HomeMy WebLinkAboutAgenda Statement 1978/05/23 Item 14CITY OF CHULA VISTA
COUNCIL AGENDA STATEMENT
Item No. 14
For meeting of 5/23/78
ITEM TITLE Resolution y ~ ~'~ Approving amended policy for use of library
meeting rooms
SUBMITTED BY City Librarian
ITEM EXPLANATION (4/5TH'S VOTE REQUIRED YES NO X )
On April 25, 1978 Council discussed two situations that occurred at the Library. (1)
The distribution of business cards following a concert and (2) the use of a meeting
room by a religious and/or commercial organization. Staff was advised to look into the
situation of commercialization with regard to the Library activities and a procedure to
be utilized in the future to avoid using commercial advertising at the Library.
The concert in question drew over 200 people and while the library was adequately staffed
apparently the individual distributing his business cards was able to do so without
attracting staff attention because of the crowded conditions.
As to the use of library meeting rooms by commercial/religious etc. groups, the existing
policy has been so modified as to strengthen and clarify the policy in those areas.
Additionally the matter has been discussed with the involved library staff and while
there is no guarantee that all such cases as the above can be totally eliminated we
are aware of the problem and the strengthened revised policy should assist in avoiding
similar occurrances. At the same time we also want to create a positive image in
encouraging the community's utilization of these facilities. No matter how stringent
a policy is used, it is impossible to ensure that an exception may not occur at some
future time.
The "Policy for Use of Public Rooms" has been revised with changes which expand the
coverage of the policy to exclude commercial use and add emphasis and clarity to the
policy and more forcefully enunciate the use and limitations of use of the Chula Vista
Public Library meeting rooms. The Board of Trustees at their last regular meeting on
May 4, 1978 approved these modifications. The City Attorney has read the revision and
has verbally approved of these changes. Incorporated in this revision are also suggestions
from the City Manager.
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Agreement Resolution Ordinance Plat Notification List
Revised Policy for Use of Public Rooms
Other Ci~t ~Attorne ENVIRONMENTAL DOCUMENT: Attached Submitted on
opinion on A-u or~ty for Prohibition of Distribut;nn n~~'nmmPrrial ArivPr ,camas c
FINANCIAL IMPACT
None
STAFF RECOMMENDATION
Resolution approving amended policy for use of library meeting rooms be adopted.
BOARD/COMMISSION RECOMMENDATION
Board approves modifications and recommends it's adoption by City Council.
COUNCIL ACTION
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A p p R O V E D
by the
City Coui1eil
of
Cl~u~.a Vis~~a, Ce,lifo~nia
Dated................:/J.~ .:...~~X .............................~»
Form A-113 (Rev. 5/77)
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~~PARThlFMTAL CUKR~SPUNaFNC~
DATE:
TO:
Tray 9, 1978
Bradley A. Simon, City Librarian
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FROM: George D. Lindberg, City Attorney
SUBJECT: Authority for Prohibition of Distribution
of Commercial Advertisements
In your memo of April 26, 1978, you requested an opinion as to
the authority by which you or members of your staff could pre-
vent the distribution of commercial advertising materials such
as business cards, flyers or handbills within the Library
facilities or on the grounds surrounding the Library.
At the present time, there is no prohibition of this nature and
except for regulations intended to eliminate littering or the
interference in the proper conduct of the public business, such
regulations may not be established.
"The attempt to prohibit the mere handling of advertising
matter to persons on the streets or in other public places
has often been held to be an unlawful and unwarranted in-
vasion of private rights and therefore to be beyond any
lec;itimate exercise of the police power, and we are in
accord with this view." People v. Taylor 33 C.A.2d (Supp.)
760, at 763.
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