that sthe will engage in deiinquent behavior and
become involved in the juvenile justice or sociai service systems -,. such as having a nurturing
family, success at school, a large group of friends that are involved in the community, and/or
invoivement in after school sports or other activities A high number of protective factors
increases a youth's resiilency, and his or her ability to cope with and recover from personal or
family chaos. The second part of the SDRRC assesses for risk factors in a youth's life and/or
environment, such as a home that is violent towards the children, problems in a school subject,
a violent relationship, extreme poverty, and/or substance abuse, among many possibilities With
all the Information that is gathered with the SDRRC, the YFDA and the youth and family will
develop the service plan
Working with the GRIP YFDAs, the youth will Identify those areas that are most
important to them for gaining a healttlY life and functional self-sufficiency, and for addressing the
risk factors that brought them to the project. An individualized service plan will be developed by
"--UW" youth-ano"GR1P1'FDA-togetl1er, loentifYlng snofcano'li)n"goterm-g@!s"in"areas"soch"as-
CVPD GRIP Grant Proposal
16
substance use, school behaviors, school achievement, violence, and juvenile justice
involvement Although the plan will be needs-based, it will be addressed through a slrengths-
based approach, focused on developing and enhancing skills, assets and capacities, rather than
focusing on the person's problems If, at the end of the assessment, the staff determines that
the CASASTART project is not the appropriate program for this youth, (due to Ihe youth needing
more intense specialized selVlces), and that there is a program better suited to meet the needs
of the youth, slhe will be given a direct connection to community resources that are more
appropriate, and the GRIP YFDA will follow up to determine if the connection is made and
selVices provided The SDRRC will be re-administered within 30 days of project completion for
all families with cases that have been open for a minimum of 45 days
Time Line
, We will sign the contract with CASA as soon as we receive notice of funding.
, January 2011. Hire & train staff, Advisory Council meeting; Administrative meeting to
deveiop policies and procedures between participating agencies (referral mechanisms, etc.),
CASASTARTUP training will take place; Begin tal<lng referrals of Ilids and doing SDRRC
assessments.
o February _ June 2011: Provide CASASTART activities at both sites for up to 45 families;
Attend I-day Project Director meeting and I-day ESP informational meeting in Sacramento,
20' quarterly Advisory Council and administrative meetings; Begin biweekly case
consultation meetings
o June 2011 - July 2011: Project staff continue to provide family supports and summer
activities
. August 2011 - December 2012: Program continues to run..
2b. Expected Outcomes
The project will achieve the following objectives and outcomes during the 24-month period:
CVPD GRIP Grant Proposal
17
Oblective 1: Staff at SBCS, CVPD, and the schools will receive training on the evldence-,
CASASTART program model by March 1,2011, and become accredited providers of the modi.ir
by October, 2011
Oblective 2: An individualized Service Plan will be developed for at least 50 case managed
cases within 30 days of initial screening"
Obiective 3: 50 at."isk youth and their families will receive compretlenslve wraparound case
management services within a 24-month period.
Objective 4: 50 case managed youth will achieve at least 5 of the personal goals outlined in
trleir Individualized Service Plans while in the project
Outcome 1: The South Bay region will offer an accredited CASAST ART program
Outcome 2: 80% of youth who reported alcohol/drug use at program entry will reduce their
drug/alcohol use aller 1 year in the CASAST ART project
Outcome 3: 90% of youth who complete 1 year in the CASAST ART project will be promoted to
the next grade in schooL
Outcome 4: 60% of youth who complete 1 year in the CASAST ART project will reduce their
involvement in violent behaviors
Outcome 5.. 90% of youth who complete 1 year in the CASASTART project will have no
involvement in the Juvenile Justice System
Outcome 6: Both school sites will report reduced levels of violent offenses, increased levels of
attendance, and reduced incidences of bullying
Achievement of Individual progress will be tracked during the bimonthly Case
Conferences Achievement of the program objectives and outcomes will be monitored and
tracked during the Administrative Meetings and the Advisory Council Meetings"
2.c. Project Implementation
The Chula Vista Police Department (CVPD) will be the lead agency for the implerne'
th is projectc6VP[)'has-the"staff~resources;-and-experience-to-carry -out-the-tasks-r
\/
CVPD GRIP Grant Proposal
successful project CVPD will assign one full-time Gang Prevention Officer to the project A
selection process will be held to determine the officer who will be assigned this project
Several current officers have strong experience in gang prevention efforts, including a prior
successful GRIP project
l'Jsing'GRIP'funds, CVPD will partner with South Bay Community Services (SBCS) to
pay for 1 full-time GRIP YFDA, and,SBCS,will'provide,two.a!!.d.lt.i~uIHime'GRIP-"YEDAs,paid,
.."forowith-match.funds,(Nora'Sadll('ana=J6Se Villalobos': 3'dYFDA yet to'be.det",rmined). The
. -..... ._~~_J"~..::.J
GRIP YFDAs will provide the CASASTART case management services The GRIP YFDAs will
receive regular clinical supervision provided by a licensed supervisor at SBCS, and SBCS'
Director of Prevention and Intervention Services will oversee day-to-day program operation
Nora Sadik has been with SBCS for five years, working with the Juvenile Diversion
Program in collaboration with the Chula Vista and San Diego Police Departments She has
been providing individual, family, and group counseling services for first time youth offenders,
runaways, youth on Probation, non.offenders, and their families During this time, she had the
opportunity to be Involved in the CalGRIP Project where she partnered with a Chula Vista Police
Officer to identify gang-involved youth who are in need of prevention and intervention services,
including youth on gang suppression. She has a bachelor's degree in Psychology and is fluent
in the Arabic language. Mrs. Sadik works creatively and dynamically with at-risk youth, inspiring
them to reach their full potential and link them to the necessary resources Jose Villalobos has
worked with diverse high-risk populations for more than six years, including substance-abusing
youth Mr Villalobos can speak and read Spanish fluently, and Is able to manage a high
caseload of at-risk families while meeting tight deadlines He has a Master's degree in
Education He has experience collaborating with Probation, pollee departments, school districts,
and other agencies to enhance services to the community at large.
2d. Coordinating & Advisory Council
.._.--------~--~--~-~._~----'_.~---_._--~--~_._~ .-----------. .._---_..~-_._._._--"~-~~--
CVPD GRiP Grant Proposal 19
The project will bring together many organizations (schools, law enforcement, and social service
providers), and so it is essential that timely and meaningful communication occurs at several
levels on a regular basis to ensure smooth and timely delivery of services As is recommended
by the CASAST ART model, three different forums will provide project and policy guidance: case
conferences, administrative meetings, and advisory council discussions.
At Case Conferences, the GRIP YFDAs, GPO, school counselors, after-school program staff,
and sometimes the parents of children in the project, will meet to discuss individual clients or
prospective project participants These meetings will occur at least bimonthly and will be held at
the participating school site The individual cases of new students will be presented and the
progress of students already enrolled will be reviewed
Administrative Meetings will occur quarterly Led by Lieutenant Phil Collum, these meetings
will convene school principals, police commanders, and SBCS' Youth Services Program
Director. These meetings will identify and resolve problems in serving children and families that
cannot be solved by frontline staff because they involve larger agency policy or practice issues.
Advisory Council. Representatives from the following agencies will participate or be inviled to
participate in the Advisory Council: Chula Vista Police Department; South Bay Community
Services; Children's Initiative, San Diego County's Juvenile Justice Coordinating Council, The
San Diego County District Attomey's Office; The San Diego County Sheriffs Department; The
San Diego County Probation Department, The San Diego County Office of Education; and the
Sweetwater Union High School District The Council will meet quarterly to review the progress
of the project and hold the implementing agency accountable to the project objectives and
outcomes Its members will use information from these reviews to Improve interagency service
delivery systems and assess the practicality of creating additional CASAST ART projects in the
city or county The Council will also help the project make connections with decision-makers in
the political, philanthropic and private sectors, and identify sources affunding
CVPD GRIP Grant Proposal
20
.
BudQet Narrative
. How the project's proposed budget supports the objectives and activities.
The budget supports the stated objectives and activities by using the majority of funds for direct
service activities The activities to achieve Obiective 1 are supported because tile project
budget provides for a $17,000 sub-contract with the National Center on Addiction and
Substance Abuse at C:olumbia University (CASA) CVPD and SBCS have worl(ed closely with
CASA's Vice President and Director of Youth Programs, Lawrence Murray, LMSW, in
developing this proposal. CASA will provide extensive training and technical assistance for all
project staff throughout the grant period, and CVPD and SBCS will become accredited providers
of the evidence-based CASAST ART model The activities to achieve Obiective 2 are supported
by the sub-contract with SBCS, which will provide 3FTE Youth and Family Development
Associates (YFDAs) The YFDAs will provide a comprehensive assessment of risk and
resiliency factors of all 50 participating youth and families using the SDRRC, which will then be
used to create an individualized service plan for each youth The activities to achieve Obiectives
3 & 4 are supported by the 3FTE YFDAs and the 1 FTE Gang Prevention Officer (GPO), who will
provide the CASASTART project activities resulting in the attainment of these objectives The
budget also includes funding for program supervision of the direct service staff, including
licensed clinical supervision for the YFDAs, fiscal staff to administer the grant, and a Public
Safety Analyst to gather data and prepare reports (all support staff provided as match)
Non-personnel items in the budget support all of the objectives and activities by
providing for programmatic expenses such as mileage for staff to travel between sites and
attend meetings and trainings, office and program supplies, telephone costs, insurance, etc
. How funds are allocated to minimize administrative costs and support direct services.
CVPD GRIP Grant Proposal
All of the GRIP funds are for personnel who will provide direct services, sub-contracts for direct
service provision (YFDAs), and non,personnel funds for necessary costs that support the
accomplishment of the objectives,
ry ~
. Which community-based organizations it will partner with. "'t
r~ '" 9 ~!) '>
y~ "" 'i f..... 7 7. _ .f':'fi:)'P
CVPD wiil partner with SBCS to proville the,CASAS-PART case management services CVPD
. " ' , '.. ,'~ . ~ .
will pay SBCS $129,620 (32% of gr~nt funds) to pr6vide these se;(,ices, and SBC;S will;/
. .'
.;,
contribute in-kin.<1. services worth $264,103 as match, '"
J _ .JJ . ........:,.. ..v . ..,.
. The duties of project-funded staft, incluct'ing qualifications or education level
necessary for the job assignment.
Project-funded staff includes the following;
1 FTE Gang Prevention Officer, who will be a full men;ber of the CASAST ART project team,
working at the two target school sites to ensure maximum coordination and collaboration, and
working with the case managers to develop strategies to help individual children and families
The GPO wiiJ work one-an-one with children and families in the project, including acting as a
mentor for selected children, and participate at regular case conference meetings, quarterly
administrative meetings, and quarteriy advisory council meetings The police officer assigned to
the Gang Prevention Team will be a Chula Vista police officer who has completed his/her
probationary year, has shown an interest in gang problems and youth services, and has the
ability to work with a diverse cultural population Bilingual (English/Spanish) preferred
1 FTE Youth and Family Development Associate, who will work closely with the GPO,
teachers and other school personnel, SBeS' After-School Program staff, other social service
agencies, and neighborhood residents to coordinate, arrange for, and provide needed services
and support to prevent or counteract the familial, social, educational, and psychological factors
\
that make children vulnerable to substance abuse and juvenile crime Required qualifications for
the position are: Minimum one year experience in child, youth and family services fieid,
expellence snoulapreferably'h-ave-lfeen'in-a-cb1lim'unity=lfase'ct'or'n'eighborh'o'o'd'setvic'e-
CVPD GRIP Grant Proposal
-
organization Additional experience should be in the areas of individual and group counseling,
outreach, community education and development, advocacy, and case management The staff
member should have the ability to work with a diverse cultural population and have a minimum
of a B.A or B S degree, (M A or M.S.W. preferred) in social work, psychology, or related field:
however experience may be substituted. Bilingual (English/Spanish) preferred.
AIi other staff is provided to the project as match, not using GRIP funds,
. How project-funded staff duties and time commitments support the proposed
objectives and activities,
All project-funded staff will dedicate ali of their time on the program working towards achieving
and documenting the stated objectives. The project-funded staff are the direct service providers
who wili provide the CA8AST ART services for the 50 participating families
. Proposed staff commitment Ipercentage of time to other efforts, in addition to this
project.
All of the staff funded under this project wiil be dedicated fuli-time to the GRIP project
. The necessity for subcontracts and unusual expenditures.
The project budget includes one sub-contract with South Bay Community Services (8BC8) to
provide the CASASTART case management services, and another (Included in SBCS' sub-
contract) with CASA, the developer of the CA8ASTART model, for training, technical
assistance, and accreditation services essential to the program
. Mid-year salary range adjustments. N/A
. .-..-.. ._~,,--~-_.,._-,-~ ..~-- ._--~-~-~.__.~...__.-_.~-_._-
CVPD GRIP Grant Proposal
-
BUDGET CATEGORY AND LINE ITEM DETAIL
A. Personal Services - SalarleslEmployee Benefits STATE % MATCH COST
--
Gang Prevention OffICer salary; $6,630/mo x 24 months; $159,128 $159,128
100% grant funded
Benefils for Gang Plevenlion Officel (differential pay, medical
coverage, life insurance, PERS retirement, laundry, retiree medical $111,252 $111,252
trust, Medicare); 69 9% of salary
10% of salaly/benefils for 1 SRO Sergeant to supervise Gang $32,149 $32,149
Prevention Team; 100% City Match
6% of salary/benefits for 1 Police Lieutenant dedicated to the project; $22,579 $22,579
100% City Match
6% of salary/benefils for 1 Police Captain dedioated to the plOject; $26,799 $26,799
100% City Match
20% of salary/benefits of 1 Publio Safety Analyst dedicated to the $41,301 $41,301
project; 100% City Match
5% of salary/benefits fOl 1 Fisoal Management Analyst dedicated to $13,069 $13,069
the project; 100% City Match
Personal Section Totals $270,380 $135,897 $406,277
-------
cf51'1S0NACTOTAL ~$406;27-7
;
CalEMA 2-1 06c {formerly OES A3030 (Revised 2/1/2009)
BUDGET CATEGORY AND LINE ITEM DETAIL
B. Operating Expenses STATE % MATCH COST
Subcontracl-with.South Bav Community Service$)
3Tfull-time AssoCiates will work closely with teachers and other school
personnel, police officers, social service agencies and neighborhood
residents to coordinate, arrange for and provide needed services and
support to prevent or counteracl the familiar, social, educational and
psychological factors that make children vulnerable to substance abuse
and juvenile crime 015 FTE Program Director, 0 05 FTE Dept Director
and 0 05 FTE CHnica! Supervisor will also be dedicated to Illis project
Breakdown of subcontractor's costs:
Personnel Services:
1 Grip YFDA: $3,347/mo x 24 mos $60,326
2 YFDA: $3, 167/mo x 24 mos x 2 slalf $152,016
15 FTE Program Director $4,420/mo x 24 mas x 15% $15,912
.05 FTE DeptDirectar $8,61 Olmo x 24 mos x 5% $10,332
05 FTE Clinical Supervisor 6,741/mo x 24 mas x 51;1/0 .~
Subtotal Personnel $266,677
FICA @ 7 65% $20,401
State Unemployment Insurance @ 0 40% $1,067
Retirement@ 4.2% $11,200
Health Insurance @ 15% $40.00:?
Total personnel Services $339,347
Operating Expense:
Insurance Workers Compensation 54,466
Mileage:50 miles/wk x $0 SO/mile x 104 wl<s 52,600
Office Supplies & Printing @ $95/month $2,280
Program Incentives @ $ 185/month $4,440
Telephone $45!manlh $1,080
Training Casastart ($8,SOO/year x 2 years) 517000
Subtotal Operating Expense $31,866
Administration Overhead @ S 25% $19490
Total Operating Expense $S1,376
TOTAL SUBCONTRACTED COSTS $390,723 $126,620 $264,103 5390,723
Travel Cost
Mandated travel costs for two project staff to attend two, one~day
CalEMA project directors workshop in Mather, CA $3,000 $3,000
Operating Section Totals $129,620 5264,103 $393,723
~~G_TOTA~ C$393:723
-
CalEMA 2.106c (formerly OES A303c (Revised 2/1/2009)
BUDGET CATEGORY AND LINE ITEM DETAIL
C. Equipment STATE % MATCH COST
Equipment Section Totals $0 $0 $0
EQUIPMENT TOTAL
$0
.. .... ...... ..T&t~iei6j~ttC()~t* ....~j6~,oiio
':: ~S~ine :~;'BiDcii(, 10G.~iiGra;}t Awar# F~ce 'Sheet::.:: ,:.., .;"
~~O,rIJO
CalEMA 2-106c (formerly OES A303c (Revised 2/1/2009)
Proposal Appendix
--------------- ---------- --~._-
PrlntF~
FOCUS AREA CHART
City: City of (hula Vista
This form will be used for reporting purposes only Choose primary Focus Area(s). Under each
chosen Focus Area, list the activities Of' services and estimated number of participants (no
duplicates) for the life of the grant
Intervention
Re-Entry
Family and
Community
Services
Chula Vista GRlP Grant Organizational Structure
GRIP AdviSOry Council (to be invited)
County of San Diego Juvenile Justice
Coordinating Council
ChuJi1 Vista Police Department
South Bay Community Services
San Diego County Distf"lcl Attorney
San Diego County Sheriff Department
San Diego County Office ofEducatJon
San Diego County Probation Department
Proiect Director P'innnc'lalOrricer
Cnpto.in Ga,0' Wedge -. -. _. -. ~ .-.- Edward Chew
Chula Vis!!l Police Chula Vista Police
Department DeDartment
I
r
Dnilv Oncrations Public Snfe!,' Annlvst
Lieutenant Phil Collum Melame Culuko
Chula Vista Police Chula Vista Police
Department Department
I
Gnm! Prevention Team FisC'nl Mnnn!!cment
SRO Sergeant ~
Gang PreventlOn Officer Jonathan Alegre
South Bay Community Chule Vista Police
Services Youth and Family
Development Associ<Jtes
Suuth En\' Community I Swcctwnter Ullion
Services Hieh School District
Intervention and support Staff & Tcnchers
services
Program Director
DepL Director
Clinical Supervisor
.
I Print Form
CalGRIP PARTNER ROLES AND RESPONSIBILITIES CHART
Applicant Name: Chula Vista GRIP Grant
'.0rliailiZationi;r(iiie', "i ',Niirii"'ofPiirtiler'A.ieilcv' ',1:., ;.;:.' ::Pa:rtriiih'Roh:~>a'fid::,Resn'(fnsibilities':; " ,'? """,')
1) Chula Vista PO Lead implementing agency
Law EnforcemenU 2) San Diego Sheriff Will be invited to sit on Advisory Council/referrals
Probation
3) San Diego PO Will be invited to sit on Advisory Council/referrals
~ ',e', ""'" : ,'X';,', ,'i' ,
1) South Bay Community Provider of CASASTART case management services,
Services data gathering & sharing, outreach
Community-Based 2)
Organizations!
Faith.Based 3)
Organizations
4)
,:, , ,,', ''',,' ":'J"" ...- 'Z7 .,,/>:,c':.';:
,"'i,.,I...,.,;"
1) SweelwaterUnion High Member of the Advisory council & referrals
School District
Schooi Districts/ 2) San Diego County Office of
County Offices of Education Will be invited to site on Advisory Council/referrals
Education 3)
'!,"'i")')"'" i"',,;,':', " ",:,
1)
2)
Social Service
Agencies 3)
4)
",i,':;.,i '...""",,"{',':: ,,,.. ,i,".';';;:,':; ",:" ,,'
"'",,,,:;\,.;',:C'::.
1)
Local Employers 2)
3)
~ ~:c:-
1) CASA Provide training, technical assistance! and accreditation
in CASASTART evidence.based modet
Other Entities that 2} Children's Inltlalhte/JUVenile Will be invited to sit on Advisory' CoqncWreferrals
Serve At-Risk Youth Justice Coordinating Council --
3)
_._..__._._._._...._____..._._.__......__ _..,,_.__..._..._..._,....___ ____......_._._ .n n _.__.._ _____..__.___~. -._~--_._--
Print Form
CalGRIP PARTNER ROLES AND RESPONSIBILITIES CHART
Applicant Name: Chula Vista GRIP Grant
:Or(!~1"nii:atiorfTvhe"" . Name Of parUlI;,AaeriC;;-'.cc/ Partner' Rrile':a'ild 'ResDonsibilities', :."" " .,.
1) San Diego County Probation Will be invited to sit on Advisory Council/referrals
Law EnforcemenU 2) San Diego County District Will be invited to sit on Advisory Council/referrals
Probation Altorney's Office
3)
" 'C7 ,.c..c'. '. 'cc-.,., -;.'.c . " c
1)
Community-Based 2)
Organizations/
Faith-Based 3)
Organizations
4)
".'.:?T"",:'.: ....... c. 'c.,'" '" ..... :".
1)
School Districtsl 2)
County Offices of
Education 3)
.c,' "". ......,. .', ". ..c .' .:.. ..':..': '.,
1)
2)
Social Service
Agencies 3)
4)
.....,.. ",'i.'::'...c:"."., ...c.....::.:.'" .:' ..c.. '.
1)
Local Employers 2)
3)
'--'-~-'--"'- .-..- .......-.- . --.---. ..
1) L
Other Entities that 2)
Serve At~Risk Youth
3)
. ..____~__~__ ..___~_~ .___~..~"..~ _ ....___"'_.___._~,_u._.__...._ .___._..___._...~,_..,.._,._~ _,..u,..
-'
OPERATIONAL AGREEMENT
This Operational Agreement stands as evidence that the Chuta Vista Police Department
C'CVPD'j and South Bav Community Services ('SBCS') intend to work together toward the
mutual goal of providing maximum available assistance for crime victims residing in Chula Vista
Both agencies believe that implementation of the CVPD CalGRIP application, as describe
herein, will further this goal To this end, each agency agrees to participate in the program, if
selected for funding, by coordinating/providing the foilowing services:
The CVPD CalGRIP project will closely coordinate services with SBCS, and SBCS will be a
member of the project's Coordinating and Advisory Council.
To this end, each agency agrees to participate in the program, if selected for funding, by
coordinating and/or providing the foilowing services
Chula Vista Police Department agrees to:
. Act as lead agency for administration and management of the proposed project
. Hire, train, and supervise a fuil-time School Resource Officer who wiil:
o be a full member of the CASASTART program team, working closely with SBCS'
CASASTART Case Managers at the two target school sites to ensure maximum
coordination and coilaboration, and to develop strategies to help Individual
children and families
o participate at regular case conference meetings, quarterly administrative
meetings, and quarterly advisory council meetings.
o Work one-on.one with children and families in the program, inclUding acting as a
mentor for selected children
o Participate in ongoing training and support activities
. Additional law enforcement activities in the target neighborhoods may include posting
police along "safe corridors" on routes frequentiy used by the youth to and from school,
establishing neighborhood stations to ensure safety in the community, and building
relationships with community residents.
. Continue providing space, desk, phones, and facilities for SBCS Juvenile Diversion /
Prevention Counselors placed at the CVPD, and provide referrais of youth who exhibit
at-risk behaviors to SBCS' programs.
. Participate in joint meetings to ensure optimal project effectiveness and utilization of
resources,
. Provide cooperation and information for evaiuation and measurement of components of
the project, and compile and submit reports as required by program funders.
SBCS agrees to:
. Hire, train, and supervise two fuil time Case Managers, who will facilitate the
CASAST ART program at the 2 target school sites.
. Facilitate meetings between coilaborators (regular case conference meetings, quarterly
administrative meetings, and quarteriy advisory council meetings)
. Participate in ongoing training and support activities
. Provide a coordinated continuum of programs and services to children and families
identified by the project, which may include: CASASTART, After-School programming,
Juvenile Diversion Program, Community Assessment Teams, Worl<force Development
Training, Mental Health Services, Teen Dating Violence Prevention Services, and Case
Management.
. Sub-contract with the CASASTART program developers to provide training and on-going
technical assistance for the program,
. Provide cooperation and information for evaluation and measurement of components of
the project
This agreement is effective from the date it is signed by both parties and terminates when
program funding ends Either party may terminate this agreement by giving 3D-days' notice,
We, the undersigned, as authorized representatives of and do hereby approve this document
Q.
,,0- s:-- / D
Chief David B' no
Chula Vista Police department
Date
C;:Z:<A4,oO "'~
K4hryn;,!mbo, Executive Director
lo~th Efay Community services
/1 ,1 /0
Date
_.._--~----_._-------------'---~ _.__.._-~--"
-
OPERATIONAL AGREEMENT
This Operational Agreement stands as evidence that the Chula Vista Police Department
rCVPD') and Sweetwater Union Hi!!h School District ('SUHSD') inlend to work together
toward the mutual goal of providing maximum available assislance for crime victims residing in
Chula Vista. Both agencies believe that implementation of the CVPD CalGRIP application, as
describe herein, will further this goal. To this end, each agency agrees to participate in the
program, if selected for funding, by coordinating/providing the following services:
The CVPD CalGRIP project will closely coordinate services with SUHSD, and SUHSD will be a
member of the project's Coordinating and Advisory Council
To this end, each agency agrees to participate In the program, if s!llected for funding, by
coordinating and/or providing the following services.
CVPD agrees to:
. Act as lead agency for administration and management of the proposed project.
. Hire, train, and supervise a full-time School Resource Officer who will:
o be a full member of the CASASTART program team, working closely with the
CASAST ART Casa Managers at the two target school sites to ensure maximum
coordination and collaboration, and to develop strategies to help Individual
children and families.
o participate at regular case conference meetings, quarterly administrative
meetings, and quarterly advisory council meetings.
o Work one-an-one with children and families in tha program, including acting as a
mentor for selected children
o Participate in ongoing training and support activities
. Additional law enforcement activities in the target neighborhoods may include posting
police along "safe corridors" on routes frequently used by the youth to and from school,
establishing neighborhood slations to ensure safety in the community, and building
relationships with community residents.
. Continue providing space, desl<, phones, and facilities for SBCS Juvenile Diversion /
Prevention Counselors placed at the CVPD, and provide referrals of youth who exhibit
at-risk behaviors to sacs' programs.
. Participate in joint meetings to ensure optimal project effectiveness and utilization of
resources
o Provide cooperation and informalion for evaluation and measurement of components of
the project, and compile and submit reports as required by program funders.
SUHSD agrees to:
. Assist with the identification and referral of students to the CASASTART program
o Provide access to the two target SUHSD school sites (Castle Parl< Middle and Chula
Vista Middle) for program activities_
o Coordinate a range of extended academic opportunities and structured recreational and
enrichment activities for the children, In close collaboration with project partners.
. Assist with outreach and education to parents, and obtain parental permission for their
child-to-particlpate-in-the-program.
o Participate in ongoing training and support activities.
o Participate in meetings between collaborators (regular case conference meetings,
quarterly administrative meetings, and quarterly advisory council meetings).
o Provide and share information as a means to support youth/family participation and
progress.
o Participate in the collection of data and provide cooperation and information for
evaluation and measurement of components of the project, as per FERPA requirements
This agreement is effective from the date it is signed by both parties and terminetes when
program funding ends Either party may terminate this agreement by giving 30-days' notice
We, the undersigned, as authorized representatives of and do hereby approve this document
{).
~~... r-""
Chief David Be no
Chula Vista Police department
Dale
')1 I ~.5)1~ "'- \\.~
-
~\w
. Jesus M Gandara, Superintendent
Sweetwater Union High School District
-------_._--,-----_._-_._--~. ._~--_.._~----_._-_._.- --
-
-
GRIP Coordinating and Advisory Council Roster
(List of Participating Agencies and Agencies that Will be Invited to Participate)
County of San Diego Juvenile Justice Coordinating Council, Sandra McBrayer, Chief
Executive Officer
Chula Vista Police Department, Police Chief David Bejarano
South Bay Community Services, Kathryn Lembo, President/Chief Executive Officer
San Diego County District Attorney, District Attomey Bonnie Dumanis
San Diego County Sheriff Department, Sheriff William D. Gore
San Diego County Office of Education, Superintendent Randolph E Ward, Ed D
San Diego County Probation Department, Chief Probation Officer Mack Jenkins
Sweetwater Union High School District, Superintendent Jesus Gandara
,
.'
PROJECT SUMMARY
1. GRANT AWARD NO. 3, GRANT PERIOD
2. PROJECT TITLE Chula Vlsla GRIP Grant 1/1/2011 to 12/31/2012
4. APPLICANT 5. GRANT AMOUNT
Name: City of Chula Visla Phone: (619) 691.5013 (this is the same amount as 1 OG of
the Grant Award Face Sheet)
Address' 276 Fourth Ave Fax#: (619) 585.5610
$ 800,000
City: Chula Vista Zip: 91911
6. IMPLEMENTING AGENCY
Name: Chula Vlsla Polir;;e Departmenl Phone: (619)691-5013 Fax#: (6'19) 585.5610
Address: 315 Fourth Ave City: Chula Visla Zip: 91910
-
7, PROGRAM DESCRIPTION
CVPD will partner wilh South Bay Communily Services (SBCS) to provide the evidence-based CASAST ART
program at 2 middle schools in wesl Chula Vista1s mosi gang-impacted neighborhoods The program will provide
comprehensive case management services for 50 children who are at hIgh risk far substance abuse, delinquency,
and academic failure and t11eir families CVPD will provide 1 FrE Gang Prevention Officer, and SBCS will provide
3FfE Youth & Family Development Associates to Implement the program. As a result of participating in the
program, high-risk youth wlll reduce their Involvement in drug.re\ated activity and violent crime, increase their levels
of positive peer influence, and be more likely to be promoted to the next grade level In school Program
implementation will be overseen by a high.level Advisory Council.
8. PROBLEM STATEMENT
Chula Vista, especially the west side, has experienced substantial gang activity and gang..related violent crimes,
including murder/attempted murder, robbery, aggravated assault, and carjacking, In just the past year, the police
department received 1,084 gang. related calls for service and conduc!ed 1,105 gang field interviews. Since
September 2006, more than 100 gang. related field interviews have been conducted on middle.school-aged youth in
the proposed grant project's focus age group -- children 11 to 14 years old" Chula Vista has 6 documented and 10
undocumented gang sets, with a total of more than 625 members. A recent community survey found that more than
70% of predominantly west side residents said they were concerned aboul gangs in their neighborhoods. "Gangs"
were frequently cited as the reason city residents stayed away from west side parks and specific streets.
9. OBJECTIVES
Objec~iye 1: St'ilff at SB9S, CVPD, a.l!d Ihe schoC?l~ will r~ceiy~ train!ng ,on, t~e evidence-ba~ed CASASTART
program model by March I, 2011, and become accredited providers of the model by October, 2011.
Objective 2: An indivldual1zed Service Plan will be developed for at least 50 case managed cases within 30 days of
initial screening
Objective 3: 50 at-risk youth and their families will receive comprehensive wraparound case management services
within a 24-month period
Objective 4: 50 case managed youth will achieve at least 5 of the personal goals oullined in their Individualized
Service Plan while in the project
Project Summary - CalEMA 2-150 (formerly DES 227) (Revised 2/1/2009)
-
10. ACTIVITIES
The project will provide 50 participants and their families with the following services: risk & resiliency assessments
and individuallzed goal planning, social supports, family services (monthly home visits, counseling, parenting skH1s
training, stress management J coping sldlls, and treatment of substance abuse and other health or mental health
problems, referrals to education and training programs, job search skills and employment services, and income and
social support resources), after-school and summer activities, mentorlng and academic tutoring, community
policing/enhanced enforcement, and juvenile justice intervention (if the child is involved with the justice system)
Project staff will facilitate bimonthly case Conference meetings and quarterly Advisory Council and Administrative
meetings
11. EVALUATION (if applicable) 12. NUMBER OF CLIENTS
Staff wm gather Individual data in case files and compile reports as required (if applicable)
Achievement of individual youths' progress will be tracked during the bimonthly At least 50 children and their
Case Conferences. Achievement of the program objectives and outcomes will families will participate In the
be monitored and tracked during the Administrative Meetings and the Advisory program for an average of 1 year
Council Meetings
- ..- -
13. PROJECT BUDGET
(ttlese are the same amounts as on Personal Operating
Budget Pages) Services Expenses Equipment TOTAL
$406,277 $393,723 $0 $800,000
--
$0
---
$0
- . .---
$0
-
$0
.-
$0
-
Totals: $406,277 5393,723 $0 $800,000
-
.___n___"_'__'.~_.__.___"'_'_____ --.-----------~~----.. -
Project Summary~ CaJEMA 2~150 (formerly OES 227) (Revised 2/112009)
NONCOMPETITIVE BID REQUEST
CHECKLIST
Has the applicanVrecipient met the following requirements of tne Recipient Handbook
Cneck appropriate box: Yes No
Section 3511
00 conditions exist tnat require a sole/single-source contract?
Section 3521.1
Is a brief description of the program or project included?
Section 3521.2
Was it necessary to contract non competitively?
Did the contractor submit his/her qualifications?
Is the reasonableness of the cost justified?
Were cost comparisons made with differences noted for similar services?
Is a Justification provided regarding the need for contract?
Section 3521.3
Is an explanation provided for tne uniqueness of the contract?
Section 3521.4
Are there time constraints impacting the project?
Were comparisons made to identify the time required for another
contractor to reach the same level of competence?
NonCompelltive BId Request Checklist - CalE:MA 2~l56 {RevIsed 21H2009)
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NONCOMPETITIVE BID REQUEST CHECKLIST
(CONTINUED)
Do conditions exist that require a sole/single-source contract? Yes. SBCS is the
only organization in the region with staff that has the exact experience and qualifications
necessary for working with CASAST ART clients with significant behavioral concerns In
addition, ~.SJsJ1-'LQrovider of the existing.After-Scl:1oQ!.p.L9gram.at.the..two school
,sites. ~VPD and SBCS have worked together for over 30 years to combat youth
dellng!!!illQ)( and iuvenile.Jus!ice.system:iiW<ilvemeQt_Jhe~i\jational Center on Addiction
and Substance Abuse at Columbia University (CASA) is the developer of the
CASASTART promising Practice, and is the only organization qualified to provide the
training, technical assistance, and accreditation for this program.
Is a brief description of the program or project included? Yes CVPD will sub-
contract with SBCS to provide 3FTE Youth and Family Associates to provide the
CASAST ART case management services SBCS will in turn sub-contract with CASA to
provide the CASATART training, technical assistance, and accreditation The
CASASTART project will target at least 50 children who are at high risk for substance
abuse, delinquency, and academic failure This a school-centered, positive youth
development program will work to prevent substance abuse and violence among high-
risk 8 to 13-year-olds attending two target middle schools in highly gang-impacted areas,
helping them to improve their school attendance, grades, and behavior through an
intensive and coordinated marriage of preventive services and community-based law
enforcement-activities
-- --- .--
Was it necessary to contract noncompetitively? Yes.. As mentioned above, SBCS is
the only organization providing these specialized services in the region, and already has
the necessary relationships with CVPD and the school district to provide effective
services
CASA, as the developer of CASASTART, is the only provider of the training services
needed by the project
Did the contractor submit his/her qualifications? Yes, all of the SBCS staff is suitably
quaiified for the position. All SBCS YFDAs have a minimum of two to three years
experience working in and overseeing programs in the child, youth, and family services
field. Their experience should preferably have been in a community based or
neighborhood service organization They also have experience in the areas of individual,
group, and family counseling, outreach, community education and development,
advocacy, and case management They all have a BA or B S degree, (M A or MSW
preferred) in social work, psychology or related field, experience may be substituted.
Bilingual (English/Spanish) preferred Individual and group supervision on a weekly
basis will be provided by an experienced, licensed Therapist
CASA, as the developer of CASASTART, is the only provider of the training services
needed by the project.
Is the reasonableness of the cost justified? Yes Through this sub-contract, 50 at-
risk youth and their families will receive intensive, wraparound case management
services at a cost of $2,592 per child. In addition, SBCS is providing significant match
funds and services _t<:th~_progra.rrl'_ .~~~IJed ~~~~_~~~~___._ ___ ________________..______n____
I
CASA has a fixed rate of $17,000 for training, technical assistance, and accreditation
costs for CASAST ART
Were cost comparisons made with differences noted for similar services? N/A
CVPD evaluates the reasonableness of each subcontractor's rates. The lack of
availability of other qualified applicants made cost comparisons impractical, however the
cost of these services was determined to be reasonable
Is a justification provided regarding the need for contract? Yes. There is a
programmatic need for case managers in order to provide the CASAST ART evidence-
based program, and CVPD does not hire slaff with the necessary qualifications In order
to provide an evidence-based program with fidelity, it is necessary to receive training
and technical assistance from the program creator
Is an explanation provided for the uniqueness of the contract? Yes These are
specialized services requiring a unique set of qualifications and experience, as well as
deep connections and on-going working relationships with the schools and target
community; as such the pool of qualified contractors is extremely limited
Are there time constraints impacting the project? Yes, the project musl begin on
.January 1, 2011, if CVPD is selected for funding by CalEMA
Were comparisons made to identify the time required for another contractor to . ./
reach the same level of competence? No The high level of education, experience andV'"
community connections required would make such comparisons impractical
OTHER FUNDING SOURCES
Complete this form to report the total funds available to support the activities related to
accomplishing the goals and objectives of the Grant Award Agreement In the "Grant
Funds" column, report the CalEMA funds requested by category. In the "Other Funds"
column, report all other funds available to support the project by category and then
calculate the totals by category in the "Program Total" column. Total each column to
arrive at the total program funds available.
OTHER FlJNDIN(3 ~OURCES " .
(~ter nljmbers ~it~oul S or declmal,p~lnts.)
GRANT FUNDS
BUDGET CATEGORY (Use only the gran/jill/cis OTHER FUNDS PROGRAM
idellJifledil1the TOTAL
preceding budget page,s)
Personal Services 270,380 135.897 $406,277
- -
Operating Expenses 129,620 264,103 $393,723
Equipment $0
TOTAL $400,000 $400,000 $800,000
This form does not become par:!. of the Clrant award.
-,..-------.... ,......-.-......----. ...-".-,_.._---._,.._.._._--_...,-~----,._---_.- ---~ ---..
Other Funding Sources R CalEMA 2~151 (formerly DES 653) (Revised 2/112009)
PRIOR, CURRENT AND PROPOSED CalEMA FUNDING
List all currently funded CalEMA projects and all CalEMA grants awarded to the applicant during
the last five fiscal years Include the fiscal year of operation, the grant number and the amount
of CalEMA funding, For current and proposed grants that include positions funded by more
than one CalEMA grant, list these personnel by tille and the percentage of the position funded
by CalEMA The percentage of funding must not exceed 100 percent for anyone individual
-.
Example
FI$9AL . GRANT . "GRANT .. PERSONNEL .....,PEBCENTAGE
YEAR. ..'" . NUMBER AMOUNT '" >BY TITLE PAID.BY.OESi "
2005-06 DC05160010 $50,000 Project Director 25%
2005-06 CE05089504 $67,000 Project Director 25%
2005-06 MS05040550 $68,000 Project Director 50%
PRIOR, CURRENT AND PROPOSED CalEMA FUNDING
.ie,' '[':/--'" .'. ~'..RA'N' ..T...N....'U...'M."B'.....,R......'.:' :
';I~CALYEAR. _ . ,GRANp~()~~r;
"..,..'...'............
" ;"PERSqNNEL.-$V.TITP:::
"..;/~.o~C~!~MJl.
, . FUNDINf3.,
2009-10 LE 09026364 $150,000 2 75 FTE Advocates 100%
2 75 FTE Advocates
2008-09 LE 08016364 S150,000 100%
o 2 FTE Data Entry
1 Officer
2008-09 GR 07016364 $335,070 I Youth Associate 50%
2007-08 LE 07056364 $83,219 2 FTE Advocates 100%
2006-07 LE 06046364 $124,828 2 FTE Advocates 100%
2005-06 LE 05036364 S82,168 2 FTE Advocates 100%
2004-05 LE 04026364 $83,228 2 FTE Advocates 100%
2003-04 LE 033Q6364 S100,000 2 FTE Advocates 1000/0'
,,--~-_.~--~-~~---~._----------_..~--"--~_._,._"~.,_.._" +-----,-_._-_._-----"-~_.- ~ -----
Prior, Current and Proposed CalEMA Funding CalEMA 2-152 (Revised 211/2009)
PROJECT SERVICE AREA INFORMATION
COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties
selVed by the project Put an asterisk where the project's principal office Is
located
San Diego County.
2 U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U S.
Congressional Dislrict(s) which the project selVes Put an asterisk for the district
where the project's principal office is iocated.
51st Congressional District.
3 STATE ASSEMBLY DISTRICT(S): Enter the nurnber(s) of the State Assembly
District(s) which the project selVes Put an aslerisk for the district where the
project's principal office is located.
79th Assembly District'"
4 STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate
District(s) that the project serves Put an asterisk for the district where the
project's principal office is iocated
36th Senate District, 40th Senate District"
5 POPULATION OF SERVICE AREA: Enter the totai population of the area
served by the project.
237,595
Project Service Area Information 2~ 154 (Revised 21112009)
ButJGET CATEGORY AND LINE ITEM LJETAIL
A. Personal Services - Salaries/Employee Benefits STATE % MATCH COST
Gang Prevention Officer salary; $6,605/mo x 24 months; $151,659 $6,861 $158,520
95.67% grant funded
Benefits for Gang Prevention Officer (differential pay, medical
coverage, life insurance, PERS retirement, laundry, retiree medical $90,407 $4,090 $94,497
trust, Medicare); 59 612% of salary
10% of salary for 1 SRO Sergeant to supervise Gang Prevention
Team; 100% City Match $20,155 $20,155
$8,398/month x 24 mos x 10%
Benefils for SRO Sergeant (differential pay, medical coverage, life
insurance, PERS retirement, laundry, reliree medical trust, Medicare); $11,994 $11,994
59.51% of salary
6% of salary for 1 Police Lieutenant dedicated to the project; 100%
City Match $14,514 $14,514
$10,079/month x 24 mos x 6%
Benefils for Police Lieutenant (differential pay, medical coverage, life
insurance, PERS retirement, laundry, retiree medical trust, Medicare); $8,065 $8,065
55 57% of salary
6% of salary for 1 Police Captain dedicated to the project; 100% City
Match $17,879 $17,879
$12,416/month x 24 mas x 6%
Benefits for Police Captain (differential pay, medical coverage, iife S8,920 $8,920
insurance, PERS retirement, laundry, Medicare); 49.89% of salary
20% of salary of t Public Safety Analyst dedicated to the project;
100% City Match $28,157 $28,157
$5,856Imonth x 24 mas x 20%
Benefils for Public Safety Analyst (medical coverage, life insurance, $13,144 $t3,144
PERS retirement, Medicare); 45.68% of salary
5% of salary for 1 Fiscal Management Analyst dedicated to the
project; 100% City Match $10,522 $10,522
$7,307/month x 24 mas x 6%
Benefits for Fiscal Management Analyst (medical coverage, life $4,924 $4,924
insurance, PERS retirement, Medicare); 4680% of salary
Personal Section Totals $242,066 $149,225 $391,291
. , .....
PERSONAL TOTAL .. $391,291
CalEMA 2-106c (formerly OES A303c (Revised 2/1/2009)
b....OGET CATEGORY AND LINE ITEM uHAIL
B. Operaling Expenses STATE % MATCH COST
Subcontract with South Bav Community Services
3 full-time Associates will work closely with teachers and other school
personnel, police officers, social service agencies and neighborhood
residents to coordinate, arrange for and provide needed services and
support to prevent or counteract the familiar, social, educational and
psychological factors that make children vulnerable to substance abuse
and juvenlle crime O. 15 FTE Program Director will also be dedicated
to this project
Breakdown of subcontractor's costs:
Personnel Services:
1 Grip YFDA: $3,3471mo x 24 mas $80,328
2 YFDA: $3. 167/mo x 24 mas x 2 staff $152,016
.15 FTE Program Director $4,420/mo x 24 mas x 15% $15,912
Subtotal Personnel $248,256
FICA @ 7 65% $18,992
State Unemployment Insurance @ 0 40% $993
Retirement @ 4.2% $10,427
Health Insurance @ 15% $37.238
T alai Personnel Services $315,906
Operating Expense:
Insurance Workers Compensation $3,398
Mileage:50 mlles/wk x $050/mile x 104 wks $2.600
Office Supplies & Prinling @ $95/month $2,280
Program Incentives @ $185lmonth $4.440
Telephone @ $45/month $1,080
Training Casaslart ($8.500/year x 2 years) $17.000
Sublotal Operating Expense $30,798
TOTAL SUBCONTRACTED COSTS $346,704 $126,620 $220,084 $346.704
Travel Cost
Mandated travel costs for two project staff to attend one-day
CalEMA project directors worl\shop in Mather, CA $623 $623
Airfare: $225 x 2 staff
Car rental: $75
Per diem: $49 x 2 staff
Operating Section Totals $127,243 $220,084 $347,327
.. ..
OPERATING TOTAL $347.327
CalEMA 2-106c (formerly OES A303c (Revised 21112009)
Blh.JGET CATEGORY AND LINE ITEM uETAIL
C. Equipment STATE % MATCH COST
Equipment Section Totals $0 $0 $0
EQUIPMENT TOTAL
$0
..'.-,. ",,-
'''. . . ,
"f?t~IPtgject9()pt*$3li!l,30!l $369,309 $738,618
*$~m'(~.'CJ$,J:jjocko1.QG.,',9,iG'rantAv:!iJ(cJ'Fa.ce':SheeL,;:
CalEMA 2-106c (formerly OES A303c (Revised 2/1/2009)
. "
BlJuGET CATEGORY AND LINE ITEM DETAIL
A. Personal Services - Salaries/Employee Benefits STATE % MATCH COST
Gang Prevention Officer salary, $6,605/mo x 24 months; $150,170 $8,350 $158,520
94.73% grant funded
Benefits for Gang Prevention Officer (differential pay, medical
coverage, life insurance, PERS retirement, laundry, retiree medical $89,519 $4,978 $94,497
trust, Medicare); 59612% of salary
10% of salary/benefits for 1 SRO Sergeant to supervise Gang $32, 149 $32,149
Prevention Team; 100% City Match
6% of salary/benefits for 1 Police Lieutenant dedicated to the project; $22,579 $22,579
100% City Match
6% of salary/benefits for 1 Police Captain dedicated to the project; $26,799 $26,799
100% City Match
20% of salary/benefits of 1 Public Safety Analyst dedicated to the $41,301 541,301
project; 100% City Match
5% of salary/benefits for 1 Fiscal Management Analyst dedicated to $13,069 $13,069
the project; 100% City Match
Personal Section Totals $239,689 $149,225 $388,914
PERSONAL TOTAL $388,914
CalEMA 2-106c (formerly OES A303c (Revised 2/1/2009)
. "
B\.JuGET CATEGORY AND l.INE ITEM uETAIL
B. Operating Expenses STATE % MATCH COST
Subcontract with South Bav Communltv Services
3 full-time Associates will work closely with teachers and olher school
personnel, police.officers, social service agencies and neighborhood
residents to coordinate, arrange for and provide needed services and
support to prevent or counteract the familiar, social, educational and
psychological factors that make children vulnerable to substance abuse
and juvenile crime o 15 FTE Program Director will also be dedicated
to this project
Breakdown of subcontractor's costs:
Personnel Services:
1 Grip YFDA: $3,347/mo x 24 mas $80,328
2 YFDA: $3, 1671mo x 24 mas x 2 staff $152,016
15 FTE Program Direclor $4,420/mo x 24 mas x 15% $15912
Subtotal Personnel $248,256
FICA @ 7 65% $18,992
State Unemployment Insurance @ 0 40% $993
Retirement @ 4 2% $10,427
Health Insurance @15% $37 ,238
Total Personnel Services $315,906
Operating Expense:
Insurance Workers Compensation $3,398
Mileage:50 miles/wk x $0 50/mlle x 104 wks $2,600
Office Supplies & Printing @ $95lmonth $2,280
Program Incentives @ $/85/month $4,440
Telephone @ $45/month $1,080
Training Casastart ($8,500Iyear x 2 years) $17,000
Subtotal Operating Expense $30,798
TOTAL SUBCONTRACTED COSTS $346,704 $126,620 $220,084 $346,704
Travel Cost
Mandated lravel costs for two project staff to attend one-day
CalEMA project directors workshop in Mather, CA $3,000 $3,000
Operating Section Tolals $129,620 $220,084 $349,704
OPERATING TOTAL $349,704
CalEMA 2-106c (formerly OES A303c (Revised 21112009)
. '. .
BlJuGET CATEGORY AND LINE ITEM DETAIL
c. Equipment STATE % MATCH COST
Equipment Section Totals $0 $0 $0
EQUIPMENT TOTAL
Total Project Cost* $369,309 $369,309 $738,618
'Same as Blocl, tOG on Grant Award Face Sheet.
CalEMA 2-106c (formerly OES A303c (Revised 2/1/2009)
. " J>
Budqet Narrative
. How the project's proposed budget supports the objectives and activities.
The budget supports the stated objectives and activities by using the majority offunds for direct
service activities The activities to achieve Obiective 1 are supported because the project
budget provides for a $17,000 sub-contract with the National Center on Addiction and
Substance Abuse at Columbia University (CASA). CVPD and SBCS have worked closely with
CASA's Vice President and Director of Youth Programs, Lawrence Murray, LMSW. in
developing this proposal. CASA will provide extensive training and technical assistance for all
project staff throughout the grant period, and CVPD and SBCS will become accredited providers
of the evidence-based CASASTART model The activities to achieve Obiective 2 are supported
by the sub-contract with SBCS, which will provide 3 FTE Youth and Family Development
Associates (YFDAs) The YFDAs will provide a comprehensive assessment of risk and
resiliency factors of all 50 participating youth and families using the SDRRC, which will then be
used to create an individualized service plan for each youth The activities to achieve Obiectives
3 & 4 are supported by the 3 FTE YFDAs and the 1 FTE Gang Prevention Officer (GPO), who
will provide the CASAST ART project activities resulting in the attainment of these objectives
The budget also includes funding for program supervision of a 0.15 FTE Program Director.
Non-personnel items in the budget support all of the objectives and activities by
providing for programmatic expenses such as mileage for staff to travel between sites and
attend meetings and trainings, office and program supplies, telephone costs, insurance, etc
. How funds are allocated to minimize administrative costs and support direct services.
All of the GRIP funds are for personnel who will provide direct services, sub-contracts for direct
service provision (YFDAs), and non-personnel funds for necessary costs that support the
accomplishment of the objectives
. Which community-based organizations it will partner with.
CVPD GRIP Grant Proposal
of .,'
C'ilPD7will"partner.with SBCS t? provide the,c;I\SAS'I'ART.cas.e'managerrient'sef-tice~ CVPD
will pay SBCS $126.,620 to provide these services, and,SBCS wiii,contribu~'in-kind se~es
~/,~~"~..-~--- -. ... ."
I. _.'- 1.-
worth_~220,084.?s ~atc:h.:.
,_:'>l...
. The duties of project-funded staff, including qualifications or education level
necessary for the job assignment.
Project-funded staff includes the following
1 HE Gang Prevention Officer, who will be a full member of the CASASTART project team,
working at the two target schooi sites to ensure maximum coordination and collaboration, and
working with the case managers to develop strategies to help individual children and families
The GPO will work one-on-one with children and families in the project, including acting as a
mentor for selected children, and participate at regular case conference meetings, quarterly
administrative meetings, and quarterly advisory council meetings The police officer assigned to
the Gang Prevention Team will be a Chula Vista police officer who has completed his/her
probationary year, has shown an interest in gang problems and youth services, and has the
ability to work with a diverse cultural population Bilingual (English/Spanish) preferred
1 HE Youth and Family Development Associate, who will work closely with the GPO,
teachers and other school personnel, SBCS' After-School Program staff, other social service
agencies, and neighborhood residents to coordinate, arrange for, and provide needed services
and support to prevent or counteract the familial, social, educational, and psychological factors
that make children vulnerable to substance abuse and juvenile crime Required qualifications for
the position are: Minimum one year experience in child, youth and family services field
Experience should preferably have been in a community-based or neighborhood service
organization Additional experience should be in the areas of individual and group counselinq,
\
outreach, community education and development, advocacy, and case manag
member should have the ability to work with a diverse cultural population and I
CVPD GRIP Grant Proposal
*': ,', ....
of a BA or B.S degree, (MA or MSW preferred) in social work, psychology, or related field:
however experience may be substituted, Bilingual (English/Spanish) preferred.
All other staff is provided to the project as match, not using GRI P funds
. How project-funded staff duties and time commitments support the proposed
objectives and activities.
All project-funded staff will dedicate all of their time on the program working towards achieving
and documenting the stated objectives The project-funded staff are the direct service providers
who will provide the CASAST ART services for the 50 participating families
. Proposed staff commitment /percentage of time to other efforts, in addition to this
project.
All of the staff funded under this project will be dedicated full-time to the GRIP project.
. The necessity for subcontracts and unusual expenditures.
The project budget includes one sub-contract with South Bay Community Services (SBCS) to
provide the CASASTART case management services, and another (included in SBCS' sub-
contract) with CASA, the developer of the CASASTART model, for training, technical
assistance, and accreditation services essential to the program.
. Mid-year salary range adjustments, N/A
CVPD GRIP Grant Proposal
I
~j - A
~:....
ARNOLD SCHWARZEI"EGGER
GOVERNOR
Mc1.~<;:,,\)o..\ ~~
~~ 'S Etb 1\\ ra~
3/V/l\ l)\I(l J
",<,.",,,
3650 SCHRIEVER AVENUE
MATHER. CA 95655
Iv1ATTHEW R. BETTEr"HAUSEN
SECRETARY
E-M:A
"':;'ir,;l;,:'~F
*"','::';?';',2~
PHOI;E (916) 323-7723
FAX (916) 324-5674
<'
l;:;~.:;;~;;'""i:~.P
..,,,.....,,..,.,
.,~""
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
Application Cover Sheet
RF A PROCESS
LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
Submitted by:
Chula Vista Police Department
315 Fourth Avenue, Chula Vista, CA 91910
(619)691-5150
.
, .41
Cal EMA
073-13392
Award # LE10 03 6364
CALIFORNIA EMERGENCY MANAGEMENT AGENCY
GRANT AWARD FACE SHEET (Cal EMA 2-101)
The California Emergency Management Agency, hereafter designated Cal EMA, hereby mal<es a grant award of funds to the following:
1. Grant Recipient: City of Chuta Vista
hereafter designated Recipient. in the amount and for the purpose and duration set forth in this grant award
2. Implementing Agency: Chula Vista Police Department
3.. Project Title: Domestic Violence Response & Advocacy
4. Grant Period:
01/01/11
to
12/31/11
~Select the Grant year and fund source(s) from the lists below or type the appropri<lte acronym in box 9 Entor the amount{s) from each source..
Please do not enter both State and Federal fund sources on tho same line. Add any cash match(s}. Block lOG is the Grant Award total amount
Grant Fund Source A_State Federal C.Tota\ D.Casn E. ln~Kind F. Total G. Total
Year B.. Match Match Match Project Cost
OBJ09 5 VAWA $16,437 $5,479 $5,479
09/10 6 VAWA $163,773 $54,591 $54,591
Selecl 7 Select $0
Select B Select $0
--
Select 9 $0
10. Grand Totll:
10 TOTALS $0 $180,210 5180,210 560,070 $0 560,070 $240,280
11" This grant award consists Df this title page, the applicatiDn for the grant, which is attached and made a part hereof, and the Assurance
Df Compliance forms which are being submitted. I hereby certify t arTl vested with the authDrlty, and have the approval of the City/County
Financial Officer, City Manager, CDunty Administrator, or Goveming SDard Chair. tD enter into this grant award agreement; and all funds
received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this
grant award and agreeS to administer the grant project in accordance with the statuto(s), the Cal EMA Program Guidelines. the Cal EMA
Redpient Handbook, the Federal OJ? Financial Guide and Program Guidelines (If applicable), and the Cat EMA audit requirements, as stated
in tho applicable RFP or RFA. The grant recipient further agrees to all legal conditions and terms incorporated by reference In the applicable
RFP or RFA, and agrees that the allocation of funds Is contingent on the enactment of the State Budget
12. Official Authorized to Sign for Applicant/Grant Recipient:
Federal Employer 10 Number:
95-6000690
David Bejarano
Title:
Chief of Pollce
Name:
Payment Mailing Address: 315 Fourth Avenue
City:
Chula Vista
Zip: 91910
Telephone:
(619)691-5150
125~.1 /
FAX: (619) 585-5610
(area code)
Emajl: dbeiaranora:>chulavistaod.orq
Signature
Dale: 01/06/2011
FOR CatEMA USE ONLY
I hereby certify upon my own personal knowledge that budgeted funds are available for Ihe period and purpDses of this expenditure slaled above
CalEMA Fiscal Officer
Dale
CalEMA Director (or designee)
Date
___._._. _ ___ __ _r __ _.__ _. _._. _.. _. _. - -. -.---. ---- - ----.- .-.- .-- -. - ,,- .-- - - - -- --. ---.-. -. -., - .--- - .-.. -.-. -. -"- -- --. -.. - - -. -.. - --. -- -. -- -- -. -. -.,
Grant Award Face Sheet - Cal EMA 2-10 I (formerly AOES 301) - (Revised 2/1/2009)
.
-..r:'
PROJECT CONTACT INFORMATION
Applicant City of Chura Vista
Grant Number
LE10 03 6364
[FOR OES USE QNL v]
Provide the name, title, address, telephone number, and e~mail address for the project contacts named below If
a section does not apply to your project, enter "N/A.1l NOTE: If you use a PO Box address, a street
address is also required for package delivery and site visit purposes.
The Proiect Director for the project:
Name: Gary Ficacci
Title: Captain, Investigations Division
Telephone #: (619) 691-5230
(AreaCodel
E-Mail Address: gficacci@chulavislapd.erg
2. The Financial Officer for the project:
Address: 315 Fourth Avenue
City: Chula Vista
Fax #:
(Area code)
Zip: 91910
(619) 585-5610
Name: Edward Chew
Title: Administrative Services Manager
Telephone #: (619) 279-9645
Address: 315 Fourth Avenue
City: Chula Vista Zip: 91910
Fax#: (619)585-5610
IArea code)
(Ama Code)
E.Mail Address: echew@chulavistapd,org
3. The person having routine proQrammatic res):!onsibilitv for the project:
Name: John Stires
Title: Sergeant, Family Protection Unit
Address: 3 \5 Fourth Avenue
City: Chula Vista
Fax #:
Telephone #:
(619) 585-5775
(Area code}
Zip: 91910
(619) 691-5281
(Area Code)
E-Mail Address: jstires@chulavistapd or9
4. The person having routine fiscal resDonsibilitv for the project:
Name: Jonathan Alegre
Address: 315 Fourth Avenue
Title:
Telephone #:
Principal Management Analyst
(619) 476-2570
City: Chula Vista
Fax #:
Zip:
(619) 476-2315
91910
(Area code)
(Area Code)
E-Mail Address: jalegre@chulavistapd.org
5,. The Executive Director of a nonprofit organization or the Chief Executive Officer (e ,9 , chief of police,
superintendent of schools) of the impiementing agency:
Name: David Bejarano
Title: Chief of Police
Address: 315 Fourth Avenue
(Area Code)
E-Mail Address: dbejarano@chulavistapd org
6 The Chair of the oovernino bod v of the recipient (Provide contact information other than that
of the recipient)
City: Chula Vista
Fax #:
Teiephone #:
(619)691-5150
(Are;) code)
Name: Cheryl Cox
Title: Mayor
Telephone #:
Address: 276 Fourth Avenue
City. Chula Vista
Fax #.
(619) 691-5044
(Amacode)
(Area CorIe)
E-Mail Address:ccox@cichula-vista.ca.us
Project Contact Information Cal EMA 2-102 (Revised 4/12/2010)
Zip: 91910
(619) 585-5610
Zip: 91910
(619) 409-5884
"
!
SIGNATURE AUTHORIZATION
Grant Award #:
Grant Recipient:
City of Chula Vista
Chula Vista Police Department
Implementing Agency:
LE10 03 6364
'The Project Director and Financial Officer are REQUIRED to sign this form
'Project Director: Gary Ficacci
~ -1:..'
Signature: _tJ::!::'1 y~~
I)
Date: 1/6/2011
'Financial Offic,?r: I~dward Ch~w
Signature: (if~~
1/6/2011
Date:
--------..- -,-----..-- -. ----.--..- _.__.- - _.- - ----. -. - - - - -- - - _.--- -- -- - -- - -_.- ---...-.--.--. ~ _.-- --.- - - _...----_.__._.
The following persons are authorized to sign for the
P/oj,ect Director
L...-\. ::L
/.)CV...A-'V. /___
Signature ()"
Gary Wedg<t
Name
Signature
Name
Signature
Name
Signature
Name
Signature
Name
Signature Authorization CalEMA 2-103 (Rev 2/1/2009)
The following persons are authorized \0 sign for the
Financial Officer
~Ar?
Signa ure
Jonathan Alegre
Name
Signature
Name
Signature
Name
Signature
Name
Signature
Name
CERTIFICATiON OF ASSURANCE OF COMPLIANCE
With Statutory Requirements of the Violence Against Women Act (VAWA) As Amended,
Services*Training*Officers*Prosecutors (STOP) Formula Grant Program
The applicant must complete a Certification of Assurance of Compliance-VAWA CalEMA 2-104g
(formerly OES 656), which includes details regarding Equal Employment Opportunity Program (EEOP),
Drug Free Workplace Compliance, California Environmentai Quality Act, Lobbying, Debarment and
Suspension requirements, Proof of Authority from City Council/Governing Board and the statutory
requirements of the VAWA S'T'O'P Formula Grant Program. The applicant is required to submit the
necessary assurances and documentation before finalization of the Grant Award Agreement. In signing
the Grant Award Face Sheet, the applicant formally notifies CalEMA that the applicant will comply with all
pertinent requirements.
Resolutions are no longer required as submission documents. CaiEMA has incorporated the resolution
into the Certification of Assurance of Compliance, Section VI, entitled, "Proof of Authority from City
Council/Governing Board" The Applicant is required to obtain written authorization (original signature)
from the City Council/Governing board that the official executing the agreement is, in fact, authorized to
do so, and will maintain said written authorization on file and readily available upon demand This
requirement does not apply to state agencies.
Certification of Assurance of Compliance-VAWA CalEMA 2-1 04g (formerly OES 656) (Revised 2/1/2009)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
With Statutory Requirements of the Violence Against Women Act (VAWA) As Amended,
Services*Training*Officers*Prosecutors (STOP) Formula Grant Program
i, David Bejarano hereby certify that
(official authorized to sign grant award: same person as Section 12 on Grant Award Fsce Sheet)
RECIPiENT:
City of Chula Vista
IMPLEMENTING AGENCY:
Chuta Vista Police Department
PROJECT TITLE:
Domestic Violence Response & Advocacy
Is responsible for reviewing the Grant Recipient Handbook and adhering to all of the Grant Award Agreement
requirements (state andlor federal) as directed by CalEMA Including, but not limited to, the following areas:
I. Equal Employment Opportunify - (Recipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment opportunity by prohibiting
discrimination or harassment in employment because of race, religious creed, color, national origin,
ancestry, disability (mental and physical) including HiV and AIDS, medical condition (cancer and genetic
characteristics), marital status, sex, sexual orientation, denial of family medical care leave, denial of
pregnancy disability leave, or age (over 40). CalEMA-funded projects certify that they will comply
with all state and federal requirements regarding equal employment opportunity,
nondiscrimination and civil rights.
Please provide the following information:
Equal Employment Opportunity Officer. Kelley Bacon
Title:
Director of Human Resources
Address:
276 Fourth Avenue, Chula Vista, CA 91910
Phone:
(619\ 691-5096
Email:
kbacon@ci.chula-vista.ca.us
II. Drug-Free Workplace Act of 1990 - (Recipient Handboo/r, Section 2152)
The State of California requires that every person or organization awarded a grant or contract shall certify
it will provide a drug-free workplace.
III. California Environmental Quality Act (CEQA) - (Recipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 et seq-J requires
all CalEMA funded projects to certify compliance with CEQA Projects receiving funding must coordinate with
their city or county pianning agency to ensure that the project is compliance with CEAQ requirements
Certification of Assurance of Comp1iance~VAWA CalEMA 2-104g (formerly OES 656) (Revised 2/1/2009)
IV. Lobbying - (Recipient Handbook Section 2154)
CalEMA grant funds, grant property, or grant funded positions shail not be used for any lobbying activities,
including, but not limited to, being paid by or on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the making of any
federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal grant or cooperative agreement.
V. Debarment and Suspension - (Recipient Handbook Section 2155)
(This appiies to federally funded grants oniy)
CalEMA-funded projects must certify that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or
federal court, or voluntarily excluded from covered transactions by any federal department of agency.
VI, Proof of Authority from City Council/Governing Board
The above-named organization (applicant) accepts responsibility for and will comply with the requirement
to obtain written authorization from the city council/governing board in support of this program. The
applicant agrees to provide all matching funds required for said project (including any amendment
thereof) under the Program and the funding terms and conditions of CaIEMA, and that any cash match
wiil be appropriated as required. It is agreed that any liability arising out of the performance of this
Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the
grant recipient and the authorizing agency. The State of California and CalEMA disclaim responsibility of
any such liability. Furthermore, it is also agreed that grant funds received from CalEMA shall not be used
to supplant expenditures controiled by the city council/governing board.
The applicant is required to obtain written authorization from the city council/governing board that the
official executing this agreement is, in fact, authorized to do so. The applicant is also required to
maintain said written authorization on file and readily available upon demand.
V//. Filing Costs for Criminal Charges and Protection
Its laws, policies, and practices do not require, in connection with the prosecution of any misdemeanor or
felony domestic violence offense, or in connection with the filing, issuance, registration, or service of a
protection order, or a petition for a protection order, to protect a victim of domestic violence, stalking, or
sexual assault, that the victim bear the costs associated with the filing of criminal charges against the
offender, or the costs associated with the filing, issuance, registration, or service of a warrant, protection
order, petition for a protection order, or witness subpoena, whether issued inside or outside the stale,
tribal, or local jurisdiction
VIII. Forensic Medica/ Examination Payment Requirement for Victims of Sexual Assault
The state or territory, Indian tribal government, unit of local government, or another governmental entity
incurs the full out-of-pocket cost of forensic medical exams for victims of sexual.assault.
The state or territory, Indian tribal government, unit of local government, or another governmental entity
does not require a victim of sexual assault to participate in the criminal justice system or cooperate with
Certification of Assurance of Compliance-VAWA CalEMA 2-1049 (formerly DES 656) (Revised 2/112009)
law enforcement in order to be provided with a forensic medical exam, or to be reimbursed for charges
incurred on account of such an exam,
IX. Judicial Notification
The state's judicial administrative policies and practices include notification to domestic violence
offenders of the requirements delineated in section 922(g)(8) and (g)(9) of title 18, Unites States Code,
and any applicable related Federal, State, or local laws.
X. Polygraph Testing Prohibition
The state or local unit of government's laws, policies, or practices ensure that no law enforcement
officer, prosecuting officer or other government official shall ask or require an adult, youth, or child victim
of an alleged sex offense as defined under Federal, tribal, state, territorial, or local law to submit to a
polygraph examination or other truth telling device as a condition for proceeding with the investigation of
such an offense
Under 42 U,S, C, 3796gg-8(b), the refusal of a victim to submit to a polygrapll or other truth
telling examination shall not prevent the investigation, charging, or prosecution of an alleged
sex offense by a state, Indian tribal government, territorial government, or unit of local
government
XI. Nondisclosure of confidential or private information regarding services for victims
Recipients and subrecipients may not disclose personally identifying information about victims served
with Violence Against Women funds without a written release, unless the disclosure of the information is
required by a statute or court order. "Personally identifying information" means individually identifying
information for or about an individual including information IIkeiy to disclose the location of a victim of
domestic violence, dating violence, sexual assault, or stalking, Releases must be written, informed and
reasonably time-limited and signed by the victim unless the victim is an un-emancipated minor or a
person with disabilities,
XII. Consultation and Documentation with local victim services programs
(Applies only [0 law enforcement, prosecution and the courts)
Tribal, territorial. State, or local prosecution, law enforcement, and courts must consult with tribal,
territorial. State or local victim service programs during the course of developing their grant applications,
This will ensure that proposed activities and equipment acquisitions are designed to promote the safety,
confidentiality, and economic independence of victims of domestic violence, sexual assault, stalking and
dating violence,
Certificallon of Assurance of Compliance-VAWA CalEMA 2-104g (formerly DES 656) (Revised 2/1/2009)
All appropriate documentation must be maintained on file by the project and available for CalEMA or
public scrutiny upon request. Failure to comply with these requirements may result in suspension
of payments under the grant or termination of the grant or both and the Recipient may be ineligible
for award of any future grants if the CalEMA determines that any of the following has occurred:
(1) the Recipient has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
I CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[Section 12 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind
the contractor or grant recipient to the above described certification I am fully aware that this
certification, executed on the date and in the county below, is made under penalty of perjury under
the laws of the State of California.
Authorized Official's Typed Name:
/.J /~/l~/L-
David Bejarano (__)
Authorized Official's Signature:
Authorized Official's Title:
Chief of Police, Chula Vista Potice Department
Date Executed:
Federal Employer ID #: 95-6000690
01/06/2011
Federal DUNS # 07-872-6551
Current Central Contractor Registration
Yes (0"
No r
Executed in the City/County of:
City of Chula Vista, County of San Diego
AUTHORIZED BY: (not applicable to state agencies)
(' City Financial Officer (' County Financial Officer
(G City Manager (' County Manager
SI:'t:::'m'o':Z~ d~
Typed Name: lrr;/'s D. Sandoval
Title: Idty Manager
_._~~..'
Applicant:
City of Chu,. Ista
Grant Number: L.. J 03 6364
Project Narrative
1. Problem Statement
A problem statement is not required for this application.
2. Plan and Implementation
Plan: This project impacts domestic violence in the community by offering immediate
counseling, referrals for special needs victims and follow-up services to victims of all DV-related
incidences Advocates ensure that clients and their families are receiving all the services they
may need after given an assessment. Operating on a 24/7 basis with house calls, having staff
co-located at the Police Department and offering immediate aid and follow-up to victims in need
are some distinct abilities and qualities of this program Chula Vista Police Department's
(CVPD) Domestic Violence Response Team (DVRT) program stands alone in having 100%
participation rate from the Police Department, which is the highest in the County.
The program is led by the Family Violence and Support Services (FVSS) Director, a bilingual
licensed Marriage and Family Therapist (MFT). DVRT Advocates are bilingual with experience
in social work, psychology or related field. The CVPD Investigator is required to attend all
mandated trainings, including child abuse and sexual assault training, and domestic violence for
investigators When police officers receive a call they immediately contact the DVRT staff. The
Advocate determines the clients' needs and offers counseling and referrals to other services if
needed. All cases are reviewed by the FVSS Director and assigned to an Advocate depending
on the clients' needs or situation (bilingual). The cases are then accepted into the Unit and the
Advocate attempts follow-up services for each client.
Implementation: Since the start of this program in 1997, there has been a leveling off of
domestic violence incidents This is a result of better psycho-education for victims In FY 07/08
there were no domestic violence related fatalities. Advocates are stationed at the Family
Project Narrative - CalEMA 2.108 (Revised 2/1/2009)
Applicant:
City of Chu. . isla
Grant Number: L.. .0 03 6364
Protection Unit (FPU) of CVPD in order to provide immediate response and to have direct
liaison with PD staff. In the past, Advocates have found that victims are less receptive to
accessing follow-up services if the follow-up contact takes place more than 72 hours after the
crisis is over. However, if follow-up services are suggested during the initial DVRT visit, clients
are 50% more likely to connect with needed services For this reason, the roll call trainings
greatly stress the importance of ensuring that the DVRT Advocates are called immediately so
that the critical window of opportunity is not missed. The DVRT project also employs a Data
Entry/Program Aide who is responsible for all data entry of the project, and assists the FVSS
Director as necessary.
CVPD collaborates with the San Diego County District Attorney's Office to participate in
training activities and to continue to monitor and investigate cases. South Bay Community
Services (SBCS) is the lead agency in the South Bay Regional Collaborative (SBRC), a
partnership between SBCS and the region's four community collaboratives, Children's Hospital,
and YMCA Family Stress Counseling Services. The SBRC is also contracted with the County of
San Diego to provide Community Services for Families (CSF) in the South Region referred by
the Children's Services Bureau These services include case management, parenting classes,
support groups, specialized training, and prevention/referral services. Children who are served
through the DVRT will be linked into the CSF program.
The Family Protection Unit Sergeant facilitates a monthly Multi-Disciplinary Team (MDT)
meeting to discuss domestic violence topics with allied agencies, including hospitals (Sharp
Chula Vista), Adult Protection Services, Child Welfare Services and the Family Justice Center.
This collaboration demonstrates the region's intention to work together toward the mutual goal
of providing maximum available assistance for victims of sexual assault, domestic violence,
dating violence and stalking
Project Narrative - CalEMA 2-108 (RevIsed 211/2009)
2
..' -
Applicant:
City of ChLJ. . ista
Grant Number: L. 0 03 6364
3. Obiectives and Activities
Obiective 1: During the grant year investigate 1200 cases of suspected sexual assault,
domestic violence, dating violence and/or stallling.
CVPD officers will respond to all 911 calls for domestic violence, dating violence, stalking, or
sexual assault, and to reports taken at the front counter of the CVPD. This program is the
model or "pace-setter" for DVRT services in our County. In FY 2008/2009, the CVPD Family
Protection Unit investigated 1,697 suspected domestic violence cases, which is a 41% more
than our goal of 1,200 per 12-month period. In-custody cases and non-custody cases with a
known subject are assigned to the Family Protection Unit and reviewed by the DVRT
Investigator within 48 hours of the arrest or the report. Cases without a known suspect are
reviewed by the Sergeant in charge of the Family Protection Unit within 72 hours of the report.
Objective 2: During the grant year attempt to make contact and offer advocacy to 100% of
victims with cases assigned to the unit
Advocates are available to offer immediate on-site advocacy and will be on scene with an
Officer with an average response time of 19-22 minutes. Follow-up home visits are made the
next day (with the Investigator if necessary) to do intensive assessments and identify any need
for services If the victim does not wish to make a follow-up appointment, the Advocate still
attempts to make contact the following day and in the ensuing weeks makes several phone calls
to ensure the victim is safe and is aware of available services. If the victim declines services
altogether, the contact is noted for records. In cases in which Advocates are not called to the
scene, CVPD provides Advocates with a copy of the police report in the following days. Upon
receipt of the report, the Advocate immediately attempts to make contact to offer advocacy and
follow-up services.
Objective 3: During the grant year provide advocacy, including crisis intervention,
resource and referral assistance, emergency assistance, and/or restraining order
assistance to 400 victims,
Project Narrati\'e - CalEMA 2-106 (Revised 2/1/2009)
3
Applicant:
City of Chu, ista
Grant Number: L_. J 03 6364
Advocates conduct crisis intervention with the victim, followed by safety planning, and then
needs assessment. If needed, the Advocate will refer the victim to other appropriate services
that have been identified as necessary during the assessment, such as shelter and counseling.
If the victim needs shelter immediately, the Advocate assists in the arrangements. Other types
of advocacy and supportive follow-up services include: Comprehensive client centered,
bilingual, culturally appropriate case assessment and coordination; emergency and long temn
(up to 18 months) confidential shelter; individual and group counseling: case consultation; TRO
assistance and court accompaniment: housing search workshops, & rental assistance
programs. Though SBCS is the main provider of domestic violence services in the South Bay
area of the County, SBCS staff collaborate with other County Domestic Violence service
providers and act as liaison if the person needs to be sheltered out of the area or needs
transportation to another city if the danger is severe.
Obiective 4: During the grant year, provide 4 training sessions for 100 law enforcement
officers.
CVPD and/or SBCS staff provide quarterly training to groups of CVPD officers at roll calls,
reaching all officers in attendance. Subjects of the trainings include Officer safety; the cycle of
vioience: the dynamics of a violent relationship; understanding the aggressor and how the
behavior presents to the responding officers; crime scene investigation. including how to
conduct the victim interview, how to deal with the crime scene and collect evidence that
corroborates victims' accounts of the violence, photographing injuries. taping statements when
possible, and writing complete and detailed police reports. Training will reach roll calls of all
shifts, day and night. CVPD provides in-house training on domestic violence at least twice
during the grant year. SBCS will provide one 40-hour domestic violence training to all SBCS
staff and community members.
.
Project Narrative - CalEMA 2.108 (Revised 2/112009)
4
,>
Applicant: City of Chula .a
Grant Nun _r: LE 1 0 03 6364
BudQet Narrative
Overail, the budget supports the stated objectives by using the majority of funds for direct
service activities
Part A: Personnel Services
Full-Time Position supported by the grant through Match is a 1.0 FTE Chula Vista Police
Department Investigator from the Famiiy Protection Unit, who is responsible for investigating
cases, including reviewing arrest and preliminary investigation reports to evaluate cases;
providing training and advice to patrol officers in the field on case handling and foilow-up;
maintaining complete records; and project coordination with subcontractor, South Bay
Community Services, to ensure the referral process for cases is responsive to the project. Tile
Investigator is also responsible for maintaining project statistics, aggregating the program data,
and reporting to the funding agency. 48.05% of this fuil-time position will be provided as a cash
match to the VAWA funds. This position includes benefits: Flex/Life Health Package,
Retirement and Medicare.
Part B: Operatinq Expenses
Subcontract with South Bay Community Services for the services of 3.00 FTE Advocates
(Youth & Family Development Associates) and 0.25 FTE Program Coordinator who are
responsible for foilowing up on cases referred from the Investigator directly or through the
DVRT, performing comprehensive assessments, developing safety plans, case management,
providing immediate crisis intervention and emergency services, and foilow-up services for the
victim. Services may include shelter, food, clothing, transportation. and individual and/or group
counseling activities; accompanying victims to Court, assistance in filling out and obtaining
Restraining Orders, and coordinating with other SBCS Teams on referrals for speCialized
services These Advocates are responsible for maintaining confidential client files; coordinating
and tracking services provided; and reporting statistics and other tracking information to the
Program Coordinator. At least one of these Advocates will be co-Ior.ated full time on-site at the
Budget Narrative. CalEMA 2-107 (Revised 2/1/2009)
Applicant: City of Chula .a
Grant Nur, -r: LE 1 0 03 6364
CVPD. Experience and qualifications include: one year experience in child, youth and family
services field, preferably in a community based or neighborhood service organization;
experience in the areas of individual/group/family counseling, outreach, community
education/development, advocacy and case management; education in a preferred field of
social work, psychology or related field (experience may be substituted); bilingual
(English/Spanish) is preferred. The subcontract costs include FICA, state unemployment
insurance (SUI), health insurance, retirement, worker's compensation, mileage, office supplies
and use of cellular phones and pagers
The Advocates will split their time evenly between Objectives 1.3, spending the majority of their
time on attempting follow-up services and offering advocacy to clients as their case in entered in
the Unit. Advocates are not committed to any other projects
Part C: Equipment
None.
Budget Narrative - CalEMA 2~107 (Revised 2fl/2009)
2
,,..
BUDGET CATEGORY AND LINE ITEM DE',
Grant Award # LE 1 0 03 6364
A. Personal Services - Salaries/Employee Benefits VAWA 09 VAWA 09 VAWA 10 VAWA 10
MATCH MATCH COST
Investiaator
Review arrests and preliminary investigation reports;
gather evidence; work with SBCS advocate to provide
services to victims; assist in providing training for patrol
officers; gather and aggregate statistics
The Inwstigalor position is 1 0 FTE Only 48.05%
of the costs are budgeted to fulfill the 25% match
requirement.
SALARIES:
1.0 FTE Investigator @ 48.05%
Current allocation
$6,997 x 12 mo. x 4805 $40,350 $0 $3,680 $0 $36,670 $40,350
BENEFITS:
Health Insurance 742% $2,994
Retirement 40% $16,140
Medicare 1.45% $586
$19,720 $0 $1,799 $0 $17,921 $19,720
Personal Section Totals
'. PE~S()NAL T9TAL ,i
. ':~~(),~i9:
CalEMA 2-106a (formerly OES A303c) (Revised 2/112009)
..
BUDGET CATEGORY AND LINE ITEM DE,
Grant Award # LE10 03 6364
B. Operating Expenses VAWA 09 VAWA09 VAWA 10 VAWA 10
MATCH MATCH COST
Subcontract with South Bav Community Services
Provide 3 25 FTE (fullRtime equivalent) Advocates to do
follow-up response to CVPD domestic violence calls
Provide assessments, advocacy, shelter andlor follow-up
services such as counseling and TRO services
Maintain statistics and records.
Breakdown of subcontractor's costs:
Personnel Services:
3 Advocates: $3, 125/mo x 12 mas x 3 5112,500
025 Program Coord $5.417/mo x 12 mas x 25 $16,251
FICA@7.65% 59,850
State Unemployment Insurance @ 0.40% $516
Health Insurance @ 15% $19,313
Retirement @ 4 2% $5.408
Subtotal Personnel SelYices 5163,838
Operating Expense:
Insurance Workers Compensation 52,679
Mileage: 70 miles/mo x $0 585fmile x 3 staff $1,475
Office Supplies @ 150/month $1.800
Communications: $51/month x 3 staff $1.836
Subtotal Operating Expense $7,790
TOTAL SUBCONTRACTED COSTS $171,628 $15.654 $0 $155,974 $0 $171,628
Indirect Costs
Costs calculated at 5% of subcontracted cost 5783 $0 $7,799 $0 $8.582
Doeratlna Section Totals $16.437 $0 $163.773 $0
... .... . .... ...,'.. ",,:' ,......,.y,. ,)'; ,.....',i\, p ,,' ..~,...,. .... .:'.
. OPER,JITINGTOTAL '$180,210
'.- . .....-" . - ,. .. >."c. ':";"~ :-'., .
. .
CalEMA 2-106a (formerly OES A303c) (Revised 2/112009)
".,--.,
" ...
BUDGET CATEGORY AND LINE ITEM DE',
Grant Award # LE 1 0 03 6364
C. Equipment
VAWA 09
VAWA 09
MATCH
VAWA 10
VAWA 10
MATCH
COST
Equipment Section Totals
, ' . , ,.,'" ',,' " ", .'.
-"".',:,"',"..., ,'''' :,",,- '-""'., .'
. :.EQUIPMENT..TOTAL".,,\",,
....... ,,:.;':t::'.,.."....,,<.,.,; (,!J;, ',\):c:' .;;\",';"
..;. .,,', ,.,.,....,:.......;. : .:..."....'...." "
":. Same a's' Sectit;Jn"1 0 0(7 the Grarit A.'N.a.'r~ F.ace
Total ProjectCost*' .
.Same as Bloc/{ 10G on GranJ Award Face Sheet .
." -'L; '."
'$16,.43,7 ""$5:~79$113.3,7.?3
',-",:,,-:.,
CalEMA 2-106a (fonnerly OES A303c) (Revised 2/1/2009)
-
" ...
NONCOMPETITIVE BID REQUEST
CHECKLIST
Has the applicant/recipient met the following requirements of the Recipient Handbook:
Section 3511
Check appropriate box: Yes
Do conditions exist that require a soie/single-source contract?
Section 3521.1
Is a brief description of the program or project included?
Section 3521.2
Was it necessary to contract noncompetitively?
Old the contractor submit his/her qualifications?
Is the reasonableness of the cost justified?
Were cost comparisons made with differences noted for similar services?
Is a justification provided regarding the need for contract?
Section 3521,3
Is an explanation provided for the uniqueness of the contract?
Section 3521.4
Are there time constraints impacting the project?
Were comparisons made to identify the time required for another
contractor to reach the same level of competence?
NonCompetitive Bid Request Checklist - CalEMA 2~156 (Revised 2/112009)
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Appl icant:
City of Chu,_ . ista
Grant Number:
L. .0036364
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SOLE/SINGLE SOURCE JUSTlFICA nON
SECTION 3511
Do cOllditiolls exist that require a sole!5illgle 50urce coutmct?
The City of Chula Vista has designated South Bay Cominunity Services (SBCS), a non-
profit community based agency, to receive reimbursement for Domestic Violence Advocacy
services as required by this grant. The City ofChula Vista has worked with SBCS since 1997 to
provide Domestic Violence RespOl1se and Advocacy Servrces.. furtbennore, SBCS has.
partnereuwilll1l1e-Cllula-Vista-PoliCe"Dep.artment since] 985 and tailored theiJ p'rograms to meet
tlie needs of the City... Theirexper:]';nce, qualifications and community preser;;;' ;;;'ke them a "
unique service provider
SECTION 3521.1
Is a brief descriptioll of the program or project iucluded?
Yes. The description of advocacy services provided by SBCS is outlined in the grant
narrative.
SECTION 3521.2
Was itllecessa/:V to cOlltractllou-competitive(y?
Yes.
Did the coutractor submit hisll.er qllalijiwtioU5?
Yes.
Is the reasollableuess of the cost justified?
Yes.
Were co,-t comparisous made with differeuces uated for similar ,e,,'ices?
No There are no similar services in the city.
, ~
15 a justijicatioll provided regardillg the Ileed for the cOlltmct?
Yes. The Chula Vista Police Department does not employ victim advocates and must
contract for this service in order to qualify for this grant.
-'/II .~.
Applicant:
City of Cllu," Ista
Grant Number: L" J 03 6364
SECTION 3521.3
Is all explalllltioll providedfo/' tile II/dqllelless of tile cOl/tract?
See response in Section 3511.
SECTION 3521.4
A./'e tlle/'e time cOllstraillts impactillg IIIe pro;ect?
Yes. The contract year is January 1, 2011 to December 31, 2011
We/'e cumpa/'i"olls made 10 idelllif} IIIe time requi/'ed for OIlOlIIer coutracto/' 10 rellcll tllesllllle
level of compelellce?
No. The Chula Vista Police Department has a proven relationship with South Bay
Community Services for the past 13 years.
c.---
2
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PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties
served by the project. Put an asterisk where the project's principal office is
located.
County of San Diego.
2 U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the US.
Congressional District(s) which the project serves. Put an asterisk for the district
where the project's principal office is located
51st U,S. Congressional District"
3. STATE ASSEMBLY DISTRICTiS): Enter the number(s) of the State Assembly
District(s) which the project serves Put an asterisk for the district where the
project's principal office is located
78th State Assembly District
79th Slate Assembly District.
4 STATE SENATE DISTRICTiS): Enter the number(s) of the State Senate
District(s) that the project serves, Put an asterisk for the district where the
project's principal office is located.
40th State Senate District.
5 POPULATION OF SERVICE AREA: Entel the total population of the area
served by the project.
Population of City of Chula Vista: 237.595
Project Service Area lnformafJon 2-154 (Revised 2/1/2009)
. \'
CERTIFICATION OF ASSURANCE OF COMPLIANCE
With Statutory Requirements of the Violence Against Women Act (VAWA) As Amended,
Services*Training*Officers*Prosecutors (STOP) Formula Grant Program
The applicant must complete a Certification of Assurance of Compliance-VAWA (Cal EMA 2-1 04g),
which includes datails regarding Federal Grant Funds, Equal Employment Opportunity Program
(EEOP), Drug Free Workplace Compliance, California Environmental Quality Act, Lobbying, Debarment
and Suspension requirements, Proof of AuthOlity from City Council/Governing Board and the statutory
requirements of the VAWA S*T*O*P Formula Grant Program The applicant is required to submit the
necessary assurances and documentation before finalization ofthe Grant Award Agreement. In signing
the Grant Award Face Sheet, the applicant formaily notifies Cal EMA that the applicant wiil comply with
ail pertinent requirements.
Resolutions are no longer required as submission documents. Cal EMA has incorporated the
resolution into the Certification of Assurance of Compliance, Section VI, entitled, "Proof of Authority
from City Council/Governing Board.." The Applicant is required to obtain written authorization (original
signature) from the City Council/Governing board that the official executing the agreement is, in fact,
authorized to do so, and will maintain said written authorization on file and readily available upon
demand This reqUirement does not apply to state agencies.
Certification of Assurance of Compliance - VAWA Cal EMA 2-104g (Revised 1/2011)
. ' ,~'
CERTIFICATION OF ASSURANCE OF COMPLIANCE
With Statutory Requirements of the Violence Against Women Act (VAWA) As Amended,
Services*Training*Officers*Prosecutors (STOP) Formula Grant Program
II David Bejarano
(official aulhorized to sign grant award: same person as Section 14 on Grant Award Face Sheet)
hereby certify that
RECIPIENT:
City of Chula Vista
IMPLEMENTING AGENCY:
Chula Vista Police Department
PROJECT TITLE:
Domestic Violence Response & Advocacy
is responsible for reviewing the Grant Recipient Handbook and adhering to all of the Grant Award Agreement
requirements (state and/or federal) as directed by Gal EMA including, but not limited to, the following areas:
I. Federal Grant Funds
Recipients expending $500,000 or more in federal grant funds annually are required to secure an audit
pursuant to OMS Circular A-133 and are allowed to utilize federal grant funds to budget for the audit
costs. See Seclion 8000 of the Recipient Handbook for more detail.
I2l The above named recipient receives $500,000 or more in federal grant funds annually
o The above named recipient does not receive $500,000 or more in federal grant funds annually.
II. Equal Employment Opportunity - (Recipient Handbook Section 2151)
It Is the public polley of the State of Callfomia to promote equal employment opportunity by prohibiting
discrimination or harassment in employment because of race, religious creed, color, national origin,
ancestry, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic
characteristics), marital status, sex, sexual orientation, denial of family medical care leave, denial of
pregnancy disabilily leave, or age (over 40) Gal EMA-funded projects certify that they will comply
with all state and federal requirements regarding equal employment opportunity,
nondiscrimination and civil rights.
Please provide the following information:
Kelley Bacon
Equal Employment Opportunity Officer:
Title:
Director of Human Resources
Address:
276 Fourth Avenue, Chula Vista, CA 91910
Phone:
(619) 691-5096
Email:
kbacon@ci"chula-vlsta.ca.us
Certification of Assurance of Compliance ~ VAWA Cal EMA 2Ml04g (Revised 1/2011)
2
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III, Drug-Free Workplace Act of 1990 - (Recipient Handboo/f, Section 2152)
The State of California requires that every person or organization awarded a grant or contract shall certify
it will provide a drug-free workplace
IV, California Environmental Quality Act (CEQA) - (Recipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 el seq)
requires all Cal EMA funded projects to certify compliance with CEQA Projects receiving funding must
coordinate with their city or county planning agency to ensure that the project is compliance with CEQA
requirements
V. Lobbying - (Recipient Handbook Section 2154)
Cal EMA grant funds, grant property, or grant funded positions shall not be used for any lobbying
activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making
of any federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement.
VI. Debarment and Suspension - (Recipient Handbook Section 2155)
(This applies 10 federaily funded grants only)
Cal EMA-funded projects must certify that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or
federal court, or voluntarily excluded from covered transactions by any federal department of agency
VII. Proof of Authority from City Council/Governing Board
The above-named organization (applicant) accepts responsibility for and will comply with the requirement
to obtain written authorization from the city council/governing board in support of this program The
applicant agrees to provide all matching funds required for said project (including any amendment
thereof) under the Program and the funding terms and conditions of Cal EMA, and that any cash match
will be appropriated as required. It is agreed that any liability arising out of the performance of this Grant
Award Agreement, including civil court actions for damages, shall be the responsibility of the grant
recipient and the authorizing agency The State of California and Cal EMA disclaim r~sponsibility of any
such liability Furthermore, it is also agreed that grant funds received from Cal EMA shall not be used to
supplant expenditures controlled by the city council/governing board. I
I
I
The applicant is required to obtain written authorization from the city council/governing board that the
official executing this agreement is, in fact, authorized to do so The applicant is atso required to
maintain said written authorization on file and readily availabie upon demand.
VIII. Filing Costs for Criminal Charges and Protection
its laws, policies, and practices do not require, in connection with the prosecution of any misdemeanor or
felony domestic violence offense, or in connection with the filing, issuance, registration, or service of a
protection order, or a petition for a protection order, to protect a victim of domestic violence, stalking, or
sexual assault, that the victim bear the costs associated with the filing of criminal charges against the
offender, or the costs associated with the filing, issuance, registration, or service of a warrant, protection
Certification of Assurance of Compliance ~ VAWA Cal EMA 2~ 104g (Revised 1/2011)
3
",(f.,..-
order, petition for a protection order, or witness subpoena, whether issued inside or outside the state,
tribal, or local jurisdiction.
1)(. Forensic Medical Examination Payment Requirement for Victims of Sexual Assault
The state or territory, Indian tribal government, unit of local government, or another governmental entity
incurs the full out-of-pocket cost of forensic medical exams for victims of sexual assault
The state or territory, Indian tribal government, unit of local government, or another governmental entity
does not require a victim of sexual assault to participate in the criminal justice system or cooperate with
law enforcement in order to be provided with a forensic medical exam, or to be reimbursed for charges
incurred on account of such an exam,
)(. Judicial Notification
The state's judicial administrative policies and practices include notification to domestic violence
offenders of the requirements delineated in section 922(g)(8) and (g)(9) of title 18, Unites States Code,
and any applicable related Federal, State, or local laws.
)(1. Polygraph Testing Prohibition
The state or local unit of 90vernment's laws, policies, or practices ensure that no law enforcement
officer, prosecuting officer or other government official shall ask or require an adult, youth, or child victim
of an alleged sex offense as defined under Federal, tribal, state, territorial, or local law to submit to a
polygraph examination or other truth telling device as a condition for proceeding with the investigation of
such an offense
Under 42 U,S C. 3796gg-8(b), the refusal of a victim to submit to a polygraph or other truth
telling examination shall not prevent the investigation, charging, or prosecution of an alleged
sex offense by a state, Indian tribal government, territorial government, or unit of local
government
)(11. Nondisclosure of confidential or private information regarding services for victims
Recipients and subrecipients may not disclose personally identifying information about victims served
with Violence Against Women funds without a written release, unless the disclosure of the information is
required by a statute or court order. "Personally identifying information" means individually identifying
information for or about an individual including information likely to disclose the location of a victim of
domestic violence, dating violence, sexual assault, or stalking. Releases must be written, informed and
reasonably time-limited and signed by the victim unless the victim is an un-emancipated minor or a
person with disabilities.
)(111. Consultation and Documentation with local victim services programs
(Applies only to faw enforcement, prosecution and the courts)
Tribal, territorial, State, or local prosecution, law enforcement, and courts must consult with tribal,
territorial, State or local victim service programs during the course of developing their grant applications.
This will ensure that proposed activities and equipment acquisitions are designed to promote the safety,
confidentiality, and economic independence of victims of domestic violence, sexual assault, stalking and
dating violence.
Certification of Assurance of Compliance ~ VAWA Cal EMA 2-104g (Revised 1/2011)
4
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All appropriate documentation must be maintained on file by the project and available for Cal EMA
or public scrutiny upon request Failure to comply with these requirements may result In
suspension of payments under the grant or termination of the grant or both and the Recipient may
be ineligible for award of any future grants if the Cal EMA determines that any of the following has
occurred:
(1) the Recipient has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
I CERTIFICATION 1
I, the official named below, am the same individual authorized to sign the Grant Award
Agreement [Section 14 on Grant Award Face Sheet], and hereby swear that I am duly
authorized legally to bind the contractor or grant recipient to the above described certification.
I am fully aware that this certification, executed on the date and in the county below, is made
under penalty of perjury under the laws of the State of California.
Authorized Official's Signature: () ;JxL-~
Authorized Official's Typed Name: David Bejara4-.J
Authorized Official's Title: Chief of Police, Chula Vista Police Department
Date Executed: 2/17/2011
Federal Employer ID #: 95-6000690 Federal DUNS # 07-872-6551
Current Central Contractor Registration Expiration Date: 02/01/2012
Executed in the City/County of: City of Chula Vista, County of San Diego
AUTHORIZED BY: (not applicable to State agencies)
0 City Financial Officer 0 County Financial Officer
0 City Manager 0 County Manager
0 Governing Board Chair ~
Signature: /f/J ) /,/l.~/V
T d N ~ame) D sa;;dc;va'
ype ame:
Title: City Ma~agj
Certification of Assurance of Compliance - VAWA Cal EMA 2-104g (Revised 1/2011)
5
ARNOlD SCIIW ARZENEGGER
GOVERNOR
Ao\ct~o\)~\ --b~
~~ s:;: 'ale
~ /\/U 1)~~~~
MAnHEW R. [3El'~
SECRETARY
'U
1!
Cal E.MA
CALIFORNIA EMERGENCY
MANAGE1-1ENT AGENCY
October 11, 2010
TO. PROJECT DIRECTORS
RE: LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM REQUEST FOR APPLICATIONS
The California Emergency Management Agency (Cal EMA), Public Safety and Victim Services
Division, is pleased to announce the release of the Law Enforcement Specialized Units (LE) Program
Request for Application (RFA) for fiscal year (FY) 2010/2011
The grant period will begin January 1, 2011, and end December 31, 2011 The total amount available
for the LE Program is $1 ,621 ,882. These funds are made available through Violence Against Women
Act funds
To receive funding, the application package should be received or postmarked by Friday, November
26, 2010. Instructions for mailing the application are included in the RF A
Please note, this is the final year that this grant award will be renewed through an RFA process Next
year's LE grant will be competitive and funding will be awarded through a Request for Proposal (RFP)
process
Should you have questions, please feel free to contact Matthew See, Senior Program Specialist at
(916) 323-7723 or via e-mail atmatthew.see@calema.ca.qov.
Thank you for your interest and we look forward to working with you
Sincerely,
a. ?------
BRENDAN A. MURPHY
Director of Grants Management
3650 SCIIRIEVERA VENUE" fv1A1HCR. CA 95655
PUBLlC SAFETY AND VICllM SERVICES BRANCH
916.323-7723 . 916-327-5674 FAX
LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
TABLE OF CONTENTS
Printable Version
I. OVERVIEW
A-
B.
C
D.
E
F.
INTRODUCTION
CONTACT INFORMATION
APPLICATION DUE DATE AND SUBMISSION OPTIONS
ELIGIBILITy.............
FUNDS .............................
PROGRAM INFORMATION.
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2
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II. RFA INSTRUCTIONS
A-
B.
PREPARING AN APPLICATION
PROJECT NARRATIVE .............
1 Problem Statement... .....
2. Plan and Implementation .w.
3. Objectives and Activities........
PROJECT BUDGET..
1. Budget Narrative
2. Specific Budget Categories.
APPLICATION APPENDIX
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D.
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III. POLICIES AND PROCEDURES
A
FINALIZING THE GRANT AWARD AGREEMENT
1. Standard Project Funding Authority..
2. Processing Grant Awards ......
ADMINISTRATIVE REQUIREMENTS
1. The Recipient Handbook.......
2. InternetAccess.............
3 Progress Reports and Data Collection.
4 Monthly/Quarterly Report of Expenditures/Request for Funds.
5 Technical Assistance/Site Visits..
6 Monitoring Requirements
7. Audit Requirements...
8. Source Documentation.
9. Bonding Requirements.. .........
10. Copyrights, Rights in Data, and Patents.. .
BUDGET POLICY..
1. Supplanting Prohibited ..... ............. .................
2. Project Income..... ..
3. Methods of Contracting and/or Procurement.
4. Match Requirements ........... ............
5.. Travel Policies ......... .
6. Participating Staff ...
7. Independent Contractor/Consultant Services.......
8.. Facility Rental...... ...... ............
9. Rented or Leased Equipment. ... ...
10. Indirect Costs/Administrative Overhead
11. Audits....
12. Equipment..
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13 Prohibited Expense Items..
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IV. Attachments
APPLICATION FORMS (including web links)..
GLOSSARY OF TERMS
FUNDING CHART .....
22
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LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
PART 1- OVERVIEW
A INTRODUCTION
B CONTACT INFORMATION
C, APPLICATION DUE DATE AND SUBMISSION OPTIONS
D, ELIGIBILITY
E FUNDS
F PROGRAM INFORMATION
A INTRODUCTION
This Request for Application (RFA) provides the information and forms necessary to prepare an
application for the California Emergency Managemenl Agency (Cal EMA) grant funds, The terms and
conditions described in this RFA supersede previous RFAs and conflicting provisions stated in the
Recipient Handbook. The Recipient Handbook provides helpful information for developing the
application and is accessible on our web site at www.CaIEMAca.qov. Look on the right side of the Cal
EMA homepage under "Quick links" for the "Criminal Justice Prograrns Recipient Handbook" or scroll
over the "Grant Programs" tab, select "Grant Applications & Proposals (RFAsIRFPs):' and then look
under the "Related Links" section for "Recipient Handbooks"
B CONTACT INFORMATION
Questions concerning this RFA, the application process, or programmatic issues should be submitted by
telephone, fax or e-mail to:
Matthew G. See
Senior Program Specialist
Domestic Violence Section
Phone: (916) 323-7723
Fax: (916) 327-5674
E-mail: matthew.see@calema.ca.qov
C, APPLICATION DUE DATE AND SUBMISSION OPTIONS
One original and one copy of the application must be delivered to Cal EMA's Public Safety and Victim
Services Division by the date and time indicated below Submission options are:
Regular or overnight mail, postmarked by Friday, November 26,2010, OR hand-delivered by 5:00 p. m.
on Friday, November 26,2010 to:
California Emergency Management Agency
Public Safety and Victim Services Division
3650 Schriever Avenue
Mather, CA 95655
Atin: Law Enforcement Specialized Units Program - Domestic Violence Section
eal EMA FY10
Page 1
Part I - Overview
...
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LE RFA
D ELIGIBILITY
To be eligible, applicants must be a law enforcement agency currently receiving funding through the Law
Enforcement Specialized Unit (LE) Program
E. FUNDS
1.. Source of Funds
The LE Program is supported by the federal Violence Against Women Act (VAWA)
Services*Training*Officers*Prosecutors (S*T'O'P) program.
Leqislative Authoritv - The VAWA S'T'O*P Program was authorized in 1994 through Title IV of the
Violent Crime Control and Enforcement Act of 1994. the Violence Against Women Act (VAWA). Public
Law 103-322 was reauthorized through Division B of the Victims of Trafficking and Violence Protection
Act of 2000. In 2005. the VAWA S'T'O*P was again reaulhorized for FFYs 2007-11 by the Violence
Against Women Reauthorization Act VAWA S*T'O*P is administered by the Office on Violence
Against Women, Office of Justice Programs, U.S. Department of Justice.
Purpose - The VAWA S*T'O*P Formula Grants Program promotes the development and
implementation of effective, victim-centered law enforcement, prosecution and court strategies to
address violent crimes against women and the development and enhancement of victim services in
cases involving violent crimes against women States and communities are encouraged to restructure
and strengthen the criminal Justice system response to domestic violence, sexual assault and stalking,
drawing upon the experience of all participants in the system
Match - VAWA S*T'O'P funds require a cash and/or in-kind match equal to 20 percent of the total
project cost
R estrictions/G u idelines
o Funds can be used to service incarcerated women
. Original publications (written, visual, or sound) produced in whole, or in part, using these
funds must contain the following statement: "This project was supported by Grant
Number awarded through the Office on Violence Against Women, U.S
Department of Justice, and through Grant Award Number from the California
Emargency Management Agency (Cal EMA) Points of view, opinions, findings and
conclusions in this publication are those of the author and do not necessarily represent the
official position of policies of the U.S. Department of Justice or Cal EMA Cal EMA reserves
a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, and use these
materials and to authorize others to do so."
2. Grant Period
The grant period for this application is January 1,2011 - December 31, 2011
Cal EMA FY10
Page 2.
Part I - Overview
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LE RFA
3, Fundinq Amount and Match
Approximately $1,621 ,882 of VAWA S'T'O'P funds is available for the LE Program. See the Funding
Chart on page 26 for your program's funding amounts,
F, PROGRAM INFORMATION
Proqram PurooselDescriotion
The purpose of this RFA is to solicit applications from eligible law enforcement agencies to enhance their
existing specialized units focused on the handling of violent crimes against adult women, including sexual
assault, domestic violence, dating violence, and stalking.
The specialized units will accomplish this purpose through investigation, immediate victim advocacy and
training for local law enforcement officers. Thorough investigations of these crimes secure evidence and
document the need for victim assistance services.
Prosecution may follow for a single incident, or the cumulative pallern of criminal behavior. Law
enforcement reports contain information that may be considered by the court in probation hearings, civil
restraining orders, child protection and custody hearings and conservatorships,
Thoroughly documented investigations by the specialized unit can launch a coordinated systemic
response to these crimes. In this context, the crime report is a vital document for the victim's safety and
restoration. Timely access to law enforcement reports by victims, advocates and other agencies is
crucial.
Whether an isolated instance or the repeated abuse, the circumstances determine what safety
intervention strategies and assistance the advocate provides. Immediate victim advocacy provides
victims with the support and resources to help disrupt the cycle of violence Training assists departments
in providing a consistent, effective and compassionate response to female victims of violent crime.
Although this program is intended to serve adult female victims of sexual assault, domestic violence,
dating violence and stalking, applicants may choose to serve all or any combination of these four groups
of victims..
Projects selected for funding will be required to collect and report demographic information on victims
served
Proqram Comoonents
1 Investigation
Prior Cal EMA projects demonstrated the value of an experienced investigator as the driving force of
the LE Program. The investigator should be a resource for advice to patrol officers for the unit's
focused crime types. The investigator will: review arrest and preliminary investigation reports to
evaluate cases and provide supplemental reports for facts requiring further investigation; gather
evidence; document evidence to include witness statements; note all children's identities in the home;
identify previous incidents of domestic violence and violent crimes, as well as civil restraining order
information from the California Law Enforcement Telecommunication System (CLETS) system; and
work in close cooperation with victim advocacy personnel.
Projects must fund, or commit to the specialized unit, at least one full-time investigator Investigators
assigned to the specialized unit must have at least an intermediate Peace Officer Standards and
Cal EMA FY10
Page 3
Part I - OvelView
Training (POST) certificate and have received specialized training beyond the academ'
to the investigation of crimes in the focus area chosen, in accordance with Penal Code'
13519 et al. Investigators must be assigned to the specialized unit for a minimum of or
assignments are desirable
LE RFA
At a minimum, investigators must:
. Review in-custody, and non-custody cases with a known suspect within 48 hours of the arrest or
report;
. Participate in case consultations with patrol officers for best response within the agency;
. Identify how violations of protective orders will be handled or reported to ensure victim safety in
ongoing cases; and
. Oversee the completion of follow up requests or evidence requests from prosecution on
specialized unit cases
2. Advocacy
Victim advocacy plays an integral part of breaking the cycle of violence. Advocacy at the scene of the
crime or shortly thereafter is optimal. A secondary gain of immediate advocacy is that officers, when
able to rely on service providers responding quickly when summoned to the scene, can return to
service without undue delay. Projects are encouraged to heve advocates make contact with victims
as soon as possible following the call to law enforcement. Advocates must make several attempts to
contact hard-to-reach victims. Contact should be made in person when at all possible; however,
phone contact is also appropriate Sending letters will not be considered cDntact. Projects must keep
statistics Dn their victim cDntact efforts, including actual victim cDntacts, as well as failed attempts tD
cDntact victims.
PrDjects must cDntract with an existing, Cal EMA-funded, IDcal victim service agency (rape crisis or
dDmestic viDlence agency) fDr at least Dne full-time advDcate (or full-time equivalent). AdvDcates
must meet the requirements Df a dDmestic viDlence or sexual assault cDunselDr as defined by the
Evidence CDde (31035-10362 for sexual assault cDunselor and 31037-1037..7 fDr dDmestic violence).
AdvDcates must have training/experience in assisting victims with the paperwork necessary to obtain
a restraining order Advocacy efforts by the IDcal victim service agency should include a relationship
with local schDols.
In additiDn to the required sexual assault or domestic viDlence advocate, projecls may also fund a
victim/witness advocate or a pDrtion Df a victim/witness advocate This advocate must meet the
Entry-Level AdvDcate Standards, and have cDmpleted an additional 40 hours of specific domestic
violence and/or sexual assault training
At a minimum, advDcates must provide the following services:
. Crisis interventiDn - responding in-persDn or by telephone tD the emotional crisis of a victim;
o Resource and referral assistance - non-emergency referrals to victim service agencies;
. Emergency assistance - immediate (within 24 hDurs of request) intervention in response tD a
victim's basic needs, including but not Iimiled to food, shelter, or transportation Intervention
includes the direct provision or coordination of services;
o Restraining order assistance - directly assisting victims with completing the forms necessary to
obtain a restraining order. This service may not be referred out; and
. Assist victim in reporting crime related costs for court Drdered restitution
Gal EMA FY1 0
Page 4
Part 1- Overview
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LE RFA
3 Training
Patrol officers are usually first responders on a crime scene Training of these officers is invaluable in
ending violence against women. Projects must ensure the delivery of comprehensive training
programs for field law enforcement officers, ideally located in the agency's jurisdiction, that inctude:
. The dynamics of violence against women;
. The broader patterns of violence against persons, which may inctude crimes of property
destruction and animal abuse;
. Understanding the concept of dominant aggressor;
. Crime scene investigation:
o Conducting thorough victim interviews with detailed accounts of the crime;
o Treating the physical space as a crime scene and diligently
documenting/collecting/booking physical evidence that collaborates victims' accounts;
o Photographing victim injuries;
o Noting children with detail on reports as present and/or witnesses;
o Taping victim interviews/statements when possible;
o Writing detail-specific and comprehensive police reports; and
o Medical releases signed at the scene; and
. Officer Safety.
Trainings should be conducted by POST-certified instructors and coordinated in the law enforcement
department, or through a Local Regional Training Center, College or University. Applicants should
identify how they will arrange for this standard of training, and how many officers will be able to
attend Grant-funded investigators may aiso attend trainings which meet POST continuing education
standards
4. Collaboration and Support
To be effective, units need the support of law enforcement administration. Law enforcement
administration should demonstrate support by adopting internal protocols, general orders or directives
that address the issues of dominant aggressor, dual arrests, crime scene investigation issues
(outlined in the five bullet points in the grant training section above) and officer safety in these
situations
Cal EMA FY10
Page 5
Part I - Overview
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LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
PART II - RFA INSTRUCTIONS
A PREPARING AN APPLICATION
B PROJECT NARRATIVE
C PROJECT BUDGET
D APPLICATION APPENDIX
A PREPARING AN APPLICATION
The instructions in this section correspond to each of the application components and to the forms
required to complete the application.
The Applicant must use the forms provided in Part IV of this RFA or on our website at
www.CaIEMAca.Qov The forms must be printed on plain white 8y," x 11" paper for the application. The
Project and Budget Narrative templates provided on the website are formatted to Cal EMA standards If
you create your own Project andlor Budget Narrative forms, the format must duplicate the Cal EMA
templates and not allow for more space than provided by Cal EMA. If a space limitation is specified for a
component, strict adherence to the space limitation is required.
Please provide the eight required application components in the order listed below:
. Application Cover Sheet (included in Part IV)
. Grant Award Face Sheet (Cal EMA 2-101)
. Project Contacllnformation (Cal EMA 2-102)
. Signature Authorization and Instructions (Cal EMA 2-103)
. Certification of Assurance of Compliance - VAWA (Cal EMA 2-104g)
. Project Narrative (Cal EMA 2-108)
. Project Budget (Including the 13udget Narrative (Gal EMA2 107) and the Budget Forms (Cal EMA
2-106a)
. Application Appendix (refer to Part II, D)
NOTE: Pay special attention to the required forms Failure to submit the correct forms will result in the
application being returned.
Copies of the application must be assembled separately and individually fastened in the upper left corner.
Do not bind the application.
B PROJECT NARRATIVE
The project narrative is the main body of information describing the problem to be addressed, the plan to
address the identified problem through appropriate and achievable objectives and activities, and the
ability of the Applicant to implement the plan.
Problem Statement
A problem Statement is not required for this application.
Gal EMA FY1 0
Page 6
Part 11- RFA Instructions
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LE RFA
2
Plan and Implementation (maximum 3 pages)
Plan: Describe the project's plan to impact the problem Describe how cases will be referred to,
reviewed by and accepted into the Unit. Provide a timeline for contacting and assisting victims
Implementation: Describe the project's ability to implement the program
3, Objectives and Activities
Provide a quantitative measure for each objective Detail the activities to show how each objective
will be met in a narrative, Applicants are required to submit all of the mandatory objectives and may
submit up to five additional objectives,
Mandatory objectives:
During the grant year investigate _ number of cases of suspected sexual assault, domestic
violence, dating violence andlor stalking
Detail activities designated to meet the objective.
2. During the grant year attempt to make contact and offer advocacy to 100% of victims with
cases assigned to the unit.
Detail activities designated to meet the objective,
3, During the grant year provide advocacy, including: crisis intervention, resource and referral
assistance, emergency assistance and restraining order assistance to _ victims.
Detail activities designated to meet the objective,
4 During the grant year, provide _ training sessions for _ law enforcement officers
Detail activities designated to meet the objective,
C PROJECT BUDGET
The purpose of the project budget is to demonstrate how the Applicant will implement the plan with the
funds available through this program The budget is the basis for management, fiscal review, and audit
Project costs must be directly related to the objectives and activities of the project. The budget must
cover the entire grant period In the budget, include only those items covered by grant funds, including
match funds when applicable, Projects may supplement grant funds with funds from other sources,
However, since approved line items are subject to audit, Applicants should not include in the project
budget matching funds (if applicable) in excess of the required match, Budgets are subject to Cal EMA
modifications and approval.
Cal EMA requires the Applicant to develop a line-item budget which will enable the project to meet the
intent and requirements of the program and ensure the successful and cost effective implementation of
the project. The Applicant should prepare a realistic and prudent budget avoiding unnecessary or
unusual expenditures which detract from the accomplishment of the objectives and activities of the
project.
Note: The following information is provided to assist in the preparation of the budget:
. Strict adherence to required and prohibited items is expected,
. Where the Applicant does not budget for a required item, the Applicant assumes responsibility
. Failure of the Applicant to include required budget items does not eliminate responsibility to comply
with those requirements during the implementation of the project.
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The Applicant should refer to the Recipient Handbook for additional information concerning Cal EMA
budget polley or to determine if specific proposed expenses are allowable The Recipient Handbook is
accessible on our website at www.CaIEMA.ca.Qov. Look on the right side of the Cal EMA home page
under "Quick links" for the "Criminal Justice Programs Recipient Handbook" or scroll over the "Grant
Programs" tab, select "Grant Applications & Proposals (RFAs/RFPs)," and then look under the "Related
Links" section for "Recipient Handbooks." Should you have additional budget questions, contact the
person listed in Part I, Section B
1 . Budget Narrative
The Applicant is required to submit a narrative with the project budget The narrative must be typed
and placed in the application preceding the budget pages, describing:
. how the project's proposed budget supports the Program's objectives and a7tivities;
. how funds are allocated to minimize administrative costs and support direct services;
. the duties of project-funded staff, including qualifications or education level necessary for the
job assignment (this does not take the place of the brief justification required in the line-item
budget);
. how project-funded staff duties and time commitments support the proposed objectives and
activities;
. proposed staff commitment/percentage of time to other efforts, in addition to time allocated to
this project;
. the necessity for subcontracts and unusual expenditures; and
o mid-year salary range adjustments.
2. Specific Budget Categories
In Part IV of this RFA, or on our website, you can access Excel spreadsheets for each of the
following three budget categories:
a. Personal Services - Salaries/Employee Benefits (Cal EMA 2-' 06a)
1) Salaries
Personal services include services performed by project staff directiy employed by the
Applicant and must be identified by position and percentage of salaries. They may be
salaried or hourly, full-time or part-time positions. Sick leave, vacation, holidays,
overtime, and shift differentials must also be budgeted as a part of salaries If the
Applicant's personnel have accrued sick leave or vacation time prior to the approval of
grant funding, they may not take time off using project funds. Salaries for staff not
directly employed by the Applicant must be shown as participating staff (see Recipient
Handbook, Section 4500) in the Operating Expenses Category. Consultant services
remain under Operating Expenses (refer to Part II, C.2.b - Operating Expenses-
paragraph two)
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2)
Benefits
Employee benefits must be identified by type and percentage of salaries. The Applicant
may use fixed percentages of salaries to calculate benefits. Budgeted benefits cannot
exceed those already established by the Applicant
Employer contributions or expenses for social security, employee life and health
insurance plans, unemployment insurance, and/or pension plans are allowable budget
items. Benefits, such as uniforms or California Bar Association dues are allowable
budget items if negotiated as a part of an employee benefit package
A line item is required for each different position/classification. but not for each individual
employee. If several people will be employed full-time or part-time in the same
position/classification, provide the number of full-time equivalents (e.g., three half-time
clerical personnel should be itemized as 1 5 clerical positions)
b Operating Expenses (Cal EMA2-106b)
Operating expenses are defined as necessary expenditures other than personal salaries,
benefits and equipment Such expenses may include specific items directly charged to the
project, and in some cases, when permitted by the funding source, an indirect cost allowance
The expenses must be grant-related (I.e., to further the program objectives as defined in the
grant award) and be encumbered during the grant period
The following items fall within this category: consultant services such as subcontractors,
participating staff who are not employed by the Applicant, travel, office supplies, training
materials, research forms, equipment maintenance, software equipment rentalllease,
telephone, postage, printing, facility rental, vehicle maintenance, answering service fees and
other consumable items. Furniture and office equipment with an acquisition cost of less than
$5,000 (including tax, installation, and freight) and/or with a useful life of less than one year
fall within this category Otherwise, these fall under equipment expenses
Salaries for staff not directly employed by the Applicant must be shown as consultant and/or
participating staff costs (whichever is applicable per Recipient Handbook, Sections 3710 and
4500), under the Operating Expenses category These costs must be supported by an
Operational Agreement (OA), which must be kept on file by the Recipient and made available
for review during a Cal EMA site visit, a monitoring visit, or an audit. In the case of grants
being passed through a Recipient to be operated by another agency, the staff from the second
agency will be shown in the Operating Expenses Category.
Budget for anticipated training related to the project The Applicant must include sufficient per
diem and travel allocations for person(s) to attend requhed Cal EMA training conferences or
workshops.
c Equipment (Cal EMA 2-1 06c)
Equipment is defined as nonexpendable tangible personal property having a useful life of
more than one year and an acquisition cost of $5,000 or more per unit (including tax,
installation, and freight).
A line item is required for different types of equipment, but not for each specific piece of
equipment (e.g., Hlree laser jet printers must be one tine item, not three)
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NOTE: The left cDlumn of each budget categDry Dn the Spreadsheet requires line-item detail
including the calculation and justificatiDn for the expense Enter the whole dol/ar amount only (nD
cents) Dn each line item and the match amDunt (if applicable) in the correct cDlumn Dfthe Budget
CategDry form. YDU may add extra rows if necessary The spreadsheets autDmatically calculate
the subtDtal at the end of each budget categDry and prDvide the total of the three spreadsheets at
the bottom of the Equipment page. The tDtal of the budget including each funding source andlor
match amount must cDrrespDnd tD the amDunt of the TDtal Projecl Cost (Block 10G) on the Grant
Award Face Sheet.
D. APPLICATION APPENDIX
The application appendix provides Cal EMA with additiDnal information from the Applicant tD support
compDnents of the applicatiDn The fDIIDwing must be included:
. NDncompetitive Bid Request (Cal EMA 2-156), if applicable
. Out-Df-State Travel Request (Cal EMA 2-158), if applicable
. PrDject Service Area InformatiDn (Cal EMA 2-154)
. CDmputer and Automated Systems Purchase .JustificatiDn Guidelines (Cal EMA 2-157), if applicable
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LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
PART III - POLICIES AND PROCEDURES
NOTE: The Applicant is strongly encouraged to review the following sections before preparing the application.
A. FINALIZING THE GRANT AWARD AGREEMENT
B. ADMINISTRATIVE REQUIREMENTS
C. BUDGET POLICY
A FINALIZING THE GRANT AWARD AGREEMENT
1 Standard Project Funding Authority
Allocation of funds is contingent on the enactment of the State Budget. Cal EMA does not
have the authority to disburse funds until the budget is passed and the Grant Award Agreement is
fully executed. Expenditures incurred prior to authorization are made at the project's own risk and
may be disallowed. Cal EMA employees are not able to authorize an Applicant to incur expenses
or financial obligations prior to the execution of a Grant Award Agreement However, once the
Grant Award Agreement is finalized the Recipient may claim reimbursement for expenses incurred
on, or subsequent to, the start of the Grant Award period.
If, during the term of the grant award, the state andlor federal funds appropriated for the purposes
of the grant award are reduced or eliminated by the California Legislature or the United States
Government, or in the event revenues are not collected at the level appropriated, Cal EMA may
immediately terminate or reduce the grant award by written notice to the Recipient However, no
such termination or reduction shall apply to allowable costs already incurred by the Recipient to the
extent state or federal funds are available for payment of such costs.
Cal EMA Grant Award Agreements are subject to applicable restrictions, limitations, or conditions
enacted by the California Legislature andlor the United States Government, subsequent to
execution of the Grant Award Agreement.
2. Processing Grant Awards
a. Grant Award Conditions
Cal EMA may add grant award conditions to the Grant Award Agreement prior to or after
funding.. If conditions are added, these will be discussed with the Applicant and a copy of the
conditions will be sent to the Recipient when the conditions are made part of the Grant Award
Agreement. Grant award conditions may include requirements for sole source justification, a
computer feasibility study, or other requirements deemed necessary by Cal EMA
b Grant Award Agreement
A copy of the executed Grant Award Agreement and pertinent attachments will be sent to the
Project Director The Applicant is not authorized to incur costs against the grant until a copy
of the fully executed Grant Award Agreement is received When the executed grant is
received a Report of Expenditures and Request for Funds (Cal EMA 2-201) may be submitted
for reimbursement.
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c.
Grant Award Amounts
When the amount of funds available is limited, Cal EMA may reduce the amount of the grant
award from the amount requested by the Applicant. In addition, Cal EMA reserves the right to
negotiate budgetary changes with the Applicant prior to executing the Grant Award
Agreement. If either of these actions is required, Cal EMA will notify the Applicant prior to
executing the Grant Award Agreement
B. ADMINISTRATIVE REQUIREMENTS
The following requirements apply to projects selected for funding and are explained below for the
Recipient's planning purposes:
The Recipient Handbook (RH)
The Recipient Handbook is accessible on our website at www.CaIEMA.ca.qov look on the right
side of the Cal EMA homepage under 'Quicl< links' for the "Criminal Justice Programs Recipient
Handbook" or scroll over the "Grant Programs" tab, select "Grant Applications & Proposals
(RFAs/RFPs)," and then look under the "Related Links" section for "Recipient Handbooks" The
Recipient Handbook contains administrative information and requirements necessary to implement
the project Recipients must administer their grants in accordance with the Recipient Handbook
requirements. Failure to comply with these requirements can result in the withholding or
termination of the grant award.
2 Internet Access (RH 11500)
Funded projects are required to maintain Internet access with an established e-mail address. Grant
funds may be used for this purpose unless specifically prohibited by the RFA instructions.
3. Progress Reports and Data Collection (RH 10100)
Funded projects are required to participate in data collection and to submit progress reports
required by the program Projects are required to keep accurate records to document the
information reported in the progress reports. The records must be kept by the project for a period of
three years. During site/monitoring visits, Cal EMA will review these records for accuracy and
compare them with the reported data submitted on the progress reports
4. Monthly/Quarterly Report of Expenditures/Request for Funds (RH 6300)
Community-based organizations (CBOs) shalt submit a monthly Report of Expenditures and
Request for Funds (Cal EMA 2-201) unless they request a quarterly reporting period. Government
and education agencies receiving funds will be required to report on a quarterly basis. This form is
due within 30 calendar days of the end of the reporting period and must be submitted whether or
not the project has incurred expenses. Delays in submitting the form Cal EMA 2-201 will result in
the withholding of funds and may result in the recommendation to Cal EMA's Secretary for
termination of the grant award
5. Technical Assistance/Site Visits (RH 10300)
Funded projects are assigned a Gal EMA Program Specialist to oversee the progress of the project
in achieving its goals, objectives and compliance with the Grant Award Agreement. Program
Specialists are available to assist the Recipient in the successful implementation of the project and
in meeting the administrative requirements of the Grant Award Agreement New projects should
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expect a site visit from the assigned Program Specialist within the first six months of the grant
period. Follow-up site visits will be conducted periodically throughout the life of the grant. Projects
may request a site visit to obtain technical assistance.
6 Monitoring Requirements (RH 10400)
A monitoring visit is an on-site assessment by staff to determine if the project is in compliance with
the terms of the program, the Grant Award Agreement, the Program Guidelines, the RFNRFP, and
the Recipient Handbook. Projects will be monitored on a random or as-needed basis.
7. Audit Requirements (RH 8100)
To safeguard Cal EMA assets and to ensure that all funds are accounted for, Cal EMA requires that
organizations receiving Cal EMA grant award(s) be audited in accordance with Recipient
Handbook, Section 8100.
8 Source Documentation (RH 10111)
Recipients will be required to maintain source documentation to support claimed expenditures and
project accomplishments. Source documentation is defined as records used to validate project
activities and achievements pertaining to the objectives outlined in the Grant Award Agreement.
Recipients are to retain source documentation for progress reports on a quarterly basis, regardless
of submission requirements Requirements and definitions for program specific source
documentation are delineated in the RFA instructions. Recipients will be required to have written
job descriptions on file for positions funded by Cal EMA detailing specific grant-related activities to
achieve project objectives.
g Bonding Requirements (RH 2160)
Private community-based organizations and American Indian organizations are required to obtain
and send to Cal EMA a copy of a blanket fidelity bond or equivalent insurance contract applicable to
officials and employees of Cal EMA-funded projects within 60 days of the signed Grant Award
Agreement Failure to comply with this requirement may result in the withholding of grant funds or
termination of the Grant Award Agreement The beneficiary named on the bond or an endorsement
must include the "State of California, California Emergency Management Agency" and include the
Grant Award number for identification purposes.
The time period covered by the bond must include the effective date and total time period of the
grant, including ex1ensions The bond must be in an amount equal to 50 percent (50%) of the total
grant award and may have a deductible in an amount not to exceed one percent (1 %) of the bond.
A bond is not required of a Recipient sponsored by units of government. CBOs sponsored by units
of government may submit documentation indicating this in lieu of the bond or insurance contract,
unless specifically required terms of the program or grant award conditions
10 Copyrights, Rights in Data, and Patents (RH 5300-5400)
Cal EMA owns rights of and reserves a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish, and use, in whole or in part, material produced by activities supported by a
Grant Award Agreement. These ownership rights are detailed in the Recipient Handbook
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C BUDGET POLICY
This document summarizes information on Cal EMA Budget Policy contained in the Recipient Handbook.
Additional information may be obtained by accessing the Recipient Handbook at www.CaIEMA.ca.qov.
Look on the right side of the Cal EMA homepage under "Quick links" for the "Criminal Justice Programs
Recipient Handbook", or scroll over the "Grant Programs" tab, select "Grant Applications & Proposals
(RFAs/RFPs)," and then look under the "Related Links" section for "Recipient Handbooks"
1. Supplanting Prohibited (RH 1330)
Grant funds must be used to supplement existing funds for program activities and not replace funds
appropriated for the same purpose If selected for funding, a written certification must be provided
to Cal EMA indicating grant funds will not be used to supplant existing funds Potential supplanting
will be the subject of application review, post-award monitoring, and audit The rules on supplanting
are found in Section 1330 of the Recipient Handbook
2. Project Income (RH 6610)
Project income, such as client fees and fees for services provided by the Recipient (i e , tra'rning,
presentations, etc.), asset forfeitures, profits from the sale of project products, and conference
proceeds as the result of a direct trade of time or products for money must be used to offset or
augment the grant, unless otherwise specified in the RFA instructions. Project income cannot be
used as matching funds, unless otherwise specified in the RFA instructions.
3 Methods of Contracting andlor Procurement (RH 3400)
A competitive bid process is required to purchase equipment or consultant services with grant
funds Noncompetitive bid contracts are disfavored Noncompetitive bid request approval by Cal
EMA program staff is required prior to the purchase of equipment in excess of $5,000, or to hire a
specific consultant charging over $5,000. Local units of government may use their approved
procurement policy except for contracts over $50,000 which require prior Cal EMA approval. For
organizations without a written procurement policy, a competitive bid process involves determining
the specifications for the items needed and obtaining at least three bids from different vendors.
Whenever a specific individuai/organization name is identified in the project budget, a narrative
describing the competitive bid process or a sole-source procurement (noncompetitive bid) request
will be required Cal EMA will provide assistance in submitting a noncompetitive bid request if the
proposal is selected for funding and if Cal EMA determines it is in the best interest of the project
These procedures do not apply to funds shared with participating agencies under the terms of an
Operational Agreement (see Section 4500, Recipient Handbook)
4 Match Requirements (RH 6500)
The RFA Instructions (Part II) may specify a cash or in-kind match. When used to augment the
project, expenditures for items such as Personal Services, Operating Expenses or Equipment are
considered match if not in violation of the prohibition on supplanting.. Match must be specified in the
budget and will become part of the Grant Award Agreement. Specific instructions for calculating the
match are provided below. There are examples of how to calculate the match requirement in
Sections 6550-6550 2 of the Recipient Handbook
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a
State Funds Matching State or Federal Funds (RH 6522)
State andlor federal funds can be used to match other state andlor federal funds only if the
following conditions have been met: .
1) the other funding source does not prohibit this practice;
2) the funds are to be used for identical activities (e.g., to augment the project); and
3) the project has obtained prior written approval from Cai EMA or the terms of the program
allow this practice.
b Type of Match
1) Cash Match (RH6511)
Cash match, also known as hard match, is often derived from the local funding
resources committed to a project such as county general fund revenue, United Way
contributions, private donations or profits from fund-raising events. When used to
augment the project, cash expenditures for Items such as personnei, facilities and
supplies may be considered cash match if not in violation of the prohibition on
supplanting A cash match must be specifically identified by line item as match in the
budget.
2) In-Kind Match (RH 6512)
In-kind match, also known as soft match, refers to goods and services which are
contributed to the project, have a dollar value attached to them, and are also budgeted.
In-kind contributions represent the project's non-cash outlay, including the non-cash
outlay contributed by other public agencies and institutions, private organizations, and
individuals. Examples include the donation of goods and volunteer time. In general, the
value of in-kind contributions is determined by fair market value, which must be
separately identified in the budget
5. Travel Policies (RH 2236)
The following is Cal EMA's current travel policy:
a. Travel and Per Diem (RH 2236)
The Applicant may prepare the budget using its own travel policy or the state travel policy
according to the following guidelines. Travel reimbursement will only be allowed based on
actual costs
1) Units of Government
Units of government may use their own written travel policy or the state policy..
2) Community-Based Organizations (CBOs)
A community-based organization may use the state travel policy or the Applicant's
written policy up to the maximum rates allowed by the state travel policy
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b.
State Travel and Per Diem Policy (RH 2236.2)
Use the following state travel policy for budgeting travel expenses:
1) Out-of-State Travel
Out-of-state travel is restricted and only allowed in exceptional situations Requests for
approval for out-of-state travel must be submitted for Cal EMA approval.
2) Meals and Incidentals
a) Breakfast $6.00
Breakfast may be claimed when travel commences at or prior to 6:00 a.m
Breakfast may be claimed on the last fractional day of a trip of more than 24 hours
if travel terminates at or after 8:00 a m
b) Lunch $10.00
Lunch may not be claimed for travel less than 24 hours Lunch may be claimed if
the trip begins at or before 11 :00 a m. and may be claimed on the last fractional
day of a trip of more than 24 hours if the travel terminates at or after 2:00 pm
c) Dinner $1800
Dinner may be claimed if the trip begins at or before 5:00 pm Dinner may be
claimed when travel terminates at or after 7:00 pm., whether on a one-day trip or
on the last day of a trip of more than 24 hours.
d) Incidentals $600
Incidentals may be claimed for trips of 24 hours or more
e) Total Per Diem
The maximum is $40.00 for a 24-hour period.
3) Lodging
The maximum allowed lodging expense is $84.00, plus applicable taxes, (except as
noted below) Lodging receipts are required for reimbursement
4) Special Lodging Rates
The maximum allowed lodging rate in Los Angeles and San Diego counties is $110 00,
plus applicable taxes The maximum for Alameda, San Francisco, San Mateo, and
Santa Clara counties is $140 00, plus applicable taxes.
5) Mileage
When a privately owned vehicle is utilized on project-related business, a maximum of 50
cents per mile is allowed, unless a higher rate is justified. Documentation justifying a
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higher rate must be on file and available for audit, but should not be submitted with the
application,
6) Other
Taxi, airport shuttle, etc" which exceed $3 50 must be supported by receipt Parking in
excess of $1 0,00 must be supported by receipt.
6, Participating Staff (RH 4500)
The term "participating staff' refers to salaried employees of a participating agency assigned to
work with the Recipient on the implementation of a project. The agreement between the Recipient
and the participating agency concerning participating staff must be reflected in the OA. Grant-
related costs associated with participating staff must be itemized in the Operating Expenses
category of the grant budget
7 Independent ContractorlConsultant Services (RH 3710)
Consultant services are provided on a contractual basis by individuals or organizations not directly
employed by the Applicant Independent contractors must not be used in lieu of employees,
Independent contractors are defined as individuals or organizations meeting some or all of the
following criteria:
. produce a specific product or service;
. work independently without direct supervision from the Applicant;
. work on specific projects;
. provide services for a limited number of hours or period of time; and/or
. have no agency management or oversight responsibilities directed toward the financial
success or direction of the agency
a, Rates (3710 1)
The maximum rate for independent contractors is $250,00 per hour (excluding travel and
subsistence costs) Compensation over $250,00 per hour requires additional justification and
prior approval from Cal EMA
1) Independent Contractors Employed by State and Local Government
Compensation for independent contractors will be allowed when the unit of government
will not provide its services without cost In these cases, the rate of compensation is not
to exceed the daily salary rate paid by the unit of government
b" Expert Witness Fees (RH 3710,2)
Projects, which routinely utilize "expert witnesses" as independent contractors to conduct
evaluations and provide expert testimony in the courtroom, may budget for this expense,
However, the project may only be charged for costs above what the jurisdiction is required to
cover. The maximum allowable rate for such witness fees is $250.00 per hour up to $2,000
per day.. The total amount budgeted for expert witness fees must not exceed ten percent
(10%) of the project's total budget Requests for proposed expert witness costs must be
accompanied by written justification indicating the following:
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.
qualifications, training, and experience of the expert(s), including a statement regarding
recognition by the court of the individual as an expert;
specialized certificationllicensure [e. g., Masters in Social Work (MSW); Licensed Clinical
Social Worker (LCSW), Marriage and Family Therapist (MFT); Medical Doctor (MD)];
rate of pay per hour including documentation of a survey of the availability of similar
consultants, the current "going rate," and the proposed rate of pay with a cost
breakdown if expert is paid according to services (e.g.., mileage, waiting time, court
testimony);
proposed services to be provided (e g., analysis of forensic evidence, psychological
evaluation); and
justification why this cost cannot be paid with other funds (attach the justification to
Cal EMA2-106)
.
.
.
.
8.. Facility Rental (RH 2232)
Up to $21.00 per square foot annually ($1 .75 per square foot per month) is aliowed for facility
rental. If the rental cost for office space exceeds this rate, it must be consistent with the prevailing
rate in the local area This documentation must be on file and available for audit and shouid not be
submitted with the application
. Rental Space for Training and Counseling Rooms (RH 2232.1)
Rental space for training and individual andlor group counseling rooms may also be charged
to the grant, providing the charge is based on actual costs and not reimbursed by another
source
9. Rented or Leased Equipment (RH 2233)
An explanation and cost analysis is required when equipment is rented or leased This analysis
must demonstrate that it is more cost-effective to rent or lease the equipment than it is to purchase
it, and must be approved by Cal EMA prior to the execution of a rental or lease agreement
10. Indirect Costs/Administrative Overhead (RH 2220)
Indirect costs are those not readily itemized or assignable to a particular project, but necessary to
the operation of the organization and the performance of the project. The costs of operating and
maintaining facilities, accounting services, and administrative salaries are examples of indirect
costs. Flat rates not exceeding ten percent (10%) of personnel salaries (excluding benefits and
overtime) or five percent (5%) of total direct project costs (excluding equipment) may be budgeted
by Applicant for indirect costs if allowable by the funding source.
11 Audits (RH 8150)
Recipienls expending between $25,000 and $499,999 in federal or state funds annually cannot use
federal funds to reimburse for costs associated with audits Recipients expending $500,000 or
more in federal grant funds annually are required to secure an audit pursuant to OMB Circular A
133 and are allowed to utilize federal grant funds to budget for the audit costs
Specifically, the allowable audit costs are as follows:
. if the total project cost is less than or equal to $150,000, the project may budget up to $2,000
for the financial audit cost; or
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.
If the total project cost is greater than $150,000, the project may budget up to one and a half
percent (1 5%) of the total project cost for financial audit costs.
12 Equipment (RH 2300)
Equipment is defined as nonexpendable tangible personal property having a useful life of more than
one year and an acquisition cost of $5,000 or more per unit (including tax, installation and freight)..
A line item Is required for different types of equipment, but not for each specific piece of equipment
(e.g., three laser jet printers should be one line item, not three).
a Allowable Expenses
Equipment used solely for project activities may be budgeted if it is essential to the
implementation of the project Grant funds may not be used to reimburse the Recipient for
equipment already purchased
Rented or leased equipment must be budgeted as an Operating Expense. Lease-to-purchase
agreements are generally not allowable If a lease-to-purchase is requested, the project will
be required to submit justification, including cost-effectiveness, with the Grant Award Forms
Package. Prior approval by Cal EMA is required
b. Computers and Automated Equipment (RH 2340)
1) Community-Based Organizations (RH 2342.1)
Community-based organizations may budget up to $25,000 in computer equipment,
software, and related costs. Justification will be required if the proposal is selected for
funding. Cal EMA will evaluate the proposed purchase on the basis of grant-related
need. Prior approval by Cal EMA is required.
2) Units of Government (RH 23422)
Units of government may budget for computer equipment, software, and related costs
Justification will be required if the proposal is selected for funding. Cal EMA will
evaluate the proposed purcllase on the basis of granHelated need. Cal EMA must give
approval prior to purchase If federal grant funds totaling in excess of $1 00,000 are
used for automated data processing purchases, prior federal approval is also required
3) Computer Purchase Justification (RH2341)
Approval for purchases of computers and automated equipment is contingent on the
Applicant's ability to demonstrate cost-effective, project-related need which is best
demonstrated by clearly relating each computer system or component to the grant
objectives and activities If selected for funding, the Applicant will be sent instructions for
preparing the justification.
c Automobiles (RH 2331)
Automobiles are not allowable items unless permitted by the terms of the program. If an
automobile is included in the budget, substantial justification demonstrating the grant-related
need will be required before finalization of the Grant Award Agreement The justification must
describe the need for the automobile, including the size of service area, the need to provide
Cal EMA FY10/l1
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Part 111- Policies & Procedures
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direct service away from the office, and the reason why the agency will not allow personal
automobile usage during work hours A cost analysis for automobile purchase, as compared
to other options including lease and personal automobile use and mileage, must be done and
kept on file for review by Cal EMA program staff during a site visit, monitoring visit, and/or
audit
13. Prohibited Expense Items (RH 2240)
a Bonuses and Commissions (RH 2241)
Projects are prohibited from paying any bonus or commission to any individual, organization
or firm unless specifically authorized by the terms of the program
b. Lobbying (RH 2242)
Refer to RH 2242. t for an extensive list of prohibited activities.
c. Fundraising (RH 2243)
Cal EMA grant funds cannot be used for organized fund raising including financial campaigns,
endowment drives, solicitation of gifts and bequests, or similar expenses incurred solely to
raise capital or obtain contributions
d. Real Property and Improvements (RH 2244)
Real property, including land, land improvements, structures and their attachments, and
structural improvements and alterations are not allowable expenditures unless specifically
authorized in the RFA instructions
e Interest (RH 2245)
The cost of interest payments is only allowable if the cost is a result of a lease/purchase
agreement
Charges, Fees, and Penalties (RH 2245)
Finance charges. late payment fees, penalties, and returned check charges are not allowable
expenditures
g. Food and Beverages (RH 2246)
The cost of food andlor beverages at grant-sponsored conferences, meetings or office
functions is not an allowable expenditure
h Weapons and Ammunition (RH 2247)
The cost of weapons and/or ammunition of any type is not an allowable expenditure, unless it
is part of a governmental negotiated benefit package or is specifically authorized in the RFA
instructions,
Cal EMA FY10/11
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Part Ill- Policies & Procedures
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LE RFA
Membership Dues (RH 2248)
The cost of membership dues for the licensing or credentialing of professional personnel is not
an allowable expenditure unless it is part of a governmental negotiated benefit package or is
specifically authorized in the RFA instructions
Professional License (RH 2248)
The cost of a professional license is not an allowable expenditure unless specifically
authorized in the RFA instructions
k. Annual Professional Dues or Fees (RH 2248)
The cost of professional dues or fees is not an allowable expenditure unless it is part of a
governmental negotiated benefit package or is specifically authorized by the RFA instructions
Depreciation (RH 2249)
Equipment costs may not include additional costs calculated for depreciation
Cal EMA FY10111
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Part III - Polides & Procedures
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LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
APPLICATION FORMS
Click on one of the links below to access the corresponding form, Save the form to your hard drive before filling
it ouL To access the complete list of forms go to www.CaIEMAca.qov. scroll over the "Grant Programs" tab,
select "Grant Applications & Proposals (RFAs/RFPs)," then look under the "Related Links" section for "Forms",
Or, paste the following link into your browser:
http://www.oes.ca.govlWebPage/oeswebsite.nsf/OESBranchcontentPortal?ReadForm&type=Forms&lo
ok=Grant%20AppJications%20and%20Proposals%20(RFAs/RFPs)&Div=Law+Enforcement+and+Victim
+Services +(LEVS )&Branch=G rant%20Applications %20a nd %20Proposals %20( RF As/RFPs)F orms
Checklist
Coversheet
Grant Award Face Sheet and Instructions (Cal EMA 2-101)
Project Confact Instructions and Information (Cal EMA 2-102)
Signature Authorization and Instructions (Cal EMA 2-103)
Certification of Assurance of Compliance - VAWA (Cal EMA 2-104g)
Application Budget - Budget Narrative (Cal EMA 2-107)
Budget Forms (Excel spreadsheet format) - 2-1 06a With Match
Project Narrative (Cal EMA 2-1 08)
Noncompetitive Bid Request Checklist (Cal EMA 2-156)
Out-Of-State Travel Request (Cal EMA 2-158)
Project Service Area Information (Cal EMA 2-154)
Computer and Automated Systems Purchase Justification (Cal EMA 2-157)
Cal EMA FY10
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Part tV - Attachments
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LAW ENFORCEMENT SPECIALIZED UNITS PROGRAM
GLOSSARY OF TERMS
TERM
DEFINITION
Activity. .'
. '"
Administrative Agency~r
Recipient
Application
'.
"
CFR
Community-based
Organization (CBO) ,
Competitive Bid
Equal Employment Opportunity
Plan (EEOP)' ., , '
;,<
Equal Employment Opportunity
(EEO) Checklists
Grant Award Agreement
:.,.;..
,::
Grant Funding Cycle
Grant Funding Period
.------.-.-------."-......-.- -
i:
.:..,
Implementing Agency
The specific steps or actions that a project takes to achieve a measurable. .
objective. ., .
,'" ."."... .. .'-
. .,. ,. .
The agency or org;'nizati~n de~ignated ~nth~Gr~nt)\""ard F~ce Sheet
(Cal EMA 2-101) is the programmatic Recipient of the grant funds and wiil
accomplish the planned objectives and program goals. The Recipient was
formerly referred to as the "Grantee."
Once selected for funding, the original proposal plus any additional forms, '
as required by Cal EMA becomes the application, This application, once'
signed by Cal EMA and the local government'agency o'r organization ,.,.,.'. "
authorized to accept grant funding, becomes the GranfAward/Grant Award'
Agreement (Cal EMA2-101);...... '..' ,.. .'. " ...
,. ;".'
Code of Federal Regulations
A nonprofit, public benefit corporation,.
: ,::: .... '. ." ".
':,.,'.. '.:.:":" -;:.;.:
A contract process used when ail suppliers are equaily or nearly equally
qualified to provide the services.
A comprehensive plan that analyzes the agency's workforce and all agency
employment practices to determine their impact on the basis of ethnicity... '.
and gender The objective of the EEOP is to ensure nondiscrimination in all;
areas of employment (recruitment, hiring, promotions, etc), and in the.
delivery of services and benefits: ' ".' .
.;.
An EEO Checklist is a document used by progr~ni st~iiwhile~onduciing
site/monitoring visits The checklists (A and B) were prepared to assist Cal
EMA in verifying that Recipients are in compliance with State and Federal
Civil Rights Laws,
The signed final agreement between Cal EMA and the local government
agency or organization authorized to accept grant funding,. (See,
Application" . .,'
. ., ' "
The number of years a program may be funded witho~t competition~ A
funding cycle is typicaily three years
The period oftime, determined by the Request for Proposal (RFA) or the.....
.. ReqIJest for Application'{RFA);'which the projectnarrative:'6bjeetives',-~--;:'~."
activities, and budget cover. The time period is usually one year, and is
shown on the Grant Award Face Sheet (Cal EMA 2-101) ,,:',-.: .
." .
'" ".
. .
. ' . ., ,.' "
The agency or organizati'on designated on the Grant Award Face Sheet
that is responsible for the day-to-day operation of the project (e_g..,
probation department, district attorney, sheriff)
Cal EMA FY1 0
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Part IV - Attachments
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Bacl<
Monitoring Report Response
Form
Noncompetitive Bid (NB)
Nonprofit Organization (aka
Community-Based
Organization)
Objectives
On Site
Operational Agreement (OA)
Participating Agency
Participating Staff
Form sent to the Recipient with the Monitoring report The form is
completed by the Recipient and returned to the Cal EMA Local Assistance
Monitoring Branch (LAMB), indicating the Monitoring Report is accurate or
inaccurate as of the date of the Monitoring
A contract for goods or services, where only a single source that can
provide the services or goods is afforded the opportunity to offer a price for
the specified services or goods (Contracts sometimes include goods as
well as services, and this definition will also apply to those circumstances)
A nonprofit, public benefit corporation as defined in the federal regulation of
28 C.FR Part 38, Department of Justice. This modifies the need to be
recognized by the Internal Revenue Service as a 501 (c)(3) for Recipients at
faith-based organizations, All organizations may qualify for nonprofit status
using anyone of the four following methods:
(1) Proofthat the Internal Revenue Service recognizes the Applicant has
the status of a 501 (c)(3).
(2) A statement from a State taxing body or the State Secretary of State
certifying that (i) the Organization is a nonprofit organization operating
within the State; and (ii) No part of its net earnings may lawfully benefit any
private shareholder or individual:
(3) A certified copy of the Applicant's certificate of incorporation or similar
document that clearly establishes the nonprofit status of the Applicant; or
(4) Any item described in (1) through (3) if that item applies to a State or
national parent organization, together with a statement by the State or
parent organization that the Applicant is a local nonprofit affiliate.
A set of quantifiable projections to be carried out in order to accomplish the
program goals
Refers to the location of operation of the grant award Recipient If multiple
sites exist, the site that provides the project Recipients with program
direction qualifies as the "on site location"
A formal agreement between two or more agencies, which specifies the
responsibilities of each agency in implementing the project The term
Operational Agreement also includes documents entitled Memorandum of
Understanding, Letters of Intent, or other tilles that serve the same
purpose
An organization that receives grant funds through an Operational
Agreement to participate in achieving the goals of a project The
participating agency must be a unit of government or a community-based
organization.
A salaried employee of a Participating Agency,
Cal EMA FYi 0
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Part IV - Attachments
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LE RFA
Program
A specific set of goals and objectives established pursuant to legislative,. .
congressional, or administrative action identifying an unmet need of the
criminal justice system or victim services and supported by a set
appropriation from state or federal funding sources.
Project
The implementation of a Program by a Recipient The project includes all
of the grants implemented by the Recipient under that Program regardless
of the year of implementation.
Proposal
The packet of forms and narrative as requested by the RFA and submitted
to Cal EMA that specified the priorities, strategies; and objectives of the' ....
Applicant '.".
Recipient Handbook This handbook outlines the' terms and condiiio~s req~'ired of granl'project~.
Funded projects must administer their grants in accordance with these
administrative and fiscal conditions. The Recipient Handbook is accessible
at www.CaIEMA.ca.qov Look on the right side of the Cal EMA home page
under 'Quick links' for the "Criminal Justice Programs Recipient Handbook"
or scroll over the "Grant Programs" tab, select "Grant Applications &
Proposals (RFAs/RFPs)," and then look under the "Related Links" section
for "Recipient Handbooks." The Recipient Handbook was previously called
the Grantee Handbook.
Request for Application (RFA). The RFA is a noncompetitive process issued by Cal EMA to obtain
applications from Applicants previously selected for funding., '
Request for Proposal (RFP) The RFP is issued by Cal EMA to solicit competitive proposals in order to
select projects for funding.
Single Source This term has been replaced by the term "noncompetitive bid."
Sole Source This term has been replaced by the term "noncompetitive bid,"
Source Documentation Records that validate project activities and achievements as they pertain to
the objectives outlined in the Grant Award Agreement. "
.: "
Supplanting
To reduce federal, state, or local funds because of Ihe existence of Cal
EMA funds. Supplanting occurs when a Recipient deliberately replaces ils
non-Cal EMA funds with Cal EMA funds, thereby reducing the total amount
available for the stated purpose.
Terms of the Program
The applicable Program Guidelines, application requests [Request for
Proposal (RFP)/Request for Application (RFA)], grant award agreement;; ','
Cal EMA policy statements, and applicable statutes. In the event tlie terms
of the program are inconsistentwith the provisions of this handbook, the.':
terms of the program shall be interpreted and coristrued as superseding the
prOVISions of ihrshandE;oo~~--- C'- .___n._..c_--.----,..~
....:
USC
United States Code
Cal EMA FY10
Page 25
Part IV - Attachments
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LE10 FUNDING CHART 1
\-............~I.;. i(..... .iiF)' '. .... ...-- . ':""':'" ~- ' ..;> ",-"
09 VAWA .10 VAWA." ... ',-." ,:_:.;~,:.",;..:.,:.: ,'..." -..,:: TOTAl'GRANT
,;(' '..}Ti;,.T~A;":IE' .....i"... . 09 VAWA*. MATCH '.10VAWA MATCH' ',TClTAtCiisH TOTAL'MATCH ":AwAi1D
'., '.'OC
'.... )iT ..
LE 10 03 6364 Citv of (hula Vista 16.437 5.479 163,773 ,".. 54,591 180.210 60.070 240.280
LE 10 03 6860 City of Huntington Beach 16.438 5,479 163,771 54.591 180.209 60.070 240.279
LE 10 03 7237 Citv of lampoc 16.438 5.479 163,771 54.591 180,209 60.070 240,279
LE 10 03 0190 County of Los Angeles 16.438 5.479 163.771 54,591 180.209 60,070 240,279
LE 10 03 7250 City of Los Angeles 16.438 5.479 163,771 5(591 180,209 60,070 240.279
LE 10 03 7631 City of Petaluma 16.438 5,479 163,771 54,591 180,209 60,070 240,279
LE 10 03 7830 City of Richmond 16.438 5.479 163,771 54,591 180.209 60.070 240,279
LE 10 03 7994 City of South lake Tahoe 16.438 5.479 163,771 , ., 54,591 180.209 60,070 240.279
LE 10 03 8019 City of Stockton 16.438 5.479 163,771 54,591 180.209 60,070 240,279
I TOTALS 147,941 49.311 1,473.941 491,319 1.621.882 540.630 2.162.512
1
These funds will be SpeCIal Conditioned to be expended bv 03/31/11 and all 201's for these funds receIved by Cal EMA bv 04/30/11: eliminating the liquidation period for these iunds.
Pa~e 26