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Home My WebLink About2011/03/01 Item 8CITY COUNCIL AGENDA STATEMENT _------ , ~ ~~tr, ~ "~'C ULAVISTA 3/1/11, Item C? ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "TRAFFIC SIGNAL INSTALLATION AT SECOND AVENUE AND QUINTARD STREET (TF316)" PROJECT TO HMS CONSTRUCTION, INC. IN THE AMOUNT OF $156,000, AND AUTHORIZING THE DIRECTO& OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS THE PROJECT SUBMITTED BY: DIRECTOR OF PUBLIC WORKS -` ASSISTANT DIREC R_OF ENGINE L REVIEWED BY: CITY MANAGER ASSISTANT CITY NAGER ~ I 4/STHS VOTE: YES ^ NO SUMMARY On February 3, 2011, the Director of Public Works received seven (7) sealed bids for the "Traffic Signal Installation at Second Avenue and Quintard Street in the City of Chula Vista, CA (TF316)" Project. The project is included in the Capital Improvement Program (CIP) budget to install a new traffic signal system at the intersection. The proposed action would award the contract to HMS Construction, Inc. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 3 categorical exemption pursuant to Section 15303 (New Construction or Conversion of small structures) of the State CEQA Guidelines. Thus, no further environmental review is necessary. RECOMMENDATION Council adopt the resolution. BOARDS/COMMISSION RECOMMENDATION Not applicable. S-1 3/1/2011, Item g Page 2 of 3 DISCUSSION The "Traffic Signal Installation at Second Avenue and Quintazd Street" (TF316) project consists of the installation of a full eight-phase traffic signal system, and new concrete pedestrian ramp improvements at the intersection. On February 3, 2011, the Director of Public Works received a total of seven (7) bids for the project. The following table summarizes the bids received: CONTRACTOR TOTAL SUBMITTED BID 1 HMS Construction, Inc. -Vista, CA $156,000.00 2 Lekos Electric, Inc. - El Cajon, CA $160,181.15* ($164,681.15 3 Select Electric -Spring Valley, CA $168,332.50* ($176,648.50) 4 PTM General Engineering Services, Inc. - Riverside, CA $169,114.00* ($169,069.00) 5 DBX, Inc. -Temecula, CA $169,681.50 6 Southwest Traffic Signal - El Cajon, CA $183,367.90 7 Tri Group Construction and Development -San Die o, CA $251,956.00 * Three of the bid proposals submitted contained mathematical errors that affected the total bid amounts. The bid amounts followed by an asterisk represent corrected bid totals and those listed in pazentheses represent the written bid totals at the bid opening. Correction of bid totals did not change the outcome of the bid. The low bid submitted by HMS Construction, Inc. is below the Engineer's estimate of $190,000 by $34,000, or approximately 18%. The Contractor has satisfactorily performed construction projects of similaz scope for the City in the past. The Contractor's License No. 765590 is current and active. Staff reviewed the low bid and determined the bid package is complete, with no errors or omissions. Therefore, staff recommends awarding a contract in the amount of $156,000 to HMS Construction, Inc. The proposed resolution would also authorize the Director of Public Works to approve change orders over and above existing policy limits. Under City Council Policy No. 574-01, if an individual change order causes the cumulative increase in change orders to exceed the Director's authority ("Maximum Aggregate Increase in Change Orders"), then City Council approval is required. The corresponding maximum aggregate contract increase that may be approved by the Director of Public Works under Policy No. 574-01 is $13,920. Approval of the proposed resolution would increase the Director of Public Works' authority to approve change orders, as necessary, up to the contingency amount of $33,800, which is an increase of $19,880 over Policy No. 574-01. Increasing the contingency funds will allow staff to continue the project without delay should unforeseen circumstances resulting in increased project costs azise during the course of construction, as well as make adjustments to bid item quantities. Unforeseen conditions include such items as utility conflicts, hazardous materials, unexpected underground 8-2 3/1/2011, Item ~"~' Page 3 of 3 conflicts, etc. If the contingency funds are not used, then they will be returned to the project fund balance. Disclosure Statement Attachment 1 is a copy of the Contractor's Disclosure Statement. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property, which is the subject of this action. CURRENT YEAR FISCAL IMPACT There is no impact to the General Fund as this project is funded in its entirety by Traffic Signal and TransNet Funds. A breakdown of the project construction costs is as follows: FUNDS REQUIRED FOR CONSTRUCTION CONTRACT A. Base Contract Amount B. Contract Contin encies $156,000 $33,800 TOTAL FUNDS REQUIRED FOR CONSTRUCTION CONTRACT $189,000 Sufficient funds aze available in the project fund to complete the contract work and to cover all soft costs. ONGOING FISCAL IMPACT Upon completion of the project, changes in maintenance and operation costs for the traffic signal will be $1,200 per year, based upon similaz signal systems at other intersections. ATTACHMENTS 1. Contractor's Disclosure Statement Prepared by: Boushra Salem, Senior Civil Engineer, Public Works-Engineering Department l:\Engineer\AGENDA\CAS2011\03-O1-I l\TF-316 Contract Award CAS.doc 8-3 ATTACHMENT 1 CITY OF CI3CTLA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that wit] require discretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City of Chula Vista election must be filed. The following information must be disclosed: List the names of all persons having a financial interest in the property that is the subject of the application or the contract e.g., o\v~ner, applicant, contractor, subcontractor, material supplier. 2. If any person* identified pursuant to (1) above is a corporation or partnership, list the names of all individuals with a ~Z000 investment in the business (corporation/partnership) entit)~. 3. If any person* identified pursuant to (I) above is anon-profit organization or trust, list the names of any person serving as director of the non-proft organization or as trustee or beneficiary or trustor of the inst. 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. ~. Has any person* associated with this contract had any 5nancial dealings with an official** of e City of Chula Vista as it relates to this contract within the past 12 months? Yes_ No_ 20 Q:\EngineeringWl Projects\TflTF316 -?nd d Quintard\Specs\TF316 SPECS-FI*IAL.BFS.doc -.. 8-4 If Yes, briefly describe the nature of the financial interest the official** may have in this contract. Have you made a contribtution of more than $25y within the past twelve (12) months to a current member of the Chula Vista City Council? No _ Yes _ if yes, which Council member? Have you provided mare than $340 (or an item of e~}uivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes _ No If Yes, which official** and what }vas the nature of item provided? Date: /-~/'~ tore. of ~~~t or type name of Contractor/Applicant Peron is defined as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate; trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, -or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Couocil member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. I 21 r 4 Q:\EngineerineWll Projects\TF\TF31G-2nd & Quintard\Specs\IF316 SPECS-FIN.4L.BFS.doc 8-5 RESOLUTION NO.2011- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE "TRAFFIC SIGNAL INSTALLATION AT SECOND AVENUE AND QUINTARD STREET (TF316)" PROJECT TO HMS CONSTRUCTION, INC. IN THE AMOUNT OF $156,000.00, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXPEND ALL AVAILABLE FUNDS IN THE PROJECT WHEREAS, this project is included in the Capital Improvement Program (CIP) budget to install a new traffic signal system at the intersection; and WHEREAS, on February 3, 2011, after a public biding process, the Director of Public Works received seven (7) sealed bids for the "Traffic Signal Installation at Second Avenue and Quintard Street project" (TF316) Project; and WHEREAS, the Director of Public Works received seven (7) bids as follows: TOTAL SUBMITTED BID CONTRACTOR 1 HMS Construction, Inc. -Vista, CA $156,000.00 2 Lekos Electric, Inc. - El Cajon, CA $16Q181.15* 3 Select Electric- Spring Valley, CA $168,332.50* 4 PTM General Engineering Services, Inc. - $169,114.00* Riverside, CA 5 DBX, Inc. -Temecula, CA $169,681.50 6 Southwest Traffic Signal - El Cajon, CA $183,367.90 7 Tri Group Construction and Development - $251,956.00 San Diego, CA *Original bid proposal contained mathematical errors. and; WHEREAS, the low bid submitted by HMS Construction, Inc. is below the Engineer's estimate of $190,000 by $34,000.00, or approximately 18%; and WHEREAS, the Contractor has satisfactorily performed construction projects of similar scope for the City in the past; and WHEREAS, staff has reviewed the low bid and recommends awarding a contract to HMS Construction, Inc. of Ramona, California; and a-s Resolution No. Page 2 WHEREAS, in order to approve change orders as necessary, staff is requesting City Council waive Council Policy No. 574-01. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby accept bids and awards a contract for "Traffic Signal Installation at Second Avenue and Quintard Street project" (TF316) to HMS Construction, Inc. BE IT FURTHER RESOLVED, that the City Council of the City of Chula Vista does hereby waive Council Policy 574-01 and authorize the Director of Public Work to approve change orders, as necessary, and expend all available continge~y funds i~nroje t. _ Presented by Appro~led ~s to for by ~ ~ ~_ Richard A. Hopkins Director of Public Works S-7