HomeMy WebLinkAboutAgenda Statement 1978/09/26 Item 11C1IY OF CHULA VISTA
' ~ ~ COUNCIL AGENDA STATEMENT Item No. it
For meeting of 9-26-78
~~
ITEM TITLE Resolution ~ Approving Agreement between the City of Chula Vista and
Thomas Williamson to Provide Architectural Services for a Community Center
in Memorial Park; and Appropriating Funds for these Services
SUBMITTED BY Director of Parks and Recreation ~~.._
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES. X NO )
BACKGROUND
On October 12, 1976, the City Council approved an agreement with Victor Wulff and Associates
to prepare preliminary plans, specifications and cost estimates for a Park Way Community
Recreation Complex Project. This project included extensive remodeling and equipment replace-
ment at the Park Way gymnasium; a cover over the swimming pool; and a 10,000 square foot
community center to serve as a combination craft and game facility, social hall and gym-
nasium. The community center is planned to replace the present deteriorated structure
located east of the Park Way gymnasium. These plans and specifications were prepared for
the City's application for funds under the Local Public Works Capital Development and Invest-
ment Program; this project, however, was not selected for funding.
Subsequently, the City Council approved a grant application for a Nejedly-Ha.rt State Urban
and Coastal Park Bond Act Grant in the amount of $307,187, and appropriated $71,820 in match-
ing City funds for construction of the community center as a separate project. Approval and
a certificate of funding in the amount of $307,187 was recently received from the State for
the Community Center Project.
Following the receipt of project funding, architectural services were needed to take the pre-
liminary plans prepared by Victor Wulff and Associates and extract the community center por-
tion from the recreation complex project; to prepare working drawings and specifications; and
to provide the architectural services required through the project construction phase.
Requests for Proposals (RFP) were sent to architectural firms, requesting proposals to pro-
vide these services. Five architectural firms made proposal presentations to a Staff Archi-
t
ectural Selection Committee, which selected Thom~a.s Williamson for the project.
The attached agreement provides f.
liminary plans, working drawings,
~~.ated specific hourly rates, and
r the architectural
specifications and
not to exceed the s
- EXHIBITS
Ordinance
services needed to complete the pre-
inspections required by the project at
um of $25,500.
Plat Notification List
reement x
olution X
Other ENVIRONMENTAL DOCUMENT: Attached Submitted on
FINANCIAL IMPACT
Staff proposes that $5,917 remaining from the Victor Wulff contract be transferred to
Account 616 6160 SBA01 from Account 100-1511-5201; and that $19,583 be appropriated
from the unappropriated balance of the Parks Acquisition and Development Rind and also
transferred to Account 616 6160 SBA01, to cover the $25,500 architect fee.
STAFF RECOMMENDATION
Council approve agreement between the City and Thomia.s Williamson for architectural services
in an amount not to exceed $25,500; appropriate $19,583 from the unappropriated balance of
the Parks Acquisition and Development Fund; and authorize the transfer of these funds, plus
$5,917 from Account 100-1511-5201, to Account 616 6100 SBA01.
BOARD/COMMISSION RECOMMENDATION
/ j
Form No. F-229 ~~' ;- _, ?-~
' 12/73 -, _ ~`'
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
616 6100 sBAOl
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount S 19,583.00 Fund PAD
Purpose Architectural Services for Memorial Park Community Center
Bidder 'T'homas Williamson
G/~~
Director of Finance
The City of Chula Vista
Date 9/25/78 By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
By
Dept./Activity
Certificate No. 17
Date
Fund
Purpose
Bidder
,~